36C24818R0184-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT

NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV.

8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that t ime. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

36C24818R0184 X 04-25-2018 548-17-4-5908-0001 548-16-613 Department of Veterans Affairs West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens FL 33410-6400 Department of Veterans Affairs West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens FL 33410-6400 Jose Delgado jose.delgado3@va.gov Project Title: Replace Air Handlers Project No.: 548-16-613 Project Location: West Palm Beach Veteran Affairs Medical Center (WPBVAMC) Magnitude of this project is between $2,000,000 and $5,000,000 Contracting Officer: Jose Delgado

NAICS – 236220

The contractor shall pr ovide all construction services, labor equipment, materials, supervision and all other resources necessary to replace air handlers at the WPBVAMC in accordance with this solicitation, statement of work and included specifications.

This is a 100% Service Disabled Veteran Owned Small Business Set Aside. Prospective contractors are cautioned that any proposal submitted in response to this solicitation must meet the criteria identified by 38 CFR, Part 74.

Any person, persons, or business entity suspected of misrepresenting itself for the purpose of securing a Government Government contract may be criminally investigated and prosecuted for fraud against the United States of America.

Parties found misrepresenting their status also risk debarment from further government contracts.

X X 52.211-10 X email

4:00 PM EST

05-25-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agre es to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22.

AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27.

PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C548 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens FL 33410-6400 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

Table of Contents

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

A.2 STATEMENT OF WORK

GENERAL INFORMATION

Overview: West Palm Beach VA Medical Center (WPBVAMC) strives to support both patients and staff in a healthcare setting. Protection of patient’s, visitor’s and staff’s health from risks associated with the environment and construction activities is the highest priority. The architecture and interior design embody the highest level of environmental stewardship.

Title of Project: 548-16-613 REPLACE AIR HANDLERS 4, 35, 54, 55, 27, NAH1, NAH2, NAH3

I. DEFINITIONS AND ACRONYMS:

A. A/E: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Prime Construction Contractor: This term, as used herein, refers to the contractor under this contract.

E. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

F. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

G. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

H. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials I. Competent Person (CP): One who is capable of identifying any existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. Provide all labor, materials, tools and equipment, necessary to remove and replace eight air handlers. Described here called “Replace Air Handlers 4, 35, 54, 55, 27, NAH1, NAH2, NAH3” and in other specific tasks as further defined by this request for proposal (RFP). The project “Replace Air Handlers 4, 35, 54, 55, 27, NAH1, NAH2, NAH3” includes, demolition, and installation of eight (8) new air handler systems to replace existing air handler units, heating and cooling valves actuators, and all dampers. Contractors shall utilize our newly installed BACnet compatible building automation system (BAS) for this project.

B. Work involves modifying plumbing systems, electrical systems, building automation systems, structural steel frame as required and supply, return and exhaust systems. All final shop drawings, specifications, equipment cuts and shop drawings shall be submitted and approved both by AE and COR before any construction work starts. All Air Handler Unit shut downs shall be coordinated with COR. No Air Handler Unit shall be shut down without approval by COR.

C. Contractor is responsible to provide temporary storage for the equipment removed from construction areas and to be re-installed.

D. Contractor shall bring all Air Handler Units into mechanical equipment rooms selecting any feasible and most cost-effective approach. All equipment shall fit into existing elevators. All return and exhaust fans, existing VFD’s in the affected areas, VFD programing and BAS programming/software of all units shall be inspected for proper operation. Minor adjustments/fixes shall be done without cost to owner. All systems, supply, exhaust and return air systems, chilled & hot water in the affected areas shall be rebalanced. All cooling coils shall be selected for maximum dehumidification and factory coated as per VA specifications. All new electric/digital controls where required shall be BACnet ready and work seamlessly with existing BAS. All existing air flow stations associated with AHUs within MER shall be removed. All new air flow sensors shall have 2% accuracy or better. All new heating and cooling valves shall be (2) way with electric actuators and controls. Existing shut off valves will be replaced with same size shut off valves if they don’t hold and leak. Interior of air handler unit casings shall be stainless steel, outside return and exhaust air dampers shall be opposed blade, aluminum with stainless steel hardware and shall be coated at factory with epoxy, with switch package to remotely indicate damper blade position.

E. All electrical (both hi and low voltage) wiring shall be installed by a licensed Electrical Contractor.

F. The areas that are being supplied by AH4, AH27, AH35, NH1, NH2, NH3 must not be shut down for more than 4 hours, and must be supplied by auxiliary HVAC units during the removal and installation process. The Auxiliary HVA units unites shall be sized to meet the design load of the new units. Power to the auxiliary units will be temporarily supplied by power for the new units being installed. AH 54, and AH 55 may use axillary, however they must be installed as outlined in the Performance Period as out lined below.

G. Work on air handlers with auxiliary HVAC units can be done during normal working hours, 7:30 AM to 4:00 PM.

H. The work area must be kept clean always. Sticky mats will be placed at entrance to the mechanical room and changed as required. The Contractor shall be responsible for the removal and disposal of all trash/debris connected with construction activities as required. Trash/debris must be covered during transporting to dumpster and path must clean as required.

I. Contractor employees shall be required to maintain a professional appearance including a shirt bearing the company logo. All contractor employees will be required to acquire and wear approved Medical Center Contractor badge. Per Medical Center policy, badge must be visible and located above the waist.

J. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

K. The contractor shall identify, by name, the key management and technical personnel who will work under this contract at the time the work is being negotiated.

L. If a key person becomes unavailable to complete the contract, the proposed substitutions of key personnel shall be made only as approved directed by the Contracting Officer and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, the CO reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth.

M. The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COR, and CO when personnel are removed from the contract for any reason. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

N. The contractor must inform the VHA COR and CO when personnel are removed from the contract for any reason.

O. If a key person becomes unavailable to complete the contract, proposed Substitutions of key personnel shall be made only if approved by the COR and Project Manager.

P. The contractor shall submit a resume of qualifications to the COR for all direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Schedule Objectives – The contractor shall complete the work required under this Scope of Work within one-hundred-eighty (180) calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be coordinated with VA’s Project Manager/COR.

B. Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

1. Coordination of critical path is required to minimize the “one-time shutdown” of each air handler unit to maximum 10 day shut down for units with auxiliary HVAC and 60 consecutive hrs. beginning Friday at 3:00 PM and completing work by 8:00 AM on Monday for AH 54 and AH 55. The contractor shall allow four (4) hrs. fine tuning prior to the end of each installation.

2. The contractor shall provide a phasing plan. Multiple units can be worked on at the same time, but is not required.

C. Utility shutdowns/Outages: All shutdowns involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

D. The contractor shall not commence performance on the tasks in this SOW until the CO has provided them with a Notice to Proceed. Notice to Proceed will be issued within 30 business days after contract award.

E. For every task, the contractor shall identify in writing all necessary subtasks (if any, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan, with a schedule, the schedule shall be updated weekly if required.

F. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms IV. PROJECT CLASSIFICATION: This project has been classified per the Construction Infection Control Risk Assessment as a Type A, Low Risk Group, Class I (in accordance with Life Safety Code and VA Standards: Interim Life Safety Measures (ILSM) Level 1 project.

V. SAFETY REQUIREMENTS: All Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

VI. GOVERNMENT FURNISHED INFORMATION: All available record drawings will be provided upon request. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy of information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing and other drawing files.

VII. Resources: All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction, design standards, and other references. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications, standards, and other references shall include but shall not be limited to the following:

A. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp B. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

1. Master Construction Specifications Index (PG-18-1)

2. Design and Construction Procedures (PG-18-3)

3. VA Standard Details and CAD Standards (PG-18-4)

4. Equipment Guide List (PG-18-5)

5. Equipment Inspection Manual (Program Guide 7610.2)

6. Equipment Reference Manual (PG-18-6)

7. Space Planning Criteria (PG-18-9)

8. Design Manuals (by discipline) (PG-18-10)

9. Design Guides (graphical, by function) (PG-18-12)

10. Barrier Free Design Guide (PG-18-13)

11. Room Finishes, Door and Hardware Schedules (PG-18-14)

12. Environmental Planning Guidance (PG-18-17)

13. Lighting Study

14. Quality Alerts

15. VA Signage Design Guide

16. Fire Protection Design Manual – Latest Edition

17. Cost Estimating

18. Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

19. Information Security Handbook VA 6500

20. Energy Reduction Manual (First Draft) C. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp D. Department of Veterans Affair Utilities Design Manual.

E. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world-wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

E. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

2. OSHA Rules and Regulations

3. International Building Code (ICC) latest edition

4. Life Safety Code (NFPA 101) latest edition

5. The Joint Commission (TJC) Accreditation manual (latest edition)

6. Sustainable Design Requirements (01 81 11)

7. Construction Waste Management (01 74 19) G. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

H. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

I. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

J. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf K. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/ L. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

VIII. Department of Veteran Affairs Personnel:

A. Engineering Facilities Management (FMS)

1. COR Name:

(a) COR Email: @va.gov B. Contracting Office: Jose Delgado

1. Contracting Officer Email: jos.delgado@va.gov IX. Document requirements:

A. Review Submissions:

1. The Contractor shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. Construction Period Submittals:

(a) The contractor shall distribute one (1) electronic set of the submittal in pdf format attention to VA CO with copy to VA PM/COR via e-mail. All materials and equipment submittals must be submitted and approved by record A/E, VA PM/COR and CO prior to start of construction. All submittals shall be as per the specifications.

(b) Project record drawings – Contractor shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA PM/COR at all times.

(c) Shop drawings and submittals – A/E shall verify Contractor’s shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review materials for conformity with the RFP documents and specifications. The A/E shall recommend approval, disapproval or other suitable disposition to the VA PM/COR and CO will have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

3. Each review submission package shall include three (3) hard copy sets (2 Full Size & 1 Half Size) and one (1) PDF sets on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO) and others as determined to be appropriate by the VA.

4. The Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

X. QUALITY ASSURANCE/QUALITY CONTROL:

A. Within 2 weeks of receipt of Notice to Proceed, the Contractor will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the construction and the name of the Construction member responsible for QA/QC.

1. Upon its completion, each task shall be initialed and dated by the responsible Construction Team member.

2. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

XI. CONSTRUCTION PERIOD SERVICES

A. Pre-Construction Meeting: The A/E firm, as part of the Government Team; A/E firm, will participate in the pre-construction meeting with the VA and the Contractor. The A/E firm shall be prepared to respond to the VA concerns, and shall provide overview of the design.

B. Site Visits & Inspections:

1. During Construction Period Services, the A/E may visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

2. During the construction period the A/E will be making visits to the project site, when requested by the Contracting Officers Representative (COR). The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The A/E firm (Government Consultant) will observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three work days following the site visit date.

C. Disputes, Interpretations and Clarifications: Upon written request from the VA, the Contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the A/E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the Work.

D. Other submittals: The Contractor team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the VA Project Manager/COR.

E. Project record drawings: The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

F. Shop drawings and submittals: The Contractor shall check government furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The A/E will recommend approval, disapproval, or other suitable disposition to the VA. The VA will have final approval authority. The A/E will evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E will request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the A/E will review all prior submittals for related components of the system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff and /or the Contractor on complicated system submittals. The A/E will notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

G. The contractor shall provide the COR with weekly progress and provide a written progress reports, un updated schedule. This will be set up at the project kick-off meeting.

H. The progress report shall cover all work completed during the preceding week and shall present the work to be accomplished during the subsequent two weeks. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

I. Inspections and Testing:

1. A/E will be present during one (1) Pre-Final inspection and one (1) Final inspection of Work and will generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

2. A/E will review and approve, or take other appropriate action on test reports and Punch List items to be completed or corrected. A/E will approve or disapprove test reports and forward findings to the VA for final disposition.

J. Review of Documents and Work Acceptance: On closeout of Construction Period Services, the AE will certify that the Contract Documents requirements and intent have been satisfied, workmanship is Professional and at an acceptable level, submittals and other AE supplied Documents as required in Contract Documents are in order for Government approval. However, the Government’s final acceptance of the Work is at the discretion of the VA and shall be authorized in writing by the VA Contracting Officer only.

K. Project Close-Out: The contractor shall comply with the requirements in the “General Requirements”, Section 010000, for submission of final RFP as built drawings, manuals and other documents as noted. Required as built drawings and specifications shall be submitted in the same format required for the construction documents.

L. AS-BUILT: The Contractor shall prepare and submit AS-BUILT drawings as developed from the Construction activities re-lined as-built. Drawings shall be submitted in AutoCAD 2010 (or earlier) format and shall reflect the actual as-built conditions. Stamp drawings in large red bold letters “AS-BUILT” in the lower right-hand corner of all drawings. Drawings shall be submitted on full size consistent with previous requirements herein.

M. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

N. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

O. All work and equipment must be warranted to work for minimum of 12 consecutive months without repairs required. All repairs that require more than one visit must have a thorough investigation by supplier to determine the root cause of the problem. Provide a report on the cause of the failure and the solution to fix the root cause.

P. The contractor must immediately respond to all repairs that require a unit to be shut down and the unit must not be down for more than 8 hours.

XII. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

A. All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to subcontractor personnel requiring the same access.

1. Position Sensitivity – The position sensitivity has been designated as Low Risk

1. Background Investigation – The level of background investigation commensurate with the required level of access is Background Investigation.

3. Government Responsibilities

a. The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor, or to the contractor’s employees, after receiving a list of names and addresses.

b. Upon receipt, the VA Office of Security and Law Enforcement will review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations.

c. The VA Office of Security and Law Enforcement will notify the CO, and contractor, of adjudication results received from OMB.

Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

GENERAL PROPOSAL INFORMATION—DESIGN BUILD

1. Service Disabled Veteran-owned Small Business Verification: This requirement is 100% set aside for verified Service Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB’s will be excluded from evaluation and award consideration.

2. Offer Acceptance Period: Offers providing less than 180 calendar days for Government acceptance after the date offers are due may not be considered and may be rejected.

3. Work Effort: This project is a Bid-Build Effort: The construction execution shall commence and be completed in accordance with contract requirements.

4. RFP Issue Date: April 25, 2018

5. Site Visit: May 10, 2018; 2:00 PM EST at the West Palm Beach VA Medical Center.

Contact Jon Roberts at Jon.Roberts@va.gov and/or Jose Delgado at Jose.Delgado3@va.gov to confirm your attendance.

6. Requests for Information (RFIs): Due Date: NLT May 14, 2018, 4:00 pm EST. RFI’s should be submitted to the contracting officer’s e-mail address as follows: jose.delgado3@va.gov. Responses will be provided in a question and answer format. Subject Line of the RFI e-mail should include “RFI #1, 36C24818R0184 and Company Name”.

Note: RFI’s will not be accepted after due date.

7. Proposal Due Date: The size of your file shall not exceed 5 Meg. If you have multiple documents, please submit as separate emails. Subject Line of the Proposal e-mail should include the following subject line: “Phase I (etc.,) – Technical Proposal (etc.,) - 36C24818R0184 – Your Company Name - TAB “X”, Email “X” of “X (if multiple emails are required to meet the file limitation identified). All material shall be in typeface Time New Roman (12 font size), 1.5-line spacing on 8½” x 11” white paper with one (1) inch margins all around. Tables and illustration may use a reduced font style, but not less than 8pointst, and may be single-spaced. Each page must identify the submitting offeror in the header or footer and page number. Proposals received after that time will not be considered. Proposals are due as follows:

a. Proposal: Due Date: May 25, 2018 Request for Proposals (RFP) offers for furnishing services identified within the schedule shall be submitted electronically to the Contracting officer (CO) at jose.delgado3@va.gov not later than May 25, 2018, 4:00 PM EST

8. Offer Guarantee (Bid Bond): Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

9. Magnitude of Construction: Pursuant to FAR 36.204(d) the following is provided: The magnitude of construction is between $2,000,000 and $5,000,000.

10. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220 (Construction and Institutional Building Construction). The Small Business size standard is $36.5 Million.

2.1 PROPOSAL PREPARATION AND EVALUATION FACTORS

1. Proposal Preparation and Submission Instructions: This part describes the procedures for evaluating and selecting offers for this construction requirement for Project #548-16-613 entitled “Replace Air Handlers.”

a. Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

(a) TAB A. General Information

(b) TAB B: Technical Qualifications

(c) TAB C: Management Approach

(d) TAB D: Relevant and Recent Past Performance

(e) TAB E: Project Planning/Schedule

(f) TAB F: Price Proposal

b. TAB A: GENERAL INFORMATION:

(a) Cover Page with Solicitation Number, Project Title

(b) Table of Contents

(c) Signed offer/Acknowledgement of Amendments (SF1442)

(d) Copy of current vetBiz.gov SDVOSB certification

(e) DUNS Number

(f) Cage Code

(g) Tax ID number

(h) Principle points of contact, address, phone numbers, copies of professional licenses, etc.

c. TAB B: Factor 1 - TECHNICAL QUALIFICATIONS:

(a) In a narrative format, describe how the contractor intends to prepare the site, remove and install eight Air Handling Units (AHU) and return the site to full operation. Show two examples of work that involved relocating multiple projects involving integrating HVAC systems into a facility. Provide examples of how codes and standards differ in the VA from other hospital projects and how this will impact this project.

(b) Clarify intended uses of portions of the site indicated to be available to the contractor for materials staging, temporary trailer offices, employee parking, and other activities as shown in the design solution material.

(c) Show examples of a single project that included multiple departments for a medical center.

(d) Show examples of projects that a new HVAC system was integrated into a major project. Describe the issues and pitfalls to avoid.

(e) Provide a Quality Control Plan. Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that is applicable to the Specific and General requirements of the Statement of Work.

(f) Narrative - 10 page maximum

d. TAB C: Factor 2 – MANAGEMENT APPROACH:

(1) Project Organizational Chart and Narrative—Clearly describe the prime responsible firm (or firms if a Joint Venture) and individuals as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address and name of contact.

(2) Clarify procedures and proposed solutions for contingencies, differing site conditions, power outages, scheduling conflicts and temporary work stoppage requests (interference with Medical Center operations).

(3) Demonstrate techniques for management of work coordination with subcontractors and measure/corrective action that will be taken for substandard performance.

(4) Provide an approach to ensure cost-savings and minimizing issuance of change orders. What are the tools that will be used to make sure that the project remains on target and in budget? Show three examples of renovations in a hospital environment between $3M and $5M. Include the proposed cost and the final cost explains the reasons for the differences.

(5) Narrative – 5 page maximum

e. TAB D: Factor 3 - RELEVANT AND RECENT PAST PERFORANCE:

(a) A minimum of three (3) and a maximum of five (5) past performance projects completed by the Prime Contractor shall be submitted to the Government. Each past performance shall contain ALL of the following:

i. Brief project description.

ii. List of subcontractors.

iii. Relevance to project stated in RFP.

iv. Initial/Final award amount.

v. State any change orders if occurred during the project performance.

vi. Pictures of completed work.

vii. Project Contracting Officer Representative or Client.

(b) Offeror shall demonstrate recent (within the last five years), successful performance under contracts (ongoing or completed) which are similar in scope, magnitude, and complexity to the subject requirement. Submit a minimum of 2 but no more than 3 references.

(c) Past performance will be evaluated based on information provided and any other past performance information obtained by the government such as but are not limited to past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), and may contact customers other than those identified by the Offeror when evaluating past performance. Note: The Evaluation Team may also use information obtained from Past Performance Information Retrieval System PPIRS http://www.ppirs.gov/ as a basis for evaluating this factor.

(d) If the CPAR is used, the Government reserves the right to check the Past Performance Information Retrieval System (PPIRS) to verify the accuracy of the CPAR submitted. CPARs submitted by the offeror which do not match those in the system, or for which there is a more current CPAR available, may cause the offeror to receive a lower rating for this factor.

(e) The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror.

(f) While the government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror and the government is under no obligation to check other sources and/or not contact all the identified points of contact.

(g) Subcontractor’s Consent – Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with proposal, a letter of consent from referenced subcontractors authorizing release of their past performance information for this requirement.

(h) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may be evaluated favorably or unfavorably on past performance.

(i) Narrative-10-page maximum

f. TAB E: Factor 4 - PROJECT PLANNING/SCHEDULE:

(a) The progress schedule shall be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed (NTP) and concluding with contract completion. The vertical axis shall show the milestones and major portions of the contract work. All schedule items shall show a start date and a completion date. The detail schedule shall indicate specific tasks with dates for each step of the process including: Mobilization, demolition method and sequencing; excavation; structure completion; exterior finishing; procurement and installation of equipment; provisions for overtime or shift work; timing of relocation of existing equipment; site utilities, roadway realignment; and temporary rerouted medical center vehicular and pedestrian routes, tests and final inspection.

(b) The offeror shall specify the days of the week and hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

(c) Short schedules—The offeror shall provide a written commitment as to the time frame (number of days after receipt of the NTP) within which the offeror will guarantee completion.

(d) Develop and include procedures involving key subcontractors in the quality of the construction processes.

(e) Provide the precautions the contractor will take to avoid damages to facility buildings (include pre-existing conditions) and surrounding properties and the remediation that will take place if damage is done.

(f) Narrative-5-page maximum, excluding the EMR documentation

g. TAB F: Factor 4 – PRICE PROPOSAL:

(a) The following cost elements shall be addressed:

(1) Labor (Direct & Indirect),

(2) Materials, Material Markups, Materials overhead,

(3)…