36C24818R0169-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24818R0169 X 04-10-2018 672-18-1-354-0001 N/A 672-14-607 00672 Department of Veterans Affairs VA Caribbean Healthcare System Administrative Building #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs rey.clemente@va.gov

Rey F. Clemente

(787) 641-7582 Ext. 34951 Project Title: Repair Main Building Basement Metal Deck

Project No: 672-14-607

Project Location: VA Caribbean Healthcare System, San Juan, PR.

Contracting Officer (CO): Rey Clemente, 787-641-7582, rey.clemente@va.gov

Magnitude: The magnitude of construction is between $250,000 and $500,000.

NAICS: 236220

This project contemplates the temporary retrofit of the damaged metal deck floor at the canteen kitchen and the metal deck roof and support structural steel system that covers the walkway and carpentry shop area in compliance with VA guidelines and other references as listed.

Project is set-aside for certified Service Disabled Veteran Owned Small Businesses(SDVOSB).

Prospective firms are cautioned that any proposal submitted in response to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, persons or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud procurements.

Payment of Municipality Taxes in Puerto Rico: The Offerors shall be responsible for all Municipality Taxes (Arbitrios- Municipales) and Patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico.

Funding: Funding is not currently available. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds and VAAR 807-173. The Government does not compensate vendors for proposal development X X 52.211-10 X 10 days after NTP Only PDF format

12:00 PM AST

05-11-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

672-3680162-354-854200-2543 23NRNR005

00672 Department of Veterans Affairs VA Caribbean Healthcare System Administrative Building #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

REY F. CLEMENTE

NCO815L3-0174

Table of Contents

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

672-14-607.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

NRM (PROJ: 672-14-607)

TITLE: Construction to Replace Main Building Basement Metal Deck at VA Caribbean Healthcare System, Project No. 672-14-607 #10 Calle Casia, San Juan, PRuerto Rico 00921-3201

I. DEFINITIONS AND ACRONYMS:

A. A/E: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Prime Construction Contractor: This term, as used herein, refers to the contractor under this contract.

E. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

F. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

G. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

H. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials

I. Competent Person (CP): One who is capable of identifying any existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Construction Requirements: Provide all supervision, labor, materials, tools and equipment, and all other resources necessary for the construction of the new deck floor at the canteen kitchen and the metal deck roof and support structural steel system that covers the walkway and carpentry shop area at the VA Caribbean Healthcare System San Juan, in accordance with the design drawings and specifications described herein and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide construction services for this project. This document does not relieve the contractor of their professional responsibility to be in compliance with this Scope of Work, Specifications, Drawings, VA Directives and applicable local & federal laws.

B. Project Overview: This construction project contemplates the temporary retrofit of the damaged metal deck floor at the canteen kitchen and the metal deck roof and support structural steel system that covers the walkway and carpentry shop area in compliance with VA guidelines and other references as listed in section VII, Resources. Construction work includes, but is not limited to, demolition, site preparation, grading, landscaping, environmental permits/monitoring/controls, temporary fencing, motorized gates, roadwork, curbs/sidewalks, civil work, deep and shallow foundations, structural framing, architectural finishes, signage/wayfinding, plumbing, and electrical/lighting work. All work shall be performed per the project’s design drawings and specifications.

C. Specific Project Requirements: Construction works shall include but not limited to:

1. Canteen Area Retrofit.:

(a) This area has several structural deficiencies requiring immediate attention. The structural approach is a two-phase process as described below:

i. Temporary Shoring Condition.

A. Kitchen area is required to be fully operational until a new space can be identified in another area. To comply with this requirement, it will be necessary to retrofit several temporary supports that were previously installed in areas where the metal deck has lost effective cross-sectional area due to exposure to water and detergents provoking corrosion on the deck. Deficiencies in the construction of these supports were identified, and details are provided to improve connections. The purpose of this retrofit is to guarantee that the floor system is properly supported for a limited period of time, until a new space is identified and all operations are moved to that area.

B. A quality assurance process will be required to confirm that field welds were properly performed. A certified weld inspector shall perform field inspection/observations and tests, if required.

ii. Floor Deck Retrofit.

A. A kitchen area relocation will be taking place under a separate project. This portion is labeled as “Phase 2” and is not included under this contract. All related work will be deferred for a future contract. Work related to “Phase 1” should only be included in this contract.

2. Metal Roof Replacement:

(a) The structural approach consists in the complete demolition of the existing metal roof and its structural components at the carpentry shop and walkway areas. A new similar configuration will be designed to meet the required load demands and to provide the desired functionality.

(b) The proposed configuration is composed of two independent structures; one at the carpentry shop area and the other at the walkway next to the laundry area.

(c) Each structure has been designed to self-support their respective lateral load demands (i.e. wind and seismic) but, for the vertical loads the structures are dependent of the existing adjacent structures. To transfer only vertical loads, the connections to the existing structure will be designed to work as roller type connections.

(d) The existing Electrical Medium Voltage Feeders, located at the top of the Carpentry Shop area will be supported by means of a Structural Steel bridge support system that will span between each of the existing buildings that confines the Carpentry area.

(e) For the construction of the new structures, demolition of portions of the existing adjacent structures will be necessary. Once the new structure has been constructed, the contractor shall rebuild them back to their original condition.

(f) A temporary pedestrian tunnel shall be built to allow continuous access of personnel through construction site. The tunnel should be built to ensure safe passage of personnel accessing between the main building and utility areas such as: operation control center (graphics control room), boiler room, chiller plant, generators, cart wash area, carpentry shop, paint shop, and welding shop. The tunnel shall be wide enough to allow movement of equipment used in those areas such as laundry carts. All proposed means and methods of construction shall be timely discussed with VA prior to any mobilization taking place.

3. Responsibilities:

(a) The RFP documents are intended to define existing conditions, certain required items and design parameters to be included in the project. Contractor shall verify all existing conditions and consider any deviations from the drawings prior to contract award. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

(b) Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. Also, project schedule and construction phases have tomust be approved by VA Chief Engineering. Contractor shall provide all necessary environmental documents and related EQB approved permits for construction.

(c) Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

(d) All projects associated construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal and industry requirements and regulations.

(e) The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

(f) The Contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the contractor’s employees, building occupants and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

(g) The Contractors should visit the site as scheduled by the PM/COR and CO as shown in the RFPthe RFP. Additional visits are not allowed by the Government.

(h) Contractor shall have comprehensive knowledge, experience, expertise, equipment and personnel to complete this work.

(i) Contractor shall keep the VA Project Manager informed at all times of the status and progress of the project.

(j) Detailed Schedule and Narrative: The Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

(k) Contract Progress Schedule: The progress schedule will be provided in a time scaled bar graph format for each project phase. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and a detailed breakdown of the construction tasks. All schedule items will show a start date and a completion date.

(l) Breakdown the construction period in at least eight construction tasks as required, (e.g.: site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, architectural finishes, tests, and final inspection, etc.).

(m) The Contractor shall develop a well-organized, practicable and complete written narrative construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through the Project Manager.

(n) The Contractor shall specify how much allowance has been made for adverse weather in the schedule.

(o) The Contractor shall specify the days of the week and the hours of construction operations during each phase of the work.

(p) The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and within seven (7) calendar days of the meetings. The Contractor shall prepare written records of phone conversations addressing major project issues, and furnish a copy to the Contracting Officer within five (5) calendar days of contract.

(q) The Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

(r) Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered and installed by the Contractor without additional cost to the Government.

(s) Construction General Sections' applicable requirements: the Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision and installation requirements, Buy American Act, payment and performance bonds requirements; insurance requirements; progress payments and schedules, work inspection and supervision, daily logs requirements, material and workmanship, guaranty, cleaning up, accident prevention, and other requirements) included in the specifications.

(t) Pedestrian and/or Vehicular Maintenance of Traffic: The construction of the proposed project shall allow for full operation of the existing hospital at all times and maintaining the operations of all existing utility services and fire exits. In addition, it shall maintain free and unobstructed access to facility emergency vehicles and for fire, police, and other emergency response forces in accordance with NFPA 241. Open excavations, trenches, etc. shall be protected with fences, covers, and railings to maintain safe pedestrian and vehicular traffic passage at all times.

i. Protect and cover routes from all existing exterior exits to the perimeter of the construction limits.

ii. Provide temporary utility connections including power, site lighting, and other services without operational disruption to the existing buildings and site facilities.

iii. Use of reflective stop paddles and other types of portable signs to increase visibility to warn drivers of the presence of guards and visitors/staff pedestrians.

iv. Provide appropriate way-finding signage.

v. Coordinate all activities within the facility with the VA Project Manager. Ensure all work within and adjacent to the construction area is properly and timely coordinated with VA. The operation of the facility shall not be interrupted.

vi. Prior to any work being performed, method and scheduling of required cutting, altering, and removal of existing roads, walks and entrances must be submitted for timely review and approval to the VA Project Manager.

(u) Prior to the initial Pre-Construction Meeting, Contractor shall submit a list key personnel (Project Manager, on-the-job Superintendent, Quality Control Manager, etc.) to be involved in this project and supply brief statement of qualifications/biographical data including name of individual, company position, years with the company, work and educational background, experience applicable to this Project, tasks to be assigned to that individual on this Project, percentage of work-week to be committed to this Project, and authority of that individual to act on behalf of the Contractor. All key personnel shall submit evidence of their OSHA 30 hour30-hour construction safety training. VA expects to have a Project Manager and Superintendent on-site fully devoted for this project. The Project Manager shall be committed a minimum of 30% of work per week on this project and be present on site the same percentage. The Superintendent shall be committed a minimum of 100% of work per week on this project and be present on site the same percentage.

(v) No later than 15 calendar days after receipt of notice to proceed (NTP) and prior to commencing construction work, Contractor shall submit a Quality Control Plan proposed to implement the requirements for inspection of construction. Design and construction will be permitted to begin only after the VA COR acceptance of the Contractor Quality Control (CQC) Plan. Include, as a minimum, the following to cover all design and construction operations, both onsite and offsite, including work by subcontractors, designers of record, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

i. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement all aspects of the work specified.

ii. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

iii. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, and suppliers.

iv. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test.

v. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

vi. Procedures for tracking design and construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

vii. Reporting procedures, including proposed reporting formats.

viii. A list of the definable features of design and construction work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section.

(w) All vendor/contract personnel must report to the Police Service to identify themselves upon entering the VACHS facility and to carry the identification card throughout the entire period while providing the service.

(x) This acquisition will not require services that involve connection of one or more contractor-owned IT devices such as a laptop computer or remote connection from a contractor system to a VA internal trusted, therefore the C&A requirements do not apply, and a Security Accreditation Package is not required.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Schedule Objectives – The contractor shall complete the work required under this Scope of Work within two hundred forty (240) calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon and with timely advance coordination with VA’s Project Manager/COR.

B. Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

C. Utility shutdowns/Outages: All shutdowns involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

IV. STATEMENT OF PROPOSAL ITEM (S)

A. . PROPOSAL ITEM I: Construction of the new deck floor at the canteen kitchen and the metal deck roof and support structural steel system that covers the walkway and carpentry shop area at the VA Caribbean Healthcare System San Juan, Puerto Rico. Construction work includes, but is not limited to, demolition, site preparation, grading, landscaping, environmental permits/monitoring/controls, temporary fencing, motorized gates, roadwork, curbs/sidewalks, civil work, deep and shallow foundations, structural framing, architectural finishes, signage/wayfinding, plumbing, and electrical/lighting work. All works shall be performed per the project’s designed drawings and specifications. Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon and with timely advance coordination with VA’s Project Manager/COR. Estimated time for completion:240 calendar days after receipt the notice to proceed letter from the CO.

V. PROJECT CLASSIFICATION: This project has been classified per the Construction Infection Control Risk Assessment as a Type A, Low Risk Group, Class I (in accordance with Life Safety Code and VA Standards: Interim Life Safety Measures (ILSM) Level 1 project.

VI. SAFETY REQUIREMENTS: All Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

VII. GOVERNMENT FURNISHED INFORMATION: All available record drawings will be provided upon request. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy of information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing and other drawing files.

VIII. Resources: All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction, design standards, and other references. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications, standards, and other references shall include but shall not be limited to the following:

A. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

B. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

1. Master Construction Specifications Index (PG-18-1)

2. Design and Construction Procedures (PG-18-3)

3. VA Standard Details and CAD Standards (PG-18-4)

4. Equipment Guide List (PG-18-5)

5. Equipment Inspection Manual (Program Guide 7610.2)

6. Equipment Reference Manual (PG-18-6)

7. Space Planning Criteria (PG-18-9)

8. Design Manuals (by discipline) (PG-18-10)

9. Design Guides (graphical, by function) (PG-18-12)

10. Barrier Free Design Guide (PG-18-13)

11. Room Finishes, Door and Hardware Schedules (PG-18-14)

12. Environmental Planning Guidance (PG-18-17)

13. Lighting Study

14. Quality Alerts

15. VA Signage Design Guide

16. Fire Protection Design Manual – Latest Edition

17. Cost Estimating

18. Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

19. Information Security Handbook VA 6500

20. Energy Reduction Manual (First Draft)

C. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

D. Department of Veterans Affair Utilities Design Manual.

H. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world-wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

I. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

2. OSHA Rules and Regulations

3. International Building Code (ICC) latest edition

4. Life Safety Code (NFPA 101) latest edition

5. The Joint Commission (TJC) Accreditation manual (latest edition)

6. Sustainable Design Requirements (01 81 11)

7. Construction Waste Management (01 74 19)

J. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

K. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

L. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

M. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf

N. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

O. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

IX. Department of Veteran Affairs Personnel:

A. Engineering Facilities Management (FMS)

1. Contracting Officer ORepresentative (COR) Name: Jose F. Punchin-Marrero

(a) COR Email: Jose.Punchin-Marrero@va.gov

B. Network Contracting Office 8 (NCO8) –

1. Contracting Officer (CO) Name: Rey F. Clemente

(a) COontracting Officer Email: rey.clemente@va.gov

X. Document requirements:

A. Review Submissions:

1. The Contractor shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. Construction Period Submittals:

(a) The contractor shall distribute one (1) electronic set of the submittal in pdf format attention to VA CO with copy to VA PM/COR via e-mail. All materials and equipment submittals must be submitted and approved by record A/E, VA PM/COR and CO prior to start of construction. All submittals shall be as per the specifications.

(b) Project record drawings – Contractor shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA PM/COR at all times.

(c) Shop drawings and submittals – A/E shall verify Contractor’s shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review materials for conformity with the RFP documents and specifications. The A/E shall recommend approval, disapproval or other suitable disposition to the VA PM/COR Thethe VA PM/COR and CO will have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

3. Each review submission package shall include three (3) hard copy sets (2 Full Size & 1 Half Size) and one (1) PDF sets on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO) and others as determined to be appropriate by the VA.

4. The Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

XI. QUALITY ASSURANCE/QUALITY CONTROL:

A. Within 2 weeks of receipt of Notice to Proceed, the Contractor willContractor will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the construction and the name of the Construction member responsible for QA/QC.

1. Upon its completion, each task shall be initialed and dated by the responsible Construction Team member.

2. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

XII. CONSTRUCTION PERIOD SERVICES

A. Pre-Construction Meeting: The A/E firm, as part of the Government Team; A/E firm, will participate in the pre-construction meeting with the VA and the Contractorthe Contractor. The AThe A/E firm shall be prepared to respond to the VA concerns, and shall provide overview of the design.

B. Site Visits & Inspections:

1. During Construction Period Services, the A/E may visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

2. During the construction period the A/E will be making visits to the project site, when requested by the Contracting Officers Representative (COR). The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The AThe A/E firm (Government Consultant) will observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three work days following the site visit date.

C. Disputes, Interpretations and Clarifications: Upon written request from the VA, the Contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the A/E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the Work.

D. Other submittals: The Contractor team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the VA Project Manager/COR.

E. Project record drawings: The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

F. Shop drawings and submittals: The Contractor shall check government furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The A/E will recommend approval, disapproval, or other suitable disposition to the VA. The VA will have final approval authority. The A/E will evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E will request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the A/E will review all prior submittals for related components of the system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff and /or the Contractor on complicated system submittals. The A/E will notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

G. Inspections and Testing:

1. A/E will be present during one (1) Pre-Final inspection and one (1) Final inspection of Work and will generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

2. A/E will review and approve, or take other appropriate action on test reports and Punch List items to be completed or corrected. A/E will approve or disapprove test reports and forward findings to the VA for final disposition.

H. Review of Documents and Work Acceptance: On closeout of Construction Period Services, the AE will certify that the Contract Documents requirements and intent have been satisfied, workmanship is Professional and at an acceptable level, submittals and other AE supplied Documents as required in Contract Documents are in order for Government approval .approval. However, the Government’s final acceptance of the Work is at the discretion of the VA and shall be authorized in writing by the VA Contracting Officer only.

I. Project Close-Out: The contractor shall comply with the requirements in the “General Requirements”, Section 010000, for submission of final RFP as built drawings, manuals and other documents as noted. Required as built drawings and specifications shall be submitted in the same format required for the construction documents.

J. AS-BUILT: The Contractor shall prepare and submit AS-BUILT drawings as developed from the Construction activities re-lined as-built. Drawings shall be submitted in AutoCAD 2010 (or earlier) format and shall reflect the actual as-built conditions. Stamp drawings in large red bold letters “AS-BUILT” in the lower right handright-hand corner of all drawings. Drawings shall be submitted on full size consistent with previous requirements herein.

SECTION D – PACKAGING AND MARKING

N/A.

SECTION E – INSPECTION AND ACCEPTANCE

2.1 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not—

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) below.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may (1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or (2) terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

(End of Clause)

2.2 VAAR 852.236-74 INSPECTION OF CONSTRUCTION (JUL 2002)

The clause entitled "Inspection of Construction" in FAR 52.246-12 is supplemented as follows:

(a) Inspection of materials and articles furnished under this contract will be made at the site by the resident engineer, unless otherwise provided for in the specifications.

(b) Final inspection will not be made until the contract work is ready for beneficial use or occupancy. The contractor shall notify the contracting officer, through the resident engineer, fifteen (15) days prior to the date on which the work will be ready for final inspection.

(End of Clause)

SECTION F – DELIVERIES OR PERFORMANCE

SEE SCOPE OF WORK SECTION.

SECTION G – CONTRACT ADMINISTRATION DATA

2.3 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract.