36C24818R0004-001.docx

36C24818R0004

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24818R0004 X 01-30-2018 675-18-1-3454-0001 675-18-100 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) For Orlando VA Medical Center 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 Joyce Powers 813-972-2000 x2434 Project Title: Design Build, Renovate Building 500 for Mental Health Space

Project No: 675-18-100

Project Location: Lake Baldwin Orlando VA Medical Center, Orlando, FL

Contracting Officer (CO): Joyce Powers; email - joyce.powers1@va.gov

Contracting Officer Representative (COR): Richard Stallings; email - richard.stallings@va.gov

Description: This is a 2 Phase Design/Build (DB) project which shall design and renovate the existing 3rd and 4th floor of building 500 to allow all mental health facilities on these two floors.

Service Disabled Veteran Owned Small Business Program:

The acquisition is Set-Aside under the SDVOSB program. The prospective contractor is cautioned that any proposal submitted to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, persons or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud against the United States of America. Parties found misrepresenting their status also risk debarment from government procurements.

Please reference the attached documents for further proposal submission information.

X X 52.211-10 X email 1 copy

1:00 PM

03-07-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Phase 1 - Technical Only - No Pricing Submitted Phase II - Technical and Pricing - $ 00248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa

FL

33637 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971

Table of Contents

A.1 GENERAL PROPOSAL INFORMATION

GENERAL PROPOSAL INFORMATION – DESIGN BUILD

NOTE: Contractors shall not submit Phase II proposals until directed to do so by the Contracting Officer

1. Service Disabled Veteran-owned Small Business Verification: This requirement is 100% set aside for verified Service Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB’s will be excluded from evaluation and award consideration.

2. Offer Acceptance Period: Offers providing less than 120 calendar days for Government acceptance after the date offers are due may not be considered and may be rejected.

3. Work Effort: This project is a Design Build Effort: The contractor shall develop project design documentation including drawings, specifications, design analysis, etc. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

4. RFP Issue Date: 30 Jan 2018

5. Site Visit: An organized site visit is scheduled for Phase I.

Phase I Site Visit: Date: 7 Feb 2018 Time: 1:00 P.M. EST Location: Orlando VA Medical Center, 5201 Raymond Street Building 3132 (FMS), Conference Room 006.

Phase II Site Visit: TBD at a later date and will be announced to those contractors invited to participate in Phase II.

Contact Rick Stallings and Joyce Powers by email: richard.stallings@va.gov and joyce.powers1@va.gov to confirm your attendance.

6. Requests for Information (RFIs): Due Date: NLT 14 Feb 2018, 12:00 P.M. EST.

Note: RFI’s will not be accepted after due date.

RFI’s should be submitted to the contracting officer’s e-mail address as follows: joyce.powers1@va.gov. Responses will be provided in a question and answer format in coordination with the COR. Subject Line of the RFI e-mail should include “RFI #1, 36C24818R0004 and Company Name”.

7. Design Build (DB) Proposal Due Date: Proposals are due as follows:

PHASE I Proposal: Due Date: 7 Mar 2018, 1 P.M. EST by email to joyce.powers1@va.gov.

The VA has a limit on what the Meg size. The size of your file shall not exceed 5 Meg. If you have multiple documents, please submit as separate emails. Proposals received after that time will not be considered.

DB PHASE II Proposal: Due date will be announced by email to those Offerors invited to participate.

8. Offer Guarantee (Bid Bond): (An offer guarantee is required for offers requested to participate in Phase II only). Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

9. Magnitude of Construction: Pursuant to FAR 36.204(d) the following is provided: The magnitude of construction is between $5,000,000 and $10,000,000. This is the estimated range for Design and Construction as defined by Design Build.

10. Proposal Requirements: For Phase 1, only Technical Proposals are required. Offerors shall not submit Phase II proposals unless requested by the Contracting Officer. For Phase II, Technical and Price Proposal are required from offerors who have been asked to submit Phase II proposal.

11. North American Industry Classification (NAICS code: The applicable NAICS code for this procurement is 236220 (Commercial and Institutional Building Construction). The Small Business size standard is $36.5 Million.

12. Wage Determination (WD): For use during Phase II only.

13. Period of Performance: The contractor shall begin performance within 10 calendar days and complete design and construction within 550 calendar days for Item 1 after receiving the notice to proceed. See offer schedule for deduct alternates.

A.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION AND EVALUATION INFORMATION

Two-Phase Design-Build Selection and Evaluation Procedures

This part describes the mechanism for evaluating and selecting offers for this two-phase design-build procurement for Project No. 675-18-100, Renovate Building 500 for Mental Health Space, VA Medical Center, Orlando, FL.

1. General Procedures

A. This solicitation addresses both the Phase 1 and Phase 2 proposal requirements.

B. The Phase 1 proposals will be evaluated to determine which offerors will be invited to submit Phase 2 technical and cost proposals.

C. Only a maximum of the FIVE (5) most highly rated Phase I proposals will be invited to submit a Phase II proposal.

D. Do not submit pricing with the Phase 1 proposal.

1. PHASE 1- Proposal Preparation Instructions:

Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

TECHNICAL PROPOSAL

TAB A. General Information

· Cover Page with Solicitation Number, Project Title

· Table of Contents

· Signed offer/Acknowledgement of Amendments (SF1442)

· Copy of current vetBiz.gov SDVOSB certification

· DUNS Number

· Cage Code

· Tax ID number

· Principle points of contact, address, phone numbers, etc.

TAB B: Technical Approach

TAB C: Technical Qualifications

TAB D: Past Performance and Experience

TAB E: Safety/Environmental Violations and Experience Modification Rate

1. Phase 1 Evaluation Factors and Proposal Requirements :

Phase I Proposal shall include:

· Factor 1: TECHNICAL APPROACH (Tab B) – (Narrative 5 pages max)

A. Develop at least one 24 x 36 basic schematic illustrating your proposed layout but NOT a detailed design); include a narrative describing how you will develop the project to achieve the building objectives.

B. Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. The schedule should show the critical paths of installation from beginning to end (design, equipment lead time, mobilization, demolition, installation, finalization etc.). Most importantly, the schedule should show length of downtime required.

C. Design concepts - In a narrative format describe the steps the prime contractor will take to successfully complete design/build services for this project in accordance with the Design-Build Scope of Work.

· Factor 2: TECHNICAL QUALIFICATIONS (Tab C)

Sub Factor 2 (a): SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE- (Narrative 3 pages max)

A. Briefly describe specialized experience and technical competence.

B. Briefly describe ability to obtain the necessary resources to perform this project

C. If there is a Teaming Arrangement, identify the individual firms experience, describe the nature of the association, and clearly identify contractual responsibilities of each firm.

Sub Factor 2(b): LICENSING

A. Submit copy of current, valid General Contractor’s or Mechanical Contractor’s License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record.

B. Submit copy of current, valid Architect’s License issued by the state of Florida or Certificate of Authorization for Architectural Contractor, who will be of record.

C. Disclose all negative licensing information and any pending litigation involving either the Architectural Contractor/firm or Construction Contractor/firm.

· Factor 3: PAST PERFORMANCE AND EXPERIENCE (Tab D)

A. Relevant and present Past Performance of the offeror’s team (including the architect-engineer and construction members); Relevant performance means same or similar projects in any type of clinical area which require surrounding medical functions remain active and uninterrupted, and similar price range. Recent is defined as performance within the last five (5) years through the solicitation release date. Submit a minimum of 3 but no more than 5 references.

B. Identify a minimum of 3 projects, but no more than 5 projects from the following Experience categories:

1) Team Experience: Identify any projects that the designer and (prime) constructor have previously contractually teamed together to accomplish.

(i) Constructor/Key Subs and/or Designer: Include examples, within the last 3 years (5 years for design firms), of design/build projects, in which the designer and/or constructor or key trade subcontractors have been involved, if any.

(ii) Teaming Arrangements: If Offeror represents the combining of two or more companies for the purpose of this RFP, then each company must list project examples, related to its role for this project.

2) Prime Contractor Experience: Provide examples of projects, within the last 3 years, in which the prime contractor has been involved, which are similar to this project in scope and magnitude.

3) Design Firm(s) Experience: Provide examples of projects, within the last 5 years, in which each design firm has been involved, which are similar in scope and magnitude to their role on this project.

C. Client Overall Satisfaction with Project – (See Attached Past Performance Questionnaire) ALL QUESTIONAIRES SHOULD BE SUBMITTED VIA EMAIL TO joyce.powers1@va.gov with “Past Performance, Renovate Building 500 for Mental Health Space” in the subject line prior to closing date and time. The response to this factor will be evaluated as to its relevance and similarity to work under this project. The Government may contact the offeror’s references for information and may review performance ratings on file for prior Government projects the offeror has performed. Past performance information obtained from sources other than those identified by the offeror may be used. All relevant facts and circumstances gathered from information from the offeror’s listed references and other sources of information available to the Government (e.g., Contractor Performance Assessment Reporting System (CPARS) and Past Performance Information Retrieval System [PPIRS]) will be used to evaluate the offeror’s overall past performance and quality of performance. If an offeror has not commented on negative past performance evaluations obtained by the Source Selection Evaluation Board, the offeror may be given the opportunity to clarify and/or mitigate adverse past performance during “exchanges” (clarifications, communications, or discussions) after receipt of proposals (FAR 15.306). If discussions are required, and past performance issues remain, these issues will be addressed during discussions.

· Factor 4: SAFETY/ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE (Tab E) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

NOTE: The Government will evaluate and consider past safety records of bidders/offerors prior to award. The requirement is a pass/fail; therefore, it is critical to the acquisition.

NOTE: Company’s Insurance Experience Modification Rate (EMR) for the past 3 years. IAW VHA Directive the Government will verify that the Offerors EMR is no greater than 1.0. An EMR greater than 1.0 disqualifies the contractor.

SAFETY AND ENVIRONMENTAL RECORD

Safety or Environmental Violations and Experience Modification Rate All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Past Safety and Environmental Record

(SAMPLE FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH

PHASE I PROPOSAL)

Pre-Award Contractor Evaluation Form Company Name:

Address:

Telephone: Fax:

Email:

Contact:

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations. (Four serious, one repeat, or one willful disqualifies the contractor.)

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

Provide your six-digit North American Industrial Classification System (NAICS) Code for this Acquisition: __ Who administers your company’s Safety and Health Program? ____________________________ Company’s Insurance Experience Modification Rate (EMR) for the past 3 years (an EMR of greater than 1.0 disqualifies the contractor): ___________

Signature / Date

Phase 1 Evaluation and Selection Criteria:

Phase 1 proposals will be evaluated as follows:

A. Factors 1 thru 4, as described above, will be rated using an adjectival rating system.

For evaluation purposes, each technical factor is equal in importance.

1. Phase 2 Proposal Preparation and Submission:

OFFERORS ARE NOT TO SUBMIT A PHASE 2 PROPOSAL UNLESS INVITED TO DO SO.

The following format shall be used:

PRICE PROPOSAL

TAB A: General Information:

1) Cover Page with Solicitation Number, Project Title

2) Table of Contents

3) Signed offer/Acknowledgement of Amendments (SF1442)

TAB B: Price Breakdown: The following cost elements shall be addressed:

1) Labor (Direct & Indirect),

2) Materials, Material Markups, Materials overhead,

3) Equipment

4) Subcontractor Cost

5) Other Direct Costs

6) Overhead expenses

7) Indirect Cost

8) Profit

***Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-10.***

The Government will evaluate price based on the total price. Total price consists of the basic requirement may include alternate bid items such as, deductive, or options. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

a) Comparison of proposed prices received in response to the RFP.

b) Comparison of proposed prices with the IGE.

c) Comparison of proposed prices with available historical information.

d) Comparison of market survey results.

TAB C: Phase 2 TECHNICAL PROPOSAL

Factor 1 –MANAGEMENT APPROACH AND KEY PERSONNEL – (10 page max) A. Onsite Design-Construct Management Team: Describe the onsite design-construct management team organization. Describe the plan for managing acquisition, execution, and administration. Describe the Project team’s previous experience in managing CPM software.

B. Quality Control Team: Describe the quality control team organization. Provide the specific description of the tasks and functions of the quality control personnel. Identify where each position will be physically located (e.g., field office, home office, designer's office, etc.). Clearly identify each member's employer. Describe the Project team Quality Assurance program and safety record.

C. Identify key personnel to be assigned to the project, to include principal managers, designers and technical personnel Construction project manager, onsite supervisor, with overall site responsibility, superintendent of the contractor's own forces, manager of subcontracts, quality control manager and the project scheduler who will be directly responsible for the day-to-day design and construction activities. If reassignment of personnel is considered possible, provide the names and resumes of the alternative professionals in each assignment.

Factor 2 – TECHNICAL SOLUTIONS – (3 page max) Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or solutions to overcome these issues.

Factor 3 – QUALITY CONTROL PLAN – (5 page max)

Develop a brief plan of monitoring to ensure a high level of design and construction quality. Include some of the following characteristics:

(a) The specific policy establishing schedules for the performance of quality control tasks.

(b) A policy for reporting quality control findings to the Contracting Officer.

(c) A procedure whereby the Contracting Officer may resolve disputes that have not received satisfactory responses from the first levels of quality control personnel.

(d) The names of testing laboratories to be used and the procedures for test data reporting.

(e) A plan for material storage and protection.

(f) The plan for review, evaluation, and Contractor quality control of design submittals, prior to Government receipt.

(g) Procedures for involving key subcontractors in the design development

(h) Procedures for successfully integrating the Design-Builder’s quality control program with the Government’s quality assurance program

(i) How will the Offeror ensure that the building HVAC system will work at the highest efficiency level possible and at the same time ensuring the highest level of energy savings possible?

(j) Describe the precautions taken to avoid damages to facility buildings (include pre-existing conditions!) and surrounding properties and the remediation that will take place if damage is done.

(k) How will the Offeror ensure that controls are programmed correctly and all communications devices are talking correctly to one another and to the existing B&G monitoring system?

(l) Prohibiting smoking in or adjacent to construction areas. (Written policy)

(m) Developing and enforcing storage, housekeeping, and debris removal practices that reduce the buildings flammable and combustible fire load to the lowest feasible level. (Work plan/documented)

Factor 4 – WARRANTY SUPPORT – (1 page max)

Describe the organization to be established for warranty support.

Phase 2 Proposal Submission: The Phase 2 proposal should be submitted to the same email address as the Phase I proposal and can be submitted though use of the same format and means.

1. Phase 2 Evaluation and Selection Criteria:

Phase 2 proposals will be evaluated as follows:

A. The technical factors consist of the Factors 1 thru 4, described above and will be rated using the same adjectival rating system used for the Phase 1 proposal evaluation.

B. For evaluation purposes, each technical factor is equal in importance.

C. For evaluation purposes, all evaluation factors other than cost or price, when combined, will be considered approximately equal to cost or price.

1. Phase 2 Evaluation and Award Determination

A. This is a competitive Phase 2, Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15 101-1, Tradeoff Process.

B. In accordance with FAR 15.101-1, all evaluation factors, other than cost or price, when combined, are approximately equal in importance to cost or price.

C. Thus, award will be made to the firm whose Phase 1 proposal was initially ranked in the top 5 and who now offers a Phase 2 proposal, which based on both its technical and pricing proposals, offers the overall best value to the Government. Should your company be awarded a contract based upon a successful rating received from all evaluation factors to include any teaming arrangements, it is imperative that this team remain intact from initial award as the evaluation was based upon this teaming arrangement. If there is any change after award, you must notify the Contacting Officer with specific reasons and the Contracting Officer must approve the proposed changes.

D. Each pricing element indicated in TAB B will be evaluated to determine its reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offerors should assure that their ability to meet or exceed the minimum needs of the Government is adequately described in the offer. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

E. Evaluation Overview: The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The proposals must conform to the RFP's requirements and judged to represent the Best Value to the Government. The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that the Technical capability of the higher-priced offeror outweighs the price.

F. SDVOSB Verification: The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm Service Disabled Veteran-owned Small Business (SDVOSB) status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent award.

A.3 PRICE OFFER SCHEDULE (PHASE II ONLY)

Price Offer Schedule – To be submitted with PHASE 2 Proposal ONLY

A. ITEM 1, BASE BID: Work includes design, general construction, alterations, roads, walks, grading, drainage, mechanical and electrical work, laboratory equipment, utility systems, elevators and dumbwaiters, water storage facilities, necessary removal of existing structures and construction and certain other items. The existing walls, ceilings, floors with all finishes will be demolished to fully allow for the complete renovation of the entire space. The contractor will construct offices, restrooms, conference rooms, group rooms and all other spaces required by the Mental Health IPT. All existing mechanical utilities are to be completely renovated to work with the new design of the space as required by drawings, specifications per the Patient Aligned Care Team (PACT) Module.

Completion Time: 550 days from Notice to Proceed

JB

A.4 DESIGN BUILD STATEMENT OF WORK

Page 1 of Page 1 of

Request for Proposal 36C24818R0004

Design – Build Renovate Building 500 for Mental Health Space 675-18-100

May 8, 2017

Orlando VA Medical Center 5201 Raymond Street Orlando, FL 32803

Renovate Building 500 for Mental Health Project No. 675-18-100

I. DEFINITION AND ACRONYMS:

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Air Handler Units (AHU), Variable Air Volume units (VAVs), Network Automation Engine (NAE), mechanical engine controls (MEC), request for proposal (RFP), Variable Air Volume units (VFDs), Contracting Officer Technical Representative (COTR), Competent Persons (CP), Veterans Affairs (VA).

C.

II. SCOPE OF WORK:

A. General Requirements: The General Contractor will provide all labor, materials, tools and equipment, and design-build services necessary for the design and construction of a project as described below and other specific tasks as further defined by this RFP. All proposals are to provide both design and construction services for this project. The contractor will hire a Certified Independent Third-Party Safety Professional (CITP) for the review of the design documents for compliance with national and local codes, standards, federal and state regulations. The CITP review will be documented by stamped/ sealed drawings by a registered professional engineer from the state of Florida.

B. Supplemental Requirements: The following conditions will supplement the General Requirements available in the Technical Information Library (TIL) documents found on: http://www.cfm.va.gov/til. Should there be conflict with these requirements and the requirements of the TIL, these supplemental requirements shall take precedence.

1. References to Resident Engineer (RE), Medical Center Engineering Officer, and Medical Center Director shall be interpreted as a reference to the Contracting Officer’s Technical Representative COR.

2. VA drawings related to the project shall be made available to the bidders and contractors in the Fed Biz Ops (www.fbo.gov) website and available for download. Their availability will be coordinated with the Contracting Officer. Any drawings provided in the solicitations are to be considered as informational only. All drawing data must be contractor verified in the field.

3. Unless otherwise noted in the SOW, the requirements in 01 00 00 Paragraph 1.4.C “Guards” will not be required. Contractor is responsible for all contractor furnished property, tools and equipment until the contracted asset is substantially complete and formally turned over to the government.

4. Hot work permits shall be obtained in coordination with the local VA Safety Office at 321-397-6042 (Orlando), 24 business hours prior to the start of hot work.

5. An Interim Life Safety Measures Plan shall be developed and completed within two weeks of Notice to Proceed (NTP). Unforeseen Interim Life Safety Plans post government acceptance and approval shall be coordinated two (2) weeks prior to the start of work requiring that specific plan. The contractor shall be responsible for the development, coordination, reporting execution and data collection of all ILSMs.

6. All laydown areas shall be coordinated with and approved by Facilities Management Service (FMS). All areas turned over to the Contractor shall be maintained to an acceptable standard as determined by the government and returned to the government in its original configuration or better upon completion of contract work. In addition, the Contractor is responsible for any/all repairs to areas disturbed or damaged by their employees or subcontractors during the execution of the project.

7. The project site is currently occupied.

8. No energized work shall be performed without proper notification to the Government and only when written approval of the COR/Contracting Officer has been granted.

9. All utility interruptions shall be requested and coordinated 15 calendar days prior to the event. The interruption shall be approved by the COR.

10. Abandoned in place utilities are only permissible when specifically identified in the Scope of Work.

11. Prior to commencement of work the following plans shall be submitted for review and approval by the Government: Work Plan, Health and Safety Plan, Life Safety Plan and associated ILSM Plans, Quality Plan and desired Lay Down Plan as applicable to the project. The Government will have 21 work days to review and approve the plans.

12. For Infection control risks mitigation, temporary partitions/containment provisions shall not be removed nor HEPA filtered negative exhaust turned off until final completion and inspection walk through by the Government (FMS/COR).

13. The Contractor, upon completion of the work, and after review/acceptance by the Government shall provide ‘As-built’ drawings; 2 ea. full size bond sets, 2 ea. electronic pdf and 2 ea. AutoCad version 2010 and backwards compatible copies of the FINAL approved as-constructed documents.

14. Temporary accommodations (utilities/toilets/personnel, tools, and equipment) for the execution of the contract work are the contractor’s responsibility and all costs shall be borne by the contractor unless otherwise stated in the SOW. Government utilities will not be provided on either a short or long term basis during the execution of work.

15. Testing, training, and commissioning of systems shall be in accordance with the SOW, specifications, industry standards, and manufacturer recommendations and all costs associated with same shall be borne by the contractor.

16. The Contractor’s Quality Control Manager or equivalent shall provide Daily Quality Assurance Reports with photographs. The Quality Assurance reports will be due no later than 11 am on the following work day and shall be forwarded to the COR electronically.

17. Requisite Weekly Project Meetings shall be coordinated at the Preconstruction Conference.

18. Progress Schedules will be required to be submitted to the COR monthly. The schedule shall identify the project from Notice to Proceed NTP to planned completion with an emphasis on a two (2) week look ahead. Updated schedules shall identify and reflect all schedule deviations from the beginning of contract.

C. Project Overview:

a. The Contractor shall provide a complete set of Design Build Documents that will show the Third and Fourth floor of building 500 at Lake Baldwin will be designed to place all Mental Health facilities on these two floors. The existing walls, ceilings, floors with all finishes will be demolished to fully allow for the complete renovation of the entire space. The contractor will construct offices, restrooms, conference rooms, group rooms and all other spaces required by the Mental Health IPT. All existing mechanical utilities are to be completely renovated to work with the new design of the space.

b. The contractor shall follow all design references for Mental Health Facilities in the VA Technical Information Library, the TIL, https://www.cfm.va.gov/til/dGuide/dgMH.pdf

c. Design work to include Heating Ventilation and Air conditioning system and fire protection system modifications, new flooring, new drywall partitions, new doors, privacy issues, new lay-in ceilings, lighting, plumbing upgrades, painting and signage.

d. Architectural Issues: The design guidelines as listed below are to be followed. The Renovate Bldg. 500 for Mental Health renovation space is to be more contemporary in terms of finishes as well as layout and workflow. Architectural scope is to include defining the demolition of the existing space, layout and detailing of the new space as required for new construction. Major spaces are defined.

e. Interior Design Issues: This space is to follow the Planetree philosophy. The finishes are to be per VA Room, Finishes, Door & Hardware Schedule (PG 18-14), VA Interior Design Manual and the Orlando VA Medical Center Environmental Management Services Interior Designer established standards.

f. Mechanical Issues: Mechanical work shall provide all renovated spaces with new mechanical equipment, tied into existing building systems as appropriate. Mechanical systems shall be an energy efficient system to include all necessary duct work, piping, controls, diagrams, one line diagrams and all other relevant information to provide a complete functional and appropriate system. Work shall be phased as required to minimize patient impact and to coordinate with other trades.

g. Electrical Issues: Electrical work shall provide all renovated spaces with new electrical equipment, tied into existing building systems as appropriate. Electrical systems shall include lighting, power, emergency power in accordance with NFPA 99, fire alarm, telecommunications, CCTV, access control and nurse call systems. Work shall be phased as required to minimize patient impact and to coordinate with

D. Specific Project Requirements:

1. Contractor shall be responsible for the complete Design and Engineering of the entire 3rd and 4th floor for all Mental Health standards of design in accordance with the Mental Health Facilities Design Guide. https://www.cfm.va.gov/til/dGuide/dgMH.pdf

2. DESIGN: Contractor shall completely re-design the new Mental Health space to meet all PACT Module design references as stated in the “PACT MODULE” Design Guides https://www.cfm.va.gov/til/dGuide/dgPACT.pdf

3. Contractor shall not start construction until all materials, submittals, and equipment is approved by COR and on-hand.

4. Contractor shall not access any of VA’s Intranet system without the supervision of a VA OI&T specialist or equivalent VA personnel. Access includes tying into or updating the temperature or other monitoring software that may be required for the HVAC system to function or for testing of the HVAC system.

5. Contractor shall be responsible for infection and dust control. Contractor must supply covering for any equipment and furniture in the construction areas to protect from dust buildup while performing work. Contractor will follow all directives from the VA Infection Control Representative and ICRA/ILSM (Control Risk Assessment and Interim Life Safety Measures) document. An example will be provided with this solicitation. The finalized document will be provided by COR after award. Contractor must obtain the ICRA/ILSM document from COR before beginning any work.

6. Contractor shall perform all painting and repairs of all areas affected by the construction.

7. Contractor shall thoroughly clean construction areas of all construction debris and trash. Vacuuming by Contractor may be required. Contractor shall provide a dumpster or other means for construction debris and trash removal.

8. Contractor shall provide all equipment and materials and the project shall be turned over to the government completed and functional.

9. At the close of the project, DB Contractor shall submit as-built drawings along with operation and maintenance manuals for all installed equipment. Contractor shall provide at least three training sessions to VA maintenance staff to enable VA staff to maintain the updated system. These training sessions shall be coordinated with the COR and the VA HVAC and Electrical supervisor.

10. Contractor shall be responsible for any costs incurred as the result of Contractor’s personnel or sub-contractors erroneously setting off the VA Medical Center’s Firm alarm system.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. All work hours MUST be coordinated with the projects COR to minimize interference with normal hospital functions. Normal business hours are (7:00 am to 5:00 pm, Monday through Friday). Some areas may require work to be completed outside normal business hours to include nights, weekends, or holidays. The 10 holidays observed by the Federal Government, are New Years Day, Martin Luther King Day, President’s day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday. Additionally, installation will be performed (scheduled and phased) to ensure that occupied areas are completely operational by normal business hours the following workday. All requests for work outside normal business hours must be requested by the Contractor at least 14 calendar days in advance.

B. Length of Project

1. Project will have a 185-calendar day design phase.

2. From Notice to Proceed, DB Contractor shall submit Design drawings to 50% within 45 calendar days. Allow 15 calendar days for VA review.

3. DB Contractor shall submit Design drawings to 75%, (which incorporates the VA’s comments on the 50% submission) within 45 calendar days after completion of 50% review. Allow 15 calendar days for VA review.

4. DB Contractor shall submit Final Design drawings to 100%, (which incorporates the VA’s comments on the 75% submission) within 35 calendar days after completion of 75% review. Allow 15 calendar days for VA review.

5. DB Contractor will schedule a Pre-Construction meeting with all pertinent VA personnel for final drawing approval before construction start submission within 15 calendar days of receiving Government acceptance of 100% drawings.

6. Project’s construction phase MUST be completed in no more than 365 days from Notice to Proceed.

7. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

C. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

This project has been classified per the Construction Infection Control Risk Assessment as a Class II (Type B, Medium Risk Group) project.

V. SAFETY REQUIREMENTS:

All Contractor's personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration.