36C24727Q0048 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 10-27-2026

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

To all Offerors/Bidders

36C24727Q0048

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-03-2026 14:00 PM EST

See CONTINUATION Page

X 1

The purpose of this amendment is to publicly post the Questions and Answers that came in from the original solicitation posting that expired on 10/22/2026.

This amendment is also to extend the due date for offers due to the posting of the answered questions.

The solicitation is now set to expire on 11/3/2026 at 2:00 PM EST, without exception.

No other questions will be accepted at this time, unless considered substantial to all offerors.

Aunjelaca Miller Contracting Officer

CONTINUATION PAGE

Questions and Answers:

1) FAR 52.222-41 (Service Contract Labor Standards) is included, but no wage determination is attached.

Please provide the applicable wage determination. SCA WD#: 2015-4427

2) Should quotes be submitted by email to aunjelaca.miller@va.gov, and is there a maximum attachment size? Yes, all offers will be emailed to Aunjelaca.miller@va.gov before the deadline. There is not a maximum attachment size.

3) Is there an incumbent contractor for this requirement, and what was the actual referral volume over the last 12 months? Incumbent contractor: TGB3 Enterprises LLC under contract 36C24721P0799. Referral Volume: 48

4) Will the contractor be provided a VA laptop and VA system access, or should the contractor furnish its own equipment for handling patient information? No laptop will be provided.

5) The SOW indicates that the contractor must meet with patients or their healthcare representatives at bedside. Would the VA permit these meetings to be conducted through secure video conferencing, similar to the telehealth appointments currently utilized by the VA? Video Conferencing can be used if and only if the equipment used to do so is Veteran Affairs issued or the vendors equipment and firewall has been assessed for proper use with VA Information Technology. Face to Face is preferred with occasional virtual contact.

6) If in-person meetings are mandatory, would periodic on-site visits, such as once per month, be acceptable, with application processing, documentation, and follow-up services performed remotely? Or would the contractor be expected to travel to the facility each time a new referral is received? Periodic on-site visits are expected as well as new referral meetings as necessary or medically indicated.

7) Additionally, could you clarify whether the contractor is expected to maintain regular on-site availability or only provide services as referrals are received? Only provide services as referrals are received.

8) Are there any specific certifications, licenses, degrees, or tests required for personnel performing these services? Not at this time.

9) Is prior Medicaid application experience required, or can personnel be trained to perform the work? No specific experience is required, though past performance is an evaluation criteria, see page 33 of the solicitation for additional information.

10) Does the VA provide any training or guidance on its application process, or is the contractor responsible for all training? Contractor is responsible for application process.

mailto:aunjelaca.miller@va.gov mailto:Aunjelaca.miller@va.gov

11) Are there any specific qualifications required for the contract manager? Not at this time.

12) Would two part-time employees be acceptable as long as all contract requirements are met, or is full-time coverage expected? This would be up to the contractor to decided based on the required 48 referrals annually.

13) The previous solicitation allowed remote work with bedside visits as needed. Is that still the case?

Yes, on a limited basis. See answer to question 5 above.

14) Does the 72-hour application requirement include weekends and holidays? No

15) The solicitation estimates approximately 48 referrals annually. Is that consistent with the actual volume over the past few years? Yes

16) On average, how long does it take to complete an application, including gathering documentation and follow-ups? This is case specific and unable to be provided at this time.

17) Are most referrals handled at the Charleston hospital, or should we expect to travel to other VA locations? North Charleston, SC CBOC

18) Are we responsible for handling Medicaid appeals ourselves, or would those be handled by the VA or another party? The Medicaid Application Assistance contract is not required for handling appeals.

19) What does the background check, fingerprinting, and PIV onboarding process involve, and how long does it typically take? Background and full vetting typically takes 30-60 days.

20) Will the VA provide laptops and access to the necessary systems for both employees? No.

21) If the number of referrals significantly exceeds the estimated 48 per year, would the contract price be adjusted? Yes

22) How often are payments made under this contract? Would we invoice monthly and receive payment each month, or is payment tied to completed applications or other milestones? Monthly and/or quarterly invoices.

23) How should quotes be submitted (email address or portal), and is there a page limit or required format? Email, Aunjelaca.miller@va.gov. There is not a page limit or required format.

24) Please provide the Quality Assurance Surveillance Plan referenced in SOW section 1.6.2. This document will be provided to the contractor at time of award.

25) Does the 72-hour filing deadline begin at the veteran's admission or when the VA sends the referral to the contractor? When the VA referral has been received by the contractor.

26) Will veterans served through the Georgia clinics (Savannah and Hinesville) require Georgia Medicaid mailto:Aunjelaca.miller@va.gov applications rather than South Carolina Medicaid applications? Only South Carolina applications are being processed currently. The catchment areas are: Charleston, North Charleston and Myrtle Beach.

27) If referrals run well above or below the estimated 48 per year, how will the fixed annual price be adjusted? By the amount of referrals initiated and processed regardless of their disposition.