36C24727Q0038 0001 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 18

0001 10-19-2026

557-27-1-5151-0021

Department of Veterans Affairs

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

2008 Weems Road

Tucker GA 30084

Department of Veterans Affairs

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

2008 Weems Road

Tucker GA 30084

To all Offerors/Bidders

36C24727Q0038

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-23-2026 12:00pm EDT

See CONTINUATION Page

X 01

Subject: Generator Preventative Maintenance

The purpose of this amendment is to extend the Offer Due Date RFQ# 36C24727Q0038 to OCT 23, 2026, at 12:00pm EST, provide revised SOW and RFQ Vendor Question and Service Line responses.

See Continuation Page for revised SOW and for the RFQ Question and Service Line responses.

No other questions will be accepted at this time.

Please add RFQ Amendment with Quote.

Marcus Watts

Contracting Officer

CONTINUATION PAGE

Generator Preventative Maintenance

STATEMENT OF WORK

Emergency Generator Preventive Maintenance

A. Work Statement

1. Requirement. The Contractor shall perform preventive maintenance inspection and servicing (PMI&S) on twelve (12) emergency generator units serving the Carl Vinson VA Medical Center (VAMC). Service Level I shall be performed semiannually on each unit.

Service Level II shall be performed annually on each unit.

2. PMI&S shall meet or exceed the applicable requirements for emergency generators in NFPA 110, Chapter 6, Routine Maintenance and Operational Testing, Table A-6-3, for Level I and Level II PMI&S. [VERIFY the cited edition, table, and terminology.]

3. The Contractor shall provide all labor, tools, equipment, and materials needed to perform the work in accordance with the Carl Vinson VAMC memorandum, “Vendor Control for Equipment Maintenance.”

4. The contract includes one (1) base year and four (4) twelve-month option years:

Period Performance dates

Base year 11/01/2026–10/31/2027

Option Year 1 11/01/2027–10/31/2028

Option Year 2 11/01/2028–10/31/2029

Option Year 3 11/01/2029–10/31/2030

Option Year 4 11/01/2030–10/31/2031

B. PMI&S Scope of Work and Maintenance Record

1. The scope includes the nine (9) maintenance categories and testing requirements in Table 1. The Contractor shall perform applicable Level I and Level II items.

2. The contract price shall include lubricants and coolant added during the work, as well as required replacement filters and gaskets.

3. The following are outside the routine PMI&S scope: complete antifreeze changes; valve or injector adjustments; injector cleaning; and replacement of defective V-belts or hoses.

The Contractor shall report these and other out-of-scope deficiencies identified during or immediately after PMI&S. Where a deficiency could affect safe testing, the Government will determine whether testing may proceed and whether optional work should be authorized first.

4. For each generator, the Contractor shall provide Engineering Service with a completed maintenance record showing Level I and Level II checks, readings, and results. The record shall identify problems or defective parts outside the contract scope.

C. Parts and Materials

1. The Contractor shall furnish lubricants, coolant, and cleaning supplies needed to perform the work. Products shall comply with the equipment manufacturer’s recommendations.

The Contractor shall provide Safety Data Sheets (SDS) for lubricants, coolants, solvents, and other products that VA employees may encounter.

2. Parts furnished under the contract shall meet or exceed the equipment manufacturer’s recommendations for original or replacement parts.

3. The Contractor shall remove parts and materials replaced during PMI&S or authorized optional work from VA premises. The Contractor shall also remove fuel-system, cooling-system, and lubrication-system fluids that are removed during the work.

4. The Contractor shall dispose of removed fluids in accordance with applicable EPA, federal, and State of Georgia requirements.

D. Execution and Quality Assurance

1. Before beginning work, the Contractor’s service representative shall report to Engineering Service and sign in at Building 29. Work shall be performed Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding federal holidays, unless the Engineering Service Line Manager approves otherwise. At sign-in, the Contractor will receive the Vendor Control Requirements in Attachment A. When available, a VA Engineering technician or tradesperson may accompany the Contractor to monitor the work.

2. The Contractor shall notify Carl Vinson VAMC Engineering Service, or its Maintenance and Repair (M&R) alternate, at least twenty-four (24) hours before each scheduled semiannual or annual PMI&S visit.

3. Engineering Service shall designate a technical representative to coordinate and monitor the work for quality assurance. The representative shall review and sign the completed maintenance record for each generator. [VERIFY whether Government signature is an acceptance requirement and identify the authorized acceptance official.]

4. At the end of each visit, the Contractor’s representative shall sign out through Engineering Service and provide a service report containing:

• Service date

• Equipment serviced, including description, VA ID, serial number, and location

• Work performed

• Parts replaced

• Labor hours and travel time

• Purchase order number

• Out-of-scope repair recommendations and estimated costs, if applicable

E. Generator Testing Requirements

1. Load-bank testing A. After PMI&S, the Contractor shall load-bank test each generator using a step-loading process. The Contractor shall provide the external load bank. The test shall consist of four continuous hours at the following loads, each held for sixty (60) minutes:

• 25% of nameplate rating

• 50% of nameplate rating

• 75% of nameplate rating

• 100% of nameplate rating

b. The Contractor shall measure exhaust-gas temperature at each exhaust outlet on the exhaust manifold. Before testing, the Contractor shall obtain the manufacturer’s minimum exhaust-gas temperature for each engine. Measurement equipment shall have been calibrated within the preceding twelve (12) months. The Contractor shall provide calibration documentation and submit recorded test data to the COR after testing.

c. The Contractor may schedule PMI&S and load-bank testing for different units on a staggered basis, consistent with the required semiannual and annual visits. The Contractor shall notify Engineering Service in advance which units are scheduled for each visit.

d. Before operating a generator, the Contractor shall obtain authorization from the designated Carl Vinson Engineering Service M&R supervisor or electrician for units near Buildings 2, 4, 5, 27, 82, and 89. For the generator at Building 27 and the portable generator, authorization shall be obtained from the Utility Section supervisor or the duty Utility System operator in charge. [VERIFY the listed buildings and authorization roles.]

e. The Contractor shall allow for possible delays while VA notifies affected hospital services before transferring from normal to emergency power.

F. Site Completion

1. After completing work, the Contractor shall leave each work area clean and free of debris and materials used during the work. The Contractor shall park service vehicles in areas designated by the Carl Vinson Engineering Service representative.

2. Complete external cleaning of a generator, if requested, is an optional service under Section H.

G. Contractor Qualifications

1. Upon Government request, the Contractor shall provide evidence of its ability and experience to perform the work, including:

a. A list of personnel who will perform the work, with each person’s relevant experience;

b. Names and addresses of businesses or government agencies for which the Contractor has performed comparable services; and

c. Applicable certificates and licenses held by electricians assigned to the work.

2. The Contracting Officer will consider the information provided when determining the Contractor’s responsibility.

H. Optional Services and Emergency Repairs

1. Optional services. Valve-train adjustment, injector adjustment, injector flushing or cleaning, belt and hose replacement, and complete antifreeze changes are outside routine PMI&S. The Contractor shall identify manufacturer-recommended service intervals and provide written justification when recommending these services.

2. Authorization. Optional services and major repairs shall not be performed without prior written authorization from the Contracting Officer (CO), except as expressly authorized under the emergency-repair provisions below. The Contractor shall submit a written description of the deficiency, recommended corrective action, and estimated cost.

3. Emergency repairs. The Contractor shall provide emergency repair services for covered generators and associated equipment when authorized by the CO or another Government official specifically authorized by the CO.

4. Estimate and approval. Before beginning an emergency repair, the Contractor shall provide a written estimate identifying the equipment, deficiency, proposed corrective action, estimated labor hours and rates, required parts and materials, and total estimated cost. No emergency repair may begin without prior authorization from the CO or an authorized representative.

5. Emergency response. The Contractor shall acknowledge an emergency repair request within one (1) hour and provide qualified personnel on site within twenty-four (24) hours, unless the Government authorizes otherwise. Emergency support shall be available 24 hours per day, seven days per week, including weekends and federal holidays. If the repair cannot be completed during the initial visit, the Contractor shall promptly report the equipment’s status, additional work or parts needed, and estimated restoration time.

6. Service documentation. After each emergency repair, the Contractor shall provide the designated Engineering Service representative with a report identifying the equipment, deficiency, corrective action, labor hours, parts and materials used, and final cost.

I. Generator Inventory

VA ID (EE#} LOCATION MANUFACTURER MODEL SERIAL NUMBER

N/A Boiler Plant (Bldg 27) Caterpillar XQ425 (375 kW) CATXQ425CX8H00206

EE7457 Building 5 (C153-5) Caterpillar C18 (600 kW) CAT00C18AT340298

EE15571 Building 2 {100-23) Kohler 450REO2D4 (450 kW) 739500

EE15635 Building 4 (100-20) Kohler 450REO2D4 (450 kW) 739502

EE16153 Old Water Tank {100- 82)

Cummins DG EA-5001357 (125 kW) ID10283636

EE30208 Building 8 (100-21) Generac 12493690100 (275 kW) 2108710

MX2726292 Building 71 #1 (Substation)

Kohler 2000REOZDD (2060 kW, 480v) 3057319

N/A Building 86 (Hospice) Kohler 200REOZJF (200KW, 120/208V) 5GM829RVT

MX2097617 Building 10 Marathon MTU4R0120DS125 (125KW) 95130600682

MX2097971 Building 88 MTU OnSite Energy

MTU 4R0120DS100 (100KW) 95130500497

MX2726510 Building 71A #2 Kohler 2000REOZMD (2000 kW) 3393GMFP0004

N/A Building 89 Generac SD100 SD0100KG176

7D18HPLY3

3012418403

Table 1. Preventive Maintenance Inspection and Servicing Carl Vinson VA Medical Center — Dublin, Georgia For each applicable task, the Contractor shall record the result, readings, deficiencies, and any corrective action. “I” denotes Level I and “II” denotes Level II.

1. Fuel system

Level Task

I, II Check main-tank fuel level

I, II Check day-tank fuel level

I, II Check and test transfer pump

I, II Check tank vents and overflow piping for obstructions

I, II Check and inspect fuel piping from day tank to engine

I, II Check and test flexible fuel lines and connections

I Check and test solenoid-valve operation

I Lubricate day-tank float switch/manual pump

2. Lubrication system

Level Task

I Check oil level and add oil if necessary (limit: 1 gallon)

I, II Inspect for oil leakage and report findings

I, II Check lube-oil heater

II Change engine oil

II Change engine-oil filter and gaskets

3. Cooling system

I, II Check coolant level and add coolant if necessary

(limit: 1 gallon)

I, II Check and test antifreeze protection level

I, II Check and test diesel coolant additive (DCA)

I, II Check for adequate fresh air to radiator/cooling water to heat exchanger

I, II Check and inspect water pump

I, II Check and inspect hoses and connections

I, II Check and inspect jacket-water heater and switches

I, II Check and test air louvers, motor, and controls

I, II Check and inspect radiator and radiator cap

I, II Inspect for water leakage and report findings

I, II Check and inspect belts; adjust if necessary

II Change water filters

4. Exhaust system

I, II Check flexible exhaust connector

I, II Inspect insulation

I, II Check and inspect the overall system for leakage

5. Battery System

I, II Check electrolyte level

I, II Clean, tighten, and inspect terminals; apply protective coating

I, II Load-test battery set

I, II Check and inspect battery charger

I, II Check battery-charger adjustment; record voltage and amperage

6. Electrical system

I, II Check and inspect wiring for chafing where subject to movement

I, II Check and inspect transfer-switch wiring

I, II Check control-panel indicator lights

I, II

Check transfer-switch indicator lights

I, II Inspect and test engine safety shutdowns and alarms as applicable

II Remove annunciator and perform operational check

Record results for applicable functions:

• High-water-temperature shutdown

• Low-oil-pressure shutdown

• Overspeed shutdown

• Cycle crank

• Low-water-temperature alarm

• Pre-alarms

7. Prime mover

I, II Perform general inspection

I, II Check and inspect governor oil level/linkage

I, II Check governor operation and speed setting

I, II Change governor oil

I, II Inspect and clean air filter; report condition

8. Spark-ignited engine checklist

I, II

Check and inspect wiring

I, II

Check and inspect choke/carburetor setting

I, II Check governor operation and speed setting

II Check and inspect ignition system; report condition of distributor cap, rotor, and spark-plug wires

II Replace spark plugs, points, and condenser, as applicable

II Check and set ignition timing

II Replace air filter

9. Generator

I, II Generator wiring-check and inspect

II Rear bearing-inspect/lubricate

II Overspeed switch-lubricate

10. Testing

I, II Test-run unit at actual connected load, subject to authorization from the VA Engineering representative

I, II Check and adjust voltage and frequency

I, II Record test values

I, II Test transfer operation at actual load, subject to customer authorization

I, II Restore system to automatic operation

I, II Report results to the customer

Record the following, as applicable:

Engine readings

• Oil pressure

• Water temperature

• Engine alternator voltage/amperage

Generator readings (NL = no load; L = with load)

Reading No load With load

Voltage

Frequency

Amperage

Transfer-operation readings

• Time delay: engine start

• Time delay: normal to emergency

• Time delay: emergency to normal

• Time delay: cool down

• Exerciser clock: day and time

Equipment and service record

• Location: ______________________________

• Make/model: ____________________________

• Serial number: _________________________

• Hours on emergency power system (EPS): __________

• Service date/time: _____________________

Additional/optional work identified or required:

• Service technician signature: __________________________ Date: __________

• VA Engineering Service representative: _________________ Date: __________

Table 1 data shall be retained for quality-assurance and Joint Commission reporting and used to support the computer printout of equipment preventive-maintenance inspections due that month. [VERIFY the required retention period, reporting purpose, and responsible party.]

J. Performance Requirements

1. The Contractor shall assign competent technicians qualified and experienced in servicing the listed equipment.

2. The Contractor shall provide documentation for test equipment used to test or calibrate equipment under this SOW, including applicable calibration records.

3. The Contractor shall provide parts required for included preventive-maintenance work.

Parts for optional services or emergency repairs shall be furnished and authorized in accordance with Section H.

K. Identification and VA Regulations

1. Identification and VA Regulations

2. Contractor personnel shall wear visible identification while on Carl Vinson VAMC premises. After award, the Contractor shall contact the COR for instructions on obtaining a VA identification badge.

3. Carl Vinson VAMC is a smoke-free campus, including tobacco and electronic cigarettes.

Weapons are prohibited. Enclosed containers, including tool kits, may be subject to search.

4. Photography and video recording on medical-center premises are prohibited. Recording patients or employees is prohibited under 38 CFR 1.218(b)(23). [VERIFY the citation and applicable VA policy.]

5. Violations of VA regulations may result in enforcement action in the appropriate federal forum.

L. “VA Notice of Limitations on Subcontracting - Certificate of Compliance: To be eligible for evaluation and consideration for award, offerors must return the entire Limitations on Subcontracting Certificate of Compliance clause containing a fully completed certification at the time offers are due or the offer will be rejected and not forwarded for evaluation. In addition to completing the offeror ‘fill-in’ requirements for this clause, offerors must insert the offeror’s name in the brackets containing the following verbiage “[Insert Name of Offeror]” to have a fully completed certification.”

M. RECORDS MANAGEMENT AND CONTRACT SECURITY

A. Contractor shall comply with VA Handbook 6300.1 Records Management Procedures and VA Handbook 6500.6 Contract Security. Both can be found at:

https://www.va.gov/vapubs/search_action.cfm?dType=2 **Note: This link is the complete list of VA Handbooks and are in sequential order.

**Instructions for accessing VA Handbooks at link listed above:

• • Click on link above and once it is opened, please scroll down on the left side until you get to VA Handbook 6300.1.

• • Once there, go to the PDF Format Column and click on PDF.

• • VA Handbook 6300.1 will then ask you to open or save the document.

B. Please follow the same instructions listed above for accessing VA Handbook 6500.6.

• All contractor employees working on this requirement are required to complete mandatory annual training entitled, “VA Privacy and Information Security Awareness” and “HIPPA Training” prior to providing service for each year of the contract with copies sent to the COR for each and available for audit as requested. The course numbers are VA10203 and VA 10176. You must select that you are a contractor. Contractor employees are to self-enroll into TMS via the link:

https://www.tms.va.gov/learning/user/SelfRegistrationUserSelection.do

• A VA employee will escort the contractor when contractor is required to enter/work in sensitive areas.

N. IDENTIFICATION, SMOKING AND VA REGULATIONS

The Contractor's FSE shall wear visible identification always while on the premises of the Dublin VA Medical Center. Contractor shall contact the Contracting Officer’s Representative (COR) upon contract award, to receive instructions on how to obtain a VA Identification Badge during the performance of this contract. Dublin VA Medical Center is a smoke free campus which includes both tobacco and e-cigarettes; tickets can be issued by Police Services. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

RFQ 36C24727Q0038 Question and Service Line responses for Generator Preventative Maintenance

Questions:

1. Annual service quantities and load bank frequency

Reference: B.2.A.1, p. 4; B.2.E.1, pp. 5–6; B.3, pp. 13–14.

Please confirm the annual service quantities for each of the twelve generators: whether the annual Level II service is performed during one of the two semiannual visits or requires an additional visit, and the number of four-hour external load-bank tests required per generator per contract year. If Level II replaces one Level I visit, please identify whether the Level-I-only tasks in Table 1 must also be performed during the Level II visit.

One Level II service is required during one visit and one Level I service is required during the other; it is up to the vendor’s discretion which service level is conducted in the first/second visit;

one four-hour load bank will be required for a generator during whichever visit correlates with the completion of its Level II service; the vendor may choose to stagger some generators to receive Level I and others to receive Level II during the same visit; for example, in the first visit, the vendor may choose to perform Level I PMI&S for half of the generators and Level II (with load banks) on the other half and swap the halves for the second visit; tasks that are Level I and

Level II will be performed during both visits; Level I only tasks do not need to be performed during the Level II visit and Level II only tasks do not need to be performed during the Level I visit.

2. Confirmed asset inventory and portable unit

Reference: B.2.E.1.d, p. 6; B.2.I, p. 7.

Please provide or confirm the controlling equipment schedule for all twelve covered units, including VA asset ID, building/location, generator-set model and serial number, rated kW/kVA, voltage/phase, and fuel type. Section E.1.d separately references a portable generator; is that the Building 27 unit already listed, another listed unit, or an additional asset? Please also confirm whether the Building 82 authorization reference corresponds to the Water Tank unit identified as location 100-82. Please reconcile the Water Tank serial number: the installed nameplate reads I010283636 (capital I), while Section I lists ID10583636. Please also confirm ownership and continued inclusion of the Building 27 unit, including any rental, warranty or separate service arrangement that affects the contractor’s maintenance responsibility. Please also reconcile these photographed ratings with Section I: Building 88 is marked 100 kW standby, versus 125 kW listed; one of the two 71/71A sets, model 2000REOZMD, is marked

2000 kW standby, versus 2060 kW listed; and the Building 27 plate identifies XQ375-C13 at 340 kW / 425 kVA prime (60 Hz), versus XQ425 at 425 kW listed. Please confirm the matching asset and applicable generator-set rating basis for load-bank testing, recognizing that prime and standby ratings differ.

All generators at the facility operate on diesel; the portable generator mentioned in E.1.d was being rented and is slated to be returned and is not in the maintenance scope of work for this

RFQ 36C24727Q0038 Question and Service Line responses for Generator Preventative Maintenance reason; the building 82 authorization refers to the old water tank generator (100-82) and the serial number is correct on the nameplate, the ID in table one contains a typo; generators without a VA ID will be entered into the VA’s system to generate an ID and this will be provided to the vendor; VA owns the building 27 generator and does not have any separate arrangements that would affect the contractor maintenance responsibilities; the power outputs listed in the table are the standby power ratings only intended for short durations of time during a power outage; an updated table of generator information has been included for another answer at the end of this document.

3. Planned replacement of Building 2 and Building 4 units

Reference: B.2.I, p. 7; B.3, pp. 13–14; October 9 walkthrough discussion, subject to

Government confirmation.

During the walkthrough, replacement of the generators serving Buildings 2 and 4 was discussed as separate future work. Please confirm the anticipated replacement schedule and how this maintenance contract will apply before and after replacement, including any change in equipment specifications, responsibility during installation/commissioning, warranty-service coordination, and the method for adjusting the covered inventory and price if units are removed or substituted.

The building 2 and 4 generators will be included in the maintenance scope of work until the new generators are installed; the replacement contract is slated to begin during the beginning of next year upon installation of the new 2 and 4 generators, a contract modification will be included in the scope of work to include them in the maintenance; equipment specifications, commissioning responsibilities, etc will be coordinated with the vendor after completion or closer to completion of the replacements.

4. Load bank connections placement and electrical configuration

Reference: B.2.E.1, pp. 5–6; B.2.I, p. 7.

Please identify the available load-bank connection point and connector/termination type for each unit, any existing quick-connect equipment, and approved load-bank placement/cable-routing locations. For the two Building 71/71A units, please confirm whether testing is performed separately or through a paralleled arrangement, and identify any restrictions affecting full-nameplate loading. Please identify any connection/disconnection or switching work reserved for

VA personnel.

Generator for building 5 has quick connection points, all other generators require main connections; building 71/71A are tested through separate arrangements; no restrictions for full nameplate loading; no connection/disconnection reservations for VA personnel.

5. Fuel for testing

Reference: B.2.B.2 and C.1, p. 4; B.2.E.1, p. 5; Table 1 fuel-system tasks, pp. 7–8.

Will the Government provide the fuel consumed during required operational and load-bank testing, including any necessary tank replenishment, or must the contractor include fuel supply and delivery in the fixed price? If contractor-furnished, please provide the applicable tank capacities, fuel specifications and delivery/access requirements for pricing.

The fuel consumed during operation and load bank testing will be paid for by the government.

6. Transfer switch scope and outage coordination

Reference: B.2.D.1–2, p. 5; E.1.d–e, p. 6; Table 1 electrical/transfer-operation tasks, pp. 9–10.

Please provide the quantity and identification of transfer switches associated with the covered generators and confirm the required switch maintenance/testing beyond the wiring, indicator and transfer-operation checks listed in Table 1. Please identify required shutdown/transfer windows, advance outage-request requirements beyond the stated 24-hour visit notice, and any required temporary-power or contingency arrangements during testing. Will any required testing have to occur outside the stated weekday 8:00 a.m.–4:30 p.m. service hours?

Transfer switch maintenance beyond what is listed in the statement of work for this contract is not required.

7. Initial due dates and baseline service records

Reference: B.2.A.4, p. 4; D.2, p. 5; Table 1, pp. 7–10.

Please provide the most recent Level I, Level II and load-bank service dates and available reports for each covered unit, including known outstanding deficiencies, and confirm the first required service dates after the November 1, 2026 contract start. Please identify any overdue or initial catch-up work that must be included in the base-year fixed price.

No service date is set after the contract start date, the first visit is typically during the Spring but specific dates are up to the vendors discretion so long as the government is informed of the date that the service is planned to take place beforehand; the government can provide the vendor with the most recent reports which were last conducted on September 30th of 2026;

there is no overdue/catch up work for the base year.

8. Optional and emergency service pricing and associated equipment

Reference: B.2.H, pp. 6–7; J.3, p. 10; B.3, pp. 13–14.

Section H requires separately authorized optional work and emergency repairs, while the price schedule contains one annual line item per performance year. Please confirm whether the annual fixed price includes only preventive maintenance/testing and emergency-response availability, with authorized repair labor, parts and optional work priced separately. An earlier project SOW included a $20,000 per-year emergency-repair not-to-exceed allowance, which is not stated in the issued RFQ. Please confirm whether that allowance applies and, if so, whether and where it must be included in the quote. Please state how bidders should submit any required labor rates, call-out charges or material pricing, and define the associated equipment covered by the emergency-repair obligation.

The contract amount includes preventative maintenance/testing, authorized labor, and replacement parts; the $20,000 Not to Exceed amount is no longer included in the contract price; additional funds that are requested for emergency maintenance by the contractor may be allocated by the government in a contract modification.

9. Governing standard and acceptance criteria

Reference: B.2.A.2, p. 4; E.1, p. 5; D.3, p. 5; Table 1 closing note, p. 10. See also issued Table

1, pp. 7–10, and earlier project SOW Table 1.

Please identify the controlling NFPA 110 edition and applicable chapter/table, resolve the related bracketed verification note in Section A.2, and provide the Government's test pass/fail and retest requirements, including the process when manufacturer exhaust-temperature criteria cannot be obtained for an older unit. Please identify the official authorized to accept the completed maintenance/test records and whether that official's signature is required for invoice acceptance. Please confirm that the issued Table 1 is the controlling routine-maintenance checklist and clarify whether generator wiring inspection, rear-bearing and overspeed-switch lubrication, and housing-cover removal listed in the earlier project SOW remain required. Please confirm whether governor-oil changes are annual Level II only as shown in the issued RFQ.

The referenced table for the 2025 edition of NFPA 110 can be found in chapter “Annex A –

Explanatory Material” on pages 110-32 to 110-34, the codebook can be accessed for free with the creation of a NFPA account at this link: https://www.nfpa.org/codes-and-standards/nfpa-110-standard-development/110 ; failures during the load bank test must be promptly documented and corrected/re-tested, the documentation of the failure should then be submitted along with the other maintenance/test data, for older generators where the exhaust temperature cannot be obtained, the vendor may use a portable data logger with a thermocouple/RTD placed sufficiently close to the exhaust manifold, the vendor must document which of the generators this procedure is used on and submitted along with other test/maintenance data; the COR is authorized to receive the maintenance/test data and further invoicing details will be discussed after rewarding of the contract; table 1 is the maintenance checklist and generator wiring inspection, rear-bearing and overspeed-switch lubrication, and housing-cover removal listed in the earlier project SOW remain required; governor oil change should be Level I and Level II (an amendment will be added to include these in the RFQ).

10. Vendor control attachment and maintenance records

Reference: B.2.A.3, p. 4; D.1 and D.4, p. 5; Table 1 closing note, p. 10; M, p. 11.

Please provide the referenced Vendor Control for Equipment Maintenance memorandum/Attachment A before quotes are due. Please also confirm the required maintenance/test report template or electronic format, test-data submission deadline, record-retention period and party responsible for retention, resolving the bracketed verification note following Table 1.

This memo is distributed after contract rewarding; test data will be retained indefinitely following completion of the contract objectives; no test data report template is required so long as the test data is presented to the government in a clear, interpretable way; The government will be https://www.nfpa.org/codes-and-standards/nfpa-110-standard-development/110 https://www.nfpa.org/codes-and-standards/nfpa-110-standard-development/110 responsible for retaining the test data to aid in further analysis, maintenance, and troubleshooting; no deadline for test data submission so long as they are submitted within a reasonable timeframe after completion of each visit.

11. Routine consumables and one-gallon limits

Reference: B.2.B.2–3 and C, pp. 4–5; Table 1 lubrication/cooling rows, p. 8; H.1, p. 6.

Table 1 limits oil and coolant top-offs to one gallon, while Section B.2 includes lubricants/coolant and required filters/gaskets. Please confirm whether the one-gallon limits apply per unit per service visit, and how necessary quantities exceeding those limits should be authorized and priced. Please also confirm whether defective battery replacement is an optional authorized repair rather than an included routine PM consumable.

The one-gallon limit is for topping off fluid levels during level I visits; this is not to be confused with the oil change during the level II service which will require large amounts of oil; all oils for each unit are to be provided by the contractor; the government will replace defective batteries if needed.

12. Can superintendent also have duties of SSHO & QC?

The superintendent may have these duties; the VA may also designate staff to assist with safety supervision and quality control during PMI&S work.

1. Load Bank Testing Frequency

The Statement of Work requires a four-hour load-bank test at 25%, 50%, 75%, and

100% load. Please confirm whether this load-bank test is required once annually in conjunction with the Level II PMI&S, or whether it must be performed following both the semiannual Level I and annual Level II services.

One Level II service is required during one visit and one Level I service during the other, it is up to the contractor’s discretion one which service is conducted first; one four-hour load bank will be required for a generator during whichever visit correlates with the completion of the its Level

II PMI&S service.

2. Diesel Fuel for Load Bank Testing

Please confirm whether the VA will provide/replenish the diesel fuel consumed during the required load-bank testing, or whether the Contractor is responsible for furnishing the fuel consumed during testing.

The fuel consumed during operation and load bank testing will be paid for by the government.

3. Invoicing Schedule

Please clarify the invoicing schedule for the annual Firm-Fixed-Price CLIN. May the

Contractor invoice upon completion and acceptance of each scheduled maintenance cycle (Level I and Level II), or is another invoicing schedule required?

The contractor may invoice after completion and acceptance of both visits or issue one invoice after the first visit then issue another after the second, so long as the price per visit is accurate and does not exceed the amount allocated in the contract.

4. Load Bank Equipment / Connections

Please confirm whether the Contractor is responsible for providing all load-bank cables, temporary connections, adapters, and related equipment necessary to connect the external load bank to each of the twelve generators.

Yes, the vendor is to provide all necessary cables, adapters, temp connections, and other equipment required for external load testing.

5. In the scope, I see that there is a 4-hour load test required, I am assuming that we are to include that amount within the semi-annual cost?

Yes, the contract includes the cost of one load bank testing per generator that is to be conducted during the same visit that the level II service is completed under.

6. Does the four-hour load-bank testing requirement apply following each semiannual maintenance visit or only once annually per generator?

The four-hour load bank will be required for a generator during whichever visit correlates with the completion of its Level II PMI&S service (one load bank per generator annually).

7. Is the emergency-response obligation included in the fixed annual contract price, with authorized repairs separately compensated?

The emergency response-obligation is not included in the annual contract price; the contract price only covers the amount needed for authorized repairs/maintenance/testing; any additional funds that are required for emergency maintenance by the contractor will be allocated by the government in a contract modification.

8. Will the Government issue corrections or additional guidance concerning the bracketed verification notes appearing in the Statement of Work?

Yes, the government will clarify additional bracketed information with the vendor that is awarded the contract.

9. Please confirm the official quotation deadline and whether the October 21, 2026 date supersedes the earlier pre-solicitation dates.

The October 21 deadline supersedes the previous pre-solicitation date.

10. Are all twelve listed generators expected to remain within the maintenance scope throughout the base year?

All generators are expected to remain in the scope of work during the base year; the contract to replace generators 2 and 4 is slated to begin during the start of next year but these generators are to stay in the scope of work until the new generators are fully installed; the new building 2 and 4 generators will then be added to the scope of work via a contract modification; additional requirements for the new generators will be discussed with the contract awardee after installation or closer to installation.

11. Approximate number, make/model, and kW of generators (and any ATS/MTS) in scope

No ATS/MTS is required under the contract

VA ID (EE#} LOCATION MANUFACTURER MODEL SERIAL NUMBER

N/A Boiler Plant (Bldg 27) Caterpillar XQ425 (375 kW) CATXQ425CX8H00206

EE7457 Building 5 (C153-5) Caterpillar C18 (600 kW) CAT00C18AT340298

EE15571 Building 2 {100-23) Kohler 450REO2D4 (450 kW) 739500

EE15635 Building 4 (100-20) Kohler 450REO2D4 (450 kW) 739502

EE16153 Old Water Tank {100-82) Cummins DG EA-5001357 (125 kW) ID10283636

EE30208 Building 8 (100-21) Generac 12493690100 (275 kW) 2108710

MX2726292 Building 71 #1 (Substation) Kohler 2000REOZDD (2060 kW, 480v) 3057319

N/A Building 86 (Hospice) Kohler 200REOZJF (200KW, 120/208V) 5GM829RVT

MX2097617 Building 10 Marathon MTU4R0120DS125 (125KW) 95130600682

MX2097971 Building 88 MTU OnSite Energy MTU 4R0120DS100 (100KW) 95130500497

MX2726510 Building 71A #2 Kohler 2000REOZMD (2000 kW) 3393GMFP0004

N/A Building 89 Generac SD100 SD0100KG176 7D18HPLY3 3012418403