36C24726R0013_RFP.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24726R0013

X

508-26-1-5980-0003

508-24-102

36C247

Department of Veterans Affairs

VISN 7 Network Contracting Office

700 19th St. S., Room 2708

Birmingham, AL 35233

Email only. Send to contract specialist:

gregory.snyder@va.gov and CC: joyce.powers1@va.gov

No physical documents will be accepted.

Gregory Snyder@va.gov 762-333-4273

Project No./Title: 508-24-102, "Replace AHUs 2,3,5,17, and 19"

Project Location: Atlanta, GA VAMC - 1670 Clairmont Rd, Decatur, GA 30033

This acquisition is 100% Set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) only.

The SDVOSB Business must be 51% or more owned and controlled by one or more service-connected veterans.

Offerors are required to complete VAAR 852.219-75, Limitations on Subcontracting (See Attachment 2).

MAGNITUDE OF CONSTRUCTION: Between $5,000,000.00 and $10,000,000.00

NAICS Code: 238220; Small Business Standard: $19 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at sam.gov with completed electronic annual representations certifications, SBA at certifications.sba.gov and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database (see Attachment 6).

Site Visit: An organized site visit is scheduled for 10:00am ET on 1/21/26 at the Atlanta, GA VAMC.

Location: See project Location above - meet in front of the door of Room 1E115 in building 13, opposite the Emergency Dept.

Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.

Requests for Information (RFIs) are due by 1:00pm ET on 1/29/26 via email to gregory.snyder@va.gov.

Late RFIs may not be accepted and offerors are responsible of ensuring questions are received on time.

Responses to RFIs will be provided in question and answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the

Email specified in block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

30 365 x x

X

1 electronic 1:00pm ET

2/18/2026

X

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VHAAUGSnydeG Highlight

VHAAUGSnydeG Highlight

VHAAUGSnydeG Highlight

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule

36C247

Department of Veterans Affairs

VISN 7 Network Contracting Office

700 19th St. S., Room 2708

Birmingham, AL 35233

Austin Payment Center

Department of Veteran Affairs

PO Box 149971

Austin TX 78714-8971

(877) 353-9791 (512) 460-5545

Joyce Powers

VA-VHA-RPOE-2026-0011

(To be completed by Government)

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR

REPAIR)– BACK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

2.3 GENERAL SOLICITATION INFORMATION

2.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (DEVIATION NOV

2025)

2.5 52.216-1 TYPE OF CONTRACT (APR 1984) (DEVIATION NOV 2025)

2.6 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS-SECONDARY SITE OF THE

WORK. (MAY 2014) (DEVIATION NOV 2025)

2.7 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS

(MAY 2014)

2.8 52.228-1 BID GUARANTEE (SEP 1996)

2.9 52.233-2 SERVICE OF PROTEST. (SEP 2006) (DEVIATION NOV 2025)

2.10 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (DEVIATION NOV 2025)

2.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 40

2.12 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.13 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY

REFERENCE (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION. (NOV 2021) (DEVIATION NOV 2025)

3.2 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS. (FEB 2024) (DEVIATION

NOV 2025)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018) (DEVIATION NOV 2025)

4.3 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020) (DEVIATION NOV

2025)

4.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022) (DEVIATION NOV 2025) . 51

4.5 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN 2025)

(DEVIATION NOV 2025)

4.6 52.223-3 Hazardous Material Identification and Safety Data. Alternate I (JUL 1995)

(DEVIATION NOV 2025)

4.7 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT FOR EPA-

DESIGNATED ITEMS (MAY 2008)

4.8 52.223-20 AEROSOLS (MAY 2024)

4.9 52.223-21 FOAMS (MAY 2024)

4.10 52.225-9 BUY AMERICAN-CONSTRUCTION MATERIALS (OCT 2022) (DEVIATION NOV

2025)

4.11 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION NOV 2025)

4.12 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (DEVIATION) (NOV 2025)

4.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.14 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.15 CL-120 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.16 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.17 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE

OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION JAN 2023)

4.18 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.19 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION

(OCT 2020)

4.20 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.21 List of Attachments

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

Description U/I QTY UNIT

PRICE

TOTAL

PRICE

Item 1 – Provide all labor, materials, tools, equipment, and services necessary for construction to replace five air handling units deemed mechanically deficient in Building A according to Drawings, Specifications, and contractual documents. The units to be replaced are the following: 1A-AH02, BA-AH03, 1A-AH05, 4A-AH17 with associated ERU 4A-AH26, and A4-AH19 with associated ERU 6A-AH28. Additional work shall include limited demolition; structural modifications; and replacement of plumbing, electrical, mechanical, and controls as needed.

Completion Time: 365 Calendar Days from Notice to Proceed (NTP)

JB

A single award will be made on line item 1 for which funds are determined available.

The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN: Offerors are to include a construction price/cost breakdown using Attachment 4.

Statement of Work

Project No: 508-24-102- Replace Air Handling Units 2,3,5,17 and 19

1. PROJECT OVERVIEW

1.1 PURPOSE

The Department of Veterans Affairs (VA) intends to replace five air handling units deemed mechanically deficient in building A. The units to be replaced are the following: 1A-AH02, BA-AH03, 1A-AH05, 4A-AH17 with associated ERU 4A-AH26, and A4-AH19 with associated ERU 6A-AH28. Additional work shall include limited demolition; structural modifications; and replacement of plumbing, electrical, mechanical, and controls as needed.

2. SCOPE OF WORK

2.1 GENERAL

Provide all labor, materials, supplies, tools and equipment, supervision, excavation, demolition, temporary utilities, temporary services, project management and construction services necessary for the project. The contractor is to conduct all necessary testing with reports along with support for commissioning activities. All work detailed in drawings and specifications shall be performed. The contractor shall submit a Request for Information to clarify any work or unforeseen issues. Construction will comply with plans, specifications and applicable VA design guides.

2.2 SYSTEM SELECTION - ARCHITECTURAL

Work to be done as part of the scope of this project will include minor remodeling as needed to support mechanical and electrical improvements noted elsewhere. All design work and architectural improvements will be performed in compliance with VA Standards and PG-18-1. The new AHUs will be assembled once inside their destination rooms. Temporary units will also be assembled without the need for demolition of architectural elements, such as walls, doors, and floors.

The AHU BA-AH03 and controls will be demolished and replaced in room BA101. AHUs 1A-AH02 and 1A-AH05 and controls will be demolished and replaced in room 1A147.

AHUs 4A-AH17 and 4A-AH19 as well as ERUs 4A-AH26 and A4-AH19, their controls will be demolished and replaced in room 4A105 and 6A104. The contractor shall patch and repair any damage to the floor, walls, and ceiling to match existing finishes. Fireproofing and infectious control measures shall be maintained throughout the entire duration of construction. ICRA Class III measures shall be followed in the construction areas for the project's duration.

The Contractor shall furnish the COR with a schedule of approximate phasing dates as required by the drawings on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

2.3 SYSTEM SELECTION – MEP (MECHANICAL)

The HVAC systems will be comprised of new air handlers served by the existing hydronic chilled water cooling and medium pressure steam heating systems to support the airside systems. Existing ductwork, terminal units, return, exhaust, piping, and controls in spaces served (outside of the mechanical rooms) by the new air handlers will not be replaced. HVAC systems will be comprised of multiple sustainable options to ensure that the new AHUs meet all energy code requirements as outlined in the HVAC design manual. Temporary DX air handlers with electric heat will be required to maintain operations, be monitored and be maintained by the Contractor and be tied into the existing BAS to maintain environmental conditioning.

All permanent units will tie into the facility chilled water supply/return and steam supply/condensate return system in their respective mechanical rooms. The new units will require replacing and tying in associated ductwork located in the mechanical room and replacing insulation on all ductwork, chilled water hydronic supply and return piping, steam supply and condensate return piping for pre-heating coil, and steam supply and condensate return piping for steam humidification. The existing dampers, valves, instrumentation, and appurtenances will be replaced with DDC controller, equipment and appurtenances and connected to existing facility Climatec control system.

The phasing of the air handler replacements will be a critical issue. The building will be fully occupied, and operational. The Contractor shall furnish the COR with a schedule of approximate phasing dates as required by the drawings on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

2.4 SYSTEM SELECTION – MEP (ELECTRICAL)

The electrical scope for this project encompasses critical tasks to support the replacement of air handling units (AHUs) and Energy Recovery Units (ERU) in rooms BA101, 1A147, 4A105, and 6A104. The existing electrical infrastructure will be utilized and upgraded as necessary to accommodate the new AHUs and associated equipment. The Contractor will verify voltage compatibility and capacity to support the operation of supply fans, return fans, and other components of the AHUs. The Contractor will provide temporary power connections to facilitate temporary rental air handlers during the phased replacement process. The Contractor will provide power and coordinate with mechanical as required for installation and integration of Direct Digital Controls (DDC) for precise monitoring and management of AHU operations with the existing Climatec (BAS) control system. The Contractor will coordinate with VA station personnel to ensure temporary air handling equipment tied into the backup generator system and automatic transfer switches will maintain essential services during power outages.

Temporary AHUs will use DX for cooling. Power will be required from the existing facility for the DX cooling, electric heat and fans for the temporary units. Temporary units will be connected to the building BAS for monitoring. The existing return fans will be used with the temporary AHUs. Construction will comply with plans, specifications and applicable VA design guides. Contractor to notify VA of any existing electrical code issues found and not noted on this project.

The Contractor shall furnish the COR with a schedule of approximate phasing dates as required by the drawings on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

2.5 SYSTEM SELECTION – STRUCTURAL

The existing concrete equipment pads will be field verified by the Contractor to ensure they are adequate for the new mechanical equipment being installed. Temporary support structure will need to be generated, and submitted to support the temporary ductwork during equipment phasing. All work will comply with plans, specifications and applicable VA design guides.

2.6 SYSTEM SELECTION – HAZMAT LEAD PAINT ABATEMENT

The Contractor will coordinate with the VA and conduct a pre-removal meeting at project site minimum 30 days before beginning lead-based paint abatement. The Contractor will submit manufacturers literature and data for lead-based paint abatement PPE, products and safety data sheets per plans, specifications and applicable VA design guides. The Contractor will establish and implement an abatement plan according to applicable requirements of Federal, State, Local, and VA hazardous waste regulations. All work will comply with plans, specifications and applicable VA design guides. Refer to specifications for hazardous waste removal and transportation, as well as the required tracking documentation.

2.7 SYSTEM SELECTION – LIFE SAFETY AND FIRE PROTECTION

Fire detection and notification systems will be relocated in each project location per plans, specifications and applicable VA design guides. All smoke detectors required for the permanent and temporary air handling equipment will be connected to the Fire Alarm system. These systems are required to be monitored and remain operational during construction.

2.8 WORK SHALL INCLUDE

The base portion of the project will include all labor, material, equipment and supervision to perform the required construction work on this project as shown in the drawings and specifications. Project also provides for all the necessary tie-in points to existing infrastructure. Refer to the attached drawings and specs.

A site visit will be conducted prior to the solicitation due date. Details are provided elsewhere on the solicitation.

All numbers are approximate. Contractor needs to verify all amounts. If there is a discrepancy in the amounts provided and or any condition affecting work shall be brought to the attention of the VA Representative before proceeding with the work.

The Contractor shall furnish the COR with a schedule of approximate phasing dates as required by the drawings on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. The Contractor is responsible for maintaining, monitoring and support for the temporary HVAC equipment during each phase of the project.

The Contractor shall be responsible for obtaining and coordinating the services of any and all third-party Contractors performing other services on site and other entities as part of the contract to ensure the expected quality, timely delivery, and documented final product.

O&M Manuals, As-Built drawings in CAD and PDF, applicable permits, installation, testing, and commissioning are also required. Provide training as outlined in the specifications.

Normal hours of operation for VA sites are 7:00AM to 4:30 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA-COR at least five (5) working days prior to the proposed start of such work.

2.9 DESCRIPTION OF WORK

A. Existing Conditions

a. Before disabling any of the following systems, the contractor needs to coordinate with COR at least 10 working days in advance. Contractor shall be responsible for relocating and temporary installing all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered system at no additional cost to the government.

b. Contractor will coordinate all work with existing work to remain and existing conditions.

c. Contractor will conduct a Test and Balance on all existing units.

d. Contractor shall be responsible for complying with all the construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project.

e. The Contractor must also comply with all applicable city, county, state, and federal regulations / codes and applicable OSHA standards project.

Construction shall also comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

f. On-site staging WILL NOT be provided in VA premises.

g. Contractor parking will be allowed on the VA campus as directed by COR.

h. Demolition and renovation shall take place with minimal disruption to adjacent workspaces. Disposal locations and dumpster areas shall be coordinated with the COR. Debris shall be removed in accordance with the specifications.

i. Demolition debris shall be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments (C&D Waste Form attached). Form also included in corresponding specification.

j. Any item damaged during removal is the contractor’s responsibility to replace with no additional cost to the government.

k. All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

l. Contractor is to remove without damaging, save and provide to the VA COR any existing Single Line Diagrams discovered throughout the project area.

B. Additional Requirements

a. Housekeeping - Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes and other packing materials will be cleaned up as often as necessary and at the end of each workday.

b. False Alarms – Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing. These covers shall be removed at the end of the construction work shift to keep them operational.

c. Fire Watch - Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR.

d. Smoking is strictly prohibited in all facilities, near flammable liquids, and highly combustible materials.

Smoking is only authorized in designated smoking areas.

e. Security –Contractor to follow VA badging procedures per federal requirements and as directed by COR.

f. Parking – Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

g. Tuberculosis (TB) – Contractor is responsible for ensuring that if contracted construction worker(s) have been determined to be at risk for transmission of TB based upon the TB pre- construction risk assessment.

The contractor must provide written certification in compliance with the specifications. Refer to the contract documents for this requirement.

h. OSHA 10 & 30 -Hour Training Course – All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and/or superintendent shall have the 30-hour Construction Safety course certification. Proof of certification shall be on site at all times.

i. Infection Control (IC) and Safety– All contractors, construction workers and COR’s must attend the Infection Prevention training every fiscal year. All construction workers shall have a current IC training sticker attached to their badges at all times. If this requirement is not met, workers will be removed from construction site. Refer to construction documents for additional information.

j. Construction sign and copy of IC permit (attached) shall be posted in project site at all times. AllIC and dust control measures shall be implemented at all times.

k. All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating. These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

l. All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

m. All incidental work associated with the installation and construction works in the exterior and interior of the building shall be included in the base bid.

n. All IT installation shall be PANDUIT certified.

o. Conduct work as to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated. Refer to the Specifications for shutdown notification requirements.

2.10 OTHER DELIVERABLES

A. Period of Performance: 365 Calendar days after Notice to Proceed (NTP). NOTE:

The period of performance, which starts on the NTP, includes submittals and punch list items.

B. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to VA for review no later than 30 calendar days after the receipt of notice to proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the Contracting Officer Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

C. Safety Plan: Contractor shall develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor shall furnish to VA for review no later than 15 calendar days after the receipt of notice to proceed. The plan shall also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

D. Operations and Maintenance Manuals (O&M): The Contractor shall provide three (3) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals shall include maintenance and inspection of all equipment. A three-ring binder containing all the O&M and electronic files on CD-ROM shall be provided within the binder.

E. Submittals CD: As part of the closeout documentation, the contractor shall provide the COR:

a. 4 CDs containing all the approved submittals.

b. 2 Full Sets of full-size laminated drawings of the SLD Package

F. Operations and Maintenance Training: The Contractor shall provide on-site O&M training for the location which will consist of two (2) formal on-site training sessions during a 30-day period to including but not limited to system operation, corrective and preventive maintenance and inspections.

The contractor shall provide training manuals that include hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor shall provide a written training syllabus for the topics and detailed training content for review and approval by the COR at least 30 days prior to the scheduled training. The contractor will coordinate with the COR the scheduling of any training classes in advance. The COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff. The Contractor shall video tape this training for official use and forward CD (4 copies) including those training videos.

G. Warranty: Contractor shall provide a minimum one (1) year warranty, unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. The Warranty period shall start on the date of Substantial Completion.

2.11 ACCEPTANCE

A. For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all of the following:

a. The Contractor has demonstrated/ verified acceptance tests per NETA

Acceptance Testing Requirements and performed by a recognized NETA or Original Equipment Manufacture equivalent shop. Successful Test and Balance (TAB) and Direct Digital Controls (DDC) integration have been verified. All punch list items identified during the commissioning have been resolved.

b. The Contractor has provided O&M manuals.

c. The Contractor has provided Record drawings to include a CD with all as builds

CAD files, one full set, one half set and one Mylar full set.

d. The Contractor has placed and installed one set of the SLD drawings in the appropriate electrical room. The SLD drawings in each room reflect the equipment located in the room. A table will be provided at the end to list which sheets are in each room to allow for future updates of the SLDs.

2.12 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the VA- COR at the conclusion of the contract.

B. The Contracting Officer will be the sole authorized official to release verbally or in writing any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

C. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

D. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

E. General requirements for privacy information

• Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

• Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

• Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. PROPOSAL SUBMISSION

This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under the Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 15.1 using the tradeoff process and evaluated in accordance with RFO Subpart 15.2, Evaluation and Award. This section describes the method for evaluating and selecting offers for this procurement.

A. Proposal Submission:

1. Submit one (1) Electronic Proposal to the email addresses indicated on page 1, block 8 of Standard Form 1442. The Subject Line of the email should include “Company Name, RFP number, Project Title.”

2. The size of your file shall not exceed 10 MB. If you have multiple documents, please submit them as separate emails. Emails larger than this may be rejected by the network servers and will be considered non-responsive.

3. Interested firms are responsible for ensuring electronic submission delivery by the time and the date specified. It is highly recommended that interested firms confirm that the Contracting Officer has received electronic submissions. Failure to provide a proposal in its entirety before the deadline will render the proposal non-compliant.

B. Proposal Preparation and Format Instructions:

Offerors must provide all requested information for each factor. Proposals must address each element of each factor as applicable to be considered responsive to this RFP. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities.

Offerors’ proposals should consist of past performance and price proposals, as described below.

1. TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current SDVOSB MySBA Certification.

(5) SAM UEI Number

(6) Offer Guarantee Bond (DO NOT SEND HARD COPY) Electronic copy acceptable and should be emailed to Point of Contact(s) listed on page 1, block 8.

(7) Safety or Environmental Violations and Experience Modification (EMR) Rate *Submit information regarding current experience modification rate form (See Attachment 1). An EMR of greater than 1.0 may disqualify the bidder/offeror.

(8) 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (Deviation), (See Attachment 2).

(9) Provide evidence of VETS-4212 Reporting (if applicable)

2. TAB B: Relevant and Recent Past Performance Experience

3. TAB C: Price Proposal

II. EVALUATION CRITERIA AND FACTORS

A. The evaluation is subjective based on the information provided in response to the information requested in the evaluation factors. The two (2) factors to be evaluated include past performance and price.

B. Relevant and Recent Past Performance Experience will be evaluated to assess recent and relevant past performance resulting in a performance confidence assessment rating. For evaluation purposes, past performance will be significantly more important than cost or price.

C. Offerors proposal shall address the following:

1. FACTOR 1 – RELEVANT AND RECENT PAST PERFORMANCE EXPERIENCE:

***Relevant is defined as performance similar or greater in scope, magnitude, and complexity than the effort described in this solicitation’s scope of work, to include:

replacing air handling units at a hospital and performing related structural, plumbing, electrical, mechanical, and control system modifications while providing all necessary https://certifications.sba.gov/ labor, materials, services, testing, and support of commissioning activities. This relevant work can be a portion of a larger requirement, which was issued by the VA, Federal, State, Local Government agencies, and/or commercial facilities.

***Recent is defined as performance within the last five (5) years, to include ongoing projects.

Proposal shall include:

(1) Offeror must submit a minimum of one (1) but no more than three (3) references.

(2) The submission shall include a brief description of the project, the Contracting Officer’s Representative (COR) contact information for references, Contract Number, and Dollar Value.

(3) Provide a brief narrative describing the firm’s (primary and sub) specialized experience working with replacing air handling units at a hospital and performing related structural, plumbing, electrical, mechanical, and control system modifications while providing all necessary labor, materials, services, testing, and support of commissioning activities.

i. Further note: If utilizing the past performance of a subcontractor, subcontractors identified in the proposal must remain on the contract for its duration unless there is a compelling reason to replace them. The prime contractor will need to obtain approval from the contracting officer before making changes to key subcontractors.

(4) Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

(5) The Government will evaluate the offeror’s past performance on active and completed contracts. The Government will contact the offeror’s submitted references on contracts if deemed necessary. Past performance information may be obtained from any other sources available to the Government, to include, but not limited to: Contract Performance Assessment Reporting System (CPARS) or other databases, past performance questionaries, and interviews with Program Managers, Contracting Officers, and/or Contracting Officer Representatives. The past performance evaluation will assess the relative risks associated with an offeror’s likelihood of success in performing the scope of work requirements as indicated by the offeror’s record of past performance.

(6) The following evaluation documents are acceptable:

i. Contractor Performance Assessment Report System (CPARS), or

ii. Past Performance Questionnaire (PPQ) evaluation (Attachment 3).

(7) If a completed CPARS evaluation is available, it shall be submitted with the proposal. If using Attachment 3 PPQ, it should be emailed to the construction contract administrator of the entity (Government or civilian) for which the construction was completed and emailed to Gregory Snyder at email gregory.snyder@va.gov, and CC: joyce.powers1@va.gov.

2. FACTOR 2 – PRICE PROPOSAL:

(1) Complete the price offer schedule in section A.3.

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4 to include cost elements such as:

a. Labor (Direct & Indirect),

b. Materials, Material Markups, Materials overhead,

c. Equipment

d. Subcontractor Cost

e. Other Direct Costs

f. Overhead expenses

g. Indirect Cost

h. Profit

i. Bonds

j. Breakdown of G&A expenses inclusive of all project staff and general requirements of the Prime Contractor.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 25% percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(4).

III. EVALUATION CRITERIA/OVERVIEW

A. Proposals will be evaluated on the basis of two evaluation criteria: Past Performance and Price. Past performance will be evaluated for relevancy and confidence levels.

Past performance will be considered significantly more important than price.

B. Past Performance: The basis of the evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government reflect a trend of satisfactory performance considering:

1) Compliance with the contract requirements,

2) Effectiveness of the Offeror's on-site management;

3) Use of appropriate personnel for contract requirements);

4) Timeliness in the submission of schedules, reports, and submittals;

5) Adherence to the construction schedule;

6) Coordination and control of subcontractors;

7) Ability to effectively deal with the customer and other Government personnel.

8) Cooperativeness in solving problems and negotiating changes; and

9) Response to warranty notifications, and other pertinent information obtained from past performance evaluations that have affected the overall performance of previous or ongoing projects.

C. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government. Other sources may include but are not limited to past performance information retrieved through the (CPARS), for Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

D. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

Table 1. Past Performance Relevancy Ratings

Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

E. Past performance evaluation will allow the government to assess the offeror’s ability to perform the effort described in this solicitation based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence or Neutral/Unknown Confidence.

Table 2. Performance Confidence Assessments

Rating Description Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has low expectations that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Neutral/Unknown Confidence

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

F. In evaluating price, the government may use various price analysis techniques and procedures to determine price reasonableness. Price will be evaluated for Price Reasonableness. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described RFO 15.202(a)(2)(i-iv)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a performance and price standpoint. The Government will evaluate price based on the total price.

IV. EVALUATION AND BASIS FOR AWARD:

A. RFO 15.103-1 shall apply to the government’s evaluation of proposals. The factors that shall be used to evaluate offers are Past Performance and Price. Past Performance is significantly more important than Price.

B. Discussions: The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in RFO 15.202(a)(2)(i-iv)). Offerors should not automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer.

Communication conducted to resolve minor or clerical errors would not constitute discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them necessary.

C. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, will be most advantageous to the Government, past performance, and price considered. The proposals must conform to the RFP's requirements and be evaluated to represent the Best Value to the Government. The Best Value is the most advantageous offer, consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that it is worth the price premium to do so.

D. Offerors must provide all requested information for each factor. Proposals must separately address each of the factors as applicable to be considered responsive to this RFP. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities (Reference Proposal Preparation and Format Instruction).

E. To determine which proposal represents the best overall value, the Government will conduct a tradeoff analysis, comparing the strengths and weaknesses of the competing proposals to determine which proposal represents the best value to the Government and thus shall receive contract award.

F. The Government reserves the right to accept other than the lowest priced offer. The right is also reserved to reject any and all offers. The basis of the award will be a conforming offer, the price or cost of which may or may not be the lowest. If other than the lowest offer, it must be sufficiently more advantageous than the lowest offer to justify the payment of additional amounts.

G. Award will result in a firm-fixed-price contract.