36C24726Q0686.docx

DEPARTMENT NAME: Pathology and Laboratory Medicine – Blood Bank Section

SUBJECT* Automated Blood Bank Analyzer-Pathology & Lab

GENERAL INFORMATION

Sources Sought Notice

CONTRACTING OFFICE’S ZIP CODE* SOLICITATION NUMBER* RESPONSE DATE/TIME/ZONE ARCHIVE

RECOVERY ACT FUNDS SET-ASIDE

PRODUCT SERVICE CODE* NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

30901 36C24726Q0686

07-30-2026 15:00 EASTERN TIME, NEW YORK, USA

3 DAYS AFTER THE RESPONSE DATE N

Q515 334516 Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

Chelsea Smith chelsea.smith1@va.gov Chad Dinkins Chad.dinkins1@va.gov

PLACE OF PERFORMANCE

Department of Veterans Affairs Atlanta VA Medical Center

1670 Clairmont Rd, Decatur, GA 30033

ADDITIONAL INFORMATION

WWW.VA.GOV

Federal Home Page Chelsea.smith1@va.gov Contracting Officer

*= Required Field Sources Sought Notice

DESCRIPTION

This is not a solicitation announcement. This is a sources sought synopsis for market research purposes ONLY. Questions should be submitted by email to Contract Specialist, Chad Dinkins, at Chad.dinkins1@va.gov, NO LATER THAN July 27th, 2026 @ 3:00 PM EST. Provide only the requested information below. The purpose of this synopsis is to gain knowledge of potential qualified vendors that can provide the Blood Bank testing relative to NAICS 334516 (Analytical Laboratory Instrument Manufacturing) (size standard of 1,000 Employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought synopsis, a solicitation announcement may be published in the FedBizOpps or GSA eBuy websites. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this source sought announcement, NO LATER THAN July 30th, 2026 @ 3:00 PM EST. The Department of Veterans Affairs, Network 07 Contract Office, is seeking sources to provide:

Blood bank testing for the Atlanta VA Medical Center

If you are interested and can provide the required supplies, please provide the requested information as indicated below.

** See CLIN table below and provide the pricing information for market research purposes only. **

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Description: Contractual Equipment agreement for the Ortho Vision Swift equipment as a Cost Per Test in lieu of purchase.

Appropriation: 508-3670160-2043-822300 Laboratory-2632 Other Medical and Dental-0100L0090

ORTHOVISION Swift Analyzer

LOCAL STOCK NUMBER: 6904577

MTS A/B/D MONO & REV GROUP

LOCAL STOCK NUMBER: MTS080515

MTS ANTI-IGG CARDS

LOCAL STOCK NUMBER: MTS084024

0.8% AFFIRMAGEN 2 X 10

LOCAL STOCK NUMBER: 719201

0.8% SURGISCREEN 3 X 10

LOCAL STOCK NUMBER: 6902316

0.8% RESOLVE A

LOCAL STOCK NUMBER: 6902317

0.8% RESOLVE B

LOCAL STOCK NUMBER: 6902318

ORTHO DAILY QC SWB CONTROLS

LOCAL STOCK NUMBER: 6708858

MTS ROUND DIL2 100ML/5BTLS

LOCAL STOCK NUMBER: MTS9230

MTS ROUND DIL 2+ 100MLS/5BTLS

LOCAL STOCK NUMBER: MTS9330

ORTHO 7% BSA

LOCAL STOCK NUMBER: 6844285

MTS DAT Card

LOCAL STOCK NUMBER: MTS601402

OV SINGLE USE DILUTION TRAYS

LOCAL STOCK NUMBER: 6904591

OV SINGLE USE EVAPORATION CAPS 250

LOCAL STOCK NUMBER: 6843005

ORTHOVISION TABLE

LOCAL STOCK NUMBER: 6904701

OV PRINTER CABLE USB2

LOCAL STOCK NUMBER: 6986684

Antibody ID Software.

Lexmark Printer

LOCAL STOCK NUMBER: 6986685

ORTHO VISION Warrenty (M-F 8-5PM).

ORTHO Workstation w/ID-Tipmaster Pipettor.

LOCAL STOCK NUMBER: 6904630T

BASE YEAR TOTAL $______________________________

Description: Contractual Equipment agreement for the Ortho Vision Swift equipment as a Cost Per Test in lieu of purchase.

ORTHOVISION Swift Analyzer

MTS A/B/D MONO & REV GROUP

MTS ANTI-IGG CARDS

0.8% AFFIRMAGEN 2 X 10

0.8% SURGISCREEN 3 X 10

0.8% RESOLVE A

0.8% RESOLVE B

ORTHO DAILY QC SWB CONTROLS

MTS ROUND DIL2 100ML/5BTLS

MTS ROUND DIL 2+ 100MLS/5BTLS

ORTHO 7% BSA

MTS DAT Card

OV SINGLE USE DILUTION TRAYS

OV SINGLE USE EVAPORATION CAPS 250

ORTHOVISION TABLE

OV PRINTER CABLE USB2

Antibody ID Software.

Lexmark Printer

ORTHO VISION Warrenty (M-F 8-5PM).

ORTHO Workstation w/ID-Tipmaster Pipettor.

OY1 TOTAL $______________________________

Description: Contractual Equipment agreement for the Ortho Vision Swift equipment as a Cost Per Test in lieu of purchase.

ORTHOVISION Swift Analyzer

MTS A/B/D MONO & REV GROUP

MTS ANTI-IGG CARDS

0.8% AFFIRMAGEN 2 X 10

0.8% SURGISCREEN 3 X 10

0.8% RESOLVE A

0.8% RESOLVE B

ORTHO DAILY QC SWB CONTROLS

MTS ROUND DIL2 100ML/5BTLS

MTS ROUND DIL 2+ 100MLS/5BTLS

ORTHO 7% BSA

MTS DAT Card

OV SINGLE USE DILUTION TRAYS

OV SINGLE USE EVAPORATION CAPS 250

ORTHOVISION TABLE

OV PRINTER CABLE USB2

Antibody ID Software.

Lexmark Printer

ORTHO VISION Warrenty (M-F 8-5PM).

ORTHO Workstation w/ID-Tipmaster Pipettor.

OY2 TOTAL $______________________________

Description: Contractual Equipment agreement for the Ortho Vision Swift equipment as a Cost Per Test in lieu of purchase.

ORTHOVISION Swift Analyzer

MTS A/B/D MONO & REV GROUP

MTS ANTI-IGG CARDS

0.8% AFFIRMAGEN 2 X 10

0.8% SURGISCREEN 3 X 10

0.8% RESOLVE A

0.8% RESOLVE B

ORTHO DAILY QC SWB CONTROLS

MTS ROUND DIL2 100ML/5BTLS

MTS ROUND DIL 2+ 100MLS/5BTLS

ORTHO 7% BSA

MTS DAT Card

OV SINGLE USE DILUTION TRAYS

OV SINGLE USE EVAPORATION CAPS 250

ORTHOVISION TABLE

OV PRINTER CABLE USB2

Antibody ID Software.

Lexmark Printer

ORTHO VISION Warrenty (M-F 8-5PM).

ORTHO Workstation w/ID-Tipmaster Pipettor.

OY3 TOTAL $______________________________

Description: Contractual Equipment agreement for the Ortho Vision Swift equipment as a Cost Per Test in lieu of purchase.

ORTHOVISION Swift Analyzer

MTS A/B/D MONO & REV GROUP

MTS ANTI-IGG CARDS

0.8% AFFIRMAGEN 2 X 10

0.8% SURGISCREEN 3 X 10

0.8% RESOLVE A

0.8% RESOLVE B

ORTHO DAILY QC SWB CONTROLS

MTS ROUND DIL2 100ML/5BTLS

MTS ROUND DIL 2+ 100MLS/5BTLS

ORTHO 7% BSA

MTS DAT Card

OV SINGLE USE DILUTION TRAYS

OV SINGLE USE EVAPORATION CAPS 250

ORTHOVISION TABLE

OV PRINTER CABLE USB2

Antibody ID Software.

Lexmark Printer

ORTHO VISION Warrenty (M-F 8-5PM).

ORTHO Workstation w/ID-Tipmaster Pipettor.

OY4 TOTAL $______________________________

GRAND TOTAL

PERFORMANCE WORK STATEMENT

A. GENERAL INFORMATION

1. Title of Project: Instrumentation Cost per Test (CPT) Rental and Reagent Supplement

2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this performance work statement (PWS), except as may otherwise be specified. The vendor will provide MTS A/B/D MONO & REV GRP, MTS A/B/D Monoclonal Grouping, MTS A/B Monoclonal Grouping, MTS ANTI-IGG, 0.8% AFFIRMAGEN, 0.8% RESOLVE A, 0.8% RESOLVE B, 0.8% SURG, Ortho Daily QC SWB CONTROLS, MTS DAT Cards, Antibody Identification Software, MTS ROUND DIL2, and MTS ROUND DIL2+, Ortho 7 % BSA, OV Single Use Dilution Trays, and OV Single Use Evaporation Caps 250 in such quantities as determined by the consumer each month to meet the hospital’s Type and Screen testing demands. Based on increased demands for Type and Screens, Direct Antiglobulin Testing, and ABO/Rh Confirmations, the end user may adjust the volume of items required to meet the hospital’s demands. This contract represents an Equipment Cost per Test Rental of the VISION analyzer with the rental rolled into the cost of reagents for one Base and 4 (four) Option Years.

The vendor shall provide hardware and software technical support for the VISION. Services will include semiannual preventive maintenance and all labor and parts necessary to maintain the VISION in operational condition according to manufacturer’s specifications. The service representative shall perform preventive maintenance periodically at a frequency determined by the vendor and at a time mutually agreeable between the representative and Contracting Officer’s Representative (COR).

This contract includes all service calls and preventative maintenance (scheduled through the Blood Bank supervisor/designee). Service calls and preventative maintenance should be performed between the hours of 8A.M. and 5P.M., Monday through Friday, Federal Holidays and weekends excluded.

Sources Sought Notice

Service representatives must respond to service calls within one (1) hour of notification and be on station within twenty-four (24) hours. All work performed must be accomplished in accordance with the manufacturer’s instructions.

For repairs or services that will be performed during normal business hours, the service representative must report to the Blood Bank Supervisor or designee (telephone ext. 202011). After all work is complete, the repairman must report to the Blood Bank supervisor and provide a written report of services or repairs performed for each item of equipment and must include a listing of replacement parts.

3. Background: The VISION analyzer located in the VAMC Atlanta’s Laboratory Room 2B-168 is the instrument of choice for Blood Bank testing. The current contract is an equipment rental cost per test/reagent supplement that includes semiannual preventative maintenance checks. Technical support is included and the Service Type which is “Silver” includes labor and parts for preventive maintenance and repairs.

4. Period of Performance: Base Year:10/1/2026 through 09/30/2027 plus 4 Option Years.

5. Type of Contract: Firm-Fixed-Price

6. Point of Contact: Jerald Lapalm

(404) 321-6111 x202048 Jerald.Lapalm@va.gov

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

2. All written deliverables shall be phrased in layperson’s language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. The vendor shall provide the reagents and consumables monthly beginning 10/1/2026 through 9/30/2027.

E. SCHEDULE FOR DELIVERABLES

1. The vendor shall provide reagents and consumables on a monthly shipping schedule beginning 10/1/2026 through 09/30/2031 and will work in conjunction with the COR to determine the delivery dates that best support VAMC Atlanta’s testing demands.

2. If for any reason any deliverables cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed.

This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

F. CHANGES TO PERFORMANCE WORK STATEMENT

Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. TRAVEL [If applicable] Non-applicable H. GOVERNMENT RESPONSIBILITIES [If applicable] The government will ensure payment of properly prepared monthly invoices. Payments will be made in arrears.

I. CONTRACTOR EXPERIENCE REQUIREMENTS

Non-applicable

J. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the end of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

K. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS1

Service representatives will not require access to VAMC Atlanta’s computer systems or patient information to carry out the tasks outlined in this Performance work statement. This acquisition does not require services that involve connection of one or more contractor-owned IT devices to a VA internal trusted network. The C&A requirements do not apply. Representatives may however work near patient reports and will be escorted and monitored by Laboratory technologists throughout the entirety of their visit. The A&A requirements do not apply, and a Security Accreditation Package is not required.

L. SALIENT CHARACTERSITICS

The VISION proved to be an extremely durable, accurate, and efficient blood bank analyzer. The VISION is a fully automated blood bank analyzer that reads barcoded data, operates on the Gel platform, and is FDA and AABB approved for interface with VBECS. Currently, the VISION analyzer is the only automated Blood Bank instrument capable of pipetting and grading Direct Antiglobulin Testing for IgG, C3b, and C3d. The VISION analyzer can also be used as adjuvant routine antibody identification with its Resolvigen software.

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