36C24726Q0608_1.docx

SUBJECT*

Shelter in Place Security Carts

GENERAL INFORMATION

SET-ASIDE

Augusta VA Medical Center

Attn: Engineering (138S)

1 Freedom Way

Augusta GA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa AL 35404-5088

POINT OF CONTACT*

Contracting Officer Terri Hudson terri.hudson@va.gov

***EMAIL ONLY***

ADDITIONAL INFORMATION

DESCRIPTION

The Charlie Norwood VA Medical Center at Augusta, Georgia, 1 Freedom Way, Augusta, Georgia 30904 anticipates a requirement to provide Shelter-in-Place Security Carts. This contract will be Firm Fixed Priced (FFP). The performance will occur at the Contractor’s location and Government furnished property will not be provided.

All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a request for information only for market research purposes. Questions should be submitted by email to terri.hudson@va.gov. Provide only the requested information below. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders, PC3/Choice Program providers and/or large business) relative to NAICS 332510.

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THEIR RESPONSE:

1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e., small/large), size classification and UEI Number.

2) Provide a Statement of Capability that demonstrates the offeror's past performance in providing this type of service.

3) Submit Capability Statements via email to terri.hudson@va.gov by June 18, 2026. Responses should be received no later than 11:00 AM EST.

AT THIS TIME NO SOLICITATION EXISTS. (DO NOT REQUEST A COPY OF THE SOLICITATION). A FUTURE NOTICE WILL BE POSTED WHEN THE SOLICITATION WILL BE RELEASED.

5) Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

6) No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

Statement of Work (SOW) Chrome Wire Security Carts, Covers, Combo locks w/ Master keys

A. GENERAL INFORMATION

Title of Project: Shelter in Place Carts

Purpose: The VA Augusta Health Care System (AVAHCS) Uptown Division located at 1 Freedom Way, Augusta, GA 30904 intends for the one-time purchase of (28) U-Line Chrome Security Carts (60x24x69”), Manufacturer Part Number H-2085, (28) matching covers (60x24x63”) H-8394, (28) Master Lock Combination Padlock w/ optional Key-3/4” Shackle H-2061, and (28) Master Lock Optional Master Keys H-2062. These carts will be stocked with military style cots, individual hygiene kits, folding toilets and bags, freeze dried/ dehydrated long term storage food and flats of water. They will be labeled for each of the active units at Augusta’s two divisions (8 each). The provisions of the cart are intended to ensure staff have basic needs covered as an extension of our 96-hour contingency plans regardless of NFS / Canteen meal service or water utility function. This is a firm-fixed price contract, one-time purchase request, to be completed within a 120-day period from date of award.

Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work and salient characteristics document, except as may otherwise be specified. Contractor shall deliver as identified below and on the salient characteristics document.

Background: The VA Augusta Health Care System, (AVAHCS) is procuring 28 heavy duty wire security carts, 28 matching nylon covers, 28 Master Lock combo padlocks with key option and 28 Master Lock Master Keys to create Shelter In Place Kits of specific dimension to accommodate military style cots and other supplies and be able to pass through common doorways. One will be outfitted for each active unit within the facility for use in emergency sheltering actions.

Performance Period: This is a one-time purchase; delivery should be completed within one hundred and twenty (120) days from date of award.

Type of Contract: Firm-Fixed-Price.

Place of Performance: Delivery will be made to VA Augusta Health Care System, Warehouse Bldg. 111, 1 Freedom Way, Augusta GA 30904.

Hours of Operation: Warehouse deliveries are accepted between 8am and 3:30pm, Monday through Friday, excluding holidays.

Hospital normal hours of operation are between 8am and 4:30pm, Monday through Friday, excluding holidays. Holidays falling on a Sunday will be observed the following Monday.

Juneteenth June 19th

B. GENERAL REQUIREMENTS

1. Contractor shall provide 28 heavy duty wire security carts, 28 matching nylon covers, 28 Master Lock combo padlocks with key option and 28 Master Lock Master Keys as indicated below and as identified on the salient characteristics document.

2. Contractor shall provide a manufacturer’s warranty at no cost to the government.

3. Contractor shall provide on dock delivery.

C. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

D. RECORDS MANAGEMENT AND CONTRACT SECURITY

A. Contractor shall comply with VA Handbook 6300.1 Records Management Procedures and VA Handbook 6500.6 Contract Security. Both can be found at:

https://www.va.gov/vapubs/search_action.cfm?dType=2 **Note: This link is the complete list of VA Handbooks and are in sequential order.

**Instructions for accessing VA Handbooks at link listed above:

• Click on link above and once it is opened, please scroll down on the left side until you get to VA Handbook 6300.1.

• Once there, go to the PDF Format Column and click on PDF.

• VA Handbook 6300.1 will then ask you to open or save the document.

B. Please follow the same instructions listed above for accessing VA Handbook 6500.6.

• All contractor employees working on this requirement are required to complete mandatory annual training entitled, “VA Privacy and Information Security Awareness” and “HIPPA Training” prior to providing service for each year of the contract with copies sent to the COR for each and available for audit as requested. The course numbers are VA10203 and VA 10176. You must select that you are a contractor. Contractor employees are to self-enroll into TMS via the link: https://www.tms.va.gov/learning/user/SelfRegistrationUserSelection.do •A VA employee will escort the contractor when contractor is required to enter/work in sensitive areas.

E. IDENTIFICATION, SMOKING AND VA REGULATIONS

The Contractor's FSE shall wear visible identification always while on the premises of the Augusta VA Medical Center. Contractor shall contact the Contracting Officer’s Representative (COR) upon contract award, to receive instructions on how to obtain a VA Identification Badge during the performance of this contract. Augusta VA Medical Center is a smoke free campus which includes both tobacco and e-cigarettes; tickets can be issued by Police Services. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

F. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Supply or Service provided

· Period Supply or Service Provided

· Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP

SALIENT CHARACTERISTICS

(Brand Name Only) Chrome Security Cart, H-2085 Security Cart Cover, H-8394 Master Lock Combination Padlock w/ Key, H-2061 & Master Key, H-2062 (selected for Shelter In Place (SIP) Carts)

Physical Specifications: (carts)

· Heavy Wire with Chrome plated finish

· 60”W x 24”D x 69”H

· Lockable double doors for maximum security

· Maneuvers easily on 5” lockable swivel casters

· (2) heavy duty shelves adjust in 1” increments

· 1,000lbs capacity Functional Specifications:

· Includes design provision for combination or pad lock securement.

Physical Specifications: (covers)

· 60”W x 24”D x 63H”

· Slips easily over wire carts and cages

· Attaches to doors for easy opening and closing

· Durable nylon with hook and loop closure, reinforced corners

· Flexible and water resistant. Fold and store when not in use.

Physical Specifications: (locks)

· Hardened ¾ inch shackle resists prying, cutting and sawing

· Stainless steel body

· Factory set combination

· H-2061 features optional key override for alternative access. Key sold separately.

Physical Specifications: (master key)

· Optional key for Master Lock Combination Padlock with key access

· Brass