36C24726Q0554.docx
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- Solicitation number
- 36C24726Q0554
About this file
This is a Special Notice announcing the Department of Veterans Affairs' intent to award a sole source purchase order to Government Marketing & Procurement, LLC (GMP) for QGenda OnCall Physician Scheduling Web-Based Services with advanced scheduling automation at the Charleston VA Medical Center. The procurement will be conducted under Simplified Acquisition Procedures and Other Than Full and Open Competition pursuant to FAR 8.405-6(a)(1)(i)(B), as QGenda products are only available to federal agencies through GMP's GSA Federal Supply Schedule contract and QGenda is the sole scheduling system authorized to interoperate with the existing VOCERA communication infrastructure at the facility. The solicitation number is 36C24726Q0554, with a response deadline of May 27, 2025, at 10:00 AM EST and an anticipated award date of June 16, 2026.
The contract will be awarded on a Firm Fixed Price basis for a base period of July 1, 2026, through June 30, 2027, with four optional years, with an estimated total value not to exceed $550,000 for the base year and all option years combined. The product service code is DA10 (IT and Telecom - Business Application Software), NAICS code is 513210 (Software Publishers), and the place of performance is the Charleston VA Medical Center with remote/cloud access as applicable. Interested parties must submit a written capability statement by the response deadline that includes business name and UEI, socioeconomic status, evidence of authorization to provide QGenda products, demonstration of interoperability capability with VOCERA, and demonstrated capacity to meet VA information security and performance requirements. All responses should reference "ATTENTION: 36C24726Q0554 QGENDA SOFTWARE" in the subject line and be emailed to Contracting Officer Darius Crane at darius.crane@va.gov.
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Special Notice Special Notice
| SUBJECT* |
| QGENDA SOFTWARE ON CALL SCHEDULING SERVICES |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 29403-5799 |
| SOLICITATION NUMBER* |
| 36C24726Q0554 |
| RESPONSE DATE/TIME/ZONE |
| 05-27-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 45 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| DA10 |
| NAICS CODE* |
| 513210 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799
POINT OF CONTACT*
Contracting Officer Darius Crane darius.crane@va.gov
(843) 577-5011
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Department of Veterans Affairs (VA) intends to award a sole source purchase order to Government Marketing & Procurement, LLC (GMP) for the provision of QGenda On‑Call Physician Scheduling Web‑Based Services with advanced scheduling automation for use at the Charleston VA Medical Center.
This requirement will be procured sole source via GMP’s GSA Federal Supply Schedule (FSS) contract, as QGenda products and services are only available to federal agencies through GMP’s FSS Schedule. QGenda has provided formal documentation confirming that GMP is their exclusive GSA‑authorized distributor for all QGenda products and services.
Additionally, due to QGenda’s existing partnership and proprietary integration with VOCERA, QGenda is the only scheduling system authorized to interoperate with the established communication infrastructure currently deployed at the Charleston VAMC. No alternative platform has been identified that meets this interoperability requirement.
This procurement will be conducted under Simplified Acquisition Procedures and Other Than Full and Open Competition pursuant to FAR 8.405‑6(a)(1)(i)(B), “Only one source is capable of providing the supplies or services required at the level of quality required because the services are unique or highly specialized.” The anticipated award date is 16 June 2026.
NAICS Code: 513210 – SofrwarePublishers Size Standard: $34.0M PSC: DA10 – IT and Telecom – Business Application Software Contract Type: Firm‑Fixed Price Period of Performance: 07/01/2026 – 06/30/2027, with four (4) option years Place of Performance: Charleston VA Medical Center (remote/cloud access as applicable) Estimated Value: The total estimated value for the base and all option years is not expected to exceed $550,000. (Total for base year plus all option years) This notice of intent is not a request for competitive proposals, nor does it constitute a solicitation. No solicitation document exists, and telephone inquiries will not be accepted. No award will be made based on unsolicited offers received.
Interested parties who believe they are capable of meeting this requirement must submit a written capability statement that includes:
• Business name, UEI, socioeconomic status
• Evidence of authorization to provide QGenda products
• Demonstration of ability to meet the interoperability requirements with VOCERA
• Demonstrated capacity to meet VA information security and performance requirements All responses must include the following subject line:
“ATTENTION: 36C24726Q0554 QGENDA SOFTWARE”
Responses shall be emailed to: Darius Crane at darius.crane@va.gov No later than 10:00 AM EST, May 27, 2025.
A determination by the Government not to compete this requirement based on responses received is solely within the discretion of the Government. Information received will be used solely to determine whether competitive procurement is feasible for future actions.
| *= Required Field |
| Special Notice |
Special Notice
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