36C24726Q0147.docx

SUBJECT*

Triennial Electrical Contract

GENERAL INFORMATION

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

POINT OF CONTACT*

Contract Speclialist Jessica Cummings Jessica.Cummings3@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veteran Affairs

Tuscaloosa VA Medical Center

3701 Loop Rd

Tuscaloosa AL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs (VA) , Tuscaloosa VA Medical Center, is conducting market research to identity Small Businesses (including SDVOSB/VOSB, WOSB,8 (a), and HUBZone) capable of performing Triennial Electrical Power Distribution System Maintenance, Inspection, and Testing in accordance with:

· NETA METS (Maintenance Testing Specifications)

· NFPA 70, 70E

· VA Directive 1028

Please see attached Statement of work for details.

The sources sought does not guarantee the issuance of an RFQ. If you have the availability to provide the requirements, please respond to the sources sought with a capabilities statement. The sources sought is issued solely for information and planning purposes. It does not commit the Government to contract for any supply or service whatsoever. The VA is not, at this time, seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to the sources sought; all costs associated with responding to the sources sought will be solely at the interested vendor’s expense. Not responding to the sources sought does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will not be returned. Please note that requirements defined to date may change before a final solicitation is released.

The intent is to determine the availability of capable sources to support a potential 100% Small Business Set-Aside or SDVOSB Set-Aside.

Response Requirements:

(Submit the following information via email only)

1. Company Name

2. UEI Number

3. Business Size

4. Point of Contact Information

5. Capability Statement demonstrating experience

6. Proof of technician certification

7. Past performance

Sources Sought requirements are as follows: 1. Submit responses and related information via email to Jessica.Cummings3@va.gov by 12:00 PM EST, December 15, 2025. Proprietary/Confidential material shall be clearly marked on every page that contains such. Include the name, phone number, and email address of the lead from your organization. VA reserves the right not to respond to any or all emails or materials submitted. 2. Provide Past Performance (if applicable)

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

DEPARTMENT OF VETERANS AFFAIRS TUSCALOOSA VA MEDICAL CENTER

STATEMENT OF WORK

FOR

Maintenance, Inspection, and Testing of the Electrical Power Distribution System

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Tuscaloosa VA Medical Center. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the requirements to establish maintenance and testing reports.

D. Period Performance:

Work to be completed during WHEN hours.

2. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

B. Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’s Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

E. Contractors shall have ready access to the latest versions of the following references in order to comply with referenced minimum compliance with these codes and/or regulations:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating /Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8) VHA Directive 1028, Electrical Power Distribution System

F. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

3. Summary of Work:

A. The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by Tuscaloosa VAMC, Engineering Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor.

B. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief, Engineering Service for immediate actions.

C. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive 1028, Electrical Power Distribution System. Below is a list of types of electrical equipment that shall be maintained and tested:

1) Switchgear and Switchboard Assemblies.

2) Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

3) Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

4) Transformers, Liquid-Filled.

5) Metal–Enclosed Busways.

6) Switches, Air, Low-Voltage.

7) Switches, Air, Medium-Voltage, Metal-Enclosed.

8) Switches, Oil, Medium-Voltage.

9) Switches, Vacuum, Medium-Voltage.

10) Switches, SF6, Medium-Voltage.

11) Circuit Breakers, Air, Insulated-Case/ Molded-Case.

12) Circuit Breakers, Air, Low-Voltage Power.

13) Circuit Breakers, Oil, Medium and High-Voltage.

14) Circuit Breakers, Vacuum, Medium-Voltage.

15) Circuit Breakers, SF6.

16) Protective Relays, Mechanical, and Solid State.

17) Protective Relays Microprocessor Based.

18) Grounding Systems.

19) Ground-fault Protection Systems.

20) Motor Control, Motor Starters, Low-Voltage.

21) Emergency Systems, Engine Generators.

22) Emergency Systems, Automatic Transfer Switches.

D. Attachments. Government Furnished.

1) Inventory of Electrical Power Distribution System equipment to be maintained, inspected, and tested under this Scope of Work.

2) One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings.

3) Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information are available from a 2014 study.

E. Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.

1) Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

2) Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

F. System Function Tests. Provide function tests for all equipment listed in this Scope of Work.

G. Test conditions shall be coordinated with the technical point of contact.

H. 4-Hour Power Outage Test

The Contractor shall be present for and will participate in the VAMC 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive 1028, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission (TJC). This test will include opening all utility service connections serving the VAMC for a minimum of 4 hours. The contractor shall provide load banks to attain the minimum load of 30% or greater of the generator nameplate rating in accordance with TJC. During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor’s involvement is between 8 – 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re- calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work. Buildings included are 1, 2, 3, 4, 5, 6, 7, 8, 12, 15, 17, 18, 33, 38, 39, 40, 41, 46, 61, 63, 101, 135, 137, 138, 143, 146, 147, and 149. Generators include 61, 62, 135, 139, 140, 141, 146, 147, 149 and Mobile Generator.

4. Deliverables after completion of work:

A. A complete written report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as following:

1) Company’s name, addresses, telephone, & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name and number of VA Contracting Officer.

4) Date and Time of work.

5) Copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera and calibration certifications.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Test data.

10) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

11) Remarks on conditions of electrical equipment. List all deficiencies, if any.

12) Recommended corrective actions, if any.

B. Submit one (1) hard copy of the complete written report, and one (1) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief, Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

END OF STATEMENT OF WORK