36C24725R0035_1.docx

VA CONTRACTING NCO 7

GENERAL INFORMATION

6439 Garner Ferry Road

Columbia South Carolina

CONTACT INFORMATION

VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

POINT OF CONTACT*

Contracting Officer Terrence McMillan terrence.mcmillan@va.gov (470)542-2683

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

This Pre-solicitation Notice is NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS ARE CONTAINED HEREIN. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED.

Project: 544-24-114 Improve Building 10 Overflow Lot Project Location: Wm. Jennings Bryan Dorn Veterans Affairs Medical Center, Columbia, SC Estimated/Target Completion Period: 295 calendar days Estimated Magnitude of Services: Between $250,000.00 and $500,000.00 NAICS: 541330 – Engineering Services Small Business Size Standard: $25.5 million Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Site Visits will not be arranged during this phase.

The anticipated award date of the proposed A-E Contract is on or before September 01, 2025.

SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF330 and attachments if any, no later than (NLT) 3:00 PM (EST) January 10, 2025.

AE Evaluation Factors

1) Specialized experience and technical competence in the type of work required.

a) Basis of Evaluation:

i) Specialized experience pertains to the types, size, volume, budget, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Specialized experience may also include unique conditions, considerations, or circumstances encountered that are relevant to this solicitation.

ii) Specialized experience does not include overseas offices for projects outside the United States, its territories, or possessions; nor does it include subsidiaries that are not normally subject to management decisions, accounting, and policies, or a holding or parent company or an incorporated subsidiary that operates under a firm name different from the parent company.

iii) Technical competence includes construction and design projects similar in project scope, size, construction features, dollar value, and complexity of that listed in the solicitation. Technical competence also includes experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

iv) Similar complexity is considered projects of an operational, construction, or design likeness to the work covered in this solicitation.

v) Specific emphasis of experience and technical competence shall be geared primarily towards electrical systems design, while also demonstrating competence with related structure, fire protection, and healthcare facility design.

vi) Offerors unable to demonstrate proven specialized experience and technical competence may be considered non-responsive.

vii) Failure to provide requested data may negatively impact an Offeror's rating.

b) Submission requirements:

i) Submit a summary sheet for the Offeror and each key consultant. Each summary sheet shall not be more than one (1) page in length, and no more than fifteen (15) pages total.

2) Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

a) Basis of Evaluation:

i) Past performance is a measure of the degree to which an Offeror satisfied its customers’ needs and requirements and compliance with applicable codes, standards, laws, and regulations. The evaluation of past performance will include but is not limited to:

(1) The customer’s assessment of the Offeror's commitment to customer satisfaction;

(2) Timely delivery of quality work;

(3) The Offeror's record of conforming to contract requirements and applicable codes, standards, laws, and regulations;

(4) Successful implementation of the Quality Control Plan and quality control procedures;

(5) Addressing design errors/omissions timely;

(6) Providing Construction Period Services satisfactorily to customers;

(7) Adherence to approved schedules; and,

(8) History of timely and professional communication and cooperative behavior.

ii) Include information on problems (errors/omissions) found, how the problems were corrected, and the impacts to the successful completion of the project (time delays, cost impacts, design modifications, etc.).

iii) Provide information supporting favorable cost control, quality of design submissions, and schedule compliance.

iv) Provide Contractor Performance Assessment Reporting System (CPARS) ratings for submitted relevant projects. If no CPARS data is available, provide Past Performance Questionnaires (PPQs). PPQs must be incorporated into the submission; CPARS reports and PPQs will not count towards page limitations. Offeror risks receiving a lower rating if fewer than three (3) are received.

v) Include a discussion on the Offeror’s record of significant claims for improper or incomplete design services.

vi) Higher ratings may be given for work performed on VA Medical Center campuses.

vii) Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact an Offeror's rating.

viii) Failure to demonstrate proven competence to perform projects like the requirements of the solicitation may be considered ineligible for award.

ix) Data from other projects not included in b) above are acceptable under past performance (such as cost control or schedule delays) in tables or charts.

b) Submission requirements:

i) Submit a summary sheet describing the Offeror’s past performance. The summary sheet shall not be more than two (2) pages in length.

ii) Provide either a CPARS or PPQ for each submitted relevant project.

3) Professional qualifications necessary for satisfactory performance of required. services.

a) Basis of Evaluation:

i) Evaluation of professional qualifications will include but is not limited to the subjective assessment of the Offeror's individual resumes.

ii) The Offeror shall have a professional engineer, registered in any state in the United States, knowledgeable in their appropriate design discipline, to be the lead designer responsible for reviewing and approving design submissions.

iii) The Offeror shall have a professional engineer, qualified and knowledgeable of state and local regulations, be the lead designer responsible for reviewing and approving design submissions and facilitating permit documentation (depending on the nature of the design i.e. environmental, stormwater, etc.).

iv) Key personnel to provide qualifications to meet this criterion include Principal(s), Project Manager(s), key consultants, individuals responsible for implementation of the Design QA/QC Plan, and other individuals that are responsible or accountable for design submissions.

v) The Offeror shall describe and/or depict which projects and how well key personnel of the design team have worked together.

vi) Higher ratings for this criterion may be given when the Offeror's specific personnel demonstrate relevant credentials, such as professional engineer/architect registration, involvement, and degree of involvement in professional organizations, research/publications, code/standard body involvement, etc.

vii) Offerors unable to demonstrate professional qualifications necessary to perform designs may be considered ‘non-responsive’.

viii) Failure to provide sufficient data supporting professional qualifications may negatively impact an Offeror's rating.

b) Submission Requirements:

i) Submit personal resumes and relevant information for key and responsible personnel on SF330 documentation. SF330 documentation shall not be more than one (1) page in length, and not more than fifteen (15) total pages.

4) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

a) Basis of Evaluation:

i) Evaluation of the Offeror’s knowledge, skills, and abilities to complete necessary Construction Period Services (CPS) to support successful project completion.

ii) Provide a narrative describing the below services, but not limited to:

(1) Professional field inspections, both scheduled and emergent;

(2) Maintaining a comprehensive submittal log inclusive of material data, shop drawings, certifications, etc.;

(3) Review of construction submittals for design conformance, variance, and applicable code/standard compliance;

(4) Providing timely and complete responses to requests for information;

(5) Providing supporting documentation (statements of work, cost estimates, technical reports, etc.) for construction modifications;

(6) Providing record drawing documentation;

(7) Process for correcting design errors/omissions identified during construction; and,

(8) Other requirements defined under CPS in the Statement of Work.

iii) Submission Requirements:

(1) Provide a narrative that describes the Offeror’s performance completing CPS for construction. Narrative shall not be more than one (1) page in length.

5) Location in the general geographical area Columbia, SC, and knowledge of the locality of the W.B.J. Dorn VA facility.

a) Basis of Evaluation:

i) Offeror’s will be subjectively evaluated based on their knowledge (and the knowledge of subcontractors) of unique conditions or variables, such as familiarity of applicable codes, regulations, construction market & labor conditions, geotechnical, seismic, weather, environmental, or other unique considerations found in the Columbia, SC geographical area.

ii) If prior experience in Columbia, SC is minimal, describe how the design team plans to obtain specific knowledge of local conditions or project features required for a compliant design.

iii) Data from other projects are acceptable to highlight knowledge of the Columbia, SC geographical area.

iv) Offerors that submit relevant projects outside of the Columbia, SC geographical area may be given a lower rating than projects within the Columbia, SC geographical area.

b) Submission Requirements:

i) Provide a narrative that describes the Offeror’s experience in the Columbia, SC geographical area. Narrative shall not be more than one (1) page in length.

6) Implementation of a Design Quality Assurance/Quality Control (QA/QC) Plan.

a) Basis of Evaluation:

i) Provide a Preliminary Design QA/QC Plan and associated procedures to be utilized on this solicitation that demonstrates that the design submissions, drawings, plans, specifications, submittal logs and other relevant information will go through a rigorous review process and coordination effort within the A/E firm and with subcontracted firms. Denote industry standards, best practices, and performance improvements taken to increase efficiency and quality,

ii) Identify the roles and responsibilities of the major personnel of the Offeror. It is expected that a Principal of the Offeror, knowledgeable and engaged with the project, reviews and approves submissions prior to their submission. Identify the key personnel that are expected to be accountable for the implementation of the QA/QC plan and responsible for completion of contract requirements.

iii) Depict the successful implementation of the QA/QC plan/procedures in the submitted relevant projects. Failure to provide QA/QC plan/procedures for each project may negatively impact an Offeror’s rating.

iv) Describe the process for finding and mitigating design errors/omissions during design.

b) Submission Requirements:

i) Provide a preliminary Design QA/QC Plan and any associated procedures to be utilized for this solicitation.

ii) Provide a summary sheet depicting the successful implementation of the Design QA/QC Plan. The summary sheet shall not be more than one (1) page in length.

7) Capacity to accomplish the work in the required time.

a) Basis of Evaluation:

i) Identify the Offeror’s past, present and projected future workload, including VA contracts over the previous 12 months.

ii) Describe the Offeror’s capacity to incorporate this solicitation’s work while meeting prescribed dates for current workload. Each key team member to include % of available capacity to take on new project.

iii) Evaluation of this factor will be an assessment of the Offeror’s ability to complete design documents within the period of performance and meet solicitation requirements.

iv) Data from other projects are acceptable in tables or charts.

v) Higher ratings may be given for this criterion when information provided exceeds the minimum requirements.

b) Submission Requirements:

i) Provide a narrative that describes the Offeror’s work capacity. Narrative shall not be more than one (1) page in length.

8) The extent to which potential contractors identify and commit to the use of service- disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

a) Basis of Evaluation:

i) Offerors shall be evaluated based on their utilization plans for service- disabled Veteran- owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses.

ii) Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation.

iii) Submission Requirements:

(1) Provide a narrative that discusses the Offeror’s approach. Narrative shall not be more than one (1) page in length.

Page 1 of

PAST PERFORMANCE QUESTIONNAIRE (PPQ) AND COVER LETTER

SECTION 1

PAST PERFORMANCE QUESTIONAIRE AND COVER LETTER

NCO 7 Contracting Office is reviewing the qualifications of the Offeror identified to Design a Medical Center Master Plan at the Carl Vinson VA Medical Center, Dublin, Ga.

Your comments would be appreciated regarding this firm’s past performance. The intent of this form is to evaluate the company’s ability to perform the work as described in the solicitation. Please verify the accuracy of the information in Section 1 and complete the questionnaire as thoroughly as possible. NCO 7 Contracting may contact you to obtain any additional information.

Complete one set of letters and forms for each project identified. Additional space or blank sheets may be added to answer any question.

Transmittal

Letter to

Accompany

Past

Performance

Questionnaire FROM: [Insert Company Official Name, Title, and Company Name] SUBJECT: Past Performance Questionnaire for Contract(s):

[Insert Company Name] is currently responding to Department of Veterans Affairs (NCO 7) request for SF 330, Architect-Engineer Qualifications for a complete design to develop a comprehensive design to Improve Building 10 Overflow Parking Lot. This Request for SF 330’s requires respondents to identify customers and solicit their response regarding [Insert Company Name] performance.

[Insert Company Name] is providing past performance data to NCO 7 relating to our performance on contract [Insert contract name/number] and have identified [Insert name of reference] as the point of contact for this contract.

The request for SF 330 instructs that respondents provide customers with the attached questionnaire.

Please complete the questionnaire and submit it by January 10, 2025 @ 3:00PM ET directly to the NCO 7 Contracting Officer. The requested data MUST be submitted electronically via email to the Government representative identified below. ONLY electronic responses will be accepted.

Please send responses to Terrence McMillan, Contracting Officer at terrence.mcmillan@va.gov. Please note that the maximum file size the VA’s email system will allow is 7MB. If submission will require multiple emails, please identify them as “x of n”.

The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to [Insert Company Name]. Please direct any questions about the acquisition or the attached questionnaire to the VISN 7 NCO point of contact identified above.

Thank you, [Insert Company Official Name and Title]

AE FIRM INFORMATION

AE Firm Name:

Telephone:

Address:

Email Address:

City | State | Zip:

Point of Contact:

Firm Tax ID Number:

Firm Cage Code:

Firm DUNS Number:

Contract Number:

Dollar Amount:

Period of Performance:

Project Title:

Description of Project:

Description of A-E Firms’ Responsibilities:

The AE Firm was the << Please select one >>:

Prime Contractor | Sub-Contractor | Consultant | Team Member

Percent of the work performed by the AE:

Other (Please describe):

EVALUATOR INFORMATION

Company or Agency Name:

Address:

City | State | Zip:

Evaluator’s Name:

Evaluator’s Title:

Evaluator’s Phone:

Evaluator’s email:

SECTION 2

PERFORMANCE INFORMATION

ADJECTIVAL RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

*THIS PAGE WILL BE REMOVED FOR EVALUATION PURPOSES AND NOT BE COUNTED TOWARD THE SF330 PAGE COUNT – IT IS FOR PPQ COMPLETION PURPOSES ONLY* Choose the appropriate rating that most accurately describes the A/E’s performance or situation. PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ALL RATINGS OF Marginal or Unsatisfactory on the Narrative Summary found below.

Corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective.

VA CONTRACTING NCO 7

SECTION 3

PERFORMANCE INFORMATION

A-E FIRM’S NAME: PROJECT NAME:

Contract Period of Performance:

Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.

Place an “X” in the appropriate column using the definitions matrix on the preceding page.

Item

FACTORS TO BE RATED

Design Services

Follow-On Construction Support Services

LEED (If Applicable)

BIM (If Applicable)

Owner’s Representative on Design/Build Projects (If Applicable)

Overall

Number of A/E Design Errors & Omissions on Project:

(Please describe any major issues below)

Increased Project Cost Due to A/E Design Errors & Omissions (Yes | No):

(Please describe any major project impacts below) p

A-E FIRM’S NAME: PROJECT NAME:

Contract Period of Performance:

Note: Include this information on each page of the questionnaire form, as needed, to provide further details.

NARRATIVE SUMMARY (Use this section to explain any rating of marginal or unsatisfactory from the previous page)

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