36C24725Q0213 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

01-08-2025

521-25-1-5125-0015

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 To all Offerors/Bidders

36C24725Q0213

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 01-13-2025 5:00 PM EST

Subject: Kitchen Maintenance and Grease Trap Cleaning

The purpose of Amendment 0001 is to post vendor RFIs, extend bid due date and change VA Contracting POC.

1. See Continuation Pages for Vendor RFIs.

2. Bid due date is hereby extended to January 13, 2025 at 5:00 PM EST.

3. VA Contracting POC is changed from Arthur Harris to Contracting Officer David Parente, David.Parente@va.gov.

(End)

David Parente Contracting Officer

Kitchen Hood Maintenance RFQ# 36C24725q0213

VENDOR RFI’S

1. In the solicitation it stated that the Sani Pak Tank has to be cleaned and it is in the Fire Lane. Upon research of a sanipak tank there is no relation to grease trap. I wanted to know if you could provide more information about the sanipak tank?

ANSWER: We have a San-I-Pak #352 with a conveyer belt. The tank is a roughly a 40-gallon tank. It collects the extra wastewater from the San-I-Pak. The San-I-Pak sterilizes trash before compacting it. The waste is NOT hazardous and can be disposed of in a similar matter to grease tanks.

Per the San-I-Pak material data safety sheet:

WASTE DISPOSAL METHOD:

Liquid wastes are not permitted in landfills. This product is not considered a hazardous waste under RCRA… In some areas disposal by flushing into a sanitary sewer with plenty of water may be permissible. Consult local, state, and federal agencies for proper disposal method in your area.

2. I spoke with Tyler, Project Manager, from San-I-Pak and he wanted to know if you all want Sanipak to manage the bin itself, maintain the San-I-Pak, or train someone on how to operate the San-I-Pak tank?

Could you inform me exactly what you all wanted done with the Sanipak tank because it is not stated in the solicitation?

The San-I-Pak project manager stated that there is not much to be done to the San-I-Pak tank.

ANSWER: The tank the solicitation references is an underground tank not connected to the SanIPak directly. It connects to a floor drain underneath the machine. This drain collects any liquid that flows out between the connection of the dumpster and SanIPak. This tank is accessible from a manhole next to the SanIPak. You do not have to touch the SanIPak to empty the tank.

This contract only concerns the tank and not the SanIPak itself. Maintenance, training, and operation of the machine is performed by another service within the hospital and not included in this contract.

The SanIPak tank is to be pumped out similar to the grease traps. The tank is to be pumped out/emptied quarterly and is listed on the Inventory and Frequency table.

3. After the walk through on December 17, 2024, here are the questions that we have.

I wanted to know if there is an issue with the scope of work being completed in two days by Kitchen Guard? Scope would require two days of service from Kitchen Guard

Also, the ducting from the amin kitchen hood leads through ducting up to a rooftop fan, then from there feeds to additional ducting that goes up 9+ stories. Our view is that ducting that high is unlikely to be heavily impacted by grease given the distance it would have to travel. We were also advised that access to the 9+ stories of ducting is in areas that may not be accessible. If that portion of the ducting is inaccessible and not needed to be cleaned, we would need confirmation that Kitchen Guard will not be held liable for that portion of the ducting (inaccessible areas are fairly common in the industry, but do require tenants to acknowledge them and remove liability from the cleaners)

ANSWER: Completing the work over 2 days is acceptable as long as the frequencies are achieved in the table listed under the Inventory and Frequency section.

The kitchen hood within room G317 is the item being addressed by this comment. The ductwork should be cleaned from the kitchen interior to the exhaust fan, and from the exhaust fan to the where the duct turns up vertically. Add a drain and access door as necessary to clean past the exhaust fan. Do not clean the vertical portion of the duct past the exhaust fan leading to the 9th floor roof.