36C24723R0037.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJE

CT*

534-CSI-715 AE-Renovate D238 & D241 Radiology and Fluoroscopy Site Prep (VA-23- 00039978)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 29209-1639

SOLICITATION NUMBER* 36C24723R0037

RESPONSE DATE/TIME/ZONE 03-15-2023 14:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* C1DA

NAICS CODE* 541330

PLACE OF PERFORMANCE

Ralph H. Johnson VA Medical Center

109 Bee Street

Charleston SC

POSTAL CODE 29401

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

W.J.B. Dorn VA Medical Center

6439 Garners Ferry Road

Columbia SC 29209-1639

POINT OF CONTACT* Contracting Officer

Regina Lawrence regina.lawrence@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/charleston-health-care/locations/ralph-h-

URL DESCRIPTION Ralph H. Johnson VA Medical Center

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This Pre-solicitation Notice is NOT A REQUEST FOR PROPOSAL. ALL

INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS ARE CONTAINED

HEREIN. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL

INFORMATION WILL BE ISSUED.

Project: 534-CSI-715 AE-Renovate D238 & D241 Radiology and Fluoroscopy Site Prep

Work Location: Ralph H. Johnson VA Medical Center, Charleston, SC

Estimated/Target Completion Period: 271 calendar days after Notice to Proceed

(NTP).

Construction Magnitude: Between $500,000 and $1,000,000

NAICS: 541330 – Engineering Services

Small Business Standard: $25.5 Million

Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Site Visits will not be arranged during this phase.

The anticipated award date of the proposed A-E Contract is on or before July 01, 2023.

SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF330 and attachments if any) no later than (NLT) 2:00 PM (EST) March 15, 2023.

PROJECT OVERVIEW:

Provide Professional Architect/Engineer (A/E) and healthcare planning services necessary to renovate the Radiography/Fluoroscopy Rooms D241 & D238 including associated support spaces.

Provide professional engineering services for the design and construction administration to renovate the Radiography/Fluoroscopy Rooms D241 & D238.

A/E shall consider associated support spaces in the design. (i.e., control rooms and adjacent corridor(s)) and the associated changing room/restroom.

The design will require consideration for medical equipment and will require close coordination to ensure manufacturer requirements are met. This will include consideration for architectural, structural, mechanical, electrical, and plumbing interfaces. Detailed product cutsheets of the equipment will be furnished by the

VA to the A/E post-award. It is expected that the A/E shall design systems up to the supply source in the space e.g. disconnect switch.

The design shall evaluate the existing HVAC system(s) serving the renovated areas and design a replacement solution to meet design guidelines. Per VA HVAC Design Manual, March 1, 2022, 3.2.1.4, do not design an enclosure/penthouse/mechanical space to contain HVAC equipment.

This project shall renovate approximately 1,140 SF of space to the 2nd floor.

SDVOSB SET-ASIDE:

1. This requirement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under the authority of 38 U.S.C. 8127(d). To be eligible for award the SDVOSB you must be considered small under the relevant NAICS code.

SDVOSB contractors must be verified and viewable in Small Business Administration Veteran Small Business Certification (VetCert) database https://veterans.certify.sba.gov prior to submission of proposal and prior to award of contract with VAAR 804.1103-70. Status as a qualified SDVOSB concern is under the authority of 38 CFR Part 74 in accordance with the VA Acquisition Regulation (VAAR) Part 819. Any person, persons, or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud against the United States of America. Parties found misrepresenting their status also risk debarment from further Government contracts. Eligible SDVOSB concerns must also be registered at the following websites:

2. System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/

3. VETS100/100A Report must be complete: http://www.dol.gov/vets/vets4212.htm

4. Important Notice: Prior to submitting a proposal under this SDVOSB set- aside solicitation; offerors must apply for and receive verification from the Small Business Administration in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status. All offerors are urged to contact the SBA and submit the aforementioned required documents to obtain verification of their SDVOSB status if they have not already done so.

5. For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, including Joint Ventures, must be verified and registered in the Small Business Administration Veteran Small Business Certification (VetCert) database (https://veterans.certify.sba.gov) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a prospective SDVOSB to be verified by the Center for Veterans Enterprise (CVE) at the time the SF 330 is submitted shall result in elimination from consideration.

All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award.

In order to assure compliance with FAR Clauses, 52.219-14 Limitations on Subcontracting (DEVIATION 2019-01) and VAAR 852.219-73, VA Notice of Total Set-Aside for Veteran Service-Disabled Veteran Owned Small Businesses (Nov 2022), all firms submitting a SF 330 for this pre-solicitation notice are required to indicate what percentage of the cost of contract performance will be expended on the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other consultant/subcontractor or otherwise used small or large business entity(s).

Any consultant/subcontractor or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm’s SF 330 submittal as nonresponsive and preclude further evaluation.

Federal Acquisition Regulation (FAR) Part 36.6 (Brooks Act) selection procedures apply. The A-E Services listed herein is being procured in accordance with the Brooks Act (Public Law 92-582) as implemented in Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. Pursuant to FAR, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the state of South Carolina.

SF 330 SELECTION CRITERIA: The VA will utilize the following selection criteria in descending order of importance.

1) Specialized experience and technical competence in the type of work required.

a) Submission requirements:

i) SF 330 information shall be provided per the latest format from the GSA Library located at https://www.gsa.gov/forms-library/architect-engineer-qualifications.

ii) Complete using blocks ‘F.’ and ‘H.’ of the SF330 form. Complete block ‘F.’ for each relevant project. Complete block ‘H.’ summary sheet for the Offeror and each key consultant; each summary sheet shall be not more than one (1) page in length, and no more than ten (10) pages total.

(1) Submit no more than five (5) projects similar to work in the solicitation from the date the solicitation closes to five (5) years prior;

(2) At minimum, three (3) projects must have construction completed or construction substantially (50%+) complete;

(3) Projects/data submitted shall be projects with total construction costs of one million dollars and greater;

(4) Projects may include Federal, State, or local Government, as well as private industry projects. Offerors are responsible for providing project description and applicable information in sufficient detail to permit evaluation of project relevancy versus these minimum requirements.

b) Basis of Evaluation:

i) Specialized experience pertains to the types, size, volume, budget, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Specialized experience may also include unique conditions, considerations, or circumstances encountered that are relevant to this solicitation.

ii) Specialized experience does not include overseas offices for projects outside the United States, its territories, or possessions; nor does it include subsidiaries that are not normally subject to management decisions, accounting, and policies, or a holding or parent company or an incorporated subsidiary that operates under a firm name different from the parent company.

iii) Technical competence includes construction and design projects similar in project scope, size, construction features, dollar value, and complexity of that listed in the solicitation. Technical competence also includes experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

iv) Similar complexity is considered projects of an operational, construction, or design likeness to the work covered in this solicitation.

v) Specific emphasis of experience and technical competence shall be geared towards seismic design/retrofit, fire protection, and healthcare design/planning (including fixtures, furniture, and equipment).

vi) Offerors unable to demonstrate proven specialized experience and technical competence may be considered non-responsive or scored negatively.

vii) Failure to provide requested data may negatively impact an Offeror's rating.

2) Past Performance on contracts with Government agencies and private industry in terms of cost control, quality work, and compliance with performance schedules.

a) Submission requirements:

i) Complete using block ‘H.’ of the SF 330 describing the Offeror’s past performance. The summary sheet shall be not more than two (2) pages in length.

ii) Provide a Past Performance Questionnaire (PPQ) for each submitted project under “Specialized Experience” criteria, above. PPQs must be incorporated into the submission; PPQs will not count towards page limitations.

iii) Data from other projects not included under “Specialized Experience” criteria are acceptable (such as cost control or schedule delays) in tables or charts.

b) Basis of Evaluation:

i) Past performance is a measure of the degree to which an Offeror satisfied its customers’ needs and requirements and compliance with applicable codes, standards, laws, and regulations. The evaluation of past performance will include but is not limited to:

(1) The customer’s assessment of the Offeror's commitment to customer satisfaction;

(2) Timely delivery of quality work;

(3) The Offeror's record of conforming to contract requirements and applicable codes, standards, laws and regulations;

(4) Successful implementation of a quality control plan and quality control procedures;

(5) Addressing design errors/omissions timely;

(6) Providing Construction Period Services satisfactorily to customers;

(7) Adherence to approved schedules; and,

(8) History of timely and professional communication and cooperative behavior.

ii) Include information on problems (errors/omissions) found, how the problems were corrected, and the impacts to the successful completion of the project (time delays, cost impacts, design modifications, etc.).

iii) Provide information supporting favorable cost control, quality of design submissions, and schedule compliance.

iv) Offeror risks receiving a lower rating if fewer than three (3) PPQs are provided or if the PPQs were not completed by project point of contact.

v) Include a discussion on the Offeror’s record of significant claims for improper or incomplete design services.

vi) Higher ratings may be given for work performed on VA Medical Center campuses.

vii) Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact an Offeror's rating.

viii)Failure to demonstrate proven competence to perform projects like the requirements of the solicitation may be considered ineligible for award.

3) Professional qualifications necessary for satisfactory performance of required services.

a) Submission Requirements:

i) Complete using block ‘E.’ of the SF 330. Submit personal resumes and relevant information for key and responsible personnel. Block ‘E.’ shall be not more than one (1) page in length per individual, and not more than fifteen (15) total pages.

b) Basis of Evaluation:

i) Evaluation of professional qualifications will include but is not limited to the subjective assessment of the Offeror's individual resumes.

ii) The Offeror shall have a professional engineer, currently registered in any state or territory of the United States, knowledgeable in their registered design discipline, to be the lead designer responsible for reviewing and approving design submissions.

iii) The Offeror shall have a professional engineer, qualified and knowledgeable of state and local regulations, be the lead designer responsible for reviewing and approving design submissions and facilitating permit documentation (depending on the nature of the design i.e. environmental, stormwater, etc.).

iv) Key personnel to provide qualifications to meet this criterion include Principal(s), Project Manager(s), key consultants, individuals responsible for implementation of the Design QA/QC Plan, and other individuals that are responsible or accountable for design submissions.

v) The Offeror shall describe and/or depict which projects and how well key personnel of the design team have worked together.

vi) Higher ratings for this criterion may be given when the Offeror's specific personnel demonstrate relevant credentials, such as involvement and degree of involvement in professional organizations, research/publications, code/standard body involvement, etc.

vii) Offerors unable to demonstrate professional qualifications necessary to perform designs may be considered ‘non-responsive’.

viii)Failure to provide sufficient data supporting professional qualifications may negatively impact an Offeror's rating.

4) Experience in construction period services.

a) Submission Requirements:

i) Complete using block ‘H.’ of the SF 330. Provide a narrative that describes the Offeror’s performance completing Construction Period Services (CPS) for construction for each submitted project under “Specialized Experience” criteria, above. Narrative shall be not more than two (2) pages in length.

b) Basis of Evaluation:

i) Includes professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract modifications to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

ii) Evaluation of the Offeror’s knowledge, skills, and abilities to complete necessary CPS to support successful project completion.

iii) Provide a narrative describing the below services, but not limited to:

(1) Professional field inspections, both scheduled and emergent;

(2) Maintaining a comprehensive submittal log inclusive of material data, shop drawings, certifications, etc.;

(3) Review of construction submittals for design conformance, variance, and applicable code/standard compliance;

(4) Providing timely and complete responses to requests for information;

(5) Providing supporting documentation (statements of work, cost estimates, technical reports, etc.) for construction modifications;

(6) Providing record drawing documentation;

(7) Process for correcting design errors/omissions identified during construction; and,

(8) Other requirements defined under CPS in the Statement of Work.

5) Capacity to accomplish the work in the required time.

a) Submission Requirements:

i) Complete using block ‘H.’ of the SF 330. Provide a narrative that describes the Offeror’s work capacity. Narrative shall be not more than one (1) page in length.

b) Basis of Evaluation:

i) Identify the Offeror’s past, present and projected future workload, including VA contracts over the previous 12 months.

ii) Describe the Offeror’s capacity to incorporate this solicitation’s work while meeting prescribed dates for current workload. Each key team member to include % of available capacity to take on new projects.

iii) Evaluation of this factor will be an assessment of the Offeror’s ability to complete design documents within the period of performance and meet solicitation requirements.

iv) Data is acceptable in tables or charts.

v) Higher ratings may be given for this criterion when information provided exceeds the minimum requirements.

6) Location in the general geographical area of Charleston, SC, and knowledge of the locality of the Ralph H. Johnson VA facility:

a) Submission Requirements:

i) Complete using block ‘H.’ of the SF 330. Provide a narrative that describes the Offeror’s experience in the Charleston, SC geographical area. Narrative shall be not more than one (1) page in length.

b) Basis of Evaluation:

i) Offerors will be subjectively evaluated based on their knowledge (and the knowledge of subcontractors) of unique conditions or variables, such as familiarity of applicable codes, regulations, construction market & labor conditions, geotechnical, seismic, weather, environmental, or other unique considerations found in Charleston, SC and the ‘Low Country’ geographical area.

ii) If prior experience in Charleston, SC is minimal, describe how the design team plans to obtain specific knowledge of local conditions or project features required for a compliant design.

iii) Data from other projects and locations are acceptable to highlight knowledge of the Charleston, SC geographical area or areas of similar nature.

iv) Offerors that submit relevant projects outside of the Charleston, SC geographical area may be given a lower rating than projects within the Charleston, SC geographical area.

7) The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors:

a) Submission Requirements:

i) Complete using block ‘H.’ of the SF 330. Provide a narrative that discusses the Offeror’s approach. Narrative shall be not more than one (1) page in length.

ii) Offeror’s shall complete and submit the following statement in block ‘H.’:

(1) “I [signatory authority], of [Offeror Company or Joint Venture] certify that the team proposed to perform under this requirement demonstrates the capability of 50% SDVOSB performance in compliance of 48 CFR 852.219-10”.

b) Basis of Evaluation:

i) Offerors shall be evaluated based on their utilization plans for service-disabled Veteran-owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses.

ii) Offerors shall be evaluated on the expected amount of work versus key personnel to verify the above signatory statement. If less than 50% of work is estimated to be performed by the prime SDVOSB, the Offeror may be given a lower rating.

iii) Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation.

The following format shall be used:

Cover Page with Solicitation Number, Project Title Table of Contents

SF 330’s Copy of Current A/E License Copy of current vetBiz.gov SDVOSB certification UEI Number Cage Code Tax ID number The E‐mail address and Phone number of the Primary Point of

Contact.

8) All SF330 submittals and questions must be sent electronically to the attention of Regina Lawrence, Contract Specialist at regina.lawrence@va.gov. Please provide Pre-Solicitation Number, Project Number, Project Title, and Firm Name in Subject Line of email. When submitting SF330s, if more than one email is sent, please number emails in Subjects as “1 of n”. Submittals received after the date and time identified on page one (1) will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330.

See attached document: AE Past Performance Questionnaire and Cover Letter.