36C24723Q0664_1.docx

36C24723Q0664

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

POINT OF CONTACT*

CONTRACTING OFFICER

SHERYL HARRIS

sheryl.harris5@va.gov 478-272-1210

PLACE OF PERFORMANCE

CARL VINSON VA MEDICAL CENTER

1826 VETERANS BLVD

DUBLIN GA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 effective 03/16/2023. This solicitation is set-aside for Set-aside 100% SDVOSB Concerns.

The associated North American Industrial Classification System (NAICS) code for this procurement is 492110, with a small business size standard of 1500 employees. The FSC/PSC is R602.

NOTE:

All question and answers will be accepted between 5/16 through 5/19 ending at 10:00 pm central time. I will not accept any questions after that time.

All interested companies shall provide quotations for the following to Sheryl Harris; email sheryl.harris5@va.gov; NLT November 24, 2023; at 10:00 am central time. No late submittals will be accepted.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES W

HICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24723Q0664 05-16-2023 Sheryl Harris 478-272-1210 05-24-2023 10:00am

CDT

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 X X 492110 1500 Employees N/A X See Delivery Schedule

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Please reference B.2 Price Cost Delivery Schedule and Statement of Work See CONTINUATION Page x X x Sheryl Harris Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Sheryl Harris Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : Base + FOUR OPTIONS: BASE POP BEGIN: 07012023 END:08302024 12 MO 56000 Contract Period: Base POP Begin: 08-01-2023 POP End: 07-31-2024

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : OPTION 1: BASE POP BEGIN: 07012024 END:08302025 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period: Option 2: POP BEGIN: 07012025 END:08302026 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period Option 3: POP BEGIN: 07012026 END:08302027 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract period Option 4: POP BEGIN: 07012027 END:08302028 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : Base + FOUR OPTIONS: BASE POP BEGIN: 07012023 END:08302024 12 MO 56000 Contract Period: Option 1 POP Begin: 08-01-2024 POP End: 07-31-2025

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : OPTION 1: BASE POP BEGIN: 07012024 END:08302025 12 MO N/C

POP Begin:

POP End:

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period: Option 2: POP BEGIN: 07012025 END:08302026 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period Option 3: POP BEGIN: 07012026 END:08302027 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract period Option 4: POP BEGIN: 07012027 END:08302028 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : Base + FOUR OPTIONS: BASE POP BEGIN: 07012023 END:08302024 12 MO 56000 Contract Period: Option 2 POP Begin: 08-01-2025 POP End: 07-31-2026

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : OPTION 1: BASE POP BEGIN: 07012024 END:08302025 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period: Option 2: POP BEGIN: 07012025 END:08302026 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period Option 3: POP BEGIN: 07012026 END:08302027 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract period Option 4: POP BEGIN: 07012027 END:08302028 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : Base + FOUR OPTIONS: BASE POP BEGIN: 07012023 END:08302024 12 MO 56000 Contract Period: Option 3 POP Begin: 08-01-2026 POP End: 07-31-2027

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : OPTION 1: BASE POP BEGIN: 07012024 END:08302025 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period: Option 2: POP BEGIN: 07012025 END:08302026 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period Option 3: POP BEGIN: 07012026 END:08302027 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract period Option 4: POP BEGIN: 07012027 END:08302028 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : Base + FOUR OPTIONS: BASE POP BEGIN: 07012023 END:08302024 12 MO 56000 Contract Period: Option 4 POP Begin: 08-01-2027 POP End: 07-31-2028

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period : OPTION 1: BASE POP BEGIN: 07012024 END:08302025 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period: Option 2: POP BEGIN: 07012025 END:08302026 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract Period Option 3: POP BEGIN: 07012026 END:08302027 12 MO N/C

Daily Courier Services from the transported originating the Dublin VAMC located at 1826 Veterans Blvd. Dublin, GA 31021 to make one continuous trip starting with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. These pick-ups will be performed in ordinance with the statement of work. Contract period Option 4: POP BEGIN: 07012027 END:08302028 12 MO N/C

B.3 DELIVERY SCHEDULE

Carl Vinson VA Medical Center 1826 Veterans Blvd Dublin, GA 31021

USA

478-272-1210 ext 4312 kimberly.barrett@va.gov

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Statement of Work (SOW)

557-23-4-503-0037

1. Background

The Dublin VAMC in Dublin, Georgia is operating Community Based Outpatient Clinics (CBOC) in Warner Robins (AFB), Perry, and Macon Georgia to better serve the Veterans in and around those areas. With the CBOC Clinics collectively being located approximately 110 miles away from the main facility in Dublin, a courier service contract will be necessary to transport supplies to and from the Dublin main facility and clinics. The courier service will need to be daily, Monday through Friday, excluding all Federal Holidays.

2. Objectives

The Contractor will furnish all personnel, equipment, vehicles, and supplies necessary to provide courier services for the Warner Robins (AFB), Perry, and Macon CBOC’s for the term of the contract as per section four (4) Statement of Required Goods/Deliverables in this document.

3. Scope

The Dublin VAMC is seeking a contract courier service to transport supplies, lab specimens, and documentation daily, Monday through Friday, excluding all Federal Holidays between Dublin VAMC in Dublin, GA, Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, and the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069. This contract will be a firm-Fixed price contract and payment will be on a cost-per-delivery run basis for a period of one (1) year firm and four (4) option years for Warner Robins (AFB), Perry, and Macon CBOC’s.

4. Statement of Required Goods/Deliverables

The Contractor will furnish all personnel, equipment, vehicles and supplies necessary to provide courier services for the Warner Robins (AFB), Perry, and Macon CBOC’s as outlined herein.

Warner Robins AFB/Macon/Perry CBOC’s: The contractor shall provide one-continuous daily pick-up trip of lab specimens, documentation, supplies, and any small items needing transported originating with the Warner Robins AFB CBOC, located 655 7th Street Building 700 Robins AFB, GA 31098, then to the Bibb County CBOC, located at 5580 Thomaston Rd, Macon, GA, making the last pick-up the Perry VA CBOC, located at 2370 Houston Lake Rd, Perry GA 31069 with final delivery being to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA The pick-ups will need to be coordinated with the Nurse Manager(s) or designated team member(s) at the Warner Robins AFB/Macon/Perry CBOC’s to be picked up between the hours of 13:30PM – 14:00PM daily Monday through Friday, excluding weekends and Federal Holidays. This is considered to be a one way continuous trip. Driver will pick up supplies and documentation in Dublin from the Laboratory Department, Pharmacy Department, Logistics Department (Medical supply / Office Supply), Sterile Processing Department and the Mail Room to be delivered the following business day on return trip to CBOC’s to pick up lab specimens. Total office supplies will not exceed 6 13x13x18 boxes per day. The contractor will only use OSHA approved laboratory containers and refrigerant packs provided by the Dublin VAMC, Laboratory Department. At the start of the contract the contractor will be responsible for picking up the container from the Laboratory Department at the Dublin VAMC and for returning the container at the end of the contract terms. All efforts will be made to ensure inadvertent access to patient privacy information is avoided. At no time should specimens packaged with patient privacy data be left unattended. Contractor will ensure that specimens collected at CBOC’s arrive at the Dublin VAMC Laboratory Department on or before 4:00PM daily. Courier may park in designated parking spaces for visitors and/or the loading /unloading paces at the Dublin VAMC. The Laboratory Department is a controlled access space and the Contractor will announce visit by way of the audio buzzer at the Laboratory Department entry. Some specimens will require room temperature transport and will only need to be protected from the heat the Contractor will ensure appropriate measures are taken to protect these types of specimens. The Contractor is responsible for ensuring that an accidental/emergency spill kit is carried in the transporting vehicle at all times. The drivers and vehicles used in the performance of this contract must be licensed, registered, and insured to meet all State and City requirements. The Contractor must ensure compliance with Federal and State requirements for transporting specimens over ground. The Nurse Manager’s at CBOC clinics reserve the right to adjust the pick-up hours as needed to meet the mission of the CBOC. The COR will notify the contractor within two (2) days of any changes to pick- up or delivery times.

Personnel assigned by the Contractor to perform services covered under this contract shall be trained and qualified in transporting biohazard/diagnostic specimens. The qualifications of such personnel shall also be subject to review by the Dublin VA Chief of Staff and approval by the facility Director. Each person assigned to work under this contract shall be well trained in federal, state, and local requirements in which the services are being provided. The contractor shall comply with all applicable Federal, State, and local laws, executive orders, rules and regulations applicable to its performance under this contract. VA reserves the right to refuse employment, under this contract, or require dismissal from contract work any contract work any contract employee who, by reason of previously unsatisfactory performance at the VA or unsatisfactory performance under the contract was dismissed. VA also reserves the right to refuse employment, under this contract to any contract employee who violates the privacy of any patient whose specimens they have had access to. Business Associate Agreement-A Business Associate Agreement must be returned to the Contracting Officer within 7 days of award notification.

The contractor shall be responsible for protecting the personnel furnishing services under the contract. To carry out this responsibility, the contractor shall provide workers compensation, professional liability insurance, health examination, income tax withholding and social security payments. The parties agree that the contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose. The Contractor will make no substitution of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer (CO) and COR in writing within 15 calendar days of the occurrence of these events and provide the following required information:

Temporary substitutions where the key personnel shall not be reporting to work for three (3) consecutive work days or more, the contractor will provide a qualified replacement for the key person and notify the CO and COR. The substitution shall have comparable qualifications to the key personnel. The CO or COR shall notify the contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract shall be modified to correct any approved changes to key personnel.

5. Tasks:

The Contractor must maintain a record and log of daily courier pick-up and deliveries indicating time and date of pick-up / delivery, number of specimens and/or items, and signatures of VA employee at the pick-up and delivery sites. A copy of these logs will be furnished upon request to the VAMC COR for this contract.

6. Training:

In the performance of this contract the contractor shall take such safety and infection control precaution necessary to protect the lives and health of those personnel transporting lab specimens. Personnel must be trained in accordance with Occupation Safety and Health Act (OSHA) requirements on proper specimen handling procedures, temperature control, record keeping and infectious disease (biohazard/diagnostic) specimen handling in case of an accidental spill, Universal precautions training, blood-born pathogen training from OSHA or equivalent. Contractor will ensure that personnel are trained in the area of patient privacy which includes the requirements of the Privacy Act5 U. S. C. section 552a, and 38 U. S. C. sections 5701,7705, and 7332., the Health Insurance portability and Accountability Act (HIPPA) and VA privacy policies and procedures. The Contractor will provide a training program that describes initial training and annual training and provide such proof to the Contracting Officer Representative (COR) and the Laboratory Department Manager.

7. Government-Furnished Property:

The Government will provide the appropriate OSHA approved laboratory containers and refrigerant packs required for the transport of lab specimens. The Contractor is responsible for returning all containers at the end period of the contract.

8. Security Requirements:

A. Position Sensitivity - The position sensitivity has been designated as low risk.

B. Background Investigation - The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiries (NACI).

C. Contractor Responsibilities

(4) The Contractor shall inform the contract employee that when filling out Standard Form 85, that there should be no gaps in employment history. Any gaps in employment history on Standard Form 85 may result in OPM rejecting the documentation for investigation and delay contract performance.

(5) The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract, and at the request of the VA, submit another employee for consideration.

(6) The contractor may utilize a private investigating agency if such agency possesses an OPM and Defense Security Service certification. A Cage Code number must be provided to the VA Office of Security and Law Enforcement. VA Office of Security and Law Enforcement will verify the information and advise the contracting officer whether contractor’s access to the computer systems can be authorized.

(7) All contractor employees and subcontractors are required to complete VA’s Privacy training annually. All Contractor employees and subcontractors requiring access to VA computer network are required to complete Cyber Security training courses annually either on-line or hard copy. Documented proof must be provided to the Contracting Officer.

(8) The contractor will notify the COTR immediately when their employee(s) no longer require access to VA computer systems.

D. Government Responsibilities:

(1) The contracting officer will request the contractor employee’s background investigation by the Office of Security and Law Enforcement.

(2) The Office of Security and Law Enforcement will notify the contractor with instructions for the contractor's employees, coordinate the background investigations, and notify the contracting officer and contractor of the results of the investigations.

(3) The VA facility will pay for requested investigations in advance. A bill for collection will be sent to the contractor to reimburse the VA facility. The contractor will reimburse the VA facility within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractors 1st month’s invoice(s) for services rendered.

SAC (Special Agreement Check)

All Contractor Employees who require access to the Department of Veterans Affairs computer systems or who have access to sensitive information shall be required to have, at a minimum, a Special Agreement Check (SAC) which includes electronic fingerprinting. A Contractor Employee shall not perform any contract work (except for any other required orientation and training that does not require access to a VA computer system) until fingerprinting is completed by the local Human Resource Management Service. Fingerprinting should take place on the first day that a Contractor Employee enters on duty. The Contracting Officer’s Technical Representative shall facilitate the SAC process for the Contractor and Contractor Employee.

If the SAC identifies “potentially actionable issues” in connection with a Contractor Employee and it is determined that the Contractor Employee needs to be removed, the Contracting Officer shall notify the Contractor and the Contractor shall immediately remove that Employee from contract work. The removal of the Employee shall not excuse any failure to meet contract requirements. SACs and fingerprinting of Contractor Employees will be required even when an Employee will not be working on site at a VA Facility. The Contracting Officer can identify other options for accomplishing these SACs.

9. Point of Contact

COR: Kimberly Barrett, 478-272-1210 ext. 74312 email: kimberly.barrett@va.gov

Laboratory Department Manager, Ruth Simmons, 478-272-1210 ext. 2479 email: ruth.simmons@va.gov

Nurse Manager Bibb County: Megan McBride, (478) 476-8868 ext. 3815, email: megan.mcbride2@va.gov

Nurse Manager WR AFB and Perry CBOC: Katherine Robinson, 478-272-1210, ext. 5904, email: Katherine.robinson@va.gov

10. Place of Performance or Delivery Address

Bibb County CBOC Origination: located at 5580 Thomaston Rd. Macon, GA Final Destination: Dublin VA Medical Center, 1826 Veterans Boulevard, Dublin, Ga

Perry CBOC Origination: 2370 Houston Lake Rd, Kathleen, GA Final Destination: Dublin VA Medical Center, 1826 Veterans Boulevard, Dublin, Ga

Warner Robins AFB Houston CBOC Origination: 655 7th Street Building 700, Robins AFB, GA 31098 Final Destination: Dublin VA Medical Center, 1826 Veterans Boulevard, Dublin, Ga

11. Period of Performance or Required Delivery Date

This contract will be a firm fixed price contract with a base year and four (4) option years. Payment will be on a monthly basis. The performance period is detailed in the schedule.

Base period: 1 August 2023 through 31 July 2024 Option year 1: 1 August 2024 through 31 July 2025 Option year 2: 1 August 2025 through 31 July 2026 Option year 3: 1 August 2026 through 31 July 2027 Option year 4: 1 August 2027 through 31 July 2028

12. Inspection and Acceptance

The contractor shall be required to meet the standards set forth in the Quality Assurance Surveillance Plan (QASP). Failure to meet the Performance Standards set forth in the QASP will results in a negative rating for the contract evaluation period and will be considered in determining award of contract option years. Failure to meet the Performance Standard for delivery of service will result in financial penalties if additional expenses are incurred by the facility to provide the needed service at the last minute.

Quality Assurance Surveillance Plan (QASP) – Macon/WR/Perry CBOC Courier Services Contract

Designate a point of contact in writing 5 days after contract award Written notification received 5 days after contract award Written notification by contractor

Contractor maintains appropriate licenses, insurance, and bonding as applicable 100% of licenses and certificates shall be renewed and maintained in current status during life of contract Copies provided by Contractor and originals maintained by Contractor

Contractor supplies courier service daily as specified in contract 100% compliance (No deviation financial penalty for noncompliance for expenses incurred by facility above contracted rate to provide services at last minute) COR maintain log of incidents

Contractor shall complete mandatory training requirements of this contract and provide initial and annual training of drivers.

100% compliance with mandatory training requirement Copies of completed training maintained by contractor, lab, and COR as provided by contractor.

Continuous high level of customer service Substantiated customer service complaints no more than 2 per year per courier.

COR maintain log of complaints

particular attention performance that exceeds the standards

13. Invoices

Vendor Electronic Invoice Submission Methods

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:

Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below:

OB10 e-Invoice Setup Information: 1-877-489-6135 OB10 e-Invoice email: VA.Registration@ob10.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

Invoices:

Vendor Electronic Invoice Submission Methods

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:

Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below:

· OB10 e-Invoice Setup Information: 1-877-489-6135

· OB10 e-Invoice email: VA.Registration@ob10.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

36C24723Q0664

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.