36C24720Q1119.docx

36C24720Q1119

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

619-21-1-5243-0020

08-21-2020 Earnest.Ellison@va.gov

09-11-2020

10AM

Department of Veterans Affairs Central Alabama Veterans Health Care

215 Perry Hill Road Montgomery AL 36109-3798

X

238290 $16.5 Million Net 30

N/A

See Delivery Schedule

Department of Veterans Affairs Central Alabama Health Care System East Campus 2400 Hospital Road Tuskegee AL 36083-5001

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page Elevator Maintenance and Repair for Central Alabama Veterans Health Care System, (CAVHCS), Montgomery AL

Request for information (RFI) time period ends on 9-8-2020, 3:00 pm est, all questions must be emailed to Earnest.Ellison@va.gov. No phone calls are accpted during soliciation phase.

Please submit all requested documents or infomation with soliciation.

Base: October 1, 2020 to September 30, 2021 Option 1: October 1, 2021 to September 30, 2022 Option 2: October 1, 2022 to September 30, 2023 Option 3: October 1, 2023 to September 30, 2024 Option 4: October 1, 2024 to September 30, 2025

All quotes are due 9/11/2020, 10:00 am est

See CONTINUATION Page

Benford Brundage Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

INTENTIONALLY LEFT BLANK

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

Central Alabama Veterans Health Care

215 Perry Hill Road Montgomery AL 36109-3798

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work For Elevator Maintenance and Repair Central Alabama Veterans Health Care System

General Scope of Work

The intent of this scope of work is to obtain full maintenance and repair of all elevators and dumbwaiters in accordance with the manufacturer’s original specifications located at Veterans Affairs Regional Office, Montgomery, Alabama, Central Alabama Veterans Health Care System, Montgomery, Alabama and Central Alabama Veterans Health Care System, Tuskegee, Alabama. This contract is for a base year and 4 option years to cover the vertical hoists as listed, for each of the years. The Contractor shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform testing, maintenance, repair, and component replacement as required to maintain elevator, and dumbwaiter equipment systems in accordance with the manufacture’s original specifications. Responsibility also includes emergency telephone operation inside elevator cab and all associated wiring inside hoist way to the machine equipment room. Work includes the performance of service work, preventive maintenance of equipment, routine and periodic tests, and other services as described herein. The Contractor must show evidence of having provided similar services to hospitals having comparable size and number of elevators. Dumbwaiters are also listed under this solicitation. Documentation must be provided with the offer.

Performance Period:

Elevators and dumbwaiters addressed under this contract are as follows:

MONTGOMERY CAMPUS

VA REGIONAL OFFICE

TUSKEGEE CAMPUS

1. PREVENTIVE MAINTENANCE & REPAIR: The contractor shall provide all supervision, labor, equipment, materials, tools, and supplies necessary to perform monthly preventive maintenance (PM) and repair at the locations cited above. Preventive maintenance will be scheduled at least three (3) days in advance with the Contracting Officer Representative (COR) and to be performed within the first five (5) working days of each month. Preventive maintenance shall be performed in accordance with manufacturer’s instructions and comply with the most current OSHA, ASME 17.1 – 8.6 guides, ANSI A1 7.1 and all applicable codes for the Preventive Maintenance, Repair and safety of elevators and dumbwaiters and will include the following:

1. Visual inspections;

1. Calibration checks;

1. Cleaning and lubrication;

1. Electrical checks; and

1. Performance checks

1. 5-year load test (option year 4)

1. Annual elevator inspection, via 3rd party

1. Elevators with fire fighters’ emergency operations are tested monthly with completion dates and results documented.

Excessive or repeated system breakdowns or deficiencies may be considered by the government as an indication of unsatisfactory performance of preventive maintenance by the Contractor. Contractor shall perform a quarterly walk-through with their Service Supervisor and the COR and provide a written report of the Supervisor’s findings to the COR within 5 workdays of the walk-through.

2. REPORTING REQUIREMENTS:

Montgomery Campus

Upon arriving at the Montgomery campus to perform services, the contractor’s personnel shall report to the Boiler Plant, building 14, to obtain keys and shall indicate check-in and check-out times and sign on the VA furnished register that is maintained in the Boiler Plant. If during normal business hours, the elevator technician shall notify the Work Order Clerk that they are on station and what areas they will be working. Upon completion of the services, the contractor shall furnish a written report of services performed. Such reports shall advise of any repairs or repair parts, including costs, not required to be furnished under the contract that are necessary to maintain the equipment in a safe and reliable operating condition. The written report (service ticket) must be signed by the Boiler Plant operator, Work Order Clerk or their designee before leaving the facility.

Tuskegee Campus

Upon arriving at the Tuskegee campus to perform services, the contractor’s personnel shall report to the Engineering Service Office, building 68, room 15, to obtain keys and shall indicate check-in and check-out times and sign on the VA furnished register that is maintained in the office. If during normal business hours, the elevator technician shall notify the Engineering Service Office/Work Order Clerk that they are on station and what areas they will be working. Upon completion of the services, the contractor shall furnish a written report of services performed. Such reports shall advise of any repairs or repair parts, including costs, not required to be furnished under the contract that are necessary to maintain the equipment in a safe and reliable operating condition. The written report (service ticket) must be signed by the Work Order Clerk or their designee before leaving the facility.

Outside of normal business hours, the technician shall report to the Administrative Officer of the Day (AOD) Office in Building 2, Room 106 to obtain keys and shall indicate check-in and check-out times and sign on the VA furnished register that is maintained in the AOD office. Upon completion of the services, the contractor shall furnish a written report of services performed. Such reports shall advise of any repairs or repair parts, including costs, not required to be furnished under the contract that are necessary to maintain the equipment in a safe and reliable operating condition. The written report must be signed by the AOD or their designee before leaving the facility.

VA Regional Office

VA Regional Office normal working hours are 7:30 am until 4:00 p.m. Upon arriving at the Regional Office to perform services, the contractor’s personnel shall report to the Support Service Specialist (SSS) Office to obtain keys and shall indicate check-in and check-out times and sign on the VA furnished register that is maintained in the office. Upon completion of the services, the contractor shall furnish a written report of services performed. Such reports shall advise of any repairs or repair parts, including costs, not required to be furnished under the contract that are necessary to maintain the equipment in a safe and reliable operating condition. The written report (service ticket) must be signed by the SSS, or their designee before leaving the facility. A copy should also be forwarded to the VA Work Order Clerk located on the Montgomery campus.

NOTE: Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the Program Analyst as required above.

3 PERFORMANCE: The Contractor must respond to service calls within two (2) hours of notification and be on-station within (8) hours. All work must be performed by competent personnel who are experienced and qualified to work on the specific equipment. All work performed shall be accomplished in accordance with the manufacturer's instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc., required to keep the equipment in operating condition. Contractor's maintenance of the equipment must satisfy all requirements as set forth by NFPA, OSHA, ASME and The Joint Commission (TJC).

The Contractor must be licensed by the State in which work is to be performed to provide the maintenance and repair services specified in this contract. All work shall be performed by elevator mechanics specifically qualified and trained to work on elevator, and dumbwaiter systems and equipment. Evidence of all required licenses and documentation of the qualifications of personnel, must be provided to the CO along with the contractors offer as well as when 10 days of new personnel being hired.

4 HOURS OF WORK: Work required in the performance of the contract shall be performed during the hours of 8:00 AM - 4:30 PM, Monday - Friday, excluding federal holidays. Contract shall also include after hour call backs, emergency repairs and entrapments. The contractor shall provide prompt emergency call back service at any hour of any day of the week.

5 FAILING TO RESPOND: Failure to respond to intervening service calls within two (2) hours after notification by the Contracting Officer Representative, a deduction of 50% of the quarterly rate will be taken for each day a machine is inoperable. Furthermore, failure to respond will be automatically annotated in CPARS.

6 SAFETY STANDARDS: The contractor shall perform electrical safety measurements on all equipment under this contract after all work has been completed for each visit. The standards to be used are those of the Department of Veterans Affairs (DVAMC), DM&S Supplement MP-3, "Supplement to DVAMC Engineering", Chapter 2, Appendix 2C, Change 4, 11/4/83, "Leakage Current Limits". A copy of these standards will be provided by the DVAMC Mechanical unit Engineering Section upon request. These standards are strictly enforced. Any equipment not meeting the minimum of these standards shall be considered "inoperable" until such time as it "passes" the minimum standards. All equipment will be subject to inspection by VA Engineering Section personnel to verify compliance with these standards.

7 ADDITIONAL SERVICES: The Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least seven (7) day before the contract expiration date. All changes, updates or retrofits made on any component or system shall be annotated on station equipment manuals and records. Services also include recording all routine work, corrections and repair work in the equipment log.

8 AUTHORIZED SERVICES: The only services authorized under this contract are routine repairs and preventative maintenance checks and services. Routine repairs are defined as those repairs caused by normal wear and tear. Services not covered under this contract shall be paid under a separate purchase order based on the rates quoted in the contract. Before performing any service or repair of a non-contractual nature, the Contracting Officer or his/her designee must be advised of the reason for this additional work. If appropriate, the Contracting Officer may authorize the additional services or repairs under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer may authorize additional services or repairs and reimbursement will not be made unless this prior authorization is obtained.

(a) Emergency Service Calls: Service calls will be classified as emergency at the discretion of the COR. Generally, calls will be classified as emergency when system failures constitute a danger to personnel, threaten to damage property, or threaten to disrupt activity, operations, training missions or elevators only in in-patient care areas. Examples include personnel “trapped” inside an elevator, a fire or electrical defect which could cause fire or shock. The Contractor shall provide a mechanic at the site and on the job ready to service the elevator or dumbwaiter within TWO (2) hours of receiving the call, 24 hours a day, 7 days a week. After beginning work, the Contractor shall work continuously until the work is complete for each location.

(b) Routine Service Calls: Service calls will be classified as routine when the work does not qualify as an emergency call. The Contractor shall respond to and begin work on routine service calls within 24 hours after receipt of the call. If the call is received on Friday, the contractor shall respond by the same time on Monday. Routine service work shall normally be performed during the Government’s regular work hours of 8:00 AM - 4:30 PM unless prior approval is received from the COR. After procuring parts, the Contractor shall work continuously during regular hours until the repair is completed.

If the Contractor responds to a service call and discovers that the elevator is running on arrival, the Contractor will perform and document a diagnostic evaluation before releasing the elevator to normal operation. Excessive or repeated systems and equipment malfunctioning may be considered by the government to be unsatisfactory performance of service work by the Contractor. The Contractor shall respond to all service calls, including those calls where the accomplishment of repairs is subsequently determined to be beyond the major repair limit.

(c) Service Call Reception. Authorized government representatives will advise the Contractor by phone of all service call requests received, both during and after regular working hours, as well as the classification of each call based on the definitions provided above. The Contractor shall have adequate procedures for receiving and responding to service calls 24 hours per day, including weekends and holidays. A single local or toll-free telephone number shall be provided by the Contractor for receipt of all service calls. An individual fully familiar with the Contractor’s work control procedures and the terms and conditions of this contract shall answer all telephone calls. Calls shall be considered received by the Contractor at the time and date the telephone call is placed.

9 RECONDITIONING: Reconditioning and/or extensive repair work determined not to be economically feasible by the Contracting Officer Representative is not included in this contract and the Government reserves the right to obtain such services from other than the listed Contractor.

10 DISCONTINUANCE OF SERVICE: The Government reserves the right to terminate service on a machine meeting replacement criterion upon thirty (30) days written notice to the Contractor with payment to be prorated.

11 PARTS: (a) Only new, standard parts shall be furnished by the Contractor. All parts shall be of current manufacture and have versatility with presently installed equipment.

(b) All newly installed replacement parts become the property of the Government. Replaced parts are to be disposed of by the Contractor after obtaining approval from the Contracting Officer Representative.

12 TEST EQUIPMENT: The VAMC will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within.

13 PERFORMANCE CONFERENCE: If appropriate, the Contracting Officer will schedule a performance conference for contract orientation purposes with the Contractor receiving award.

14 HAZARD COMMUNICATION STATEMENT:

1. As a vendor, supplier, and/or contractor under contract to the VAMC for the purpose delineated in the subject contract, you should be aware of this facility's hazard communication program. By the provisions of your contract, you may be required to work in certain areas where there are hazardous chemicals in use. Examples include, but are not limited to, areas in Pharmacy Service, Engineering Service, Environmental Management Service, Dental Service, Acquisition & Material Management Service, Radiology Service, Laboratory Service, and Dietetic Service.

2. It is the responsibility of each Contractor to familiarize himself with the specific area(s) in which his contract requires him to work. This shall include the Contractor introducing himself to the exposure zone supervisor. The Contractor may obtain from the exposure zone supervisor the nature of the on-going VAMC work and the type of chemicals used. In addition, the Contractor should also learn the procedures for obtaining, in an emergency involving the Contractor, the safety data sheet (SDS) pertaining to hazardous chemicals in the exposure zone.

3. It is also the responsibility of each Contractor to meet certain criteria.

These include:

a. Prior to the beginning of any contract, provide the Contracting Officer Representative (COR) with a complete list of all chemicals to be used by the Contractor on the facility’s premises. Appropriate SDS’s shall accompany the list of chemicals. The COR shall forward a copy of this list and the SDS’s to the VAMC Industrial Hygienist (001-S).

b. The Contractor shall ensure that all chemical containers are properly labeled, and SDS for each chemical shall be available on the VAMC premises. SDS shall be maintained by the senior representative of the Contractor at this facility.

c. Protective equipment for Contractor personnel shall be the Responsibility of the Contractor.

d. All other DVA, EPA and OSHA regulations shall apply as appropriate.

15 INDICATOR LIGHTS: Contractor shall replace indicator lights inside cars and on each floor.

16 EMERGENCY CALL SYSTEM: Contractor shall insure all emergency call systems in the elevators are in proper working condition.

17 CONTRACTOR SUBMITTALS: Within fifteen calendar days after award date, but no later than performance of the first servicing of equipment, Contractor will furnish to the Contracting Officer two (2) copies of its preventive maintenance procedures manual that will be used during the preventive maintenance services of this contract. These manuals are required by the Government as a condition of the facility's TJC accreditation and must be received before any invoice can be certified for payment. The manual shall include, for each specific equipment system the location (system number); work to be performed (monthly, quarterly); and the week of the month that the work will be performed. The Contractor shall schedule and perform preventive maintenance during regular government working days between the hours of 8:00 am and 11:00 am, and between the hours of 1:00 pm and 4:00 pm unless stated otherwise on individual location’s special requirements. Once the Contractor’s manual and schedule is approved by the COR, the Contractor shall perform all maintenance work without further authorization by the COR. The Contractor shall strictly adhere to the scheduled dates to facilitate government verification of the work. If the Contractor finds it necessary to reschedule, a written request shall be made to the COR detailing the reasons for the proposed change at least five working days prior to the originally scheduled date. No scheduled dates shall be changed without the prior written approval of the COR.

18 SERVICE CONTACTS: Bidder shall provide in the space provided below, the name, location, and telephone number of the office where service calls are to be placed:

Name:

Address:

Telephone No: (Area Code)

19 OFFEROR’S QUALIFICATIONS: The Offer is required to submit sufficient evidence of adequate equipment, facilities, personnel and experience to establish themselves as being able to perform the services required under the statement of work. Failure to submit any of the required documents will result in your quote being considered materially deficient. Any offeror, who does not have adequate experience, personnel and/or equipment, in the opinion of the Contracting Officer Representative, will be deem not technically acceptable. To assist in this determination, bidder is required to furnish the following information:

1. Offerors shall fill out pricing total by year AND per elevation in the spaces provided above.

1. Quote shall include at a copy of State Elevator Mechanic & Contractor license.

1. Quote shall include submit up to two pages of information describing work experience to include number of years’ experience performing the type of services indicated & familiarity with Alabama building codes and ordnances.

1. Quote shall include number of regular, full-time personnel employed.

1. Quote may include up to 3 references that include point of contact name, phone number, email address and contract number associated with the service, period of performance and description of services rendered. References shall only be of similar scope and size to this solicitation.

20 OBSOLETE MACHINES: Services under a resulting contract will not cover obsolete machines where parts for such obsolete machines are not available under the original manufacturer's commercial price list, unless mutually agreed to by the Contracting Officer and the Contractor.

21 ORDERS: The Contractor's repairman will report to the office of the Contracting Officer Representative (COR) prior to start of work and after completing the services required during that call. Services to be rendered will be directed by the COR and any changes must receive concurrence of the Contracting Officer.

22 INSPECTIONS, TESTING AND CERTIFICATION: The semi-annual maintenance inspections of elevators and dumbwaiters, inspections of annual tests of governor and safety devices and five year full load test will be performed under a separate government contract, however; the maintenance contractor shall be present during testing and will be required to provided certified weights for the full load test. Deficiencies discovered during testing by the government inspector shall be corrected as part of this contract. These corrections must be made within 30 calendar days after notice is given in writing.

Weekly inspection of passenger and service type elevators shall be made on Tuesdays. Bi-weekly inspection of freight type elevator and dumbwaiters shall be made on second and fourth Tuesdays. If a holiday falls on Tuesday, the service must be performed on the following workday.

The freight elevator located in building 5 is used to move Nutrition and Food Service subsistence from the first floor to the kitchen directly above. Any time this elevator is inoperable it must be considered an emergency.

SITE VISIT: Bidders shall visit the site to confirm location, dimension, and condition of the required for the fulfillment of this contract. The site visit shall be for the purpose of observing firsthand any conditions relevant to the fulfillment of this contract. No consideration will be given to claims based on a lack of knowledge of the existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. One (1) site visit will be held on August 31, 2020 at 9:00 am CST. The site visit address is:

CAVHCS

215 Perry Hill Road Building 14, Boiler Plant Montgomery, AL 36109

There are three locations (Tuskegee and Montgomery) for the site visit, the government will not provide transportation. The meeting will start at the above address mention in Montgomery, AL.

The government will not provide Personal Protective Equipment (PPE), All vendors are required to bring their own PPE for this site visit. Each company can bring only two representatives. Vendors will comply to the VA policy according with the COVID-19 pandemic.

New Face Covering Policy

You do not need to wear a mask the entire day. If you are at your desk and you are practicing social distancing, you do not need to wear a mask. However, you do need to wear a mask in public areas and when you can’t maintain an approximate six-foot distance.

According to the Joint Commission, “Masks may be removed when social distancing of at least 6 feet is possible (e.g., after entering a private office). In order to ensure the staff can take off their masks for meals and breaks, scheduling and location for meals and breaks should ensure at least a 6-foot distance can be maintained between staff when staff needs to remove their mask. It is important for healthcare facilities to emphasize that hand hygiene is essential to maintaining employee safety, even if staff are wearing masks. If the facemask is touched, adjusted or removed, hand hygiene should be performed.”

We ask that each of us prevent the spread of any illness by continuing to:

• Sanitize your hands often with soap and water or alcohol-based hand cleaners

• Cover your nose and mouth with a tissue when you cough or sneeze—throw it away immediately after you use it

• Cough or sneeze into your upper sleeve if you don’t have a tissue

• Try not to touch your eyes, nose or mouth—Germs often spread this way

• If you are ill, stay home and if needed call your doctor

Questions and Answers: All questions and answers must be in writing. Email all questions to earnest.ellison@va.gov. Do not contact the Contracting Officer Representative (COR) this will delay a response to RFIs. RFI time period ends 9/8/2020 at 3:00 pm est.

Agenda;

1. Signing in and Reading of the solicitation. Montgomery AL

2. Touring Hospital and VBA location . Montgomery Al

3. Relocate to Tuskegee

4. Tour Tuskegee.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the VA Regional Office located at 345 Perry Hill Road, Montgomery, Alabama 36109.

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 2400 Hospital Road, Tuskegee, Alabama 36083.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, Alabama 36109.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the VA Regional Office located at 345 Perry Hill Road, Montgomery, Alabama 36109.

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 2400 Hospital Road, Tuskegee, Alabama 36083.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, Alabama 36109.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the VA Regional Office located at 345 Perry Hill Road, Montgomery, Alabama 36109.

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 2400 Hospital Road, Tuskegee, Alabama 36083.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, Alabama 36109.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the VA Regional Office located at 345 Perry Hill Road, Montgomery, Alabama 36109.

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 2400 Hospital Road, Tuskegee, Alabama 36083.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, Alabama 36109.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the VA Regional Office located at 345 Perry Hill Road, Montgomery, Alabama 36109.

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 2400 Hospital Road, Tuskegee, Alabama 36083.

Contractor shall provide full maintenance service and repair of all elevators and dumbwaiters located at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, Alabama 36109.

B.3 DELIVERY SCHEDULE

12.00

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its…