36C24718R0625-002.pdf

FINAL CONSTRUCTION DOCUMENTS

SPECIFICATIONS

Water Tower Improvement

Project Number: 544-15-205

William Jennings Bryan Dorn VA Medical Center

Columbia, SC

Feb 28, 2018

Dixon Engineering, Inc.

VA Project #544-15-205

WJB Dorn VA Medical Center

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TABLE OF CONTENTS

Section 00 01 10

DIVISION # SPECIFICATION DIVISIONS VA TIL

DATE

DIVISION 00 – SPECIAL SECTIONS

00 10 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 10-17 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build) 02-15 01 33 23 Shop Drawings, Product Data, and Samples 07-15 01 35 26 Safety Requirements 01 42 19 Reference Standards 05-16 01 45 00 Quality Control for Minor Construction 01 45 29.10 Testing Services 01 53 43 Protection of Environment – Non-VA 01 57 19 Temporary Environmental Controls 01-11 01 74 19 Construction Waste Management 09-13

DIVISION 02 – EXISTING CONDITIONS

02 83 88.13 Lead Based Paint Removal and Disposal 8-16

DIVISION 03 – CONCRETE – NOT USED

DIVISION 04 – MASONRY – NOT USED

DIVISION 05 – METALS

05 00 00 Metal Repairs – Non-VA

DIVISION 06 – WOOD,PLASTICS AND COMPOSITES – NOT USED

DIVISION 07 – THERMAL AND MOISTURE PROTECTION – NOT

USED

07 92 00 Joint Sealants 10-17

DIVISION 08 – OPENINGS – NOT USED

DIVISION 09 – FINISHES

09 97 13 Steel Coating – Non-VA 09 97 13.10 Steel Coating Surface Preparation – Non-VA 09 97 13.11.01 Containment – Flexible Frame System – Non-VA 09 97 13 13.15 Wet Interior Steel Coating – Three Coat Zinc Epoxy –

Non-VA

09 97 13.21.06 Pit Piping Steel Coating – Two Cost Epoxy – Non-VA 09 97 13.23.02 Exterior Steel Coating – Four Coat Zinc Epoxy Urethane

Repaint – Non-VA

DIVISION 10 – SPECIALTIES - NOT USED

WJB Dorn VA Medical Center

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DIVISION 11 – EQUIPMENT – NOT USED

DIVISION 12 – FURNISHINGS - NOT USED

DIVISION 13 - SPECIAL CONSTRUCTION - NOT USED

DIVISION 14– CONVEYING EQUIPEMENT - NOT USED

DIVISION 21- FIRE SUPPRESSION - NOT USED

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 07-16 22 07 11 Plumbing Insulation 09-15 22 11 00 Facility Water Distribution 09-15

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC) – NOT USED

DIVISION 25 – INTEGRATED AUTOMATION – NOT USED

DIVISION 26 – ELECTRICAL

26 42 22 Impressed Current Cathodic Protection for Tanks with

Wet Risers – Non-VA

DIVISION 27 – COMMUNICATIONS - NOT USED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY - NOT

USED

DIVISION 31 – EARTHWORK - NOT USED

DIVISION 32 – EXTERIOR IMPROVEMENTS - NOT USED

DIVISION 33 – UTILITIES

33 10 00 Water Utilities 03-17 33 10 00.01 Potable Water Analytics (PWA) System – Non-VA

DIVISION 34 – TRANSPORTATION – NOT USED

DIVISION 48 – ELECTRICAL POWER GENERATION - NOT USED

ATTACHMENTS

WM. J. B. Dorn VAMC Lead Work Permit Existing Photographs

WJB Dorn VA Medical Center

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SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

GI001 Cover Sheet: Drawings Index, Maps & General Notes

ARCHITECTURAL

C-101 Site Layout and Details

AE101 Partial Floor Plan, Elevations, Sections, Details

AE501 Water Tower Details

AE502 Water Monitoring System Details (For Reference Only)

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WJB Dorn VA Medical Center

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS – NOT USED

1.8 DISPOSAL AND RETENTION – NOT USED

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION – NOT USED

1.11 PHYSICAL DATA – NOT USED

1.12 PROFESSIONAL SURVEYING SERVICES – NOT USED

1.13 LAYOUT OF WORK – NOT USED

1.14 AS-BUILT DRAWINGS – NOT USED

1.15 USE OF ROADWAYS

1.16 RESIDENT ENGINEER'S FIELD OFFICE – NOT USED

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT – NOT USED

1.18 TEMPORARY USE OF EXISTING ELEVATORS – NOT USED

1.19 TEMPORARY USE OF NEW ELEVATORS – NOT USED

1.20 TEMPORARY TOILETS

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

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1.22 NEW TELEPHONE EQUIPMENT – NOT USED

1.23 TESTS

1.24 INSTRUCTIONS

1.25 GOVERNMENT-FURNISHED PROPERTY – NOT USED

1.26 RELOCATED EQUIPMENT, ITEMS – NOT USED

1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT – NOT

USED

1.28 CONSTRUCTION SIGN – NOT USED

1.29 SAFETY SIGN – NOT USED

1.30 PHOTOGRAPHIC DOCUMENTATION – NOT USED

1.31 FINAL ELEVATION Digital Images – NOT USED

1.32 HISTORIC PRESERVATION – NOT USED

1.33 VA TRIRIGA CPMS – NOT USED

VA Project #544-201-206

WJB Dorn VA Medical Center

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site, including demolition and removal of existing water tank components, proper disposal of hazardous materials, and furnish all labor and materials to correctly perform work for: W.J.B. Dorn VA Medical Center

Water Tower Improvement

VA Project # 544-201-206

Columbia, SC as required by drawings and specifications.

B. Visits to the site by Bidders beyond the Pre-Bid Meeting may be made only by appointment with the Contracting Officer’s Representative.

C. Offices of Atriax, PLLC, 102 3rd Ave., N.E., Hickory, NC 28601, as

Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the

Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting

Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

E. All employees of Contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

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F. The intent of the contract documents (specifications, drawings, and existing photos) is to provide sufficient information to the Contractor that the Contractor’s bid price will provide the WJB Dorn VA Medical

Center with a completely refurbished, functional water tank with water quality monitoring systems. If individual components of an assembly appear to not be described or shown (fully or in part), the Contractor shall provide and install such components, or perform such work that would normally be included in a project of this type. Such additional components, or work, will be included in the Contractor’s bid price and will be installed, or performed, at no additional cost to the WJB Dorn

VA Medical Center.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM I, GENERAL CONSTRUCTION: WATER TOWER IMPROVEMENTS

The tank is a 300,000 gallon double ellipse with a low water line of

106.8 ft. located on East Woodland Trail Rd. Columbia, South Carolina at the Dorn V.A. Medical Center.

Work includes, but is not limited to, general construction, alterations, hazardous materials removal/disposal, removal/installation of certain water tank components, painting of the interior and exterior of the tank, and certain other items as delineated by these contract documents as follows:

Exterior: Abrasive blast clean to a SSPC-SP6 commercial standard with containment, apply a four (4) coat zinc epoxy urethane system, the orange FAA sections are to have a fluoropolymer topcoat.

Wet Interior: Abrasive blast clean to a SSPC-SP10 near white metal standard, apply a three (3) coat zinc epoxy system, and apply a polyurethane caulk to the roof lap seams.

Pit Piping: Abrasive blast clean to a SSPC-SP6 commercial standard, and apply a two (2) coat epoxy system.

Foundation: Abrasive blast clean and apply a two (2) coat epoxy system.

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Cathodic Protection: Install an impressed current cathodic protection system.

Splash Pad: Install a concrete splash pad at the overflow pipe discharge.

Repairs:

1. Replace wet interior roof hatch.

2. Install bottom bracket on the wet interior ladder fall prevention device.

3. Re-weld wet interior ladder.

4. Install new sidewall ladder with platform.

5. Replace roof vent.

6. Weld cathodic covers.

7. Install cathodic clips and coupling.

8. Install roof handrail with painter’s rail.

9. Relocate the antennas and aviation light to the handrail.

10. Install bowl safety couplings.

11. Remove level indicator.

The Contractor shall include in BID ITEM I the costs for the Water Tank

Improvement Consultant services as delineated in 01 45 29.10, TESTING

SERVICES.

B. BID ITEM II, MISCELLANEOUS ITEMS: POTABLE WATER ANALYTICS (PWA) SYSTEM

Work includes, but is not limited to, the installation of a fully automated and integrated Potable Water Analytics (PWA) water monitoring system with system components that provide continuous chlorine residual monitoring, diagnostic exchange, and analytics software.

General Note: The Contractor shall protect all sensitive equipment including government equipment located within the area of construction during all phases of the work.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Contract documents may be obtained from www.fbo.gov where the solicitation is posted. All copies of the contract documents required for the construction will be acquired at the Contractor’s expense.

http://www.fbo.gov/

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1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

1. The Contractor shall develop a Security Plan addressing all security issues contained in this section and any other security measures that the Contractor may determine are applicable to this project.

3. The Security Plan shall be reviewed by the COR prior to the project work Commencing.

4. The Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the Contractor shall give one week’s notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order Contractor’s employees off the premises in the event of a national emergency. The Contractor may return to the site only with the written approval of the Contracting Officer.

C. Guards: Not Required

D. Key Control:

1. The Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

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2. The Contractor shall turn over all permanent lock cylinders to the

VA locksmith for permanent installation. See Section 08 71 00, DOOR

HARDWARE and coordinate.

E. Document Control:

1. Before starting any work, the Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project documents, both scanned and electronic shall be performed and tracked through the

EDMS system.

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b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities will not be permitted for the storage of materials required to perform the work associated with this project.

C. The Contractor shall, under regulations prescribed by the COR, use only established roadways. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any

Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workmen are subject to rules of the WJB Dorn VA Medical Center applicable to their conduct.

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F. Execute work so as to interfere as little as possible with normal functioning of the WJB Dorn VA Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas in quantities sufficient for not more than two work days. Provide unobstructed access to the VA Medical

Center areas required to remain in operation.

G. Phasing: Not Required

H. Building No. Part of Bldg.: Not Required

I. Construction Fence: Not Required

J. When the water tower construction site is turned over to the

Contractor, the Contractor shall accept entire responsibility including upkeep and maintenance therefore:

K. Utilities Services: Maintain existing utility services for the WJB Dorn

VA Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the

COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR

2. Contractor shall submit a request to interrupt any such services to the COR, in writing, 7 days in advance of proposed interruption.

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Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the WJB Dorn VA Medical Center.

Interruption time approved by Medical Center may occur at other than

Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of the COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a fee of any sort be paid to a public utility provider for work associate with this construction project, for such items as water or electricity, payment of such fee shall be the responsibility of the Contractor.

L. Abandoned Lines: Not Required

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations as directed by the COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

O. Not Required

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1.7 ALTERATIONS: NOT REQUIRED

1.8 DISPOSAL AND RETENTION: NOT REQUIRED

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.10 RESTORATION: NOT REQUIRED

1.11 PHYSICAL DATA: NOT REQUIRED

1.12 PROFESSIONAL SURVEYING SERVICES: NOT REQUIRED

1.13 LAYOUT OF WORK: NOT REQUIRED

1.14 AS-BUILT RECORDS

A. The contractor shall maintain two complete records of all water tank refurbishments which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built information shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built information in the electronic version (scanned PDF) to the COR within

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15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on the WJB

Dorn VA Medical Center property. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.16 RESIDENT ENGINEER'S FIELD OFFICE: NOT REQUIRED

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT: NOT REQUIRED

1.18 TEMPORARY USE OF EXISTING ELEVATORS: NOT REQUIRED

1.19 TEMPORARY USE OF NEW ELEVATORS: NOT REQUIRED

1.20 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workmen, such toilet accommodations as may be assigned to Contractor by the WJB Dorn VA

Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen.

Failure to maintain satisfactory condition in toilets will deprive

Contractor of the privilege to use such toilets.

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. Not Used

C. Not Used

D. Not Used

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

01 00 00 -11

1. Obtain electricity by connecting to the WJB Dorn VA Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

G. Fuel: Not Used

1.22 NEW TELEPHONE EQUIPMENT: NOT REQUIRED

1.23 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Not Used

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer.

Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Not Used

E. Not Used

F. Not Used

1.24 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

01 00 00 -12

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject

01 00 00 -13 matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.25 GOVERNMENT-FURNISHED PROPERTY: NOT REQURIED

1.26 RELOCATED EQUIPMENT, ITEMS: NOT REQUIRED

1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT: NOT REQUIRED

1.28 CONSTRUCTION SIGN: NOT REQUIRED

1.29 SAFETY SIGN: NOT REQUIRED

1.30 PHOTOGRAPHIC DOCUMENTATION: NOT REQUIRED

1.31 FINAL ELEVATION DIGITAL IMAGES: NOT REQUIRED

1.32 HISTORIC PRESERVATION: NOT REQUIRED

1.33 VA TRIRIGA CPMS: NOT REQUIRED

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SECTION 01 32 16.15

PROJECT SCHEDULES

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a project schedule to include where applicable Critical Path items that, if delayed in approval, ordering, delivery, will adversely affect the fulfillment of the contract requirements (Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). If appropriate, and/or required by the COR, a Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

B. Schedules called for these specifications and/or shown on shop drawings shall be submitted for use and information of Department of Veterans

Affairs and Architect-Engineer. Specifically, the Contractor’s construction schedule shall include for each activity the anticipated dates for submitting shop drawings, submittals, samples, their review time, and the anticipated date that the Contractor is expecting such items to be reviewed and returned. If, in the estimation of the COR and Architect-Engineer, the review of shop drawings, submittals, and samples is unreasonable in time and/or quantity, based upon the actual construction activity, the Contractor will adjust the project schedule accordingly. However, the Contractor shall assume responsibility for coordinating and verifying schedules. The COR and Architect- Engineer assumes no responsibility for checking schedules or layout drawings for exact sizes, exact numbers and detailed positioning of items.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COTR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

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01 32 16.15 - 2

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within

10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. The Contracting Officer, or the COR, has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal. In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COTR shall identify the five different report formats that the contractor shall provide.

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01 32 16.15 - 3

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer and COR’s review;

three blue line copies of the interim schedule on sheets of paper 765 x

1070 mm (30 x 42 inches) and an electronic file in the previously approved CPM schedule program. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, activity/event description, submittal schedule, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the

Contracting Officer. The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints and secure the Contracting Officer’s written approval before incorporating them into the network diagram. The Contracting

Officer’s separate approval of the Project Schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duration. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project.

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01 32 16.15 - 4

The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents. These changes/delays shall be entered at the first update after the final

Project Schedule has been approved. The Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT COMPLETION.

B. Within 30 calendar days after receipt of the complete project interim

Project Schedule and the complete final Project Schedule, the

Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer.

The revised submission will be reviewed by the Contracting

Officer and, if found to be as previously agreed upon, will be approved.

C. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Prorate overhead, profit and General Requirements on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically

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01 32 16.15 - 5 the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for test, balance and adjust various systems in accordance with the provisions in

Article, FAR 52.232 – 5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS) and VAAR 852.236 – 83 (PAYMENT UNDER FIXED-PRICE

CONSTRUCTION CONTRACTS).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all BID ITEMS including LEAD-BASED PAINT REMOVAL. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid.

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. COR’s and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

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2. Show not only the activities/events for actual construction work for each trade category of the project.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment) and any other activities/events for which the

COR may approve the showing of a longer duration. The duration for

VA approval of any required submittal, shop drawing, or other submittals will not be less than 20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline or phase of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COTR’s approval of the

Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications:

Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

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01 32 16.15 - 7

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001a or the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 –

5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.236 –

83 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS). The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COTR and the Contractor. Contractor and their CPM consultant

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COTR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

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6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the

Contracting Officer’s representative with reports in accordance with the Article, COMPUTER PRODUCED SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and resident engineer for the contract change(s). When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the resident engineer. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and 1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the resident engineer within fourteen (14) calendar days of completing the regular schedule update.

Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual progress payment updates.

D. Following approval of the schedule, the COR, the General Contractor, and any appropriate subcontractors shall meet monthly to discuss the updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting

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01 32 16.15 - 9 period. The meeting should conclude with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COTR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project

Schedule before the next update, at no additional cost to the

Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a revised electronic file

(s) and a list of any activity/event changes including predecessors and successors for any of the following reasons:

1. Delay in completion of any activity/event or group of activities/events, which may be involved with contract changes, strikes, unusual weather, and other delays will not relieve the

Contractor from the requirements specified unless the conditions are

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01 32 16.15 - 10 shown on the CPM as the direct cause for delaying the project beyond the acceptable limits.

2. Delays in submittals, or deliveries, or work stoppage are encountered which make rescheduling of the work necessary.

3. The schedule does not represent the actual prosecution and progress of the project.

4. When there is, or has been, a substantial revision to the activity/event costs regardless of the cause for these revisions.

B. Contract Schedule revisions made under this paragraph which affect the previously approved computer-produced schedules for draining the water tank by the VA Facility, contract phase(s) and sub phase(s), utilities furnished by the Government to the Contractor, or any other previously contracted item, shall be furnished in writing to the Contracting

Officer for approval.

C. COR’s approval for the revised project schedule and all relevant data is contingent upon compliance with all other paragraphs of this section and any other previous agreements by the COR.

D. The cost of revisions to the project schedule resulting from contract changes will be included in the proposal for changes in work as specified in FAR 52.243 – 4 (Changes) and VAAR 852.236 – 88 (Changes –

Supplemental), and will be based on the complexity of the revision or contract change, man hours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor.

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data and supporting evidence as the COTR may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The Contracting

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01 32 16.15 - 11

Officer's determination as to the total number of days of contract extension will be based upon the current computer-produced calendar-dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer- produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes) and VAAR 852.236 –

88 (Changes – Supplemental). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities/events such as RFI’s, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month by month basis.

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01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. Approval by the A/E not the VA COR of a…