P03_RFO Commercial Supply Service Sole Source Over SAT__Redacted.pdf

This is a Request for Sole Source Justification submitted by the Department of Veterans Affairs, Network Contracting Office (NCO) 6, for a post warranty maintenance agreement for Vantive AK 98 dialysis equipment currently in use at Durham VA Medical Center and Brier Creek VA Clinic.

The procurement is for annual service maintenance to the existing dialysis equipment at both facilities under a firm fixed price contract with a base year plus four option years. The contracting activity seeks to enter into a contract with Vantive US Healthcare LLC, the manufacturer and sole source provider of the AK98 Dialysis Equipment in the United States. The justification cites 41 U.S.C. 1901 as the statutory authority for restricting competition, specifically under the "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements" category. The document states that Vantive holds proprietary rights to the equipment and associated software and does not contract with third-party service providers, making them the only firm capable of providing the required supplies and services without substantial cost duplication and unacceptable delays. A Sources Sought Notice (36C24627Q0061_2) was posted to the GPE from October 21-23, 2026, yielding one response that did not provide OEM-issued technician certifications for Vantive AK 98 systems. The Contracting Officer determined the proposed pricing from Vantive US Healthcare LLC to be fair and reasonable based on comparison with an Independent Government Estimate (IGE) developed on December 30, 2024, historical pricing data, and a previous contract award dated March 14, 2026. The justification emphasizes the critical nature of dialysis equipment for patient care, noting that four machines at Durham VAMC and Brier Creek VA Clinic have recently become nonfunctional, placing patient care at risk without immediate repair.