5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-04-2026 None Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24626R0053

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-17-2026 09:00am EDT The Purposes of this modification it to make changes, answer vendor questions and extend

RFP.

1. See the Amended Section below for the updated changes.

2. Changes and answers are highlight or bold.

NOTE: changes and answers are highlighted and bold Section B – Supplies Or Services And Price/Cost B.1 Price/Cost Schedule guarantee minimum $2,500 Section C – SOW

6. Type of Contract: Indefinite Delivery Indefinite Quantity (IDIQ) CONTRACT MINIMUM AND MAXIMUM: In accordance with FAR 52.216-22, Indefinite Quantity, the following minimum and maximum quantities/amounts apply to this contract:

I. (a) Guaranteed Minimum. The Government guarantees a minimum order of $2,500.00 over the life of the contract, inclusive of the base period and all option periods, if exercised. This guaranteed minimum will be satisfied by the Government's first order(s) issued under the contract.

II. (b) Maximum Order/Ceiling. The maximum dollar value of supplies and services that may be ordered under this contract, inclusive of the base period and all option periods, if exercised, shall not exceed $16,323,723.00.

Section I Clauses

I.3 52.216-19 ORDER LIMITATIONS (OCT 1995) –

a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $,5000,000.00;

(2) Any order for a combination of items in excess of $16,323,723.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

I.5 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 5 years of the effective date of the contract. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 30 days prior to contract expiration.

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

L.1 INSTRUCTIONS TO Offerors

(a) Submission of quotes. Submit the Quote to Gordon Burns at gordon.burns@va.gov at or before the exact time specified in this solicitation. At a minimum, proposals shall include the

(1) Completed, signed and dated Standard Form (SF) 1449 with the name, address, telephone number of the proposals, and their Unique Entity Identifier (UEI);

(2) Include All information necessary to evaluate the factors contained in the Basis for Award as described in the solicitation as follows:

i. Technical. Offerors shall submit a written Technical proposal that demonstrates the ability to fully perform the requirements as outlined in the Statement of Work. The Technical Proposal must not contain any pricing information. Submit the Technical Proposal as a PDF file identified as the Technical Proposal. The Technical Proposal must address, at a minimum, the following areas

1. Codes, Standards, and Safety

a. System must comply with all applicable UL standards, life safety codes, national electrical codes, fire codes, and all federal, state, and local regulations.

b. Ceiling lifts, tracks, straps, and slings must comply with ISO 10535 (Hoists for the transfer of disabled persons – Requirements and test methods).

c. Motors must be GFCI protected.

2. Structural and Track Requirements

a. Track must be made of high-strength extruded aluminum or Government-approved equal.

b. Tracks must include proper anchor supports and be security-tested at 1.5× the motor’s weight capacity, with deflection not exceeding 1 mm per 200 mm of track.

c. Systems connecting multiple rooms must be designed so the lift cannot detach from the rail system, and all connected rails must support full rated load.

d. Lift installation must not require relocation or interference with existing building systems (sprinklers, lights, HVAC, curtain tracks, IV tracks, televisions, fixed structures).

e. Contractor shall not breach firewalls; approved penetrations must be immediately repaired, and all Above-Ceiling Permits must be obtained.

f. Rooms must be restored to original condition following installation, including replacing any damaged ceiling tiles.

3. Lift Capacity and Performance

a. Minimum standard lifting capacity shall be 600 pounds (or greater as determined during site walkthrough).

b. Minimum bariatric lifting capacity shall be 825 pounds (or greater as determined during site walkthrough).

b. Lift must provide coverage for the maximum practical area of each room, not limited to the bed area.

c. Lift must be capable of floor-level patient pickup.

d. Lift operation must be quiet with no beeping or flashing during normal use.

e. Lift must complete at least 21 full-capacity lifts on a new, fully charged battery.

f. System must include a current limiter to protect circuits from overload.

g. Lift motion must be motorized.

h. Integrated dynamic body-weight support capable of hands-free automatic offloading during patient mobilization.

I. System must allow staff to mobilize patients without continuous manual input.

4. Safety and Emergency Features

a. Must include an emergency stop accessible at standing height.

b. Must include an emergency lowering mechanism that can be operated without tools or ladders.

c. System must incorporate safeguards to prevent patient entrapment or injury.

d. Hand control must be securely attached so it cannot be misplaced.

5. Integrated Scale and Data Display

a. System must include an integrated scale with ±0.5% accuracy at maximum load that does not reduce lifting height.

b. Hand controller must display:

• Weight of lift

• Time and duration of lift

• Total lift count

• Total operating hours

• Last/next service date

• Preventive maintenance alerts

6. Hanger Bars and Sling Compatibility

a. System must include a 2-point hanger bar compatible with the facility’s current inventory of loop-based slings, with two hooks pointing in opposite directions.

b. Hanger bars must be interchangeable without tools.

c. Manufacturer must allow and warrant the use of all existing loop slings.

7. Charging and Battery Requirements

a. System must automatically recharge at any point along the rail without user action.

b. System must use generic or NiMH-type high-capacity batteries without voiding warranty.

c. Battery system must include visual and audio low-battery indicators.

8. Reliability, Warranty, and Maintenance

a. Motors and rails must have a minimum 10-year average lifespan.

b. Warranty must cover all parts, labor, travel, shipping, and batteries.

c. Contractor shall provide three years of maintenance and inspection from date of final acceptance.

d. Contractor shall provide options for service agreements, preventive maintenance, and extended warranties.

9. Installation Requirements

a. Installation must follow manufacturer instructions under supervision of a qualified representative.

b. If the distance between suspended ceiling and anchor exceeds 12 inches, contractor must consult manufacturer regarding lateral bracing.

c. Installation must follow project drawings and all applicable facility requirements.

ii. Past Performance. Offerors shall submit a narrative describing their specific past performance providing installation of patient ceiling lifts similar to the services required in this solicitation. Provide up to three (3) relevant contracts performed within the last five (5) years that demonstrate your company’s ability to perform these services successfully. For each reference, include the following information: Contract number, Description of specific tasks performed, Geographic location of contract performance, Dates of contract performance, Indicate if the referenced contract was performed by the Offeror or a proposed subcontractor, State if the Offeror or subcontractor was the prime contractor or a subcontractor, and Name, phone number, and email address of a point of contact who can verify contract performance.

iii. Price. Pricing shall be submitted as requested in section B.1 Price Schedule of this solicitation document.

iv.

(3) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)), Offerors are required to have an active Federal Government contracts registration in SAM when they submit a quote and at the time of award;

(4) Failure to comply with these instructions and provide all requested documents will result in quotes being rejected without further evaluation.

(b) Questions pertaining to this solicitation shall be emailed to Gordon Burns at gordon.burns@va.gov by August 05, 2026 at 09:00 AM EST. Questions will be answered via an amendment to this. No telephone inquiries will be considered.

(c) Contract award. The Government intends to evaluate quotes and award a contract in accordance with the Revolutionary FAR Overhaul Part 15 policies and procedures for negotiated acquisitions. The Government may reject any or all proposals if such action is in the public interest, award a contract on the basis of initial proposals received without discussions, and waive informalities and minor irregularities in proposals received. Award may be made to other than the lowest priced offeror, or other than the highest technically rated offeror, based on the tradeoff process described in the solicitation.

(d) Explanation to Unsuccessful Offeror. In accordance with FAR 15.503, award notices will comply with the posting requirements in FAR subpart 5.3.

L.2 BASIS FOR AWARD

(a) Basis for Award. Award will be made in accordance with Revolutionary FAR Overhaul Part 15, Contracting by Negotiation. The Government intends to issue an award to the responsible offeror whose proposal is determined to be most advantageous to the Government, based on a best value determination considering technical capability, past performance, and price..

(b) Evaluation Factors Factor 1 Technical Capability Factor 2 Past Performance Factor 3 Price

(c) Criteria for Award. The Government will evaluate each quote for completeness and compliance with all instructions of this solicitation. Quotes will be evaluated based on the factors outlined below. The Government will award to the Offeror whose proposal represents the best overall value, considering Technical Capability, Past Performance, and Price together not necessarily the lowest-priced quote or the highest-rated technical quote in isolation. Technical Capability (Factor 1) and Past Performance (Factor 2), when combined, are more important than Price (Factor 3).

(1) Technical Capability. The quote will be evaluated based on how well the proposed services meet and/or exceed the requirements in the SOW. The Government reserves the right to select a quote that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. The Government will evaluate the Offeror’s ability to meet the following requirements of the solicitation:

Factor 1 — Technical Capability Evaluated based on the Offeror's demonstrated ability to meet the following 9 technical evaluation criteria. Each shall be scored individually (e.g., Meets / Exceeds / Does Not Meet or Pass/Fail) and rolled up into an overall Technical Capability rating. A “Fail' rating on any Pass/Fail criterion under Factor 1 will result in an overall rating of Unacceptable for Technical Capability, regardless of ratings on other criteria.

(2) Past Performance. The past performance evaluation will assess the relative risks associated with a Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by the Offeror's record of past performance. The past performance evaluation may be based on the contracting officer's knowledge of the Offeror's past performance, the Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/, or any other reasonable basis. Offerors without a record of relevant past performance, or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance and will receive a neutral rating for this factor.

(3) Price. Price will be evaluated to determine fairness and reasonableness in accordance with Revolutionary FAR Overhaul Part 12.204. The total evaluated price will be the sum of all line items required under this solicitation. The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. Evaluation of the price for the option period under FAR 52.217-8 will be accomplished by adding six months of the Offeror's price for the last potential period of performance under this contract. The evaluation of options does not obligate the Government to exercise the option(s).

Change Quoter to Offeror throughout the document.

Clarification: The Department of Veterans Affairs has recently undergone a realignment, and as a result, VISN 6 is now referred to as VISN 2 Healthcare Service Area (HSA) 2.1. with the new realignment VISN 2 HSA 2.1 covers facilities located in Virginia and North Carolina.

Questions.

1. The Statement of Work identifies the contemplated contract as an Indefinite Delivery/Indefinite Quantity contract and incorporates FAR 52.216-22, while FAR 52.216-1 states that the Government contemplates awarding a Firm-Fixed-Price Requirements contract. Please confirm the intended contract type. Will correct - this will be an IDIQ contract.

1. Based on the estimated quantities and installation requirements for all 12 VISN 6 facilities, the stated IDIQ maximum value may be insufficient to complete all anticipated work. Does the Government intend for the contract ceiling to support the replacement of all identified ceiling lifts, or should offerors assume that only a portion of the identified projects will be ordered during the contract term? Unclear, as the IDIQ Maximum of 1,060 systems is greater than the current need of 817 systems. The initial funding will cover the 817 systems currently needed. Any systems beyond the initial buy will be funded separately but executed under this IDIQ.

1. The facility quantity table appears to identify 817 projected ceiling lift systems, while the base-period Price/Cost Schedule identifies 898 standard motors and 162 bariatric motors, totaling 1,060 systems. Additionally, Hampton VAMC is referenced in the Statement of Work but is not included in the facility quantity table. Please provide a reconciled facility-by-facility inventory supporting the quantities included in the Price/Cost Schedule. The qty 817 systems have been identified as current needs. The IDIQ total of 1,060 allows for future expansion projects and may be unrealized. The initial funding will cover the 817 systems currently needed. Any systems beyond the initial buy will be funded separately but executed under this IDIQ. Hampton VAMC does not identify any current needs but may have future needs for expansion.

1. Please clarify the intended pricing structure for each subsequent ordering period after Year One. The Price/Cost Schedule lists a quantity of one for each patient lift type, installation, and removal line item during each subsequent year. Are offerors expected to provide unit pricing for these line items, with actual quantities to be established through individual task orders, or does the quantity of one represent the Government’s estimated annual requirement? Actual quantities for subsequent years will be determined on individual delivery orders.

1. The Price/Cost Schedule identifies the period of performance for Option Years 1 through 4 as September 1, 2026 through August 31, 2027, while the Delivery Schedule identifies consecutive annual periods extending through August 31, 2031. Please confirm that the dates shown in the Price/Cost Schedule are administrative errors and provide a corrected schedule. September 01, 2026 - August 31, 20231.

1. Please provide the approximate number of patient rooms that will require the ceiling lift system to extend into or provide access to the patient bathroom. The VA estimates that approximately 695 out of 817 (85%) will extend from the patient room into the restroom, but will differ between the individual facilities. Vendor will need to confirm numbers during site assessment, prior to any work being started.

1. Please provide the approximate number of rooms with drywall ceilings versus acoustical ceiling tile ceilings. The VA estimates that approximately 30% of installations will be in drywall ceilings and 70% will be in ceiling tile ceilings, but will differ between the individual facilities. Vendor will need to confirm numbers during site assessment, prior to any work being started.

1. Can the Government provide an estimated quantity, allowance, or pricing mechanism for ancillary construction work associated with the ceiling lift installations, including drywall repair, ceiling tile replacement, patching, painting, and other finish restoration? This information will allow all offerors to prepare proposals using consistent estimating assumptions. For Ceiling Tile Replacement/Installation, the facility will provide the ceiling tiles to the vendor’s installation team. The vendor will provide installation of the ceiling tiles as part of the “Vendor Certified Installation”. Any construction work shall be included in the “Vendor Certified Installation” Line item. There will be no excess construction funding.

1. If the Government does not anticipate ordering all identified work during the contract term, please describe how task orders are expected to be prioritized among the identified VISN 6 facilities. A delivery order will be issued for each facility listed in the base period.

1. SOW E.3.3.i.(Page 25) as written, requires "integrated dynamic body-weight support capable of hands-free automatic offloading during patient mobilization." This appears to describe a specific manufacturer's sensor-driven offload feature. Would the following meet the Government's requirement: "System must provide adjustable body-weight support during patient mobilization activities, allowing staff to reduce weight-bearing load without repositioning the patient or entering individual weight values for each adjustment"? The VA intends to retain this requirement as written. The intent of this requirement is to support early Veteran mobilization by providing dynamic, hands free body weight support that automatically adjusts to patient movement during use. This capability supports a variety of rehabilitation activities, including bed therapy, activities of daily living (ADLs), sit to stand exercises, gait training, and other therapeutic interventions where dynamic offloading allows for earlier and more progressive mobilization throughout the Veteran’s recovery process. Additionally, allowing clinical staff to work hands free of the remote during these activities enables them to focus their attention on the Veteran rather than manually adjusting the offloading system. Systems requiring repeated manual adjustments or fixed offloading values do not satisfy the VA’s intended clinical application. This is a performance requirement, not a brand-name specification. No change in solicitation will be made.

1. SOW E.3.4.b.(Page 25) requires an emergency lowering mechanism that can be operated "without tools or ladders." Several compliant systems on the market use a tool that ships and stores with the unit itself, rather than requiring facility maintenance intervention. Would the Government accept: "Emergency lowering mechanism must be operable by trained staff at bedside without requiring maintenance, biomed, or facilities personnel, using only tools or keys provided with the system"? The VA intends to retain this requirement as written. The intent is to ensure that trained clinical staff can immediately perform an emergency lowering procedure at the point of care, without requiring tools, keys, maintenance personnel, or facilities support. During an emergency event, the VA’s objective is to minimize the number of steps required to safely lower a patient by providing a simple, intuitive process that does not rely on separate tools or additional procedural training. Systems requiring separate tools or additional procedural steps do not satisfy the VA’s intended application. This is a performance requirement, not a brand-name specification. No change to the solicitation will be made.

1. SOW E.3.5.a.(Page 25) requires an integrated scale with plus or minus 0.5 percent accuracy "that does not reduce lifting height." Depending on scale design, this can only be guaranteed at standard VA patient room ceiling heights. Would the Government accept: "System must include an integrated scale with plus or minus 0.5 percent accuracy at maximum load. In rooms with standard ceiling heights of 8.5 feet or greater, the scale must not compromise floor-level patient pickup"? No, The VA intends to retain this requirement as written. The intent of this requirement is to maximize usable lifting height, while incorporating an integrated scale. The VA requires a scale that does not reduce the available lifting height, as maintaining maximum vertical travel is necessary to ensure the lift can effectively perform patient transfers across varying room configurations and ceiling heights. Scale systems that add to the lifting assembly and reduce the available lifting height do not satisfy the VA’s intended clinical application. No change to the solicitation will be made.

1. SOW E.3.5.b.(Pages 25-26) requires the hand controller to display all of the following: weight of lift, time and duration of lift, total lift count, total operating hours, last and next service date, and preventive maintenance alerts. Some compliant systems distribute this information between the hand controller and an integrated accessory display rather than a single screen. Would the Government accept adding "via hand controller and/or integrated system accessory" to this requirement? The VA intends to retain this requirement as written. The intent is to ensure that critical operational and preventive maintenance remains with the lift and is immediately accessible through the hand controller. This allows clinical and maintenance personnel to verify service status, usage information, and maintenance needs without locating a separate accessory, display, or external device. Keeping this information available directly on the hand controller simplifies routine inspections and troubleshooting and helps identify maintenance needs before they affect equipment availability. Systems requiring a separate device to access the required information do not satisfy the VA’s intended operational requirement. No change to the solicitation will be made.

1. SOW E.3.7.b.(Page 26) requires the system to use "generic or NiMH-type high-capacity batteries without voiding warranty." Battery certification requirements for UL-listed lift systems generally require manufacturer-approved batteries to maintain that certification, which would apply across most manufacturers in this category, not just one. Would the Government accept: "Battery system must be rechargeable and high-capacity, sourced through the manufacturer's authorized supply chain to maintain UL certification and warranty coverage"? Acceptable. Will change requirement to “Power system must utilize rechargeable, high-capacity battery rated for no less than 20 lift cycles at a load of 250lbs, traveling a minimum of 40” per lift cycle. Manufacturer must provide list of approved batteries available for the lift system.” It is preferable to be able to replace batteries without removing the lift from the rail.

VISN 2 HSA 2.1 Patient Ceiling Lift