36C24626R0053_1.docx

36C24626R0053 Section K

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24626R0053 07-29-2026 Gordon Burns 08-13-2026 09am

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X 339113 800 Employees Net 30 days N/A X Department of Veterans Affairs See Delivery Schedule

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 x See CONTINUATION Page This Solicitation is for patient ceiling lifts and installation for facilities throught out VISN 2 Area of Operations.

Please see the Price/Cost Schedule, SOW, and Instructions to Offers.

If submitting proposal as reseller/distributor, vendor must submit proof that they are an Authorized distributor of the

OEM.

All RFP are due on or before August 13, 2026 @ 09:00AM EST.

See CONTINUATION Page x X Table of Contents

A.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Gordon Burns

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

898.00

Standard Motor 600lbs:

All hardware, motors, rails, positions locks, etc for ceiling lifts Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

162.00

Bariatric Motor 825lbs

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

1,030.00

Disposable sling kits (limb sling, twin turner, repositioning sling, basic high transfer sling) Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Small disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

92.00

Medium disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

89.00

Large disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Extra large disposable gait slings

POP Begin: 09-01-2026 POP End: 08-31-2027

179.00

Disposable multi-support slings

POP Begin: 09-01-2026 POP End: 08-31-2027

128.00

Clinical Inservice Training (8 Hours = 1 Day)

POP Begin: 09-01-2026 POP End: 08-31-2027

1,059.00

Vendor Certified Installation

POP Begin: 09-01-2026 POP End: 08-31-2027

1,059.00

Vendor Certified Deinstallation

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Contract Period: Option 1 POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Bariatric Motor 825lbs

Contract Period: Option 1 POP Begin: 09-01-2026 POP End: 08-31-2027

1,030.00

Disposable sling kits (limb sling, twin turner, repositioning sling, basic high transfer sling) Contract Period: Option 1 POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Small disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

92.00

Medium disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

89.00

Large disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Extra large disposable gait slings

POP Begin: 09-01-2026 POP End: 08-31-2027

179.00

Disposable multi-support slings

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Clinical Inservice Training (8 Hours = 1 Day)

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Vendor Certified Installation

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Vendor Certified Deinstallation

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Contract Period: Option 2 POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Bariatric Motor 825lbs

Contract Period: Option 2 POP Begin: 09-01-2026 POP End: 08-31-2027

1,030.00

Disposable sling kits (limb sling, twin turner, repositioning sling, basic high transfer sling) Contract Period: Option 2 POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Small disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

92.00

Medium disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

89.00

Large disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Extra large disposable gait slings

POP Begin: 09-01-2026 POP End: 08-31-2027

179.00

Disposable multi-support slings

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Clinical Inservice Training (8 Hours = 1 Day)

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Vendor Certified Installation

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Vendor Certified Deinstallation

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Contract Period: Option 3 POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Bariatric Motor 825lbs

Contract Period: Option 3 POP Begin: 09-01-2026 POP End: 08-31-2027

1,030.00

Disposable sling kits (limb sling, twin turner, repositioning sling, basic high transfer sling) Contract Period: Option 3 POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Small disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

92.00

Medium disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

89.00

Large disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Extra large disposable gait slings

POP Begin: 09-01-2026 POP End: 08-31-2027

179.00

Disposable multi-support slings

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Clinical Inservice Training (8 Hours = 1 Day)

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Vendor Certified Installation

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Vendor Certified Deinstallation

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Contract Period: Option 4 POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Bariatric Motor 825lbs

Contract Period: Option 4 POP Begin: 09-01-2026 POP End: 08-31-2027

1,030.00

Disposable sling kits (limb sling, twin turner, repositioning sling, basic high transfer sling) Contract Period: Option 4 POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Small disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

92.00

Medium disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

89.00

Large disposable gait slings (box of 5)

POP Begin: 09-01-2026 POP End: 08-31-2027

87.00

Extra large disposable gait slings

POP Begin: 09-01-2026 POP End: 08-31-2027

179.00

Disposable multi-support slings

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Clinical Inservice Training (8 Hours = 1 Day)

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Vendor Certified Installation

POP Begin: 09-01-2026 POP End: 08-31-2027

1.00

Vendor Certified Deinstallation

POP Begin: 09-01-2026 POP End: 08-31-2027

B.2 DELIVERY SCHEDULE

36C24626R0053 Section B

Page 1 of

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Statement of Work (SOW):

Patient Ceiling Lift Replacement VISN 6, VA Mid-Atlantic Healthcare Network

A. General Information

1. Title of Project: Patient Ceiling Lift Replacement in VISN 6, VA Mid-Atlantic Healthcare Network

2. Scope of Work: The Contractor shall provide a technical and cost proposal for turn-key services to install patient lift systems in accordance with this scope of work. This cost proposal shall be for providing installation of all new and removal/de-installation of all lift system equipment including but not limited to; slings, lift devices, rails, support material, bracing and all other associated components required for complete, functional installation for ceiling lift systems. This proposal shall also be for installation of the lift systems including but not limited to any required plans, engineering details and documents, tools, labor, testing, training, cleaning supplies, containment systems, etc. All new lift systems must have a lifting capacity of no less than 600 lbs. All designs must be approved by Facility Contracting Officer Representative (COR) prior to beginning installation. Operation of the system must be smooth with no fast or jerky starts and stops. Operation of the system must allow for adequate lifting height allowing for transfer of patient to and from bed. Track systems shall be self-supporting from the ceiling. All rails will be a continuous charge system. All lift systems must have the ability to weigh a patient in kilograms and pounds. Existing hangers, Unistrut, or other support components shall not be utilized to support the lift tracks. No existing utility systems or support shall be used for support or for bracing the lift system. All new supports must be connected directly to building structural components. Infection control risk assessment and prevention measures shall be implemented, and installation must be conducted without impacting patient care. No work and/or repairs outside of the Statement of Work are authorized without permission from the Contracting Officer. The Contractor shall provide complete pricing for its entire catalog of OEM‑approved slings compatible with the lift system being proposed. Pricing shall include all sling types, sizes, configurations, and accessories. This pricing will be incorporated into the resulting IDIQ contract to support standardized ordering across VISN 6.

3. Qualifications: Contractor shall provide personnel who have the knowledge, qualifications, and experience to perform the functions outlined in the Performance Requirements. All personnel shall have at a minimum, an understanding of operations, maintenance procedures, and regulatory requirements associated with patient ceiling lifts.

4. Background and Justification: This document outlines the requirements for a turnkey project involving the replacement of existing patient ceiling lifts and the installation of new patient ceiling lift systems at the Asheville VAMC, Durham VAMC, Hampton VAMC, Fayetteville VAMC, Richmond VAMC, Salisbury VAMC, Salem VAMC, and any additional sites anticipated within VISN 6, including Healthcare Centers (HCCs) and Community Based Outpatient Clinics (CBOCS). Patient ceiling lifts provide staff with a means to safely and efficiently handle and effectively transport within the patient’s room. The lifts installed currently in multiple medical centers across the VISN have reached End of Life and End of Support per manufacturer specifications and need replacement. Replacing the patient ceiling lifts is essential since this is a primary means to safely lift and transfer patients. The patient ceiling lifts are utilized to prevent injuries to the patients from being dropped from mishandling by staff and injuries to the staff from improper patient handling practices. The manufacturer would require full deinstallation of existing supports and rail and replacement with the new vendor’s supports and rail, in accordance VA requirements.

5. Performance Period/Schedule: Contractor will be required to provide a construction schedule timeline for replacement. Installation dates and designs must be coordinated with Contracting Officer Representative (COR), and dates for installation in remodeling projects may be adjusted by the Government as required if engineering changes are required and delayed.

6. Type of Contract: Indefinite Delivery Indefinite Quantity (IDIQ) CONTRACT MINIMUM AND MAXIMUM: In accordance with FAR 52.216-22, Indefinite Quantity, the following minimum and maximum quantities/amounts apply to this contract:

I. (a) Guaranteed Minimum. The Government guarantees a minimum order of $5,000,000.00 over the life of the contract, inclusive of the base period and all option periods, if exercised. This guaranteed minimum will be satisfied by the Government's first order(s) issued under the contract.

II. (b) Maximum Order/Ceiling. The maximum dollar value of supplies and services that may be ordered under this contract, inclusive of the base period and all option periods, if exercised, shall not exceed $16,323,723.00.

B. Contract Award Meeting:

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick-off meeting or has advised the contractor that a kickoff meeting is waived.

C. General Requirements:

All installations must comply with requirements of Patient Safety Alert AL14-07, including the Checklist for Installation and Relocation. The installation checklist must be filled out for each installed lift, in addition to any checklist required by the manufacturer, and supplied to the COR. Checklist for Installation and Relocation is in Section D attachment 01.

1. Installers must have current certification to work on overhead lift and rail systems.

2. Contractor will provide a walkthrough of existing structures where ceiling lifts are needed and submit plans to VISN 6 VAMC Locations to assure that workable systems are installed and comply with VA design requirements and relevant standards. This plan will detail location of lift rails, support structure above, and means of attachment. Coordinate with COR for changes to layouts of lift rails. Design plans must be approved by COR prior to work beginning.

3. Door frames are not to be cut or modified.

4. Contractor will coordinate with Engineering service to verify access to engineering mechanical, HVAC, and fire systems components within the mounting area of the lift units.

5. Shop drawings shall show structural supports to the underside of structure. Structural calculations for the support of the track and its attachment to ceiling structure shall be submitted. Shop drawings used in the quoting phase shall be PDFs, and either 2D CAD files or 3D BIM files showing structural support to underside of structure. Shop drawings shall also provide general room layout with bed position and all obstructions to ceiling lift.

6. The contractor shall provide a set of stamped drawings by the vendor. Shop drawings and structural calculations shall be signed and stamped by a registered structural engineer, and shall meet all code requirements in the jurisdiction having authority. Structural engineer shall ensure ceiling minimum structure capacity shall support the loads specified in the shop and installation drawings and be compliant with local structural and seismic codes.

7. Contractor will not perform any work/weight testing in an area/room occupied by a patient. Unless otherwise approved by contract COR (or designee), Contractor will be required to perform all work during the hospital normal business hours (M-F 7:30 AM – 4:00 PM) excluding federal holidays. Contractor will provide all travel, labor, parts, test equipment (to include weight set), tools, and incidentals necessary to perform all required inspection services. Any overtime needed that would cause an increase in invoicing must receive prior approval by the VISN Contracting Officer, through the COR (or designee).

8. Contractor shall provide BIM (Building Information Model) for clash detection on the request of the Resident Engineer (RE), VA Construction Agent, or General Contractor.

a. Certificates of Compliance from Manufacturer

b. Manufacturer's Literature and Data:

i. Lifting Capacity

ii. Lifting Speed

iii. Vertical Axis Motor

iv. Emergency Brake

v. Emergency Lowering Device

vi. Emergency Stopping Device

vii. Electronic Soft-Start and Soft-Stop Motor Control

viii. Current Limiter for Circuit Protection

ix. Strap Length

c. All equipment anchors and supports. Submittals shall include weights, dimensions, center of gravity of the structural support, standard connections, manufacturer's recommendations and behavior problems (e.g., vibration, thermal expansion,) associated with equipment or piping so that the proposed installation can be properly reviewed

9. Install ceiling mounted patient lift system as per manufacturer's instruction and under the supervision of manufacturer's qualified representative and as shown on drawings. If the distance in between the suspended ceiling and anchors is more than 12” consult with manufacturer to determine if lateral braces will be required.

10. Contractor will coordinate with Contracting Officer Representative (COR) to schedule installations.

11. Contractor will provide information on minimum clearances for operation of each lift, to be presented with the bid.

12. Contractor will provide a list of all construction, or modifications required to install these lifts, to be presented with the bid. The goal is to install around any obstructions without requiring VA to make construction modifications.

13. Contractor will provide all qualified personnel, materials, equipment and services necessary to install ceiling lifts for the rooms described below under Location, including lifts, tracks, spreader bars, attachment hardware, and all other equipment necessary for safe operation. Lift systems may be configured in any way that covers the rooms best and meets the requirements.

14. Contractor will provide installation and testing of all equipment for ceiling lifts, according to VA checklist requirements, resulting in a turnkey system.

15. Contractor will provide training on equipment use for all new types of equipment included in this contract, one session per shift for up to 2 shifts of personnel in each affected area and for onsite trainers (up to 10 sessions scheduled after installation and before use), in coordination with COR.

16. Contractor will provide evidence of testing of all lift systems provided and schedule testing when it can be overseen by COR.

17. Contractor will mitigate any new hazards created by installation, such as ramps over interstitial support beams that create trip hazards.

18. Contractor will meet construction safety requirements, including construction orientation, safety training requirements, TB testing, electrical safety requirements, and Above Ceiling Permit requirements including re-sealing any penetrations of fire barriers.

19. Contractor will be responsible for adhering/implementing all infection control requirements as determined by the infection control risk assessment (ICRA) up to and including Level 4 ICRA. All rooms shall be returned to the VA in their original condition. Any damage inflicted shall be corrected by the contractor.

20. All contractor maintenance persons must use the “Universal Precautions” during cleaning and maintenance/repair procedures required by this service request. Contractor will be responsible for providing their own Personal Protective Equipment as applicable.

21. The contractor is responsible for the removal of all trash, debris, and de-installed lifts from the property. The contractor cannot dispose of items in VA dumpsters.

22. Any lift installation that modifies the function of a room’s privacy curtains shall be addressed by lift installer. The mitigation plan must be submitted to and approved by the VA.

23. The Contractor shall provide complete pricing for its entire catalog of OEM‑approved slings compatible with the lift system being proposed. Pricing shall include all sling types, sizes, configurations, and accessories. This pricing will be incorporated into the resulting IDIQ contract to support standardized ordering across VISN 6.

24. Final equipment certification shall be provided in writing prior to acceptance by the VA.

D. NARA Records Management Language Clause:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VISN 6 VAMC locations and their contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VISN 6 VAMC locations or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to each VISN 6 VAMC location. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the control of each VISN 6 VAMC location, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VISN 6 VAMC Locations guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VISN 6 VAMC Locations policy.

8. The Contractor shall not create or maintain any records containing any non-public VISN 6 VAMC Locations information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Each VISN 6 VAMC Location owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which each VISN 6 VAMC Location shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

E. Specific Mandatory Tasks and Associated Deliverables

1. Location of Ceiling Lift Installations:

Asheville, NC 28805

Franklin, NC 28734

Hickory, NC 28602

Forest City, NC 28043

Durham, NC 27705

Greenville, NC 27834

Fayetteville, NC 28301

Fayetteville, NC 28304

Richmond, VA 23249

Salem, VA 24153

Salisbury, NC 28144

Charlotte, NC 28208

2. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A. 5 of this SOW.

3. Standards:

Salient Characteristics – Ceiling Lift System The contractor shall provide a ceiling lift system that meets or exceeds the following minimum salient characteristics. All proposed products must comply with these essential performance, safety, functionality, compatibility, and installation requirements. The salient characteristics are performance-based, not vendor-specific any vendor meeting the salient characteristics will receive equal consideration.

1. Codes, Standards, and Safety

a. System must comply with all applicable UL standards, life safety codes, national electrical codes, fire codes, and all federal, state, and local regulations.

b. Ceiling lifts, tracks, straps, and slings must comply with ISO 10535 (Hoists for the transfer of disabled persons – Requirements and test methods).

c. Motors must be GFCI protected.

2. Structural and Track Requirements

a. Track must be made of high‑strength extruded aluminum or Government‑approved equal.

b. Tracks must include proper anchor supports and be security-tested at 1.5× the motor’s weight capacity, with deflection not exceeding 1 mm per 200 mm of track.

c. Systems connecting multiple rooms must be designed so the lift cannot detach from the rail system, and all connected rails must support full rated load.

d. Lift installation must not require relocation or interference with existing building systems (sprinklers, lights, HVAC, curtain tracks, IV tracks, televisions, fixed structures).

e. Contractor shall not breach firewalls; approved penetrations must be immediately repaired, and all Above‑Ceiling Permits must be obtained.

f. Rooms must be restored to original condition following installation, including replacing any damaged ceiling tiles.

3. Lift Capacity and Performance

a. Minimum standard lifting capacity shall be 600 pounds (or greater as determined during site walkthrough).

b. Minimum bariatric lifting capacity shall be 825 pounds (or greater as determined during site walkthrough).

c. Lift must provide coverage for the maximum practical area of each room, not limited to the bed area.

d. Lift must be capable of floor-level patient pickup.

e. Lift operation must be quiet with no beeping or flashing during normal use.

f. Lift must complete at least 21 full‑capacity lifts on a new, fully charged battery.

g. System must include a current limiter to protect circuits from overload.

h. Lift motion must be motorized.

i. Integrated dynamic body‑weight support capable of hands‑free automatic offloading during patient mobilization.

j. System must allow staff to mobilize patients without continuous manual input.

4. Safety and Emergency Features

a. Must include an emergency stop accessible at standing height.

b. Must include an emergency lowering mechanism that can be operated without tools or ladders.

c. System must incorporate safeguards to prevent patient entrapment or injury.

d. Hand control must be securely attached so it cannot be misplaced.

5. Integrated Scale and Data Display

a. System must include an integrated scale with ±0.5% accuracy at maximum load that does not reduce lifting height.

b. Hand controller must display:

· Weight of lift

· Time and duration of lift

· Total lift count

· Total operating hours

· Last/next service date

· Preventive maintenance alerts

6. Hanger Bars and Sling Compatibility

a. System must include a 2‑point hanger bar compatible with the facility’s current inventory of loop‑based slings, with two hooks pointing in opposite directions.

b. Hanger bars must be interchangeable without tools.

c. Manufacturer must allow and warrant the use of all existing loop slings.

7. Charging and Battery Requirements

a. System must automatically recharge at any point along the rail without user action.

b. System must use generic or NiMH‑type high‑capacity batteries without voiding warranty.

c. Battery system must include visual and audio low‑battery indicators.

8. Reliability, Warranty, and Maintenance

a. Motors and rails must have a minimum 10‑year average lifespan.

b. Warranty must cover all parts, labor, travel, shipping, and batteries.

c. Contractor shall provide three years of maintenance and inspection from date of final acceptance.

d. Contractor shall provide options for service agreements, preventive maintenance, and extended warranties.

9. Installation Requirements

a. Installation must follow manufacturer instructions under supervision of a qualified representative.

b. If the distance between suspended ceiling and anchor exceeds 12 inches, contractor must consult manufacturer regarding lateral bracing.

c. Installation must follow project drawings and all applicable facility requirements.

4. Contractor shall provide the following with the bid:

a. Provide proof of multiple ceiling lift installations of the room covering style with continuous charge, direct connections between two traverse systems in different rooms, and minimum 20’x12’ coverage in this or other Veterans Administration Hospitals.

b. Provide proof of ongoing service quality and consistent management, including failure reports and any other applicable documentation.

c. Provide proof of current certification to work on overhead lift equipment.

5. Training:

a. Contractor shall provide an Education/Training Plan after any new equipment is installed in the facility (up to 10 sessions in coordination with the COR). The training plan must include specific timelines covering all shifts for staff with direct patient care in units where lifts are installed, at no additional cost to the Government. This training must include hands-on lift use and be extensive enough to prepare participants to train others. Training must also include each new type of equipment and sling used in an area.

b. Contractor shall provide certified in-service training on each site, multiple times in a day, for biomedical engineering staff in coordination with the COR.

c. Biomedical Technical service training must be included with a training plan for staff detailing any annual weight testing/inspection requirements required system warranty/certification.

6. Manuals: Contractor shall provide electronic copies of the user manuals and repair manuals for each different model of lift installed under this order or contract at no additional cost to the government.

7. Inspection:

a. Each room’s lift system shall be weight and function tested after installation in compliance with the VHA checklist required by Patient Safety Alert AL14-07. Each checklist shall be provided to Contracting Officer Technical Representative within 7 days of installation along with any checklist required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.

b. In accordance with Patient Safety Alert AL14-07, design and structural drawings must be provided, and VISN 6 VAMC Location stakeholders must have an opportunity to approve or ask for changes before installation.

c. Conduct performance test, in the presence of the Resident Engineer (RE) and/or Inspector of Record (IOR), and a manufacturer's field representative, to show that the patient lift system equipment and control devices operate properly and in accordance with design, specification, and code requirements.

8. Contractor conduct requirements:

a. Equipment and supplies must not be shipped before designs are approved and contractor has approval to install. VISN 6 cannot store uninstalled equipment for a significant length of time.

b. All employees and subcontractors must wear a visible name and company identification when onsite. When more than one person is onsite performing work under this contract, one must be designated as a supervisor and must be fully responsible for the work to be performed.

c. The Contractor shall provide all supplies, materials, equipment, qualified personnel, supervision, management, and transportation to perform all tasks as identified herein. All work is to be performed in accordance with the guidelines established by Federal, State, and local ordinances and The Joint Commission. The Contractor’s procedures and quality control procedures shall conform to these guidelines.

d. Contractor personnel must conduct their work so as not to interfere with the normal functioning of the facility and will stop work if asked by VISN 6 VAMC Location personnel. Hours of work will need to be limited to daytime on units where patients sleep or to nighttime or weekends in areas where patients would be exposed by daytime work.

e. The Contractor shall take all precautions necessary to protect the lives and health of occupants of the building.

f. The Contractor must follow procedures required by VISN 6 VAMC Location Control personnel and the construction safety committee, to include any required dust control specified in the Infection Control Risk Assessment.

g. The Contractor must state what efforts will be made to minimize noise during installation of equipment.

h. The Contractor shall immediately correct any fire and safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor in default of the contract.

i. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

j. All material and equipment will be removed from the facility or stored properly at the end of each workday and secured during the work day in the areas specified by the Contracting Officer’s Technical Representative.

k. The Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract.

l. The Contractor will be required to furnish VISN 6 VAMC Locations with material safety data sheets for all chemicals used during installation. This information is required by the VA for emergency treatment in the event of ingestion of and/or contact with the material by humans and is required by OSHA regulations.

m. The Contractor’s onsite lead installer must attend a VISN 6 VAMC Location construction safety orientation and supply job hazard analyses as required by Construction Safety Officer to show how hazards to Contractor and VACHCS personnel are being minimized.

n. All Contractor personnel must have OSHA 10-hour construction safety training cards.

o. The Contractor’s personnel shall follow applicable policies of VISN 6 VAMC Location, to include policies concerning fire and disaster preparedness programs.

p. The contractor shall furnish at his own expense all labor, materials, machinery, and appliances which may be necessary or appropriate in the performance of this contract.

q. The contractor is responsible for the removal of all trash, debris, and de-installed lifts from the property. The contractor cannot dispose of items in VA dumpsters.

9. Special Requirements:

a. The contractor must have visited the site and assessed the structure of each ceiling lift location to ensure safe installation of the equipment and shall supply the installation plans to VISN 6 VAMC Location and Construction Safety Group, who must accept them before installation.

b. Ceiling lift installations shall comply with NFPA 13 for fire sprinklers and with NFPA 99 and NFPA 70 for proper grounding and bonding and access to electrical and safety systems.

c. The contractor should not require movement of any lights, sprinklers, televisions, or other fixtures in order to install ceiling lifts. If movement of preexisting fixtures is unavoidable, the contractor must include such notice when the bid is submitted.

d. Wall mounted lifts are acceptable in the place of ceiling mounts where they are more effective or cause less risk to install.

e. Ceiling lifts must not add obstacles or impair any normal operations in patient care rooms.

f. It is permissible to raise the lifting height or extend the range of a lift system that is being replaced, so long as designs are approved by the facility in advance and all obstacles are avoided to avoid interference with the operation of curtains, ventilation, or other moving or ceiling mounted items.

g. All installation that affects existing areas and electrical work shall be coordinated with VISN 6 VAMC Locations.

h. The contractor will install all necessary mounts, braces, and any other components needed for full lift function and safety.

10. Schedule for Deliverables: If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed.

This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

11. Changes to Statement of Work: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

12. Reporting Requirements: The VHA checklist and any manufacturer’s checklist are the sole report and must be provided to the COR by 1 week after installation. Lift installation is not considered complete and cannot be paid for until the checklist is complete and provided to the COR.

13. Government Responsibilities: VISN 6 VAMC Location will provide:

a. Guidance for contractor site visits and information on which rooms need lifts. (COR in association with affected services.)

b. Coordination to allow for lift installation as rooms are available. (COR in association with affected services.)

c. Technical information on the building and requirements for construction. (Engineering service.)

d. Coordination and scheduling for training efforts. (COR in association with affected services.)

e. Oversight of installation testing.

f. Coordination for electrical outlet installation where necessary. (COR in association with Engineering.)

g. Answers to Contractor questions during the purchasing and installation process. (CO and COR.)

RECORDS MANAGEMENT LANGUAGE:

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer.