SUBJECT*

AquaSnapr 30RC Air-Cooled Scroll Chiller

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Yanique WilliamsChin Yanique.williamschin@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE:

The Department of Veterans Affairs Network Contracting Office 6 intends to award a Sole Source basis contract to Coolsys Commercial & Industrial Solutions INC, to provide AquaSnapr 30RC Air-Cooled Scroll Chiller for the veterans of the Veterans Affairs Medical Center (VAMC) in Hampton, Virginia located at 100 Emancipation Drive, Hampton, VA 23667.

The proposed contract is to provide an AquaSnapr 30RC Air-Cooled Scroll Chiller unit, de-installation and disposal of old unit and installation of new unit. 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing with a business size standard of 1250 Employees.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTATIONS

Due to Coolsys Commercial & Industrial Solutions INC holding the current contract for servicing and maintenance of the HVAC system at the facility.and and the need to prevent a break in service for these essential. A contract will be executed IAW with RFO 5.101 (b)(2) Using other than full and open competition (see 6.103), except for the authorities at 6.103-1 (only one responsible source).

Yanique WilliamsChin Yanique.williamschin@va.gov Special Notice Special Notice

Special Notice

DEPARTMENTOFVETERANSAFFAIRS

JustificationforSingleSourceAwardsinAccordancewiththe Revolutionary FAR Overhaul (RFO) 12.102(a) ForCommercialItems OverMicro-PurchaseThresholdbutNotExceedingtheSimplifiedAcquisitionThreshold AcquisitionPlanActionID:36C246-26-AP-2251

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 6, in support of VISN6, Hampton VA Medical Center single source justification. Purchase request number 590-26-2-985-0168.

2. Brief Description of Supplies/ Services required and the intended use and estimated amount: Network Contracting Office 6 intends to award a new firm-fixed-price sole source contract toCoolsys Commercial & Industrial Solutions INC for Hampon VA Medical Center. This requirement isto provide a AquaSnapr 30RC Air-Cooled Scroll Chiller to also include installation and disposal of old unitatatotalcostof$184,750.00. The purchase of this chiller HVAC system will allow the Hampton VA Medical Center Kitchen Commissary Department to be in compliance with HVAC regulations as well as provide comfortable conditions for staff and care of Veteran patients. The projected award date is July 8, 2026.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Coolsys Commercial & Industrial Solutions INC is the only source capable of meeting this requirement because the company has a preventative maintenance contract to service all the HVAC systems within the facility. The contract is 36C24624P0055 with a current POP of 10/1/2025 through 09/30/2026. Purchasing the equipment from another source will cost the Government more to also procure another company to service this new unit so as to not void warranty on the new equipment. The installation must be completed by the existing preventative maintenance vendor as this highly technical service requires a timed shut down, integrated equipment configurations and system calibration that is currently covered by the maintenance contractor service agreement.

4. Description of market research conducted and results or statements why it was not conducted:

Market research was conducted via several mediums, however, only ADDSUP and SAM.gov produced results. During market research a contract for maintenance and service of the HVAC systems currently at the facility was found. This contract is 36C24624P0055 with Coolsys Commercial & Industrial Solutions INC for a base plus 4 option year agreement with a current POP of 10/01/2025 to 09/30/2026. Due to not being able to meet the VA Rule of Two, the CO has determined that it is in the best interest of the Government to solicit this requirement as unrestricted sole source IAW with RFO Part 12.

5. Contracting Officer's Certification: Purchase is approved in accordance with Revolutionary FAR Overhaul (RFO)12.102(a)(DeviationOCT2025). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

RevolutionaryFAROverhaul( RFO)Part12AcquisitionofCommercialProductsandCommercial Services SingleSourceJustificationMPT-

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JERRY

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)DigitallysignedbyJERRYMANNDate:2026.06.2214:00:59-04'00'

JerryMann Date ContractingOfficer NCO 6