36C24626Q0895_1.docx

36C24626Q0895

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24626Q0895 David Hoover None 08-14-2026 4:00pm

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 922160 $19 Million N/A X Department of Veterans Affairs Network Contracting Office 6 1970 Roanoke Blvd Salem VA 24153 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page This is a solicitation for service for Fire Suppression Inspection and Testing at the Salem, VA, VAMC.

See CONTINUATION Page X X Natasha Leahy Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Quarterly, Semi-Annual, Annual Inspections.

Contract Period: Base POP Begin: 08-20-2026 POP End: 08-19-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control Equipment

3 year Dry System Full Flow Trip Test

POP Begin: 08-20-2026 POP End: 08-19-2027

3 year Dry System Air Test

POP Begin: 08-20-2026 POP End: 08-19-2027

5 Year Gauge Replacements

POP Begin: 08-20-2026 POP End: 08-19-2027

Semi-Annual Suppression Hood Inspection

POP Begin: 08-20-2026 POP End: 08-19-2027

Semi-Annual Clean Agent Inspection.

POP Begin: 08-20-2026 POP End: 08-19-2027

Quarterly Suppression Hood Cleaning.

POP Begin: 08-20-2026 POP End: 08-19-2027

12 Year Suppression Hood Hydro Test

POP Begin: 08-20-2026 POP End: 08-19-2027

Fire Suppression System Repairs.

POP Begin: 08-20-2026 POP End: 08-19-2027

Fire Suppression Hood Repairs.

POP Begin: 08-20-2026 POP End: 08-19-2027

Quarterly, Semi-Annual, Annual Inspections.

Contract Period: Option 1 POP Begin: 08-20-2027 POP End: 08-19-2028

3 year Dry System Full Flow Trip Test

POP Begin: 08-20-2027 POP End: 08-19-2028

3 year Dry System Air Test

POP Begin: 08-20-2027 POP End: 08-19-2028

5 Year Gauge Replacements

POP Begin: 08-20-2027 POP End: 08-19-2028

Semi-Annual Suppression Hood Inspection

POP Begin: 08-20-2027 POP End: 08-19-2028

Semi-Annual Clean Agent Inspection.

POP Begin: 08-20-2027 POP End: 08-19-2028

Quarterly Suppression Hood Cleaning.

POP Begin: 08-20-2027 POP End: 08-19-2028

12 Year Suppression Hood Hydro Test

POP Begin: 08-20-2027 POP End: 08-19-2028

Fire Suppression System Repairs.

POP Begin: 08-20-2027 POP End: 08-19-2028

Fire Suppression Hood Repairs.

POP Begin: 08-20-2027 POP End: 08-19-2028

Quarterly, Semi-Annual, Annual Inspections.

Contract Period: Option 2 POP Begin: 08-20-2028 POP End: 08-19-2029

3 year Dry System Full Flow Trip Test

POP Begin: 08-20-2028 POP End: 08-19-2029

3 year Dry System Air Test

POP Begin: 08-20-2028 POP End: 08-19-2029

5 Year Gauge Replacements

POP Begin: 08-20-2028 POP End: 08-19-2029

Semi-Annual Suppression Hood Inspection

POP Begin: 08-20-2028 POP End: 08-19-2029

Semi-Annual Clean Agent Inspection.

POP Begin: 08-20-2028 POP End: 08-19-2029

Quarterly Suppression Hood Cleaning.

POP Begin: 08-20-2028 POP End: 08-19-2029

12 Year Suppression Hood Hydro Test

POP Begin: 08-20-2028 POP End: 08-19-2029

Fire Suppression System Repairs.

POP Begin: 08-20-2028 POP End: 08-19-2029

Fire Suppression Hood Repairs.

POP Begin: 08-20-2028 POP End: 08-19-2029

Quarterly, Semi-Annual, Annual Inspections.

Contract Period: Option 3 POP Begin: 08-20-2029 POP End: 08-19-2030

3 year Dry System Full Flow Trip Test

POP Begin: 08-20-2029 POP End: 08-19-2030

3 year Dry System Air Test

POP Begin: 08-20-2029 POP End: 08-19-2030

5 Year Gauge Replacements

POP Begin: 08-20-2029 POP End: 08-19-2030

Semi-Annual Suppression Hood Inspection

POP Begin: 08-20-2029 POP End: 08-19-2030

Semi-Annual Clean Agent Inspection.

POP Begin: 08-20-2029 POP End: 08-19-2030

Quarterly Suppression Hood Cleaning.

POP Begin: 08-20-2029 POP End: 08-19-2030

12 Year Suppression Hood Hydro Test

POP Begin: 08-20-2029 POP End: 08-19-2030

Fire Suppression System Repairs.

POP Begin: 08-20-2029 POP End: 08-19-2030

Fire Suppression Hood Repairs.

POP Begin: 08-20-2029 POP End: 08-19-2030

Quarterly, Semi-Annual, Annual Inspections.

Contract Period: Option 4 POP Begin: 08-20-2030 POP End: 08-19-2031

3 year Dry System Full Flow Trip Test

POP Begin: 08-20-2030 POP End: 08-19-2031

3 year Dry System Air Test

POP Begin: 08-20-2030 POP End: 08-19-2031

5 Year Gauge Replacements

POP Begin: 08-20-2030 POP End: 08-19-2031

Semi-Annual Suppression Hood Inspection

POP Begin: 08-20-2030 POP End: 08-19-2031

Semi-Annual Clean Agent Inspection.

POP Begin: 08-20-2030 POP End: 08-19-2031

Quarterly Suppression Hood Cleaning.

POP Begin: 08-20-2030 POP End: 08-19-2031

12 Year Suppression Hood Hydro Test

POP Begin: 08-20-2030 POP End: 08-19-2031

Fire Suppression System Repairs.

POP Begin: 08-20-2030 POP End: 08-19-2031

Fire Suppression Hood Repairs.

POP Begin: 08-20-2030 POP End: 08-19-2031

36C24626Q0895

Page 1 of Page 1 of

B3. PERFORMANCE WORK STATEMENT

Fire Suppression Inspection

VETERANS AFFAIRS MEDICAL CENTER (VAMC)

SALEM, VA 24153

1. Project Description:

This project is to conduct and complete fire suppression systems testing, repairs, and cleaning at the Salem VA Medical Center Campus.

2. Project Details:

The Contractor shall perform the following tasks:

1. Furnish all experienced and qualified labor and supplies necessary to inspect, repair, and clean necessary components of the fire protection system listed below to perform fire suppression system inspection, testing, and cleaning on a quarterly basis in compliance with NFPA 20, NFPA 25, NFPA 72 (for supervisory signals, waterflow devices, and valve tamper switches), NFPA 96, and The Joint Commission standards at the Salem Medical Center campus and associated Community Based Outpatient Clinics

2. All sprinkler systems zones and equipment will be cataloged by the contractor along with a schedule of dates and type of service to be rendered.

3. Documentation of the work will be provided by the contractor to the Contracting Officer Representative (COR) on the same day of inspection.

4. On completion of each periodic service, contractor shall furnish a written report, via e-mail, within ten working days of completion of the testing and inspection.

5. All devices or items of equipment that are found defective will be reported to COR. Repairs out of the service’s ability will be repaired or scheduled to be repaired during the inspection by the contractor's personnel.

6. Contractor shall be responsible for any damage to equipment that is done while performing the services required in this contract.

7. The gauge calibration/replacement required by NFPA 25 Chapter 5.3.2 shall be done during the first year of this contract and at 5 year intervals thereafter.

8. Quarterly, Annual, and Semi-Annual Inspections:

a. Backflow Prevention Device Inspections and Forward Flow Inspections.

i. Buildings 1, 2, 2A, 4, 5, 7, 8, 9, 10, 11, 12, 14, 15, 74, 75, 76, 77, 143, 144, 168, 170, 175, Lynchburg CBOC, and Wytheville CBOC.

b. Dry Pipe System Inspections, including 3 Turn Trip Test.

i. Buildings 1, 2, 2A, 4, 5, 7, 8, 9, 10, 11, 12, 14, 15, 17, 74, 75, 76, 77, 85, 143, 144, 145, 175, Stanton CBOC, Lynchburg CBOC, and Wytheville CBOC.

c. Fire Pump Inspections.

i. Building 143

d. Fire System Control Valves.

i. Buildings 1, 2, 2A, 4, 5, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 74, 75, 76, 77, 85, 143, 144, 145, 168, 170, 175, Stanton CBOC, Lynchburg CBOC, and Wytheville.

e. Fire Department Connections.

i. Buildings 1, 2, 2A, 4, 5, 7, 8, 9, 10, 11, 12, 13, 17, 15, 16, 17, 74, 75, 76, 77, 85, 143, 144, 145, 168, 170, 175, Stanton CBOC, Lynchburg CBOC, and Wytheville.

f. Wet Pipe Sprinkler System Inspections.

i. Buildings 1, 2, 2A, 4, 5, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 74, 75, 76, 77, 143, 144, 168, 170, and 175.

g. 3 Year Dry System Full Flow Trip Test.

i. Buildings 1, 2, 2A, 4, 5, 7, 8, 9, 10, 11, 12, 14, 15, 17, 74, 75, 76, 77, 85, 143, 144, 145, 175, Stanton CBOC, Lynchburg CBOC, and Wytheville CBOC.

h. 3 Year Dry System Air Test.

i. Buildings 1, 2, 2A, 4, 5, 7, 8, 9, 10, 11, 12, 14, 15, 17, 74, 75, 76, 77, 85, 143, 144, 145, 175, Stanton CBOC, Lynchburg CBOC, and Wytheville CBOC.

i. 5 Year Internal Inspections

i. Buildings 1, 2, 2A, 4, 5, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 74, 75, 76, 77, 85, 143, 144, 145, 168, 170, 175, and Stanton CBOC, Lynchburg CBOC, and Wytheville CBOC.

ii. Based on Veterans Health Administration (VHA) risk analysis for internal piping condition and obstruction investigation dated January 2020, internal inspections will not be routinely performed absence of one of the triggers identified in NFPA 25, 14.3.1. Pressure gauges will still be replace every 5 years.

j. Fire Suppression Hood Inspection (Semi-Annually)

i. Building 2 room 310, 2A room 208, 2A room 308, 4 room 131, 4 room 40, 17 room 100, 17 room 200, and 175 room 109.

k. Fire Suppression Hood Cleaning (Quarterly)

i. Building 2 room 310, 2A room 208, 2A room 308, 4 room 131, 4 room 40, 17 room 100, 17 room 200, and 175 room 109.

l. Clean Agent Suppression System (Semi-Annually)

i. Building 2 room 128 and Building 74 room 227E.

m. Hydrostatically Test Suppression Tanks

i. Building 2 room 310, 2 room 128, 2A room 208, 2A room 308, 4 room 131, 4 room 40, 17 room 100, 17 room 200, 175 room 109, and 74 room 227E.

NOTE: Work shall be performed to minimize disruption to VA Medical Center activities, operations, and movement.

3. Project Specifications and Additional Requirements:

Contractor shall be required to comply with the latest editions of NFPA 25, 72, 96, 99, and all applicable national, state, and local codes adopted in use by the VA.

1. Inspection Reports:

A. Report inspection results for each building in accordance with NFPA and The Joint Commission requirements and will be formatted to include:

i. Date of Service.

ii. Location of system or device

iii. Type of system or device

iv. Type of service being performed (weekly, monthly, quarterly, semi-annual, annual, 5 year) or repairs.

v. Executive Summary.

vi. Inspection Summary.

vii. Discrepancy Report listing discrepancies individually by inventory number and location.

viii. Proposed Solutions Report providing proposed solutions individually for discrepancies identified.

ix. Inspection and testing report listing each device tested by type, inventory number, location, service performed, time and date of testing / inspection for each device with separate listings for devices passing and failing.

x. Inventory listing arranged by device / equipment type providing identifying information for all items tested and including a unique inventory number for each item.

1. Vendor may use the existing bar code tag numbering system or provide a new, similar system to uniquely inventory each item. If implementing a new tagging system, the vendor’s reports during the first year under the new tagging system must include a cross reference table between the previous id numbering and new.

xi. Zone Address Report for any devices connecting to the building fire alarm system.

2. Dry pipe sprinkler systems:

A. Inspect air pressure and water pressure gauges. Be sure that air and water pressures are within the normal range for the particular system.

B. Record pressure readings on a tag and attach it to the gauge. A loss of pressure of more than 10 percent should be investigated.

C. NFPA 25 Chapter 13.2.4.1.2 and .3 Gauges on dry, pre-action, and deluge systems shall be inspected quarterly to ensure that normal air and water pressures are being maintained.

D. NFPA 25 Chapter 13.2.4.3.2 Where air pressure supervision is connected to a constantly attended location, gauges shall be inspected quarterly.

E. All gauges will be tagged with date of inspection, initial of inspector, and recorded readings.

F. NFPA 25 Chapter 13.4.3.2.1* The priming water level in supervised pre-action systems shall be tested quarterly for compliance with the manufacturer’s instructions.

G. A.13.4.3.2.1 High priming water levels can adversely affect the operation of supervisory air. Test the water level as follows:

i. Open the priming level test valve

ii. If water flows, drain it

iii. Close the valve when water stops flowing and air discharges

iv. If air discharges when the valve is opened, the priming water level could be too low. To add priming water, refer to the manufacturer’s instructions

3. Control valves:

A. NFPA 25 Chapter 13.3.2.1.1 Valves secured with locks or supervised in accordance with applicable NFPA standards shall be permitted to be inspected monthly.

B. NFPA 25 Chapter 13.3.2.2* The valve inspection shall verify that the valves are in the following condition:

i. In the normal open or closed position

ii. Properly sealed, locked, or supervised

iii. Accessible

iv. Provided with appropriate wrenches

v. Free from external leaks

vi. Provided with appropriate identification C. NFPA 25 Chapter 13.3.3.1 Each control valve shall be operated annually through its full range and returned to its normal position. Note: The testing required by 12.3.3.1 should include counting the number of turns needed to fully close and open the valve. Also, the valve stem should be lubricated before opening and closing.

D. NFPA 25 Chapter 13.3.3.2* Post indicator valves shall be opened until spring or torsion is felt in the rod, indicating that the rod has not become detached from the valve. A.13.3.3.2 These “spring tests” are made to verify that a post indicator valve is fully open. If an operator feels the valve is fully open, he or she should push in the “open” direction. The handle usually moves a short distance (approximately a one-quarter turn) and “springs” back toward the operator in a subtle move when released. This spring occurs when the valve gate pulls up tight against the top of its casting and the valve shaft (being fairly long) twists slightly. The spring indicates that the valve is fully opened and that the gate is attached to the handle. If the gate is jammed due to a foreign particle, the handle is not likely to spring back. If the gate is loose from the handle, the handle continues to turn in the “open” direction with little resistance.

4. Supervisory Switches A. NFPA 25 Chapter 13.3.3.5.1 Valve supervisory switches shall be tested semiannually.

B. NFPA 25 Chapter 13.3.3.5.2 A distinctive signal shall indicate movement from the valve’s normal position during either the first two revolutions of a hand wheel or when the stem of the valve has moved one-fifth of the distance from its normal position.

5. Alarm Devices:

A. NFPA 25 Chapter 13.2.3.2.1 Vane-type, paddle-type, and pressure-switch-type waterflow alarm devices shall be inspected quarterly to verify that they are free of physical damage.

B. NFPA 25 Chapter 13.2.3.2.2 Vane-type, paddle-type, and pressure-switch-type waterflow alarm devices shall be tested semiannually.

C. NFPA 25 Chapter 13.2.3.3 Testing water-flow alarm devices on wet pipe systems shall be accomplished by opening the inspector’s test connection.

D. NFPA 25 Chapter 13.2.3.4 Where freezing weather conditions or other circumstances prohibit the use of the inspector’s test connection, the bypass connection shall be permitted to be used.

6. Gauges: (wet pipe system):

A. NFPA 25 Chapter 13.2.4.1.Gauges monitoring water pressure shall be inspected quarterly to verify that normal water supply pressure is being maintained.

B. NFPA 25 Chapter 13.2.4.2* Gauges shall be replaced every 5 years or tested every 5 years by a comparison with a calibrated gauge.

C. NFPA 25 Chapter 13.2.4.3 Gauges not accurate to within 3 percent of the full scale shall be recalibrated or replaced.

D. All gauges will be tagged with date of inspection, initial of inspector, and recorded readings.

7. Hangers and Seismic Braces:

A. NFPA 25 Chapter 5.2.3* Sprinkler pipe hangers and seismic braces shall be inspected annually from the floor level.

8. Sprinklers:

A. NFPA 25 Chapter 5.2.1.1* Sprinklers shall be inspected from the floor level annually.

B. NFPA 25 Chapter 5.2.1.1.1* Sprinklers shall show signs of any of the following shall be replaced:

i. Leakage

ii. Corrosion detrimental to sprinkler performance

iii. Physical damage

iv. Loss of fluid in the glass bulb heat-responsive element

v. Loading detrimental to sprinkler performance

vi. Paint, other than that applied by the sprinkler manufacturer, detrimental to sprinkler performance.

C. NFPA 25 Chapter 5.2.1.3 The supply of spare sprinklers shall be inspected annually for the following:

i. The correct number and type of sprinklers as required by 5.4.1.6

ii. A sprinkler wrench for each type of sprinkler as required by 5.4.1.6.5.

iii. The list of spare sprinklers as required by 5.4.1.6.6 D. NFPA 25 Chapter 5.2.2* Sprinkler pipe and fittings shall be inspected annually from the floor level.

E. NFPA 25 Chapter 5.2.2.3* Pipe and fittings installed in concealed spaces such as above suspended ceilings shall not require inspection.

9. Fire Department Connections:

A. NFPA 25 Chapter 13.8.1 Fire department connections shall be inspected quarterly to verify the following:

i. Fire department connections are visible and accessible.

ii. Couplings or swivels are not damaged and rotate smoothly.

iii. Plugs or caps are in place and undamaged.

iv. Gaskets are in place.

v. Identification signs are in place.

vi. The check valve is not leaking.

vii. The automatic drain valve is in place and operating properly.

viii. The fire department connection clapper(s) is in place and operating properly.

ix. Interior of the connection is inspected for obstructions B. NFPA Chapter 13.8.3 Components shall be repaired or replaced as necessary in accordance with the manufacturer’s instructions.

C. NFPA Chapter 13.8.4 Any obstructions that are present shall be removed.

10. Main Drain Test:

A. NFPA 25 Chapter 13.2.2* a main drain test shall be conducted annually for each water supply lead-in to a building water-based fire protection system to determine whether there has been a change in the condition of the water supply.

B. NFPA 25 Chapter 13.2.2.2 Systems where the sole water supply is through a backflow preventer and/or pressure reducing valves, the main drain test of at least one system downstream of the device shall be conducted on a quarterly basis.

11. Hose Connections:

A. NFPA 25 Chapter 13.6.1.1 Hose valves shall be inspected quarterly to verify that the valves are in the following condition:

i. Hose caps are in place and not damaged.

ii. Hose threads are not damaged.

iii. Valve handles are present and not damaged.

iv. Gaskets are not damaged or showing signs of deteriorations.

v. No leaks are present.

vi. Valves are not obstructed or otherwise not capable of normal operation.

12. Hydrants:

A. NFPA 25 Chapter 7.3.2 Hydrants shall be tested annually to ensure proper functioning.

B. NFPA 25 Chapter 7.3.2.1 Each hydrant shall be opened fully and water flowed until all foreign material has cleared.

C. NFPA 25 Chapter 7.3.2.2 Flow shall be maintained for not less than 1 minute.

D. NFPA 25 Chapter 7.3.2.3 After operation, dry barrel and wall hydrants shall be observed for proper drainage from the barrel.

E. NFPA 25 Chapter 7.3.2.4 Full drainage shall take no longer than 60 minutes.

F. NFPA 25 Chapter 7.4.2.1 Hydrants shall be lubricated annually to ensure that all stems, caps, plugs, and threads are in proper operating condition.

G. Repaint hydrant cap to correspond with current flow rate.

H. NFPA 25 Chapter 7.3.1.1 Any flow test results that indicate deterioration of available water flow and pressure shall be investigated to the complete satisfaction of the authority having jurisdiction to ensure that the required flow and pressure are available for fire protection.

I. 7.3.1.2 Where underground piping supplies individual fire sprinkler, standpipe, water spray, or foam-water sprinkler systems and there are no means to conduct full flow tests, tests generating the maximum available flows shall be permitted.

13. Backflow Preventer:

A. NFPA 25 Chapter 13.7.2.1* All backflow preventers installed in fire protection system piping shall be 3xercised annually by conducting a forward flow test at a minimum flow rate of the system demand.

B. All backflow preventer tests will be performed by certified personnel.

14. Fire Suppression Hood Inspections:

A. Follow NFPA 96-24 and 2001-25.

B. Provide a qualified person(s) to inspect the fire suppression systems (NFPA 96 and NFPA 2001).

C. Replace fusible links semiannually (NFPA 96).

D. Inspect fire dampers for proper operation and deficiencies (NFPA 96).

E. Install proper documentation tags (NFPA 96 and NFPA 2001) F. Upon completion of inspection process, the contractor shall reinstall all access panels removed and put the system back into its normal operation condition and then a tag or label shall be affixed near the panel with the name of the company and the date of the inspection or cleaning (NFPA 96).

G. Dampers and diffusers shall be positioned for proper air flow after inspections (NFPA 96).

H. Once inspections are completed the system needs to be returned back into normal operation (NFPA 96).

I. Contractor to provide the POC at the Salem, VA Medical center with documentation of completed inspections and cleanings to include date of inspections and cleanings, the name of the service company, name of the person performing the inspection, correct hood locations and information, and important information about the hood and systems found during the inspection (NFPA 96 and NFPA 2001).

J. Replace fixed temperature-sensing elements, bulb-type automatic sprinklers, and fusible links at proper intervals (NFPA 96).

K. Contractor shall inspect system for grease build ups in the system (NFPA 96).

L. Contractor shall check all actuation and control components, to include remote manual pull stations, mechanical and electrical devices, detectors, actuators, fusible links, the agent quantity and pressure of containers, and all system hoses (NFPA 96 and NFPA 2001).

15. Fire Suppression Hood Cleaning:

A. Follow NFPA 96-24 and 2001-25.

B. Provide a qualified person(s) to clean the fire suppression systems (NFPA 96 and NFPA 2001).

C. Install proper documentation tags (NFPA 96 and NFPA 2001) D. Clean all duct work, hoods, grease removal devises, fans and other appurtenances as applicable to the hood systems at the Salem VA Medical Center to remove all grease and combustibles (NFPA 96).

E. Contractor shall ensure at the start of the cleaning process that all electrical switches that could be activated accidentally shall be locked out but shall ensure that the components of the fire suppression system shall not be rendered inoperable during cleaning (NFPA 96) F. Contractor shall ensure that cleaning chemicals shall not be applied to the fusible links in the system (NFPA 96).

G. Upon completion of cleaning process, the contractor shall reinstall all access panels removed and put the system back into its normal operation condition and then a tag or label shall be affixed near the panel with the name of the company and the date of the cleaning (NFPA 96).

H. Dampers and diffusers shall be positioned for proper air flow after cleanings (NFPA 96).

I. Once cleaning is completed the system needs to be returned back into normal operation (NFPA 96).

J. Contractor to provide the POC at the Salem, VA Medical center with documentation of completed inspections and cleanings to include date of inspections and cleanings, the name of the service company, name of the person performing the cleanings, correct hood locations and information, and important information about the hood and systems found during the inspection or cleaning (NFPA 96 and NFPA 2001).

K. Contractor shall inspect system for grease build ups in the system (NFPA 96).

16. Clean Agent Suppression System:

A. Follow NFPA 96-24 and 2001-25.

B. Provide a qualified person(s) to inspect the fire suppression systems (NFPA 96 and NFPA 2001).

C. Install proper documentation tags (NFPA 96 and NFPA 2001).

D. Upon completion of inspection process, the contractor shall reinstall all access panels removed and put the system back into its normal operation condition and then a tag or label shall be affixed near the panel with the name of the company and the date of the inspection or cleaning (NFPA 96).

E. Once inspections are completed the system needs to be returned back into normal operation (NFPA 96).

F. Contractor to provide the POC at the Salem, VA Medical center with documentation of completed inspections to include date of inspections and cleanings, the name of the service company, name of the person performing the inspection or cleanings, correct hood locations and information, and important information about the hood and systems found during the inspection or cleaning (NFPA 96 and NFPA 2001).

G. Replace fixed temperature-sensing elements, bulb-type automatic sprinklers, and fusible links at proper intervals (NFPA 96).

H. Contractor shall check all actuation and control components, to include remote manual pull stations, mechanical and electrical devices, detectors, actuators, fusible links, the agent quantity and pressure of containers, and all system hoses (NFPA 96 and NFPA 2001).

I. Contractor is also responsible for the testing and replacement of all system hoses in the clean agent systems within the allotted time frame per NFPA 2001.

J. Contractor to inspect all required clean agent systems for all required inspection criteria per NFPA 2001.

4. Project Schedule:

1. The inspection schedule will generally be scheduled as follows”

a. May – Quarterly

b. August – Annual, Semi-annual, and Quarterly

c. November – Quarterly

d. February – Semi-Annual and Quarterly

2. Sprinkler systems that need to be put out of service may only be disabled during normal duty hours (7:45am to 4:30pm), Monday through Friday, except in case of an emergency.

3. Contractor shall email COR to schedule routine inspection and testing service inspections as early as possible and in agreement with the COR to allow for service notification.

4. Contractor will not be permitted to leave any sprinkler system, zone or component off over-night or unattended unless extenuating circumstances are unavoidable. Should such circumstances exist the contractor must have the approval of the Chief, Facilities Management Service or his/her designee.

5. Contractor must call Salem Virginia Fire Department and the COR or designee prior to testing any alarm devices. Contractor must also communicate with COR or designee prior to calling any building out of service. Any building called out of service by Contractor must be called back into service before leaving station.

6. Contractor shall be responsible for accomplishing any necessary system shutdowns and returning the system operational when services are performed. In addition, the contractor must notify VA Facilities Management Service office before any systems are shut down and when system is put back into service. Name of contact personnel will be provided.

7. Contractor must sign in each day that work is to be performed. Employees to perform the service must report to Facilities Management Service office prior to start of work in order to sign-in, receive contractor badges, and get necessary keys.

8. All work that is to be done after hours will have to be coordinated and will require special access to areas. This will need to be coordinated with FMS and the POC for keys and clearance to access the areas.

B. 4 SPECIAL CONTRACT REQUIREMENTS

A. WORK HOURS.

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

The following terms have the following meanings:

Normal working hours: Monday through Friday, 7:30 a.m. – 4:00 p.m., excluding federal holidays. The 11 holidays observed by the Federal Government are:

New Year’s Day Martin Luther King’s Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

Work outside these hours must be prescheduled and approved by the COR. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

Smoking Policy Per VHA Directive 1085 Dated 3/15/19 All VA Health Care Facilities shall be smoke free. This directive applies to all patients, visitors, contractors, volunteers, and vendors.

B. BILLING AND PAYMENT.

To allow time for review and acceptance of reports and all services, the Contractor shall invoice monthly in arears with proper invoice.

Invoices shall include at a minimum:

· Date of invoice

· Contract Number

· Purchase Order Number

· Vendor Name

· Invoice Number

· CLIN & Date of service

C. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS).

(a) FAR 42.1502 direct all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted to record your contract performance as required by FAR 42.15

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

D. QUALITY CONTROL

The Contractor shall develop a Quality Assurance Plan (QAP) which will provide the Contractor’s strategy for monitoring performance internally, providing performance information to the Government, and reporting in compliance with the PWS. Within the QAP, the Contractor shall propose and maintain an established reporting system to promptly notify VA of any problems, issues, risks, or concerns with workflow performance, programmatic improvement, security, and schedule adherence. Quality control is the exclusive responsibility of the Contractor. The final plan shall be submitted to the CO and COR within 30 days of contract award.

E. QUALITY ASSURANCE SURVEILLANCE PLAN

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award. The QASP is a living document and may be updated by the Government as necessary.

F. CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

The COR/POC shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF

POINTS OF CONTACT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has…