36C24626Q0747 0002 Amendment.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

08-05-2026

Cole Culley Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24626Q0747

X

This amendment to solicitation 36C24626Q0747 is to Add salient characteristics necessary for efficient operation and patient safety Make an adjustment to CLIN 1002 quantity to 12 months Add clause 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS Answer additional questions

Cole Culley

AMENTMENT 002

1. The solicitation identifies the acquisition as unrestricted/full and open, but the quotation instructions require submission of the VAAR 852.219-75 Limitations on Subcontracting—Monitoring and Compliance certification. Is that certification required for this unrestricted procurement? If yes, how should an unrestricted offeror complete it?

Please disregard this clause as it is not applicable for unrestricted solicitations.

2. Option Year 1 CLIN 1002 appears to show a quantity of 1 month even though the option period is twelve months. Should the quantity be 12 months?

CLIN 1002 was intended to be a quantity of 12. It looks like there was a typo. The Price/Cost Schedule has been adjusted and can be found in this amendment below.

3. Is a manufacturer or OEM authorization letter required with the quotation for any offered leased platform?

Yes, a letter is required in accordance with clause 852.212-71 Gray Market and Counterfeit Items. This clause has been added through this amendment and can be found below.

4. Please confirm that properly attributed past performance of the proposed OEM, equipment lessor, or critical subcontractor may be evaluated under the solicitation’s past-performance factor.

Only the contractor submitting the quote will be evaluated.

5. Please confirm that the Government will accept a technically equal integrated platform when every salient characteristic, service level, loaner requirement, onsite specialist requirement, and repair-response requirement is fully demonstrated.

Yes, if the offeror submits an offer that meets all requirements stated in the solicitation and Q&A amendments, then the offer would be considered to have an acceptable technical portion. This does not guarantee award; it only means that the submission will make it to the next stage of evaluations.

6. On the previous amendment, the word replace was used and is being changed for clarity. Please see screenshot 1 highlighted in orange. The answer to this question is changed to the following:

The vendor would need to provide a complete solution of compatible scopes and cameras”.

Screenshot 1:

7. The VA is adding the following salient characteristics to the MEDISTINOSCOPY Technical Specification The entire salient characteristics doc is included below with the additions highlighted in yellow.

-Distal Chip HD Camera sensor, so the weight of a C-mount or Direct mount camera head does not impact the balance of the scope during delicate instrument access.

-Integrated LED light source in scope for additional weight balance -Continuous side slotted instrument channel node dissection and access -Must be Fully Autoclavable -Mediastinoscopy must have a sleek profile to eliminate the "hook" or "ledge" design present on our current mediastinoscopy. The existing design presents a significant patient safety concern.

A.1 SALIENT CHARACTERISTICS

A. Functions to be Performed / Performance Requirements

· Configuration & Integration

· Surgical towers must support multiple configuration options suitable for various OR layouts.

· Towers and components must be modular and allow for future expansion and upgrades.

· Complete integration with current/future VA systems (VistA, Cerner) and StreamConnect.

· Systems must interface with a broad range of endoscopic and surgical devices.

· Scopes, cameras, and instruments must be interchangeable and cross-compatible with the tower and software.

· Continuous side slotted instrument channel node dissection and access.

· Stability & Ergonomics

· Tower arms and supports must be able to stably hold devices and monitors weighing up to 66 lbs.

· Equipment must include multiple monitor/light mounting points.

· All user interfaces and control panels must be accessible from standing position and operable with gloved hands.

· Systems must be ergonomic to reduce staff fatigue (e.g., lightweight cameras ≤ 350 grams.

· Distal Chip HD Camera sensor, so the weight of a C-mount or Direct mount camera head does not impact the balance of the scope during delicate instrument access.

· Integrated LED light source in scope for additional weight balance.

· Cable Management

· Tower must include integrated cable management system minimizing visible cables to ≤ 2.

· Cables must be accessible for adjustments or repairs within 5 minutes.

· Hygiene & Safety

· Surfaces must be non-porous and able to be cleaned/disinfected in compliance with CDC/VA standards in under 5 minutes.

· Equipment must have built-in locks or safety features to prevent accidental movement or dislodgement.

· Must be Fully Autoclavable.

· Mediastinoscopy must have a sleek profile to eliminate the "hook" or "ledge" design present on our current mediastinoscopy. The existing design presents a significant patient safety concern.

· Imaging & Compatibility

· Cameras must support HD and 4K video (≥3840x2160 resolution).

· Must support 3D/4K exoscopes for neurosurgery/ENT.

· Camera Control Unit (CCU) must be backward and forward compatible with all existing/future VA camera heads and scopes.

· Must support rigid, flexible, exoscopic, and disposable scopes for airway, ENT, and urology.

· Imaging enhancement features required: Dynamic brightness adjustment, red contrast enhancement, near-infrared (NIR) with ICG fluorescence, narrow-band imaging.

· True-color reproduction and wide field of view (≥ XX degrees – specify).

· Integrated image/video recording with seamless data transfer to StreamConnect.

· Durability

· Instruments and scopes must be fully autoclave-compatible in accordance with the requirements specified in VA Directive 1116.

· Service & Support

· Must provide 24/7 on-site or on-call technical support.

· On-site technician during regular hours for training and troubleshooting. (7am – 6pm)

· Replacement equipment (scopes, instruments) must be provided within 24 hours after request.

· Comprehensive initial and ongoing training for all OR and clinical staff.

· Technical telephone support services for troubleshooting and related equipment must be accessible 24 hours a day, seven days a week.

· Additional Accessories

· Support for mounting and integrating additional VA-approved OR accessories and add-ons.

B. Physical/Dimensional Requirements

· Towers must be mounted to ceiling booms so that floor space is clear.

· Carts/towers must fit through standard VA doorways (≤36” wide).

· Mediastinoscope video camera must be included.

· Must support all listed scopes/instruments within manufacturer’s recommended weight limits and dimensions.

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

UROLOGY Tower and Scope Lease Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

SURGICAL Tower and Scope Lease

POP Begin: 09-01-2026 POP End: 08-31-2027

AIRWAY Tower and Scope Lease

POP Begin: 09-01-2026 POP End: 08-31-2027

ENT Tower and Scope Lease

POP Begin: 09-01-2026 POP End: 08-31-2027

PM Servicing Tower and Scope Lease for all equipment

POP Begin: 09-01-2026 POP End: 08-31-2027

On-Site Specialist OES

POP Begin: 09-01-2026 POP End: 08-31-2027

ENT Tower and Scope Lease merging of separate contract

POP Begin: 01-15-2027 POP End: 08-31-2027

UROLOGY Tower and Scope Lease Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

SURGICAL Tower and Scope Lease

POP Begin: 09-01-2027 POP End: 08-31-2028

AIRWAY Tower and Scope Lease

POP Begin: 09-01-2027 POP End: 08-31-2028

ENT Tower and Scope Lease

POP Begin: 09-01-2027 POP End: 08-31-2028

PM Servicing Tower and Scope Lease for all equipment

POP Begin: 09-01-2027 POP End: 08-31-2028

On-Site Specialist OES

POP Begin: 09-01-2027 POP End: 08-31-2028

ENT Tower and Scope Lease merging of separate contract

POP Begin: 09-01-2027 POP End: 08-31-2028

UROLOGY Tower and Scope Lease Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

SURGICAL Tower and Scope Lease

POP Begin: 09-01-2028 POP End: 08-31-2029

AIRWAY Tower and Scope Lease

POP Begin: 09-01-2028 POP End: 08-31-2029

ENT Tower and Scope Lease

POP Begin: 09-01-2028 POP End: 08-31-2029

PM Servicing Tower and Scope Lease for all equipment

POP Begin: 09-01-2028 POP End: 08-31-2029

On-Site Specialist OES

POP Begin: 09-01-2028 POP End: 08-31-2029

ENT Tower and Scope Lease merging of separate contract

POP Begin: 09-01-2028 POP End: 08-31-2029

UROLOGY Tower and Scope Lease Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

SURGICAL Tower and Scope Lease

POP Begin: 09-01-2029 POP End: 08-31-2030

AIRWAY Tower and Scope Lease

POP Begin: 09-01-2029 POP End: 08-31-2030

ENT Tower and Scope Lease

POP Begin: 09-01-2029 POP End: 08-31-2030

PM Servicing Tower and Scope Lease for all equipment

POP Begin: 09-01-2029 POP End: 08-31-2030

On-Site Specialist OES

POP Begin: 09-01-2029 POP End: 08-31-2030

ENT Tower and Scope Lease merging of separate contract

POP Begin: 09-01-2029 POP End: 08-31-2030

A.3 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause) image1.png