Revised SOW 05122026.pdf

Central Virginia VA Health Care System 1201 Broad Rock Blvd.

Richmond, Virginia 23249

652-22-704 WIFI NextGen Upgrades - AP Location install

Scope of Work Overview

The contractor shall supply all labor, materials, and supervision necessary to install conduit and CAT 6 cabling as listed in the provided drawings for the remaining 39 AP locations at Richmond VAMC to the nearest available IT switches (not to exceed 200’ at each location) at the specified locations listed in phasing below, in accordance with the Construction Contract and this statement of work. The Contractor shall complete the AP site preparation in accordance with the SOW, drawings, VA Specifications, and any other documents that have been provided. The Contractor shall manage and perform construction services as further defined in this Contract to include permitting, construction management, submittals, fixtures and equipment, scheduling, inspection, testing, environmental protection, and project closeout.

Overall requirements include the efficient management of the Contract, the submission of accurate, on time, and quality contract deliverables, as well as timely identification and solution of impediments to successful project execution. The Richmond Engineering Projects Section will rely on the contractor’s expertise in recognizing and addressing problematic issues and successful execution of this Contract. The Contractor shall perform all work in accordance with federal, state, and local codes, statutes, and regulations. Inspections, set up, and construction services to be scheduled IAW service availability (weekend/off peak/after-hours work is required, must be anticipated by the Contractor, and clarified during RFI process/proposals). Due to the nature of the spaces located adjacent or near to the construction area- the phasing of the project must be accomplished following service needs and ICRA.

Description of Work

As shown on the attached set of floor plans and table of AP locations (see Attachments section), this project shall include the addition of (39) new AP sites locations with site preparation within the following areas:

5th floor, 4th floor, and Lower Level Phase- Install conduit and CAT6 cabling in the lower level at AP sites 04 and 42 to nearest available switch locations at 200’ of conduit and CAT6 cabling each, terminated but not connected to switch. Install conduit and CAT6 cabling in the 4th floor site AP 67 to nearest available switch location at 200’ of conduit and CAT6 cabling each, terminated but not connected to switch. Install conduit and CAT6 cabling on the 5th floor at sites AP 42, 43, 48, and 60 to nearest available switch location at 200’ of conduit and CAT6 cabling terminated and tested each, but not connected to switch. IAW Master Construction Specifications (PG-18-1) section 01 45 00 Quality Control.

1st floor phase- Install conduit and CAT6 cabling in the 1st floor at AP sites 51, 12, 35, 62, 65, 66, 68, 69, 45, and 78 to nearest available switch locations at 200’ of conduit and CAT6 cabling each, terminated and tested but not connected to switch. IAW Master Construction Specifications (PG-18-1) section 01 45 00 Quality Control.

2nd floor phase- Install conduit and CAT6 cabling in the 2nd floor at AP sites 66, 27, 64, 71, 73, 77, 78, and 79 (some of these are in the OR suite and will require dress out of installers and special precautions for ICRA) to nearest available switch locations at 200’ of conduit and CAT6 cabling each, terminated and tested but not connected to switch. IAW Master Construction Specifications (PG-18-1) section 01 45 00 Quality Control.

507E, 516 Trailers and 517 trailers phase

• Install conduit and CAT6 cabling in 507E at AP site 45 to nearest switch locations in

507D providing 200’ of armored CAT6 cabling, terminated and tested but not connected to switch.

• Install conduit and CAT6 cabling in 517 trailers at AP sites 1-7 to nearest switch location in the middle trailer by AP 04 (517D). Provide approximately 200’ of watertight armored conduit and CAT6 cable for each AP. Bury conduit runs between the trailers by providing utility marking, obtaining a dig permit, and trenching between each trailer.

Terminate and test CAT6 cable on both ends but do not connect to switch.

• Install conduit and CAT6 cable in 516 trailers at AP sites 1-6 to nearest switch location in trailer 516A. Provide 200’ of watertight armored conduit and CAT6 cabling for each AP.

Bury conduit between trailers by providing utility marking, obtaining a dig permit, trenching in between each trailer. Terminate and test CAT6 cable on both ends but not connected to switch.

• Perform all work in accordance with all construction specifications.

All installations that affect existing finishes shall be painted and repaired to match the existing finishes (paint, wall protection, etc.) in the affected areas. Coordinate with Contracting Officer and project COR for finish information.

Period of Performance: Project is priced to be performed over 120 days including lead times, a majority of the work is expected to be completed after hours specifically after 1500 daily or on weekends due to patient care impacts.

Price Schedule: Furnish all labor, material, supervision and equipment as required in accordance with the drawings, specifications and this SOW. The minimum project design materials to be provided by the contractor that are to be inventoried by the COR before starting construction are listed below:

Line Qty Part Description ft

¾” conduit as pathway for CAT6 cabling

CAT6 armored cabling

CAT6 cabling

General Requirements/Specifications

Contract Notes:

• This section sets forth the general requirements for the Contractor. Contractor and any subcontractor shall possess applicable licensures prior to award of the Contract to meet the requirements to perform construction works identified in this Contract, Annexes, and its subsequent attachments.

• The Contractor shall comply with all applicable VA Master Construction Specifications, Technical Information Library (TIL), and all other applicable standards/regulations. In the event of conflicting criteria, the Contractor shall notify the CO and COR to seek guidance.

• Work shall be conducted during both normal business hours 8 a.m. - 4:30 p.m. for work that does impede Hospital Operations or Patient Care (as approved by COR) and after hours/weekends for all operations producing noise, dust, shutdowns or when work occurs that impacts critical areas of the medical center. After-hours work shall be coordinated with medical center staff through the COR. Contractor shall incorporate and maintain all provisions of ICRA’s and ILSM’s.

• The contractor shall be required to perform all work contained in any of the Contract attachments, drawings, specifications, exhibits and other documents.

• All contractors are required to be safely trained by VA Safety department prior to commencement of work. In addition to Supervisory requirements of OSHA 30 Hour Certificates, all other Contractors are also required to minimally have an OSHA 10 Hour certificate within the last two years.

• Contractors shall not use conflicts between guidance, interpretation of the guidance and order of precedence as a basis for a later request for equitable adjustment. In the event of conflicting criteria, the Contractor shall notify the CO and seek guidance

• Contractor Parking is allowed in hospital general parking lots only for all POV vehicles, only company vehicles are allowed in fenced area behind the hospital and must be clearly marked on the outside of the vehicle as to what company it is assigned. Any POV vehicles in the rear of the hospital may be ticketed or towed at the owner’s expense.

• Contractor shall field verify all measurements, material quantities, and site conditions prior to submitting a quote.

• Provide submittals and (1) sample for all finished materials depicting actual texture for approval.

• Contractor shall provide a hard copy of each submittal with a separate transmittal sheet to each requirement. If applicable, submittals shall indicate the manufacturer’s full range of available colors, and from these, the VA requires a full-size sample for final color selection. Once submittals are approved the contractor is responsible for promptly purchasing all materials particularly finishes that do not expire (IE paint, or other time sensitive consumables that would be purchased closer to the date of use).

o If during the project performance or after completion it is found that any item does not meet the VA specifications and there was no variance approval from the VA- the Contractor shall correct at no additional cost or time to the Government even if a submittal is “approved”.

• All submittals are only “approved” by the VA in accordance with (IAW) specification 01.33.23.1.1C and 01.33.23.1.11.

Safety Notes:

• Contractor is responsible for maintaining building life safety standards prescribed through an Interim Life Safety Measure, risk assessment permit for requirements issued prior to any work beginning.

• Contractor is responsible for dust control during construction and while transporting within the medical center.

o Contractor shall coordinate with COR for waste removal. All waste including lead shall be removed at the end of each day. Contractor shall remove and dispose of waste in accordance with all legal and VA Specification 01 74 19 Construction Waste Management.

• Contractor shall ensure all construction barriers are maintained in a clean and safe manner in all areas of the Hospital.

o All barriers at the Richmond VA shall be rigid and sealed with a neutral color-manufactured panel or primer/sealer paint, that can be cleaned (no VOC applied after hours only IAW space availability), joints or openings to be sealed with approved fire rated tape on all walls as well as covered with anti-microbial tape in patient care areas to maintain life safety and Infection control throughout entirety of construction. If not specified in Contract or through RFI process all walls will be considered in a Patient Care area.

• Contractor shall comply with Infection Control Risk Assessment permit requirements issued prior to any work beginning, always including any precautions for current worldwide infection controls such as negative air in construction areas.

• All contractors shall complete safety training with Richmond VAMC Safety team prior to work beginning. Contractor must comply with all requirements of VA Specification 01 35 26 Safety Requirements.

Construction/start up Notes:

• Contractor shall store all materials offsite and only bring materials to be installed the same day to the project site. Contractor shall coordinate delivery, storage, and handling of all materials with the COR to designated prepared areas to minimize site storage time, impact to the hospital, and potential damage to stored materials, unless project has a specified lay down area.

• Contractor shall protect all existing equipment, utilities, structures, etc. to remain. If any damage is noticed prior to starting work that may be misconstrued as damage caused by the contractor, the COR shall be notified immediately, and the damage documented (pictures taken with date as evidence and emailed to the COR/CO immediately) as existing prior to beginning demolition. After the space is turned over for construction, the contractor will be responsible for repairing all damage within the construction site.

• When verifying all field measurements pertaining to the construction sites the contractor is to ensure strength/viability of all construction materials used per material function, quantities required, existing as well as provided material specifications, and existing site conditions prior to submitting a quote. Verifying from COR with In-House shops for access/use to any and all required services present currently in the VA.

• Existing conditions that cannot be readily verified during site visit should be addressed in the RFI process and are the sole responsibility of the contractor making the quote to seek further information for any conditions that would need to be included in estimate.

Assumptions of existing conditions should not be made (no guarantees are made by the VA on unforeseen existing conditions)- if Contractor does not submit an RFI to validate any specific existing condition within area of work that may affect cost or duration then Contractor’s assumption will need to be corrected at the Contractor’s expense.

• Contractor shall identify to COR any utility, equipment or other previously existing material not listed herein that needs to be moved to accomplish job scope, and Contractor shall remove then reinstall in new VA approved location (within 20’ of original location).

• Contractor is responsible to leave no boundaries exposed after receiving permits for and making penetrations (i.e. interstitial must be fire blocked, open wall installed boxes to be covered, core drilling should be adequately concreted for seal etc.)

• Contractor is responsible for coordinating with the COR (VA Safety) and complete all operations for testing/abatement of any hazardous materials that can be identified within the construction boundaries to include providing their own 3rd party (IH) Industrial Hygienist.

• Contractor shall set up meetings with Contracting Officer, Contracting Specialist, Contracting Officer Representative, and applicable Contractor personnel monthly until construction begins then will be weekly after that. Contractor is to record minutes of each meeting and send out, along with their weekly updates to Contracting Officer and COR no later than each and every Tuesday morning at 8:00am until contract completion.

Contract close out Notes:

• Contractor shall perform a pre-final inspection before requesting the final inspection with the COR and include time in their work plan for inspections and to repair any defective work after the final inspection has been made.

• Contractor shall turnover all unused materials listed in table to the VA Engineering Department.

• SOW provided materials list is only the minimum amount of material to be used (estimated by VA to help ensure that Contractors have an expected starting point for estimation), Contractor must provide them as well as any additional materials required to complete project. The amount of material used from the list must be tracked by the Contractor (verified by COR) to ensure that they have been exhausted and all unused material made available to the VA as part of the contract.

Items to be specifically coordinated with the VA

1. Coordination of access to restricted or critical patient care areas, specifically Operating Room Suite and outbuildings.

2. ICRA application and posting.

3. Approval of path to be used in the Lower level or interstitial areas including any use of existing cable trays.

SOW Attachments Documents: WIFI AP Locations List Drawings: VA ENT Redesign – AP Locations Specifications: Combined Specifications

Master Construction Specifications (https://vatilms.va.gov/vatilms/reports/PG-18-1)

1. (PG-18-1) Division 01-32-16.16, 35-26, and 45-00 General Requirements

2. (PG-18-1) section 01 45 00 Quality Control

3. (PG-18-1) Division 07-84-00 Firestopping

4. (PG-18-1) Division 28-05-00 Electronics Common Work

5. (PG-18-1) Division 28-05-13 Conductors and Cables for Electronics

6. (PG-18-1) Division 28-05-28.33- conduits and boxes for Electronics

Other Station Rules and Guidelines: The Contractor will adhere to the following station rules.

1. This is a hospital environment. The Contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

2. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate’s ticket and fine.

3. The Contractor will be responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the particular hazards found at the site. The Contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

Regulations and standards that may be applicable to the work in this Contract include but are not limited to federal, state, local statutes/regulations; Department of Veteran Affairs instructions, manuals, handbooks, regulations, guidance, and policy letters, National Fire Protection Association (NFPA), VA Construction Safety Guidebook, National Electrical Code (NEC), and International Building Code (IBC)- including all changes and amendments in effect on the date of issuance of this contract.