36C24626Q0435_1.docx

Special Notice Special Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Krisanne Dernago Krisanne.Dernago@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE: The Department of Veterans Affairs Network Contracting Office (NCO) 6 intends to award a sole source contract with Steris, 5960 Heisley Road, Mentor, OH 44060 for Preventative Maintenance on Steris equipment located at the Garner VA Clinic/Durham VAMC located in Garner, NC. The proposed procurement is for services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b)(2) soliciting from a single source. The North American Industry Classification System code (NAICS) for this requirement is NAICS 811210 Electronic and Precision Equipment Repair and Maintenance/$34 million. The proposed contract action is to provide Preventative Maintenance on Steris equipment during equipment warranty coverage. The contract period of performance will be April 28, 2026 – September 30, 2026.

This procurement is for OEM Preventative Maintenance services for maintenance of medical equipment located at the Gardner VA Clinic, 2700 Benson Road, Garner, NC. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

This notice of intent is not a request for quotation. Interested parties may identify their interest in the requirement and capabilities to Krisanne.Dernago@va.gov by March 31, 2026, at 10:00 AM EST. Telephone inquiries will not be accepted. All information shall be furnished at no cost or obligation to the government. The information provided shall include detailed (and relevant) documentation to allow the government to perform adequate market research and make a proper determination. A determination by the government to not compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct competitive procurement. THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE.

PERFORMANCE BASED WORK STATEMENT

1. SCOPE OF WORK:

The Contractor shall provide all parts, labor, application and technical phone support necessary to perform the preventative maintenance services equipment located at the Garner VA Clinic during the timeframe of 04/28/2026 – 09/30/2026, in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract. All services shall be performed in accordance with original equipment manufacturer (OEM) specifications, warranty requirements, and industry best practices to ensure continued warranty compliance.

Equipment services shall include the following:

· Preventive maintenance

· Includes all PM parts, labor, and travel to perform scheduled preventive maintenance in accordance with STERIS’s then-current Preventive Maintenance check List.

Before performing work, the contractor shall sign in with the Biomedical Engineering/HTM service.

2. PLACE OF PERFORMANCE:

Garner VA Clinic (Durham VHAHCS) 2700 Benson Rd, Garner, NC 27529

3. CONFORMANCE STANDARD:

All services provided under this contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications.

4. HOURS OF WORK

1. Technical and Application Phone support is Monday through Friday from 6:00 a.m. to 8:00 p.m. EST

2. Onsite routine and PM services are 6:00 am through 5:00 pm EST, excluding federal holidays or as otherwise arranged with the Contracting Officer Representative (COR).

Exceptions are made for holidays. The eleven holidays observed by the Federal Government are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

5. EQUIPMENT DESCRIPTION:

6. DOCUMENTATION REPORTS:

After each service-call, a service report shall be provided to the COR or designee including the following information:

1. Date and total hours of service.

2. Parts installed (part # and part costs).

3. Safety checks.

4. Performance data.

5. Service comments or remarks.

7. REPORTING REQUIREMENTS:

The Contractor shall contact or be contacted by a Biomedical Engineering Personnel and sign in with the department prior to all services being performed. This check in is mandatory. The contracting personnel will identify him/herself to the Biomedical Engineering section before proceeding to the job site.

The Contractor shall not perform any repairs, modifications, or replacements that would void or exceed warranty coverage unless expressly authorized in writing by the Contracting Officer. The Contactor shall ensure that all personnel performing maintenance are properly trained, qualified, and certified to work on the specific equipment covered under warranty.

Special Notice