36C24626Q0226_1.docx

SUBJECT*

WHEEL CHAIR VAN TRANSPORTATION SERVICE AGREEMENT SOLE SOURCE INTENT

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Yanique WilliamsChin Yanique.williamschin@va.gov 757-315-2598

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE:

The Department of Veterans Affairs Network Contracting Office 6 intends to award a Sole Source basis contract to Charis Services LLC, to provide Wheelchair Van Transportation Services for the veterans of the Veterans Affairs Medical Center (VAMC) in Hampton, Virginia located at 100 Emancipation Drive, Hampton, VA 23667, and its associate Health Care Centers (HCC), and Community Based Outpatient Clinics (CBOC).

The proposed emergency 3-month service contract for wheelchair vans services is to provide transportation of veterans receiving healthcare at Veterans Affairs (VA) medical facilities, as well as non-VA authorized facilities which the VA has authorized. The Government intends to procure from one source under the authority of VAAR 819.7008 (Sole Source Award to Verified Service-Disabled Veteran Owned Small Businesses). 485991- Special Needs Transportation, with a small business size standard of $19.0 Million.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTATIONS

Due to time constraints and the need to prevent a break in service for these essential transportation services starting 01/01/2026, a sole source 3-month bridge contract will be executed IAW with RFO 5.101 (b)(2) Using other than full and open competition (see

6.103), except for the authorities at 6.103-1 (only one responsible source).

Yanique WilliamsChin Special Notice Special Notice Yanique.williamschin@va.gov

Special Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition Acquisition Plan Action ID: 36C246-26-AP-1612

1. Contracting Activity:

The Department of Veterans Affairs, Network Contracting Office 6, located at 100 Emancipation Drive Hampton VA 23667.

PR# 590-26-2-921-0009

2. Nature and/or Description of the Action Being Approved:

The Hampton VA Medical Center, Health Administration Service Department, has an urgent requirement for a 3-month, fixed-firm-price contract for Wheelchair Transportation Services.

Estimated cost $399,995.25.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Hampton VA Medical Center, Health Administrative Service Department is requesting a 3- month bridge contract to provide the services required to safely transport patients.

Contractors shall provide assisted transportation (Wheelchair Van Transportation) services for the veterans of the Veterans Affairs Medical Center (VAMC) in Hampton, Virginia located at 100 Emancipation Drive, Hampton, VA 23667, and its associated Health Care Centers (HCC), and Community Based Outpatient Clinics (CBOC).

The contractor shall furnish 24-hour wheelchair van transportation services for the veterans on an as-needed basis, and for patients with regular standing appointments at either the VA Medical Facilities or VA authorized private facilities within the community.

These services are a necessity in providing the best quality of care for our Veterans. The current service contract is with Charis Services LLC 36C2425N1221/ 36C24623D0007 and will be expiring on 12-31-2025. This 3-month bridge contract will allow sufficient time for the solicitation and award of a new contract to ensure continuity of service.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures Attachment

1:

Request for

SDVOSB/VOSB

Sole

Source

Justification

Format

IAW

VAAR

819.7008/9

VHAPG

Part

819.7008/7009

Sole

Source

Awards to

SDVOSB/VOSB

Revision:

Effective

Date:

12/15/2025 Page of authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

( X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The proposed contractor (Charis Services LLC) possesses unique qualifications and capabilities that are essential to fulfilling the requirements of this acquisition. Specifically, the contractor is the incumbent and has been fulfilling this service for the past 5 years. They possess proprietary technical expertise, specialized knowledge, and demonstrate experience directly related to the subject requirement that cannot be obtained from another source within the required timeframe and without substantial duplication of cost or unacceptable delays.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

Due to time constraints and the need to prevent a break in service for these essential transportation services starting 01/01/2026, a sole source 3-month bridge contract will be executed IAW with RFO 5.101 (b)(2) Using other than full and open competition (see 6.103), except for the authorities at 6.103-1 (only one responsible source).

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Contracting Officer will ensure anticipated prices are fair and reasonable through reviewing historical data for the recent base plus 5 year contract (36C2425N1221/ 36C24623D0007) as well as a comparison to similar services procured for other facilities as well as the Independent Government Cost Estimate (IGCE) comparison .

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was conducted via reviewing historical data through FPDS, VISTA IFCAP and eCMS, which resulted in finding 3 capable SDVOSBs however due to time constraints this requirement will not be solicited.

Due to the urgency of need and short time frame of this requirement the CO has determined that it is in the best interest of the Government to award a 3-month sole source contract to Charis Services LLC (SDVOSB), for a period of performance from 01/01/2026 to 03/31/2026. Charis Services has the current Wheelchair Transportation contract 36C24623D0007/ 36C24625N1221 which expires on 12/31/2025. An intent to sole source will be posted on Contract Opportunities

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

A new base plus four option year requirement will be solicited open market on Contract Opportunities as a SDVOSB Set-Aside.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Digitally signed by TANIA ROBINSON-LEE

TANIA

ROBINSON-

LEE

)DN: c=US, o=U.S. Government, ou=Department of Veterans Affairs, ou=People, cn=TANIA ROBINSON-LEE, 0.9.2342.19200300.100.1.1=0003372082136001

Hampton VAMC

a. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

YANIQUE WILLIAMS CHIN

Digitally signed by YANIQUE WILLIAMS CHIN Date: 2025.12.19 13:35:44 -05'00'

Page 1 of

Yanique Williams-Chin Date Contract Specialist Supply/Service 1 NCO6

JERRY

MANN

)Digitally signed by JERRY MANN Date: 2025.12.22 06:59:20 -05'00'

Jerry Mann Date Supply/Service 1 Branch Chief NCO 6

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

KEESHIA NEWMAN

Digitally signed by KEESHIA

NEWMAN Date:

2025.12.22 08:28:51

05'00' Keeshia Newman Date Division Chief NCO 6