Questions and Answers 36C24626Q0201 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

James Risbon Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Yanique WilliamsChin Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24626Q0201

X

See CONTINUATION Page one This amendment is administered to RFQ 36C24626Q0201 to:

1) Provide answers to questions from the solicitation posted.

James Risbon Contracting Officer

Questions and Answered generated from Solicitation 36C24626Q0201

1. Who will be responsible for disposing the failed fire extinguishers?

0. If the VA will dispose of them, where will our technician be required to drop off the failed fire extinguishers for VA disposal?

Answer Q1: The drop off for the extinguishers will be building 31, the VA will dispose of them.

1. Section 3.1 references conducting a site assessment to determine the appropriate number, types, and locations of fire extinguishers done in house. But states afterwards, “done in May 2025”. Based on the price/cost schedule, the quantities and types are clear. Do you have documentation, possibly a report of failures, that you can share so we know the buildings and locations the new extinguishers will be installed? Or are we expected to walk the campus and determine which ones need replaced in each building? Considering this information is already available, to ensure a timely execution of the installation, we anticipate that you can share this information either now, or at a minimum after contract award. Alternatively, if you provide the most recent annual inspection report from building reports, we can extract the information from there.

Answer Q2: After award document will be provided listing the fire extinguishers that needs replacing and the locations.

1. Will it be acceptable to ship the fire extinguishers directly to the VA warehouse from our supplier? Section 3.3 states, “ Pick up fire extinguishers from warehouse and take them to assigned building.”. We would just like to clarify this is the VA warehouse.

2. Will the VA warehouse offload the pallets from the shipping truck, or are we to provide the equipment and manpower to offload the pallets? We’ve worked in facilities where we have been told explicitly that only the VA warehouse personnel can do this, and others where we have been told it was part of the contract for us the provide the resources to do so.

Answer Q3: VA Warehouse building 31-which if we know when they will be here in advance, we can get a VA employee with the forklift to unload in building 31.

1. Are there any known structural concerns with the existing hangers/mounts?

3. Will it be acceptable to reuse the existing hangers/mounts provided there are no structural concerns?

Answer Q4: There are no issues where the fire extinguishers are to be placed.

1. Will an escort be required while performing work under this contract?

Answer Q5: Yes

1. While we don’t expect this to be an issue, but if an existing fire extinguisher location is determined to be inaccessible or considered not visible, what will the course of action be as it pertains to this contract? Will a modification be provided to relocate the fire extinguisher, or will you handle that under your inspection and testing contract?

Answer Q6: There are no issues in areas to be accessed.

1. Section 4 – Deliverables, can you please clarify the deliverable required for “Documentation of procurement”? Would this be our purchase order with our supplier for the fire extinguishers?

Answer Q7: Tracking information and or Bill Of Laden

1. Can you please clarify the expectations of CLIN 0003 and why the quantity is 6 units? The cost of delivery to the VA is included in our price for each extinguisher (CLINs 0001, 0002, and 0004), and the tools to do the work are included in our labor price (CLIN 0005). The only potential extra cost here would be offloading from the delivery truck if the VA warehouse requires us to do this. At which point, we can provide that price, but don’t believe the quantity would be 6. Unless the VA is expecting this to occur over 6 deliveries, which I don’t believe that’s the intent. Any additional information/expectations you can provide related to this CLIN would be greatly appreciated and will be helpful in breaking out our price in a manner that satisfies your evaluation needs.

Answer Q8: Based on an estimate of all deliverables (estimated to fit on 6 pallets)

1. There is no period of performance defined. Would the VA consider allowing up to 60 days from contract award to completion? Typical lead times on these fire extinguisher units is 30 to 45 days from receipt of order.

Answer Q9: There is no period of performance as lead times are dependent upon how long it takes the vendor to obtain fire extinguisher and schedule delivery or service with end user.

1. The price sheet lists ANSUL model numbers for the fire extinguishers. Can AMEREX equivalent extinguishers be provided in place of the ANSUL models? No specific brand. Answer Q10: The VA has NO set brand for these extinguishers

1. Will there be a forklift on-site to unload the new extinguishers from the carrier truck? Additionally, is there a designated area within the warehouse where the extinguishers can be off-loaded and stored?

Answer Q11: Forklift can be used when we know the delivery date in advance, preferably a few days before.

1. Please clarify the Site Assessment requirement in Section 5 Schedule.

Answer Q12 This must be included in the report upon completion of installation.

1. What type of building reports program is the VA using?

Answer Q13: The software is BuildingReports Database

1. Please provide locations of the fire extinguisher that need to be replaced / installed.

Answer Q14: We can provide a report from reports for each building, upon award of contract.

1. Section 8.1 references the necessity for a scanner tool. Is it possible to get the model number of this? We do not currently use this method for inspections.

Answer Q15: Scanner is not specific, as long as vendor is a licensed account holder of BuildingReports Database.

1. Do they have a plan for disposal of the extinguishers we are replacing? If not, we would need to factor this into our cost.

Answer Q16: The VA will be responsible for the disposal of extinguishers.

1. Would this be able to be done during normal business hours? We are able to accommodate any time constraints, but after-hours work would need to be factored in our labor costs.

Answer Q17: Between the hours of 0700-1530