36C24626Q0101_1.docx

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8920--Baked Goods for VAMC Hampton
Solicitation number
36C24626Q0101
Issued by

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This is a Sources Sought Notice for baked goods procurement by the VA Medical Center in Hampton, Virginia. The solicitation (36C24626Q0101) seeks a five-year contract for bread and roll products, with a base year from November 15, 2025 to November 14, 2026, and four additional one-year option periods. The contract involves purchasing specific bread and roll items, including 6,400 units of 24 oz whole wheat bread, 500 packages of hamburger rolls, 4,700 units of 20 oz white bread, and 500 packages of hot dog rolls annually. Delivery requirements specify receipt at Nutrition & Food Service, Building 116, between 6:00am and 3:00pm Monday through Friday, with bread to be delivered at least 5 days before its expiration date. Payment will be made monthly upon receipt of properly prepared invoices, with each invoice requiring the specific purchase order number.

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Sources Sought Notice Sources Sought Notice

SUBJECT*
Baked Goods for VAMC Hampton

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
23667
SOLICITATION NUMBER*
36C24626Q0101
RESPONSE DATE/TIME/ZONE
11-06-2025 10am EASTERN TIME, NEW YORK, USA
ARCHIVE
10 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N

SET-ASIDE

PRODUCT SERVICE CODE*
8920
NAICS CODE*
311812

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DESCRIPTION/ SPECIFICATIONS/STATEMENT OF WORK

VA MEDICAL CENTER, HAMPTON, VA

a) All orders shall be received at Nutrition & Food Service, Building 116, at the VA Medical Center, Hampton, VA, within the specified time-frame of 6:00am to 3:00pm, Monday through Friday. Deliveries shall not be made on Saturday or Sunday, except in extreme emergencies. The VA needs enough time before the expiration date on product to allow reasonable rotation. Bread delivery shall occur 5+ days before the expiration date on the delivered product package.

b) Payment will be made monthly upon receipt of properly prepared invoices for items delivered and accepted during the preceding month. The proper purchase order number shall be stated on each invoice.

DELIVERY SCHEDULE/INFORMATION

Delivery Point of Contact: Alise Pulliam, Associate Chief, Food Operations 757-722-9961 extension 13846: or Ashley Harding, Chief, Nutrition and Food Service 757-722-9961 extension 13613, address: 100 Emancipation Drive, Hampton, VA 23667.

Point of Contact for Hampton VA: Yolander Allen, Administrative Officer, 757-722-9961 extension 2474

VA Medical Center Attn: Nutrition and Food Services 100 Emancipation Drive Hampton, VA 23667

Base Year: November 15, 2025 – November 14, 2026

Item No.
Schedules of Supplies/Services
Estimated Quantity
Unit
BREAD, WHEAT, 24 oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf.
6,400
EA
ROLL, HAMBURGER, White, Soft pan baked,Sliced,1.25 LB per dz,12/pk
500
PG
3
BREAD, WHITE-20OZ, Class B, Style 1, Pan Baked Round Top or Sandwich,19 Slices/LB
4,700
EA
4
ROLL,HOT DOG, White, Soft Pan Baked, Sliced, 12/LB Pk
500
PG

100 Emancipation Drive Hampton, VA 23667

Option Year 1: November 15, 2026 – November 14, 2027

Item No.
Schedules of Supplies/Services
Estimated Quantity
Unit
BREAD, WHEAT, 24 oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf.
6,400
EA
ROLL, HAMBURGER, White, Soft pan baked,Sliced,1.25 LB per dz,12/pk
500
PG
8
BREAD, WHITE-20OZ, Class B, Style 1, Pan Baked Round Top or Sandwich,19 Slices/LB
4,700
EA
10
ROLL,HOT DOG, White, Soft Pan Baked, Sliced, 12/LB Pk
500
PG

100 Emancipation Drive Hampton, VA 23667

Option Year 12: November 15, 2027 – November 14, 2028

Item No.
Schedules of Supplies/Services
Estimated Quantity
Unit
BREAD, WHEAT, 24 oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf.
6,400
EA
ROLL, HAMBURGER, White, Soft pan baked,Sliced,1.25 LB per dz,12/pk
500
PG
8
BREAD, WHITE-20OZ, Class B, Style 1, Pan Baked Round Top or Sandwich,19 Slices/LB
4,700
EA
10
ROLL,HOT DOG, White, Soft Pan Baked, Sliced, 12/LB Pk
500
PG

100 Emancipation Drive Hampton, VA 23667

Option Year 3: November 15, 20286 – November 14, 2029

Item No.
Schedules of Supplies/Services
Estimated Quantity
Unit
BREAD, WHEAT, 24 oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf.
6,400
EA
ROLL, HAMBURGER, White, Soft pan baked,Sliced,1.25 LB per dz,12/pk
500
PG
8
BREAD, WHITE-20OZ, Class B, Style 1, Pan Baked Round Top or Sandwich,19 Slices/LB
4,700
EA
10
ROLL,HOT DOG, White, Soft Pan Baked, Sliced, 12/LB Pk
500
PG

100 Emancipation Drive Hampton, VA 23667

Option Year 4: November 15, 2029 – November 14, 2030

Item No.
Schedules of Supplies/Services
Estimated Quantity
Unit
BREAD, WHEAT, 24 oz, 100% Whole Wheat, Round Top, NO White Flour shall be used, Pan Type, 16-18 slices per pound loaf.
6,400
EA
ROLL, HAMBURGER, White, Soft pan baked,Sliced,1.25 LB per dz,12/pk
500
PG
8
BREAD, WHITE-20OZ, Class B, Style 1, Pan Baked Round Top or Sandwich,19 Slices/LB
4,700
EA
10
ROLL,HOT DOG, White, Soft Pan Baked, Sliced, 12/LB Pk
500
PG
*= Required Field
Sources Sought Notice

Sources Sought Notice

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