Specs.pdf

WEST POINT ENGINEERS

100% Design Narrative

Fayetteville VA Medical Center

Project 565-24-105

FAYETTEVILLE NC - Refurbish D-Wing Elevators

March 28th, 2025

Fayetteville VA Medical Center Design Narrative VA Project No. 565-24-105 100% Submittal Refurbish D-Wing Elevators March 28th, 2025 Page 2

Applicable Codes and Standards:

Use group/Occupancy: Normally Occupied

Construction: Repair / Renovation

Construction Type: IBC Type II

Fire Suppression: UNK

Area: VA To Provide

Height: VA To Provide

Occupancy Load: VA To Provide

Stairwell Load: VA To Provide

CODES:

OCCUPATIONAL EXPOSURE TO ASBESTOS; TITLE 29, CODE OF FEDERAL

REGULATIONS (CFR) PARTS 1910.1001 AND 1926.1101

OSHA 1910.146 PERMIT REQUIRED CONFINED SPACES

NFPA 70 NATIONAL ELECTRICAL CODE - 2023 EDITION

INTERNATIONAL BUILDING CODE - 2021 EDITION

INTERNATIONAL MECHANICAL CODE – 2024 EDITION

INTERNATIONAL PLUMBING CODE– 2024 EDITION

STANDARDS*:

DEPARTMENT OF VETERANS AFFAIRS - VA DIRECTIVES, DESIGN MANUALS,

MASTER SPECIFICATIONS

VA ASBESTOS ABATEMENT DESIGN MANUAL

MANUAL OF STEEL CONSTRUCTION, LOAD AND RESISTANCE FACTOR

DESIGN SPECIFICATIONS FOR STRUCTURAL STEEL BUILDING, AMERICAN

INSTITUTE OF STEEL CONSTRUCTION (AISC)

THE PROVISIONS FOR CONSTRUCTION AND SAFETY SIGNS STATED IN THE

GENERAL REQUIREMENTS SECTION OF THE SPECIFICATIONS

ICRA GUIDANCE:

o Refer to updated 100% drawings (GC001) o Full ICRA III for mechanical room.

o ICRA III for lobby areas around elevator when work being done. Work to be done mainly at night with plastic barriers removed for start of each day, and put up again when work commences at night.

o ICRA II for actual elevator shafts is what is feasible to keep one active.

o Note: Claire Edge (Infection Control Nurse / ICRA SME for VA) indicated that the ICRA plan above (WPE) is acceptable.

March 28th, 2025 Page 3

[Design/Development Phase] Design Narrative

1. Overview

West Point Engineers is providing Conceptual Drawings, Contract Drawings, Functional Layouts, Specifications, Construction Cost Estimates, Template Construction Schedule, draft submittal register, Engineering Calculations, and subsequent Construction Period Services to achieve the Fayetteville VA Medical Center project, “Refurbish D-Wing Elevators” objectives.

In addition, The A/E firm has hired a third-party Commissioning Agent (CxA) to be involved from Conceptual through Final Design and throughout construction. Services will provide for the refurbishment of the two elevators that service the emergency room, imaging, laboratory, intensive care unit (ICU), and Operating rooms; these elevators are original to a 1980’s expansion project. Designer to ensure the machine room meets all life safety requirements and has emergency power to at least one elevator.

1.1. Project Area

2. Existing Condition/Site Surveys

Refer to updated D Wing Elevator Assessment Report in Appendix.

3. Architectural Design

Elevators P-5 and P-6 will be refurbished to match new elevator car scheme currently part of an existing project in the Fayetteville VAMC D-Wing. Existing non-coated stainless steel elevator jambs shall be cleaned and prepped to receive new finish coating.

All elevator vestibules for basement, first and second floors are to be refinished. Work shall include the removal of existing wall corner guards, bumper rails & base and then prep for

March 28th, 2025 Page 4 new work. All vestibules will be updated with new corner guards, bumper rails, base and paint to a “Level 4” finish.

The walls in the Existing Elevator Machine Room, located on the basement floor are to receive epoxy paint. Existing elevator pit to receive new water/oil sump pump with new discharge tank. The existing elevator pit walls are to be painted with epoxy up to the basement finish floor level.

4. Plumbing and Sanitary

Capping existing sump pit and adding new one. Refer to updated 100% drawings noting Plumbing Legend, General Notes, and Abbreviations (P001).

5. Mechanical

Demo existing terminal unit and duct. Install new constant volume terminal unit and duct.

Refer to updated 100% drawings.

6. Electrical

Updated to new equipment as required with details of same in subsequent submittals. Refer to updated 100% drawings noting Electrical Legend, General Notes, and Abbreviations (E001).

7. Construction Phasing

Refer to updated 100% drawings (GI003):

PHASE ONE: 60 DAYS - FOR CRITICAL LONG LEAD TIME SUBMITTALS TO BE

APPROVED

PHASE TWO: 120 DAYS - MATERIAL ACQUISITION SETUP AND ICRA

BARRIERS

PHASE THREE: 14 DAYS - DEMOLITION OF OLD EQUIPMENT AND

COMMENCEMENT OF PIT WORK FOR NEW SUMP BASE.

PHASE FOUR: 21 DAYS - PAINTING OF THE MECHANICAL ROOM FLOOR AT

THE ELEVATOR P-5 LOCATION AND ALLOW FOR 7 DAY CURE TIME. WE ARE

PAINTING HALF OF THE FLOOR FIRST, THEN THE NEW EQUIPMENT CAN BE

INSTALLED. THIS INCLUDES GETTING THE SUMP PUMP PIPED AND OUT OF

THE SHAFT TO THE MECHANICAL ROOM. THE WALLS IN THE MECHANICAL

ROOM WILL BE PAINTED IN PHASE TEN.

PHASE FIVE: 60 DAYS - ELEVATOR P-5'S INSTALLATION OF NEW

EQUIPMENT, INCLUDING THE LOBBY CALL BUTTONS

PHASE SIX: 30 DAYS - PIT WALLS AND FLOORS PAINTED AT P-5, ALSO

TESTING AND TURNOVER OF P-5.

PHASE SEVEN: 7 DAYS - ICRA BARRIER SETUP AND P-6 MADE READY FOR

WORK. VA TO INSPECT AND APPROVE THE BARRIERS PRIOR TO WORK

STARTING ON PHASE EIGHT.

March 28th, 2025 Page 5

PHASE EIGHT: 28 DAYS - DEMOLITION OF OLD EQUIPMENT IN THE

MECHANICAL ROOM AND WITHIN THE PIT, INCLUDING FLOOR PAINTING,

THIS SHALL INCLUDE A 7 DAY CURE TIME ON FLOORING.

PHASE NINE: 45 DAYS - INSTALLATION OF NEW P-6 EQUIPMENT.

PHASE TEN: 30 DAYS - PAINTING OF WALLS IN THE MECHANICAL ROOM

AND IN THE PIT, ALSO TESTING AND TURNOVER OF P-6. FULLY FUNCTIONAL

BMS CONNECTIONS WILL BE COMPLETED, TESTING AND TURNED OVER

THE VA.

PHASE ELEVEN: 30 DAYS- PROJECT CLOSEOUT, INSTRUCTIONAL MATERIAL

PROVIDED. COMMISSIONING COMPLETED.

NOTE: PHASING BARRIERS INDICATED ARE GENERAL PLACEMENT AND

SHOULD NOT BE CONSIDERED FINAL. THE CONTRACTOR SHALL ESTABLISH

BARRIERS AND MAKE CHANGES TO THE PHASING SCHEDULE AS NEEDED.

SOME PHASES MAY OVERLAP.

8. APPENDIX

8.1. D Wing Elevator Assessment Report

END OF 100% Design Narrative

March 28th, 2025 Page 6

APPENDIX

March 28th, 2025 Page 7

NOTE: ALL REPORT UPDATES CONDUCTED DIRECTLY BY WEST POINT ENGINEERS (WPE)

ON MARCH 28TH, 2025

Third-Party State Inspections Acceptance Inspections Equipment Evaluation Maintenance Performance NAESA Maintenance Specifications Indiana Certification 10002 Modernization Analysis Illinois Certification 6010 Modernization Specifications QEI Certification 5045 Accident Review IEC

FAYETTVILLE VA MEDICAL CENTER BUILDING 8

ELEVATOR ASSESSMENT REPORT

2300 Ramsey St.

Fayetteville, NC 28301

March 28th, 2025 Page 8

03/28/2025 WEST POINT ENGINEERS UPDATES TO STUARD & ASSOCIATES INC.

(ORIGINAL REPORT DATED 07/15/2024)

7500 N Blue Heron Dr. Unionville, IN 47468

765-352-1975

(765) 342-8246 telecopier tony@elevatorinspection.com

PROJECT CONTACTS:

WEST POINT ENGINEERS CONTACT:

Jim Shoff Project Manager West Point Engineers 1941 Bishop Lane Suite 400 Louisville, KY 40218 jimshoff@westpointengineers.com

(850) 240-4883

ELEVATOR CONSULTANT:

Tony Stuard Stuard & Associates, Inc.

Elevator Consulting & Inspection Services 7500 N Heron Dr.

Unionville, IN 47468 tony@elevatorinspection.com

(765) 346-3748

ISSUE DATE: March 28th, 2025 (Updated by WPE direct)

March 28th, 2025 Page 9

Executive Summary

Stuard & Associates, Inc. has conducted a comprehensive analysis of two hydraulic elevators, P5 and P6, located in D-Wing of the Fayetteville VA Medical Center. Note:

WPE directly updated this original assessment on March 28th, 2025. The assessment adhered strictly to industry standards, including ASME 17.1 – 2022, various NFPA/IBC codes, and the VA's elevator design manual. Key findings indicate significant concerns such as the unavailability of critical components for direct replacement and visible wear in interior finishes and components. To address these issues effectively, a thorough overhaul is recommended, focusing on enhancing system efficiency, maintainability, and aesthetic appeal while ensuring long-term reliability.

Methodology

The assessment primarily utilized non-destructive visual inspections, supplemented by assumptions where necessary due to inherent limitations. Industry benchmarks such as U.S. Department of Veterans Affairs PG 18-10, ASME 17.1 – 2022, and relevant NFPA codes provided foundational references throughout the evaluation process.

Historical Overview

The elevators in D-Wing of the Fayetteville VA Medical Center have served as critical infrastructure since their original installation in 1986, initially employing outdated relay logic controls. A subsequent upgrade to a hydraulic system was performed around 2014 by ThyssenKrupp. While demonstrating reliability over nearly four decades, the elevator system faces critical historical challenges that necessitate attention.

Operational Details

Operating as a duplex selective collective system, these elevators provide essential vertical transportation within the hospital. However, reliance on outdated relay logic control technology presents operational inefficiencies and potential downtime during maintenance and repair, highlighting the urgent need for modernization.

Aesthetic and Functional Considerations

Furthermore, visible wear and tear are evident in the elevator cab's interior finishes, including flooring and door frames as well as the hoistway door panels. Beyond aesthetic considerations, refurbishing these elements is crucial for maintaining a safe and welcoming environment for all users.

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Summary

The assessment of the hydraulic elevators in D-Wing of the Fayetteville VA Medical Center aimed to thoroughly evaluate the system and propose comprehensive recommendations for improvement. Emphasizing efficiency, maintainability, and aesthetic enhancement, the assessment identified critical issues such as component availability, asbestos concerns in hoistway doors, and interior wear. To address these challenges effectively, a holistic approach is recommended, encompassing the modernization of control systems, replacement of obsolete components, refurbishment of interior and exterior finishes, and crucially. These actions are essential not only for improving safety and reliability but also for aligning with current industry standards and codes.

In summary, this assessment guides the Fayetteville VA Medical Center in enhancing the safety, functionality, and aesthetics of its elevator systems. By implementing recommended improvements, the hospital can ensure a safer and more reliable vertical transportation solution for staff, patients, and visitors, thereby enhancing the overall facility experience.

Attributes of Current Equipment

Current Elevator Conditions

1. Elevators: P5 & P6

2. Installation Year: 1986

3. Installing Company: United States Elevator

Corporation.

4. Capacity: 4000#

5. Speed: 125fpm

6. Stops: B,1 & 2

7. Openings: 3

8. Operation: Duplex Selective Collective

Operation

9. Controller Type: Relay Logic

10. Hydraulic Reservoir: Submersible

11. Control Valve: ThyssenKrupp I-2

12. Motor: 40 HP,460V,52.7AMPS,1410RPM

13. Door Frame Type: Stainless Steel

14. Door Operation: LH/RH 2 Speed Side Sliding

15. Door Size: W48” x H84”

16. Door Panel Type: Baked Enamel

17. Door Equipment: GAL

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18. Door Protection: Light Ray

19. Guides: Slide Guides

20. Buffers: Spring

21. Hall Button Stations: Flush Mounted

22. Hall Position Indicator: All Floors

23. Hall Lanterns: All Floors

24. Car Enclosure Condition: W63” x D91.75” x H94.5”

25. Auxiliary Car Operating Panel: Yes

26. Car weight: 2715#

27. Plunger Size OD: 5.5”

28. Plunger Wall Thickness: .25”

29. Key Operated Hoistway Access: Yes

30. Security: Code Blue

31. Phase 1&2 Key Switch: Yes

32. Hoistway Service Lighting: Yes

Recommendations for Enhanced Reliability

To guarantee optimal performance, long-term durability, and ease of maintenance for your elevator system, we highly recommend the replacement of specific components with industry-standard, non- proprietary equipment. This approach not only streamlines the project bidding process by enabling direct comparisons but also guarantees the elevator's long-term serviceability, even in situations where the awarded elevator contractor may not retain future service agreements.

By opting for industry-standard, non-proprietary components, you are making a strategic choice that promotes transparency, cost-effectiveness, and accessibility for maintenance and repairs, as well as follows the VA guidelines for elevators. This decision offers several key advantages:

1. Competitive Bidding: Utilizing non-proprietary equipment allows for competitive bidding among elevator contractors. This competitive environment can result in more favorable pricing and ensures that the selected components are readily available from multiple suppliers.

2. Reduced Dependency: Non-proprietary components reduce dependency on a single manufacturer or service provider. In the event of future maintenance or service needs, you are not locked into exclusive agreements, giving you the flexibility to choose from a broader pool of service providers.

3. Standardization: Industry-standard components adhere to widely recognized specifications and design principles. This standardization simplifies troubleshooting, maintenance, and upgrades since technicians are more likely to be familiar with these components.

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4. Availability: Non-proprietary components are more likely to remain available in the market, even as technology advances. This ensures that replacement parts are accessible when needed, reducing downtime and service disruptions.

5. Serviceability: The use of non-proprietary components promotes ease of service and maintenance. Technicians can readily access technical documentation and training resources, resulting in more efficient and cost-effective servicing.

In summary, the adoption of industry-standard, non-proprietary equipment for your elevator system is a prudent and forward-thinking decision. It aligns with best practices in the industry, VA standards for elevators, promoting fair competition, accessibility, and long-term serviceability. This approach safeguards your investment in the elevator system and ensures that it continues to operate efficiently and reliably for years to come.

We suggest the following equipment be replaced in order to attain a new elevator 15-year life cycle.

Motion Control System Upgrade: Basis of Design - Smartrise

Consider upgrading the existing control system with a state-of-the-art microprocessor control system that offers the following key features:

a) Simplex Selective Collective Operation

b) Emergency Power Capability

c) On-Board Diagnostics Panel

d) Control Landing System

e) Firefighters Service Phase 1 & 2

f) Independent Service Modes

g) Hoistway Access Capability

h) Cartop Operation I) Timed Control of Interior Lighting and Fan Circuitry

j) Pre-transfer Signal for Emergency Power powered by 2 wires from the building switch gear

Hydraulic System Replacement: Basis of Design – EECO

Evaluate the possibility of replacing the current hydraulic machines and their associated components with industry-standard alternatives. This comprehensive replacement should encompass:

a) Dry Tanks

b) Maxton or EECO Control Valves

c) Motors

d) Pumps

e) New Shut Off Valves (Pit Only)

f) New Victaulic Fitting Gaskets

March 28th, 2025 Page 13

Door Equipment Upgrade: Basis of Design GAL

Replace all existing elevator system door equipment with top-tier manufacturers of elevator door equipment, such as GAL. This includes:

a) Hall Door Equipment

b) Car Door Operators

c) Car Door Equipment

Hall & Car Fixtures: Basis of Design - Innovation

With the change of the motion controller the following will also need to be replaced:

a) Hall pushbuttons

b) Main Car Operating Panel

c) Auxiliary Car Operating Panel

d) Combination Hall Direction Indicators & Car Position Indicators

e) Emergency Power Jewel, powered by 2 wires from the building switch gear to the motion controller

Additional Equipment to Upgrade: No Basis of Design Needed

Consider implementing the following elevator alterations for improved functionality and aesthetics:

a) Upgrade Elevator Cartop Equipment

b) Replace Hall/Elevator Control Fixtures

c) Install Cartop Handrails

d) Install New Hoistway Doors with Stainless Steel Skins

e) All New Wiring

Aesthetics

The following recommendations, while not directly impacting functionality, are crucial for ensuring a comprehensive elevator alteration that extends the current life cycle. We strongly advise including these items in any alteration considerations to achieve a holistic improvement.

a) New Cab Interiors

b) New Stainless steel side lighting appears to be part of the cab we will let that remain but install new covers.

c) New Flooring

d) New Elevator Cab Doors

e) New Elevator Hoistway Doors

f) Polish Existing Hall Door Frames

March 28th, 2025 Page 14

g) Polish all interior stainless steel

By adopting these recommendations, you can enhance the reliability and performance of your elevator systems, ensuring they meet modern industry standards and are better equipped to serve your needs over the long term.

Ancillary Code Updates

To ensure a smooth elevator alteration process, several code-related upgrades are essential in various areas, including the machine room, pits, and elevator recall system. These upgrades will adhere to local and state codes and regulations. Below is a break down the requirements for each area:

Machine Room:

1. Car Light Disconnects: Install 110-volt car light disconnects. The car lights must be on a dedicated circuit. There is an electrical panel labeled AB-2 that has spare circuit breaker spots to feed this circuit.

2. Illumination: Ensure a minimum of 200 lux of lighting across the machine room floor.

3. GFCI Outlet: Include a Ground Fault Circuit Interrupter (GFCI) outlet within the machine room. This outlet must be fed from a dedicated source according to the current NEC requirements.

4. Ambient Conditions: Ensure that the exhaust fan and heater are compatible to maintain an ambient air temperature between 45- and 90-degrees Fahrenheit with no more than 95% humidity.

5. Currently there are two (2) sprinkler heads within the machine deck area.

According to the NFPA 72, there shall be a heat detector within 2’ of every sprinkler head and a smoke detector within 2’ of every heat detector.

Pits:

1. Lighting: Increase pit lighting to a minimum of 100 lux.

2. GFCI Outlet: Install a GFCI outlet on a dedicated circuit in the pit.

3. Sump Pump: Although a sump pump is not required to be installed under the alteration section of the elevator code, new elevators are required by code to have sump pumps in accordance with A17.1-2022/2.2.2.5. It should have a minimum evacuation capacity of 3000 gallons per hour (gph). We would suggest at the minimum a surface mounted sump pump be added to the pit area to evacuate any water introduced by a fire emergency

4. Dedicated Plug: If a sump pump is added a single dedicated plug for the sump pump must be added.

March 28th, 2025 Page 15

Elevator Recall:

With the elevator alteration fire recall will need to be added to comply with current code. This system will consist of three relays that will control the primary and secondary recall applications of recall along with the third relay controlling the flashing hat faction. All fire initiation devices within the elevator recall system must be of the addressable type.

Key Findings and Recommendations

Findings:

1. Aging Infrastructure: The elevator system exhibits signs of aging and obsolescence. Most major components are original to 1986 timeframe installation , leading to potential challenges in sourcing replacement parts and prolonged downtime during repairs.

2. Outdated Control System: The current relay logic-based control system is outdated and less reliable compared to modern microprocessor-based systems.

This outdated technology limits the elevator's efficiency and functionality, making it susceptible to issues and longer downtimes.

3. Interior Wear and Tear: Significant wear and tear have been observed in the interior finishes of the elevator, including cab interiors, flooring, and door frame finishes. While aesthetics may be a concern, addressing these issues is crucial to maintaining a safe and presentable environment.

4. Reliability and Efficiency Improvement: The recommended upgrades, including the installation of a modern microprocessor-based control system, replacement of major components, and hoistway door replacement, are essential for improving the elevator's reliability, efficiency, and overall performance.

5. Compliance with Industry Standards: These suggested alterations align the elevator system with current industry standards and codes, ensuring that it meets safety and operational requirements for an extended service life.

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Recommendations:

To address the key findings and ensure the continued safe and efficient operation of the elevator system at the Fayetteville VA Medical Center, the following recommendations are made:

1. Upgrade Control System: Replace the outdated relay logic-based control system with a modern microprocessor-based system. This upgrade will enhance the elevator's functionality, reliability, and diagnostics capabilities.

2. Replace Major Components: Evaluate the feasibility of replacing major components, including the drive machine, deflector sheave, motor, car safeties, governor, tension frame, and hoist cables, with industry-standard alternatives to reduce downtime and ensure reliable performance.

3. Interior Refurbishment: Consider refurbishing the interior finishes of the elevator, including cab interiors, flooring, and door frame finishes, to provide a safer, more aesthetically pleasing environment for users.

4. Compliance Assessment: Conduct a thorough compliance assessment to ensure that all recommended alterations adhere to local and state codes and regulations, as well as industry standards.

Project Timeline

The project dates below are estimates from the Notice to Proceed date awarded to the Elevator Contractor. These estimates are reflective of projects that have occurred within the last six (6) months.

1. Elevator engineering drawings and submittal review and approval.

4 to 6 weeks.

2. Ordered material lead times. Note: The Elevator Industry much like other industries has been experiencing supply chain shortages which has led to longer than normal lead times with some material.

10 to 14 weeks.

3. After material has been delivered to the project site, time to complete project.

7 to 10 weeks.

4. After the elevator has been completed by the Elevator Contractor an A17.1 -2022 mandated Acceptance Test must be performed by a licensed Third-Party Qualified Elevator Inspector (QEI). Stuard & Associates has been retained by West Point Engineers to perform this test. The test should only take a day to complete if elevator and code items have been completed.

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Conclusion

In conclusion, the assessment conducted by Stuard & Associates, Inc. (updated by WPE) underscores the urgent need for comprehensive alterations to the hydraulic elevators (P5 & P6) in D-Wing of the Fayetteville VA Medical Center. Key findings highlight critical challenges such as the unavailability of essential components for direct replacement, outdated relay logic control systems, safety risks associated with hoistway doors potentially containing asbestos, and visible wear in interior finishes.

To address these issues effectively and ensure the elevators' long-term reliability and safety, a holistic approach is recommended. This includes modernizing control systems to improve operational efficiency and reduce downtime, replacing hoistway doors with asbestos-free materials to mitigate safety risks, and refurbishing interior finishes to enhance aesthetic appeal and durability. Incorporating these alterations not only aligns with current industry standards and codes but also enhances the overall functionality and user experience within the hospital.

By implementing these recommendations, the Fayetteville VA Medical Center can significantly extend the life cycle of its elevator systems while providing a safer and more reliable vertical transportation solution for staff, patients, and visitors. This proactive approach not only addresses immediate concerns but also prepares the hospital for future operational challenges, ensuring continued excellence in patient care and facility management.

END OF REPORT

Fayetteville, NC VA Project 565-24-105

100% Submittal Refurbish D-Wing Elevator

03-28-25

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

GI000 COVER SHEET

GI001 GENERAL NOTES, SYMBOLS, AND ABBREVIATIONS

GI002 LIFE SAFETY PLAN

GI003 PHASING PLAN

GC001 ICRA PLAN

GC002 TYPICAL ELEVATOR ELEVATION

ARCHITECTURAL

AE100 ELEVATOR PIT FLOOR / ELEVATION PLAN

AE110 ENLARGED PARTIAL FLOOR PLANS

AE111 ENLARGED PARTIAL REFLECTED CEILING PLANS

AE200 ELEVATION

AE201 TYPICAL CAR ELEVATIONS

AE202 ELEVATOR SHAFT ELEVATION

AE600 SCHEDULES

PLUMBING

P-001 PLUMBING LEGEND, GENERAL NOTES, AND ABBREVIATIONS

PP100 PLUMBING LAYOUT, DETAILS AND ELEVATIONS

MECHANICAL

M-001 MECHANICAL LEGEND, GENERAL NOTES AND ABBREVIATIONS

MH100 MECHANICAL LAYOUT

MH500 MECHANICAL DETAILS AND ELEVATIONS

ELECTRICAL

E-001 ELECTRICAL LEGEND, GENERAL NOTES, AND ABBREVIATIONS

E-601 ELECTRICAL SCHEDULES

EL101 PARTIAL FLOOR PLANS - LIGHTING PLAN DEMOLITION

EL102 PARTIAL FLOOR PLANS - LIGHTING PLAN NEW WORK

EP101 PARTIAL FLOOR PLANS - POWER PLAN DEMOLITION

EP102 PARTIAL FLOOR PLANS - POWER PLAN NEW WORK

ET101 PARTIAL FLOOR PLANS - TELECOMMUNICATIONS PLAN NEW WORK

FA101 PARTIAL FLOOR PLANS - FIRE ALARM PLAN NEW WORK

100% Submittal

00 01 15 - 2

- - - E N D - - -

100% Submittal

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Refurbish D-Wing Elevator

Fayetteville VA Medical Center. as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer

C. Offices of West Point Engineers, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

ITEM I, REFURBISH D-WING ELEVATORS: Work includes general construction, alterations, walks, drainage, elevators, necessary removal of existing structures and construction and certain other items.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

100% Submittal

01 00 00 -2

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Guards:

1. The General Contractor shall provide unarmed guards at the project site after construction hours.

2. The Contractor shall provide the guards and VA police with communication devices as directed.

3. The general Contractor shall install equipment for recording guard rounds to ensure systematic checking of the premises.

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

100% Submittal

01 00 00 -3

2. The General Contractor shall install all permanent cores at completion of the work. See Section 08 71 00, DOOR HARDWARE and coordinate.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours

100% Submittal

01 00 00 -4 before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility Manager.

SPEC WRITER NOTE: Coordinate editing with facility Safety Manager/Officer at VA medical facilities. Edit subparagraphs C, E, G, H, M, P and Q carefully as they directly relate to interim life safety measures required in or adjacent to construction affecting occupied buildings by the Joint Commission on Accreditation of Healthcare Organizations. At other sites, edit for project and delete // and facility Safety // Manager // Officer// provisions.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

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Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

SPEC WRITER NOTES:

1. Use Paragraphs D through O for projects at existing sites and Paragraphs E* through F* for projects at new stations.

2. If construction fences are required, and if there are any requirements or limitations on workers’ parking and access by VA or Contractor, they should be so stated in this article.

3. Check with requirements of Network Analysis System when that Section is included on project, because the Project Analysis Group generally composes the following subparagraphs G through H' to supplement the NAS section.

4. On large projects, the drawings should indicate the space available to the Contractor. On small projects the COR may determine what space may be made available.

D. Working space and space available for storing materials shall be as determined by the COR .

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work

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01 00 00 -6 days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR . All such actions shall be coordinated with the COR or Utility Company involved:

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to: // //

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and

Contractor, as follows:

SPEC WRITER NOTE: Set up phasing by floors, or areas in accordance with information received from Medical Center through Project Director.

Phase I:

Phase II:

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J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time

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01 00 00 -8 approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

SPEC WRITER NOTE: Include the following references to Supply Representative only on STATION LEVEL PROJECTS.

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1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

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Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the

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01 00 00 -11 work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services

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01 00 00 -12 or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan.