36C24625R0028.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

100 Emancipation Drive

Hampton Virginia

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Gina Moriarty gina.moriarty@va.gov 757-722-0061 ext. 11458

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION: This is a Special Notice for the establishment of an Architect-Engineering (A/E) contract with services to be performed at the Hampton VA Health Care System at 100 Emancipation Drive, Hampton, VA 23667. This requirement is being executed under a 100% Set-Aside to Service-Disabled Veteran Owned Small Business (SDVOSB) firms.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE SUBMITTED STANDARD FORM 330s (SF330s).

The SF330 can be downloaded through the GSA Forms Library at: https://www.gsa.gov/forms, under ‘Form name or number’ enter “SF330” click on the SF330 hyperlink entitled, “Architect-Engineer Qualifications.”

PUBLIC ANNOUNCEMENT FOR PROCUREMENT OF A/E SERVICES: This is a request for Standard Form 330, A/E Qualifications only. A/E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) subpart 36.6. All submissions will be evaluated in accordance with the selection criteria below. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract because of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Any resulting award for the proposed A/E services will be procured under a negotiated Firm-Fixed Price contract.

GENERAL INFORMATION:

The Department of Veterans Affairs, Hampton VA Healthcare System, is seeking sources and intends to award a firm fixed-price contract to an A/E firm to provide design services for Non-Recurring Maintenance (NRM) project 590-25-101. The A/E shall provide the services necessary to compile construction documents required for Renovate Building 135.

The estimated magnitude of construction is between $10,000,000 and $20,000,000.00 per Veterans Affairs Acquisition Regulations (VAAR) 836.204(h)(1).

The NAICS code for this procurement will be 541330, Engineering Services. The current small business size standard for 541330 is $25.5 Million.

SCOPE OF WORK: The A/E shall provide design and construction period services for NRM construction project 590-25-101 Renovate Building 135. The building consists of 26,988SF of administrative space, including the Director’s Suite. The project includes complete demolition of interior architectural finishes (flooring, windows, ceilings, bathrooms, etc.), HVAC system (including ductwork, heating/cooling piping and controls), plumbing, sewer, lighting, electrical power, etc. and complete renovation to bring the spaces up to the latest code requirements and VA design standards. The current 2-pipe heating/cooling system is to be replaced with a 4-pipe system. The existing public address and telecom systems are to remain and modified as necessary to accommodate the renovation. The building structure is to be evaluated and any deficiencies found shall be addressed in the design.

Requirements (See Attachment A Statement of Work (SOW) for Full Details)

Period of Performance

· Design completion: 345 calendar days; includes VA design reviews.

· Procurement timeframe: 180 calendar days; designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process.

· Construction period services: 365 calendar days from construction award date.

· Total contract period: 890 calendar days.

A/E SELECTION PROCESS:

The agency has convened an evaluation board for the evaluation of responses to this notice. Responses will be evaluated in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. Specifically, SF330 submissions will be evaluated to identify the most highly qualified firms, using the selection criteria identified below. The processes at FAR 36.602-5 and FAR 36.606 will then be followed. Discussions will be held with at least three (3) of the most highly qualified firms. Selected firms will be notified by telephone or email of selection and provided further instructions.

Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

SELECTION CRITERIA:

Evaluation and selection of firms will be based on submissions and direct responses to the following criteria which are numbered in descending order of importance. The Department of Veterans Affairs shall evaluate each potential contractor in terms of the following as “M” firm meets the synopsized selection criterion and "NM" means that the firm did not meet the synopsized selection criterion.:

1. Professional Qualifications:

Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team key personnel with comparable (size and complexity) hospital projects within the past five years in which the construction has been completed. Provide brief (single page) resumes for key personnel disciplines which shall include Architectural, Landscaping, Structural, Fire Protection, HVAC, Plumbing, Electrical. Each resume shall include a minimum of two (2), and no more than five (5) projects, completed through construction.

a. All Designers of Record must be professionally registered in their discipline.

b. Do resumes indicate the project team has recent direct experience on projects designing similar improvements to those proposed at Hampton VAMC? Is the architect/engineer providing a team where each member has more than 5 years of experience? What will be the role of interns if used during design?

c. Firm shall provide a table of three and no more than five projects of similar size and scope comparing their IGE with the bid/award amount during construction.

2. Specialized Experience:

Specialized experience and technical competence in the type of work required specifically renovation of medical administrative facility with a complex mechanical space. Other considerations to include roof renovation/roof repair.

Provide a minimum of three (3) and not to exceed five (5) completed projects. The information provided for each project shall include at a minimum, project number, project title, detailed description of project scope, project owner contact information, project cost, period of performance and list of aspects that are similar to this project.

3. Past Performance:

Past performance on contracts submitted as part of Criterion 1.c with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

a. Does the proposed architect/engineer have past performance with ratings satisfactory and above while working on hospital projects?

b. Does the architect/engineer have a reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

4. Capacity to Accomplish the Work in the Required Time:

Capacity to accomplish the work in the required time for both the prime and subconsultants;

a. This factor evaluates the ability of the firm, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated.

1. List current projects with a design fee of greater than $500,000 being designed in the firms’ office.

2. Indicate the firms’ present workload and the availability of the project team (including sub-consultants) for the specified contract performance period.

3. Describe experience in successfully delivering designs per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

4. Volume of VA contract awards in the last 12 months.

5. Construction Period Services experience:

a. Experience in construction period services to include professional field inspections during the construction period, average review/response times for construction submittals and requests for information during the construction period, support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

6. Record of Significant Claims:

Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

7. Small Business Commitment:

a. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

b. The contractor shall have the following statement of SDVOSB compliance included in their submittal:

“I [signatory authority] ___________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association’s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75.”

8. Secondary Selection Criteria*: Geographic Location:

Location of the firm, as measured by the driving distance (miles) between the Offeror’s principal business location and the Central Virginia VA Health Care System; 1201 Broad Rock Boulevard, Richmond, VA 23249. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/). Note: If the firm has multiple regional offices, only use the office that the principal work will be performed in and only list one location. Listing multiple locations could result in a lower evaluation.

*The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of the SF330 evaluations; provided, that application of this criterion leaves an appropriate number of qualified firms.

PLEASE NOTE: The A/E Evaluation Board must be provided with complete and accurate information for ALL eight (8) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the A/E firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The A/E firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

SELECTION INTERVIEW: Discussions will be held with at least three (3) of the most highly qualified firms. Selected firms will be notified by telephone or email of selection and provided further instructions. Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews will be asked a series of established questions. Elaborate presentations are not desired.

SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF330, including Parts I and II, and attachments (if any) electronically to gina.moriarty@va.gov and madeline.lucena-pulst@va.gov no later than 14:00 Eastern Standard Time on March 10, 2025.

Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contracting Officer.

Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package.

It is the offeror’s responsibility to check the Contract Opportunities website at: SAM.gov for any revisions to this announcement prior to submission of SF330s.

E-mail Submission Procedures:

Due to VA IT Security protocols, maximum size of the e-mail message shall not exceed ten (10) megabytes. The SF330, in its entirety, shall not exceed one email of 5MB. The SF330 (not including past performance questionnaires) are limited to 45 pages. If the page limits are exceeded, the pages in excess of the limit will not be read nor considered. Furthermore, it is the sole responsibility of the prospective firms to confirm receipt of their submission in its entirety prior to the closing date & time of their submission in response to this synopsis. If more than one email is sent, please number emails in Subjects as “1 of n”. (Example: SF330 Submission, #36C24625R0028 – Renovate Bldg. 135, Project #590-25-101, 1 of 5, etc.)

All SF330 submissions shall be clearly indicated in subject line of the email, displaying the procurement number and project title (abbreviated or shortened is okay).

Security Issues, Late Bids, Unreadable Offers

0. Late submission of offers is outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Attention is warranted to the portion of the provision that relates to the timing of submission.

0. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

0. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR Parts 14.406 and FAR 15.207(c).

0. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

0. Password protecting your submission is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

All SF330 submissions must include the following information either on the SF330 or by accompanying document:

· Cage Code | Unique Entity ID | Tax ID Number

· The E-mail address and Phone number of the Primary Point of Contact

· Proof of the firms’ registration in SAM (https://sam.gov/SAM/pages/public/index.jsf)

· A copy of the firms’ SBA Veteran Small Business Registry (https://veterans.certify.sba.gov)

· SF330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm’s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF330 submittal from being included further in the evaluation process.

· Credentials that confirm registration of Architects or Engineers registered to practice in this particular professional field involved in Virginia. The firm and or AE on staff representing the project must follow State of Virginia guidelines under State law for all licensing requirements to sign and seal drawings.

LIMITATIONS

852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses.

As prescribed in 819.7011, insert the following clause:

VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

a. Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVOSB”:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term “small business concern” has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term “small business concern owned and controlled by Veterans with service-connected disabilities” has the meaning given the term “small business concern owned and controlled by service-disabled veterans” under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term "SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

b. General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multiple-award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required (LOS) certification requirements in this solicitation (see 852.219-75 or 852.219-76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products. (i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

|X| By the end of the base term of the contract or order, and then by the end of each subsequent option period; or |_| By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program, and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406-2 Causes for Debarment).

(End of clause)

CONTRACT OPPORTUNITY SF330 Request 36C24625R0028

Attachments See attached document: Attachment A - 590-25-101 SOW_Final_16JAN25.

See attached document: Attachment B - ICRA SOW Attachment.

See attached document: Attachment C - 590-25-101 Security Badge Requirement.

See attached document: Attachment D - Past Performance Questionnaire.

See attached document: Attachment E - VA privacy form.

Presolicitation Notice