36C24625Q0824.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contracting Officer Zanona Pickett zanona.pickett@va.gov

PLACE OF PERFORMANCE

1100 Tunnel Blvd

Asheville NC

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The VHA Network Contracting Office 6 (NCO 6) is conducting a market survey to find qualified vendors who can provide the following services for the Department of Veterans Affairs, Asheville VA Medical Center (VAMC), 1100 Tunnel Rd, Asheville, NC 28805:

DESCRIPTION OF SERVICES

The Asheville VA Medical Center is seeking potential sources capable of providing preventative maintenance on three (3) Dekker Medical Vacuum Pumps and One (1) Beacon Medaes Medical Air Compressor System. The contract will be for a Base Year Only.

Please Note: Please refer to the Performance Work Statement.

All interested parties should respond, in writing via email to zanona.pickett@va.gov. No telephone inquiries will be accepted. In response, please include the following:

· Company/individual name

· Address

· Point of contact with phone number

· Company Socio-Economic SIZE (example…large, small, SDVOSB, VOSB, WOSB ect.)

· Information describing your interest

· Indicate FSS/GSA contract number, FSS Category you qualify for

· Tax ID number

· UEI number

· NAICS code (if different than below)

· Capabilities statement

If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in SBA (see internet site: Veteran Small Business Certification (sba.gov) to be recognized as such.

The NAICS 811310 is applicable to this acquisition; with a size standard of $12.5 Million

Interested firms are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors will be required to be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award.

Your response is required by 1:00 PM, July 10, 2025

B.3 PERFORMANCE WORK STATEMENT

Medical Air & Medical Vacuum Pump PM’s

1. Scope of Work This Statement of Work (SOW) outlines the preventive maintenance services required for the Medical Air and Medical Vacuum Pumps at the Charles George VA Medical Center.

2. Service Visits

· Quarterly Visits:

· Four predetermined quarterly visits per year.

· Quarterly visits with a comprehensive report to ensure compliance with NFPA 99 and manufacturers' requirements.

· Annual Maintenance:

· Annual CO monitor calibration.

· Dew Point monitor testing.

· Inspection of pump/motor couplings.

3. Equipment Covered

· Dekker Medical Vacuum Pumps:

· Three (3) Dekker Medical Vacuum Pumps located in Building 47 and one (1) in Building 62.

· Model: VMX0036MAW, S/N: 22571.

· Pump Model: VMX0203KA1-00, S/N: 21274, S/N: 21242, and S/N: 21141.

· Beacon Medaes Medical Air Compressor System:

· Ensure proper operation and performance as required/recommended by the manufacturer and/or industry standard.

4. Service Requirements Provide one (1) Field Service Trained Technician and all required parts, filters, and oil to perform preventive maintenance. Tasks include:

1. Inspect Starter & Drive Couplings.

2. Inspect Drive Motor and grease.

3. Take Motor Amp Readings.

4. Check Air and Lubricant Temperatures and Pressures.

5. Inspect Safety Relief Valves.

6. Inspect Electrical Connections.

7. Check condition of Coolers and blow out if necessary.

8. Clean Air-Cooled Oil Coolers and After Coolers.

9. Replace Separator Element P/N 6300-1615-002.

10. Provide and Replace V-max Synthetic Lubricant (10.5 gallons in each pump).

11. Calibration of carbon monoxide monitor and accuracy testing of the dewpoint monitoring device.

12. Replacement of Inlet, Outlet, and Particulate Filters Elements.

13. Check and Replace Compressor Drive Belts.

14. Advise AVAMC FMS M&O Supervisor and/or Contracting Officer's Representative (COR) of any problems noted to ensure proper operation and performance of the systems.

15. General Contract shall meet all OSHA requirements involving Preventive Maintenance of equipment.

16. Contractor must follow all requitements and certifications per National Inspection, testing and Certification (NITC), NFPA 99 and ASSE 6000.

5. Additional Requirements

· Components that are suspected of being faulty may be repaired or replaced in advance to minimize system interruptions. Labor and materials are included in this agreement for such repairs or replacements.

· Perform complete clean-up of the work area daily.

· All work to be performed in a manner that minimizes disruption to the Medical Center.

· Inform COR of the date(s) work will occur and the hours the contractor will be working.

· Provide safety, traffic control, supervision, and final clean-up.

6. Safety and Security

· The contractor will aim to achieve 80% compliance with the specified response times.

· Compliance Awareness Training shall be completed by vendor prior to access to Charles George VAMC. Vendor has responsibility for “Duty to Report” any fraud, waste and abuse witnessed while on VA premises to the Compliance Officer.

· Work is being completed in a hospital environment. The contractor must take all precautions to ensure all tools and materials are under continuous observation and accountability.

· At no time will tools be left unattended or unsecured

· This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds except in designated areas. The COR will brief the Contractor as to designated smoking areas prior to commencement of the contract. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate’s ticket and fine.

B.4 SPECIAL CONTRACT REQUIREMENTS

BACKGROUND INVESTIGATIONS

A full background check is not required for this position; however, all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge to work on a VA facility.

HOURS OF OPERATION

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

Normal working hours are Monday through Friday, 6:00am-6:00pm, excluding federal holidays which are as follows:

Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

BILLING AND PAYMENT

Contractor shall submit invoice monthly in arrears via payment request in electronic form via VA’s Electronic Invoice Presentment and Payment system https://authentication.tungsten-network.com/login. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

• Date of invoice

• Invoice number

• Contract number

• Obligation number

• Vendor name

• CLIN and dates of service

CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

The Facility POC shall be responsible for the overall technical administration of this contract.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF.

POINT OF CONTACT

Contracting Officer (CO) Zanona Pickett / 757-722-9961 ext 17596 / zanona.pickett@va.gov

Facility POC

TBD

Sources Sought Notice