36C24625Q0751.docx

36C24625Q0751

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

652-25-2-697-0064 36C24625Q0751 06-03-2025 Stephen Nassan 7573152910 06-10-2025

12PM

EDT

Gordon Burns Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 325611 1100 Employees

NET30

N/A X Richmond VAMC 1201 Broad Rock Blvd Richmond VA 23249 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Laundry Chemicals for Richmond VAMC This requirement is 100% Small Business Set-Aside All offerors must be verified Small Business at the time of quote submission and award.

See CONTINUATION Page X X Gordon Burns Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

Intentionally Left Blank.

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Gordon Burns Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.va.gov/einvoice.asp

36C24625Q0751

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B.2 STATEMENT OF WORK

This acquisition covers all chemicals and equipment, along with installation of any additional dispensing equipment. The contractor shall furnish all supervision, labor, equipment, tools, safety and supplies necessary to meet the terms and conditions of this contract in accordance with this Statement of Work (SOW). This requirement for laundry chemicals also includes maintenance and installation (if needed) of additional dispensing equipment necessary to deliver the correct chemical formulas to the following equipment, which includes, but not limited to the

(1) Milnor 6 pocket Continues Batch Washer,

(2) Milinor 600LB extractor Washer and

(3) Milnor 100lb washer.

The expectation of the government toward the contractor is set forth below.

The contractor shall recognize that the award of this contract is a partnership, and that the government will rely on the contractor expertise to make suggestions to improve the laundry operation process. Examples include but not limited to:

New or alternate chemicals that will extend the life span of the linens.

Touring the production floor to see the linens under different lighting conditions, monitoring stains, discolorations, lint etc., and determine if the issue is chemical, mechanical or operator error.

Make relevant suggestions to give the facility the opportunity to keep pace with industry standard changes.

Make recommendations in either processes or formulas to assist the government to reduce utility usage.

Maintain, and when necessary, install additional dispensing equipment. Dispensing equipment shall be capable of providing complete and accurate formula summaries, daily totals of formulas processed, total amount of chemical used, total of wash formulas processed, total poundage processed, proof of delivery for all wash formulas and wash steps, automated calibration of each chemical delivered to the wash aisle.

Service and maintain equipment including monitoring chemical levels monthly.

Perform and record the following monthly:

Water Softness Chlorine Strength Wash titrations verifying each formula on each machine pH testing of washed linens Stained linen is a reality in a laundry environment; however, the rate of stain should be at or below 3%. The contractor shall monitor and:

Document and report stain percentage in monthly report.

Perform chemical formula modification to reduce stain rates to acceptable levels.

It is the responsibility of the Program POC to report to the contractor any issues regarding washed linen and equipment malfunction. It is the contractor’s responsibility to respond to any emergency service call within 4 hours and have someone on-site within 24 hours of the emergency service call (if an onsite visit is necessary).

While the government has expectations of the contractor, the contractor has certain expectations of the government as well. These mutual expectations will yield the desired results in the wash aisle.

Those expectations are set forth below:

Maintenance of all wash aisle equipment to meet or exceed manufacturer's specifications.

Maintain water temperatures at or approximately 160°F +/- 10°F.

Ensure the tunnel washer is operating properly.

Ensure the rail system is functioning properly and communicating with the tunnel washer.

Ensure full load weight is being processed in each tunnel pocket.

7. Contractor will be responsible for pickup and disposal of empty chemical drums. A minimum quantity of 30 drums will be required for pickup and disposal. Contractor will coordinate the pickup and disposal of the drums.

DISPENSING EQUIPMENT:

The contractor will provide the Central Virginia VA Health Care System (CVHCS) with all required dispensing equipment and reporting systems and will perform all required Preventive Maintenance (PM) on our dispensing systems. All service will be performed by a team of qualified laundering chemical engineers and field personnel as to prevent any interruption in the laundry operations. In the event there is a need to perform upgrades or reinstallation of dispensing system or systems, the contractor team leads will discuss with the COR and meet with Central Virginia VA Health Care System Engineers and operational managers to design and plan these actions.

The contractor will continue to supply, on a loan-free basis, the use of automated dispensing systems, specifically (1) Deltatron injection system for the conventional washers, and (1) Tunneltron injection system for the tunnel washer. The laundering chemical company agrees to supply to Central Virginia VA Health Care System state-of-the-art dispensing equipment with full reporting capabilities, along with replacement parts for our equipment at no additional charge as long as the contractor is the only products that are being utilized at the facility.

The contractor shall be responsible for all equipment maintenance and preventive maintenance schedule for the chemical dispensing system(s). The vendor shall provide the COR with a phone number to access technical support from qualified technical support personnel. Technical support is defined as support provided by the vendor to the government to address:

Chemicals not reaching the washers.

Linen not being washed to acceptable standards – such as graying, stains, and streaking.

Excessive lint and static.

The contractor shall provide documentation of all chemical formulas for linen classifications in a book to be used to verify formulas on a random basis. The contractor is expected to supply all chemicals and maintain a modern chemical delivery system that provides proof of delivery to each washer and can be monitored online. The chemicals included in this SOW are as follows:

Alkali Builder Detergent Chlorine Bleach Oxygen Bleach Peracetic Acid Sour Softener

TRAINING:

The contractor will assist in the training of all facility personnel for the safe use and handling of the selected laundering chemical company products. Custom programs will be developed that are specific to the needs of the Central Virginia VA Health Care System – Textile Care Plant/Laundry team members. Safety placards and signage will be provided and posted. The vendor shall also provide one-on-one, or one-on-many trainings or on an as-needed basis to support the government’s regular use. Training may include water softness, wash formula titration and pH testing and minor maintenance to minimize downtime.

REPRESENTATIVES OF CONTRACTING OFFICER:

The Contracting Officer (CO) reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervise the work to be performed under this contract. Such designation shall be in writing and shall define the scope and limitations of the designee’s authority. A copy of the designation shall be furnished to the contractor.

PRICING STRUCTURE:

The price quoted shall be for a base year with 3 subsequent contract renewals, with pricing adjusted on the anniversary date of the contract. Chemicals will be based on a per container cost, with freight added as a separate line item and will vary based on the order.

SERVICE SCHEDULE:

All dispensing equipment will be maintained by the selected contractor, and a team of representatives will ensure all equipment continues to work properly during the entire contract period. Washers will be programmed for desired classifications, and titrations and quality evaluations will be performed at each service call. The Central Virginia VA Health will receive at a minimum, monthly service visits. Emergency service calls will be handled promptly. The contractor representatives will provide the facility a minimum of one written service report per month.

PERSONNEL

It is the responsibility of the Central Virginia VA Health Care System – Textile Care Plant/Laundry COR to report to the contractor laundering chemical company Territory Manager any issues regarding washed linen and equipment malfunction. The contractor will provide the Central Virginia VA Health Care System – Textile Care Plant/Laundry COR at minimum bi-weekly service and will respond to service calls within an hour and have someone onsite within 24 hours of the call.

QUALITY STANDARDS:

The contractor will provide the Central Virginia VA Health Care System – Textile Care Plant/Laundry the necessary testing support essential to maintaining the required level of quality. This extends to, but is not limited to, the titration of wash formulas, water analysis, notifying management of technical plant issues and the development of wash formulas to incorporate new products that are introduced into your facility. It is also the contractors responsibility to certify the correct amount of chemicals are ordered and the appropriate amount of chemical on hand to avoid unnecessary chemical in stock.

Utilizing innovative technologies, product enhancements, experience, and practical knowledge, the contractor will work to provide the Central Virginia VA Health Care System – Textile Care Plant/Laundry with the most economical wash formulas and procedures possible. The formulas and compounds used will be structured in a manner to maintain a high level of quality, while minimizing the costs for product and utilities.

The contractor will work with the facility to achieve superior quality standards. If an unusual situation arises, the chosen laundering chemical vendor representative will notify the facility COR in writing and document the concern in the service report. A course of action necessary to correct the situation will be determined with Deputy Chief, EMS or designee.

While the contractor agrees to manage the chemical formulations and optimize all formulas and products to produce the best quality at the lowest cost, the Central Virginia VA Health Care System in turn agrees to promptly implement all reasonable optimization measures proposed by chosen laundering chemical vendor to build a more efficient operation. With these goals in mind, the following applies:

CENTRAL VIRGINIA VA HEALTH CARE SYSTEM RESPONSIBILITIES:

To maintain equipment in proper working order and perform needed maintenance and repairs promptly.

To provide proper water temperatures, as recommended by the contactor industry professionals and to meet sanitation code requirements.

To provide proper water levels and temperatures on all machines that conform to those standards set by the machine manufacturer.

To properly load machines to recommended weights.

Maintenance of water hardness, not to exceed 2 grains hardness (about 34 PPM).

CONFIDENTIALITY

Prices and other terms of this agreement must be treated by Central Virginia VA Health Care System as confidential and may not be disclosed to any third party without the prior written consent of the contractor. Central Virginia VA Health Care System agrees to inform its personnel and agents of this requirement. The disclosure of the terms of this agreement by Central Virginia VA Health Care System, its personnel, or agents to the contractor competitor is a material breach of this agreement.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SOUR -55GAL

Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing PRODUCT/SERVICE CODE: 7930 - Cleaning and Polishing Compounds and Preparations

LOCAL STOCK NUMBER: 035771

OXYGEN BLEACH - 55GAL

POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

LOCAL STOCK NUMBER: 141171

PERACETIC ACID - 55GAL

POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

SUPERIOR DETERGENT CONCENTRATE - 55GAL

POP Begin: 06-30-2025 POP End: 06-29-2026

CHLORINE BLEACH - 55GAL

POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

LOCAL STOCK NUMBER: 141065

FABRIC SOFTENER - 55GAL

POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

LOCAL STOCK NUMBER: 028871

ULTRA CONCENTRATED ALKALI - 55GAL

POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

LOCAL STOCK NUMBER: 33437751

Shipping

POP Begin: 06-30-2025 POP End: 06-29-2026 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

SOUR -55GAL

Contract Period: Option 1 POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

OXYGEN BLEACH - 55GAL

POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

PERACETIC ACID - 55GAL

POP Begin: 06-30-2026 POP End: 06-29-2027

SUPERIOR DETERGENT CONCENTRATE - 55GAL

POP Begin: 06-30-2026 POP End: 06-29-2027

CHLORINE BLEACH - 55GAL

POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

FABRIC SOFTENER - 55GAL

POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

ULTRA CONCENTRATED ALKALI - 55GAL

POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

Shipping

POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

SOUR -55GAL

Contract Period: Option 2 POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

OXYGEN BLEACH - 55GAL

POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

PERACETIC ACID - 55GAL

POP Begin: 06-30-2027 POP End: 06-29-2028

SUPERIOR DETERGENT CONCENTRATE - 55GAL

POP Begin: 06-30-2027 POP End: 06-29-2028

CHLORINE BLEACH - 55GAL

POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

FABRIC SOFTENER - 55GAL

POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

ULTRA CONCENTRATED ALKALI - 55GAL

POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

Shipping

POP Begin: 06-30-2027 POP End: 06-29-2028 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

SOUR -55GAL

Contract Period: Option 3 POP Begin: 06-30-2028 POP End: 06-29-2029 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

OXYGEN BLEACH - 55GAL

POP Begin: 06-30-2028 POP End: 06-29-2029 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

PERACETIC ACID - 55GAL

POP Begin: 06-30-2028 POP End: 06-29-2029

SUPERIOR DETERGENT CONCENTRATE - 55GAL

POP Begin: 06-30-2028 POP End: 06-29-2029

CHLORINE BLEACH - 55GAL

POP Begin: 06-30-2028 POP End: 06-29-2029 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

FABRIC SOFTENER - 55GAL

POP Begin: 06-30-2028 POP End: 06-29-2029 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

ULTRA CONCENTRATED ALKALI - 55GAL

POP Begin: 06-30-2028 POP End: 06-29-2029 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

Shipping

POP Begin: 06-30-2028 POP End: 06-29-2029 PRINCIPAL NAICS CODE: 325611 - Soap and Other Detergent Manufacturing

HUNTER

HOLMES

MCGUIRE

VA

MEDICAL

CENTER

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 06-30-2025 through 06-29-2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than TBD, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of TBD;

(2) Any order for a combination of items in excess of TBD; or

(3) A series of orders from the same ordering office within TBD days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within TBD days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 06-29-2029.

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.8 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor’s address at the Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.

(End of Clause)

C.9 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause) (End of Addendum to 52.212-4)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Intentionally Left Blank.

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SECTION E - SOLICITATION PROVISIONS

E.1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES This solicitation is under FAR PART 13 – Simplified Acquisition Procedures.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 INSTRUCTIONS TO OFFERORS

(a) Submission of Quotes (add explanations)

(1) SF 1449.

(2) Price.

(3) Technical Description.

(4) Representations and Certifications.

(a) Submission of Quotes: Offerors shall submit their offer via email to STEPHEN NASSAN at STEPHEN.NASSAN@va.gov by NOON EST on 06/10/2025. Offers shall be assembled by the following Sections: each section shall be easily identified.

(1) Offer Form (Standard Form 1449) Include the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Unique Entity ID (UEID) shall be entered in the block with the Offerors name and address.

(2) Pricing Pricing shall be submitted on Section B Price/Cost Schedule. The following fields require completion on the attachment. Do not change the format or add/delete any columns in the Excel Spreadsheet.

(3) Technical Questions. Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to STEPHEN.NASSAN@va.gov on or before NOON, 06/06/2025. Subject Line: RICHMOND LAUNDERING CHEMICALS 36C24625Q0751 QUESTIONS. Telephonic (verbal) questions WILL NOT be addressed. All responses to questions, which may affect offers, will be incorporated into a written amendment to the Request for Quote.

(4) Offerors Representations and Certifications. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/.

(a) A completed copy of VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products (Deviation) at VAAR 852.219-78. An offeror shall complete all sections as instructions dictate within the document.

Failure to submit a complete Quote may result in a technically unacceptable determination.

(b) Amendments to this solicitation will be posted. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

(c) System for Award Management. Quoters shall be registered and current in the System for Award Management (SAM) https://www.sam.gov at the time a quote is submitted.

(d) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order resulting from this solicitation from the contracting officer.

E.2 BASIS OF AWARD

(a) The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotes:

Price – Lowest Price Technically Acceptable (LPTA)

(c) Evaluation Approach.

Price: The Government will evaluate the price by adding the total of all line-item prices, including all options if applicable. Price is the only factor for evaluation.

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications–Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of Provision) E.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures. (1) The Offeror shall search for the phrase ‘‘FASCSA order’’ in the System for Award Management (SAM)(https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of Provision)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This…