36C24625Q0669.docx
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- W065--Specialty Bed and Mattress Rental
- Solicitation number
- 36C24625Q0669
About this file
This document is a Request for Quote (RFQ) for specialty bed and mattress rental services for the W.G. Bill Heffner VA Medical Center in Salisbury, North Carolina. The solicitation (36C24625Q0669) seeks a one-year contract for rental of various specialized medical beds, mattresses, and medical equipment including low beds, air loss mattresses, bariatric equipment, and medical commodes. The equipment will be used for patient care, pressure ulcer prevention, and patient management across multiple medical facilities.
Key details include a solicitation issue date of June 5, 2025, with quotes due by June 18, 2025, at 10:00 AM EST. The contract is unrestricted and has a total estimated value of $40 million. Contractors must provide delivery within 12 hours of request, ensure equipment is clean and sanitized, and meet specific technical specifications for each item, such as weight capacity, mattress dimensions, and therapeutic features. The Department of Veterans Affairs Network Contracting Office in Hampton, Virginia will administer the contract, with invoicing handled through the VA Financial Services Center in Austin, Texas. Evaluation will be based on technical approach, past performance, and pricing, with an emphasis on the contractor's ability to meet the detailed medical equipment requirements.
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| 36C24625Q0669 0001.docx | DOCX document | |
| Wage Determinations - Service Contract Act WD 2015-4423 - Revision 30 - Dated 04.30.2025.pdf |
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36C24625Q0669
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
36C24625Q0669 06-05-2025 Aleshia Hines-Best 919-286-0411 06-18-2025
10:00AM
EDT
36C246 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Dr.
Hampton
VA
23667 X 532490 $40 Million Net 30 N/A X See Statement of Work
36C246 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Dr.
Hampton
VA
23667
Financial Services Center P.O. Box 149971 Austin
TX
78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page This solicitation is for Specialty Bed and Mattress Rental for Salisbury VA medical center.
See Instructions to Offerors in Section E.
Responses due June 18, 2025 at 10:00am EST POC: Aleshia Hines-Best Email: Aleshia.Hines-Best@va.gov See CONTINUATION Page x X Aleshia Hines-Best Contracting Officer Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 3 |
| B.1 CONTRACT ADMINISTRATION DATA | 3 |
| B.2 PRICE/COST SCHEDULE | 4 |
| ITEM INFORMATION | 4 |
| B.3 STATEMENT OF WORK | 7 |
| SECTION C - CONTRACT CLAUSES | 15 |
| C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 15 |
| C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) | 15 |
| C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) | 15 |
| C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 16 |
| C.5 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025) | 17 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 26 |
| SECTION E - SOLICITATION PROVISIONS | 27 |
| E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 30 |
| E.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023) | 30 |
| E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION FEB 2025) | 31 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C246
Network Contracting Office 6 100 Emancipation Dr.
Hampton VA 23667
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] |
| 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or |
| [] |
| 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [] |
| b. Semi-Annually | [] |
| c. Other | [X] Monthly in Arrears |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 110.00 |
| DY |
| __________________ |
| __________________ |
RENTAL UMANO LOW BED OOK SNOW ALL
LOCAL STOCK NUMBER: TEG
| 10.00 |
| DY |
| __________________ |
| __________________ |
RENTAL ALTERNATIVE UNIV MATTRESS, 35"X82"
LOCAL STOCK NUMBER: WCA
| 10.00 |
| DY |
| __________________ |
| __________________ |
RENTAL PULSATE UNIV MATRESS (STD), 35"X82"
LOCAL STOCK NUMBER: WCD
| 30.00 |
| DY |
| __________________ |
| __________________ |
RENTAL IMMERSE UNIV MATTRESS (BARI), 48"X82"
LOCAL STOCK NUMBER: WCG
| 30.00 |
| DY |
| __________________ |
| __________________ |
RENTAL IMMERSE UNIV MATTRESS (STD), 35"X82"
LOCAL STOCK NUMBER: WCH
| 30.00 |
| DY |
| __________________ |
| __________________ |
RENTAL BIG TURN UNIV MATTRESS, 48"X82"
LOCAL STOCK NUMBER: WCM
| 30.00 |
| DY |
| __________________ |
| __________________ |
RENTAL MIGHTY AIR UNIV MATTRESS, 48"X82"
LOCAL STOCK NUMBER: WCO
| 10.00 |
| DY |
| __________________ |
| __________________ |
RENTAL ALTERNATIVE MATTRESS, 35"
LOCAL STOCK NUMBER: WDE
| 15.00 |
| DY |
| __________________ |
| __________________ |
RENTAL SHTTLE CHAIR (BARI), 1000LBS, W/DRIVE
LOCAL STOCK NUMBER: WDH
| 10.00 |
| DY |
| __________________ |
| __________________ |
RENTAL BIG TURN (BARI) MATTRESS, 39"
LOCAL STOCK NUMBER: WDK
| 30.00 |
| DY |
| __________________ |
| __________________ |
RENTAL BARI DROP-ARM COMMODE, 36"
LOCAL STOCK NUMBER: WDQ
| 365.00 |
| DY |
| __________________ |
| __________________ |
RENTAL IMMERSE MATTRESS (BARI), 42"
LOCAL STOCK NUMBER: WEJ
| 650.00 |
| EA |
| __________________ |
| __________________ |
RENTAL SAPPHIRE PULSE, 42"
LOCAL STOCK NUMBER: WGA
| 90.00 |
| DY |
| __________________ |
| __________________ |
RENTAL SAPPHIRE PULSE, 48"
LOCAL STOCK NUMBER: WGT
| 60.00 |
| DY |
| __________________ |
| __________________ |
RENTAL BARIMATT 1000 PLUS FOAM MATTRESS
LOCAL STOCK NUMBER: ZSK
| 10.00 |
| DY |
| __________________ |
| __________________ |
RENTAL DOLPHIN MATTRESS, 8"
LOCAL STOCK NUMBER: TRG
| 110.00 |
| DY |
| __________________ |
| __________________ |
RENTAL DOLPHIN MATTRESS, 10" MATTRESS REPLACEMENT
LOCAL STOCK NUMBER: TJR
| 110.00 |
| DY |
| __________________ |
| __________________ |
RENTAL DOLPHIN MATTRESS, 48", 1000LBS
LOCAL STOCK NUMBER: TJT
| 365.00 |
| DY |
| __________________ |
| __________________ |
RENTAL PLATFORM2 BED (BARI) WITH RSS, 80"
LOCAL STOCK NUMBER: WFQ
| 12.00 |
| MO |
| __________________ |
| __________________ |
DELIVERY FEE
| 12.00 |
| MO |
| __________________ |
| __________________ |
CLEANING AND QC (MATTRESS SURFACE, PUMPS )
| 12.00 |
| MO |
| __________________ |
| __________________ |
STORAGE RENTAL, 150SQFT
| GRAND TOTAL |
| __________________ |
B.3 STATEMENT OF WORK
Specialty Bed and Mattress Rentals and Cleaning
General Objective: The contractor shall provide specialty bedframes, specialized mattresses, bariatric shuttle chairs, and bariatric bedside commodes. These items will be used for daily care to provide pressure ulcer prevention and management to reduce risk of injury. Beds, mattresses, and supplies will be requested by designated nurses and medical support assistants for the Salisbury Veteran patients. The length of time for each rental will vary based on the patient’s health care need. The contractor will furnish all necessary labor, materials, supplies, equipment, and transportation to provide rental and delivery of requested supplies. The service will comply with all terms, conditions, provisions, schedules, and specifications of the solicitation. The contract period will be for a year.
1. Background:
The Department of Veterans Affairs, W.G. Bill Heffner VA Medical Center (VAMC Salisbury), located at 1601 Brenner Avenue Salisbury, NC 28144 currently owns fifteen plus pump/mattress systems that require maintenance, specialized mattress storage, and cleaning services in accordance with technical manual specifications. Rental services will be used when all the above specific owned VA mattress are in use or otherwise unavailable due to need of cleaning or need of repair.
Place of Performance: W. G. (Bill) Hefner VA Medical Center, 1601 Brenner Ave, Salisbury, NC 28144 (GEC & CLC (Bldg 42), Hospice (Bldg 43), Acute Care (Bldg 2)).
2. Scope:
a. Vendor shall provide Standard and Bariatric Beds, Mattresses, Advanced Patient Care Products, and accessories on an as needed basis in the styles and quantities requested by the Government Facility and its supervisors.
b. Vendor shall remove Standard and Bariatric Beds, Mattresses, Advanced Patient Care Products, and accessories on an as needed basis in the styles and quantities requested by the Government Facility and its supervisors.
c. All requested items shall be delivered by the contractor within twelve (12) hours after receipt of the request.
d. All items delivered shall be clean, sanitized, and ready for immediate patient use. Vendor utilizes specified and traceable infection control and quality control guidelines as set forth by ACHC (JACHO) standards for both pre-delivery inspection (PDI) and pre-maintenance inspections (PMI) .
e. Upon receipt of removal, vendor shall remove the items from the premises within twelve (12) hours (specific delivery time per negotiated solicitation/contract) within the defined time-period or by special request, after receipt of the request.
g. Only specified care givers or supervisors are authorized to schedule pickups, deliveries, and cleanings with the vendor. Once awarded, a list shall be provided of the authorized persons to place the orders. Vendor understands that this list may change periodically.
h. Vendor will ensure clinical staff are trained on equipment after delivery and set-up to prevent delays in care.
3. Salient Characteristics:
Item 1: Low Bed Specialty Bed Safe working load up to 600 lbs.
Deck Low 10” Frame width 35”– 39” Frame length 80-84”
Item 2: Low Air Loss Specialty Mattresses Mattress width 35” Mattress length 82” Breathable fabric Highly vapor permeable to assist with heat and humidity(microclimate) of the skin.
Low friction Weight capacity up to 550 lbs.
Standard Immersion and pulsation 10” Air cells
Item 3: Low Air Loss Pulsation Therapy Specialty Mattresses Mattress width 35” Mattress length:82” Breathable fabric Highly vapor permeable to assist with heat and humidity (microclimate) of the skin.
Low friction Machine washable top cover Pulsation and static low air loss therapy modes Weight capacity up to 550 lbs.
Immersion and pulsation
Item 4: Low Air Loss Pulsation Therapy Specialty Mattresses Mattress width 48” Mattress length: 82”- 86” Bariatric Breathable fabric Highly vapor permeable to assist with heat and humidity (microclimate) of the skin Machine washable top cover Low Friction Pulsation and static low air loss therapy modes Weight capacity up to 1000 lbs.
Immersion and pulsation
Item 5: Fluid Immersion Specialty Mattresses Simulation Therapy Mattress width up to 35”- 39” Mattress length: 82” Vapor permeable top cover Low Friction Weight capacity up to 500 lbs. standard Automatically adjust to each Patient’s weight, surface area, and repositioning.
12-hour battery back up
Item 6: Low Air Loss Bariatric Specialty Mattresses Mattress width 48” Mattress length: 82” Breathable Fabric Highly vapor permeable to assist with heat and humidity (microclimate) of the skin.
Low friction Weight capacity up to 950 lbs.
Immersion and pulsation 10” Air cells
Item 7: Low Air Loss Bariatric Specialty Mattresses Mattress width: 48” Mattress length: 82” Breathable Fabric Highly vapor permeable to assist with heat and humidity (microclimate) of the skin.
Low friction Weight capacity up to 950 lbs.
Immersion and pulsation 10” Air cells
Item 8: Low Air loss Specialty Mattress Mattress width 35” Mattress length 80”- 82” Breathable Fabric Low Friction 2 modes of therapy Immersion and low air loss settings Weight capacity up to 550 lbs.
Item 9: Shuttle Chair Specialty Equipment Bariatric Weight capacity up to 1000 lbs.
With drive controls Seat width 25”- 31”
Item 10: Low Air Loss Bariatric Specialty Mattresses Mattress width: 48” Mattress Length: 80”- 82” Breathable Fabric Highly vapor permeable to assist with heat and humidity (microclimate) of the skin.
Low friction Weight capacity up to 950 lbs.
Immersion and pulsation 10” Air cells
Item 11: Bedside Commode Bariatric Drop-arm Weight capacity up to 1000 lbs.
Removeable back and arm rest Adjustable leg height from 18”- 22” Padded seat and arm rest Seat width 36”
Item 12: Low Air Loss Specialty Mattresses Mattress width 42” Mattress Length 80”- 82” Breathable fabric Highly vapor permeable to assist with heat and humidity (microclimate) of the skin.
Low friction Weight capacity up to 550 lbs.
Immersion and pulsation 10” Air cells
Item 13: Low Air Loss Pulsation Therapy Specialty Mattresses Mattress width 42” Mattress Length 80” Breathable fabric Highly vapor permeable to assist with heat and humidity (microclimate) of the skin.
Low friction Machine washable top cover Pulsation and static low air loss therapy modes Weight capacity up to 550 lbs.
Immersion and pulsation
Item 14: Low Air Loss Bariatric Specialty Mattresses Mattress width 48” Mattress Length up to 84” Breathable Fabric Highly vapor permeable to assist with heat and humidity (microclimate) of the skin.
Low friction Weight capacity up to 950 lbs.
Immersion and pulsation 10” Air cells
Item 15: Foam Specialty Mattress Foam mattress Bariatric Weight capacity up to 1000 lbs.
Mattress width 48” Mattress Length 80” up to 86”
Item 16: Fluid Immersion Specialty Mattresses Simulation Therapy Mattress width up to 42” Mattress Length 82” Vapor permeable top cover Low Friction Weight capacity up to 500 lbs. standard Automatically adjust to each Patient’s weight, surface area, and repositioning.
12-hour battery back up 8” Air cell
Item 17: Fluid Immersion Specialty Mattresses Simulation Therapy Mattress width up to 42” Mattress length 82” Vapor permeable top cover Low Friction Weight capacity up to 500lbs standard Automatically adjust to each Patient’s weight, surface area, and repositioning.
12-hour battery back up 10” Air cell
Item 18: Fluid Immersion Specialty Mattresses Simulation therapy Mattress width up to 48” Mattress length 88” Weight capacity up to 1000 lbs Bariatric Automatically adjust to each Patient’s weight, surface area, and repositioning.
12-hour battery back up
Item 19: Bariatric Specialty Bed Low deck height 12”- 15” Width of bedframe 39”- 48” Length of bedframe 80” Weight capacity up to 1000 lbs.
Able to remove bottom 2 siderails on rentals to be compliant with CLC guidelines
4. Period of Performance:
One Year
5. Specific Tasks.
· Delivery of Product to the specified VAMC Salisbury location within 12 hours of delivery request.
· Pickup of Product from the specified VAMC Salisbury location within 12 hours of pickup request.
· These services require performance on both the Contractor’s property and, for Product delivery, on VAMC Salisbury facilities.
· The Contractor is responsible for providing the deliverables indicated above for Acceptance of services.
· Problems/unforeseen situations will be addressed through implementation of conference calls, face-to-face meetings, and formal correspondence, as deemed appropriate for the given circumstances.
· The Contractor shall identify three to five employees to be investigated and cleared to receive VAMC Salisbury identification badges as Contractor Drivers with authority to deliver and pick up VAMC Salisbury product as called for under the terms of this Agreement.
· Deliveries of mattresses and material may be required after normal working hours to include weekends and holidays.
6. Schedule for Deliverables
All requested items shall be delivered by the contractor within twelve (12) hours after receipt of the request.
All items delivered shall be clean, sanitized, and ready for immediate patient use. Vendor utilizes specified and traceable infection control and quality control guidelines as set forth by vendor operations, Accreditation Commission for Health Care (ACHC), and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards for both pre-delivery inspection (PDI) and pre-maintenance inspections (PMI).
7. Other Pertinent Information or Special Considerations.
All persons involved from the contractor should have extensive knowledge and factory training on the mattress equipment identified above. All equipment must be maintained within manufacturer’s specification, including calibration settings and full functionality.
a. Identification of Possible Follow-on Work. No follow-on work is expected at this time upon completion of this awarded contract.
b. Identification of Non-Disclosure Requirements. No sensitive or proprietary information is needed or supplied for this project.
c. Inspection and Acceptance Criteria. Equipment and service support services shall be monitored by the VAMC Salisbury COR along with contractor representatives to ensure all aspects of contract are being met.
d. Free on Board (FOB): N/A
e. Ship To and Mark For: Delivery location to be specified per request.
f. Information Security Considerations: N/A
g. Points of Contact (POC): Amanda Savage, RN Wound Care
8. Risk Control
The VAMC Salisbury is an active hospital and therefore will require consideration to those areas with patients and staff.
9. Work Hours
This is a full service contract to include all necessary service calls during the work hours, weekends, and holidays listed below:
Normal Hours: Monday-Friday between the hours of 7:30 a.m. and 4:00 p.m., -excluding Federal holidays- New Year’s Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas.
| New Year’s Day | January 1st |
| Martin Luther King’s Birthday | Third Monday in January |
| President’s Day | Third Monday in January |
| Memorial Day | Last Monday in May |
| Juneteenth | June 19th |
| Independence Day | July 4th |
| Labor Day | First Monday in September |
| Columbus Day | Second Monday in October |
| Veteran’s Day | November 11th |
| Thanksgiving Day | Fourth Thursday in November |
| Christmas Day | December 25th |
When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies. Also included would be any other specifically delivered by the President of the United States to be a National Holiday.
10. Wage Determinations
The DOL Wage Determination for the specific locality applies to this solicitation and any contract awarded is available at www.sam.gov. Please note the listing below is not all-inclusive wage determination of each area of performance. It is the contractor’s responsible to obtain and evaluate each wage determination locality.
Wage Determination No.: 2015-4423 Rev 30, last revised April 30, 2025 for Rowan county, https://sam.gov/wage-determination/2015-4423/30.
11. VARS Language
The scope of work is being performed in a healthcare setting, in the event contractor comes across any areas not appropriately cleared of documents or encounters unsecured documents, contractor will immediately notify the COR or designated point of contact to alert the Privacy Office and Records Manager.
All employees, contractors, volunteers, healthcare professional trainees (HPTs) are responsible for complying with all applicable laws and regulations in MCP 659-00CC-2, Privacy Policy & Procedures for SVAHCS.
The vendor has responsibility for “Duty to Report” any fraud, waste and abuse witnessed while on VA premises to the Integrity and Compliance Officer. Contractor Must take Privacy training
Page 1 of Page 1 of
SECTION C - CONTRACT CLAUSES
ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following clauses are incorporated into 52.212-4 as an addendum to this contract:
C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/
(End of Clause)
| FAR Number |
| Title |
| Date |
| 52.204-13 |
| SYSTEM FOR AWARD MANAGEMENT MAINTENANCE |
| OCT 2018 |
| 52.204-18 |
| COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE |
| AUG 2020 |
C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)
The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.
(End of Clause)
C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)
(a) Definitions. As used in this clause—
(1) Contract financing payment has the meaning given in FAR 32.001;
(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;
(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;
(4) Invoice payment has the meaning given in FAR 32.001; and
(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.
(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.
(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:
(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.
(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).
(d) Invoice requirements. Invoices shall comply with FAR 32.905.
(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—
(1) Awards made to foreign vendors for work performed outside the United States;
(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;
(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;
(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or
(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.
(End of Clause)
C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)
The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.
(End of Clause) (End of Addendum to 52.212-4)
C.5 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:
(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).
(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).
(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).
(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).
(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).
(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:
[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).
[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).
[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)
[X] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).
[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).
[] (6) [Reserved] [] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).
[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).
[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).
[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).
[X] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).
[] (ii) Alternate I (DEC 2023) of 52.204–30.
[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).
[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).
[] (14) [Reserved] [] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).
[X] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).
[] (17) [Reserved] [] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).
[] (ii) Alternate I (MAR 2020) of 52.219-6.
[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).
[] (ii) Alternate I (MAR 2020) of 52.219-7.
[] (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).
[] (21)(i) 52.219–9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).
[] (ii) Alternate I (NOV 2016) of 52.219-9.
[] (iii) Alternate II (NOV 2016) of 52.219-9.
[] (iv) Alternate III (JAN 2025) of 52.219–9.
[] (v) Alternate IV (JAN 2025) of 52.219–9.
[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).
[] (ii) Alternate I (MAR 2020) of 52.219-13.
[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).
[] (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).
[] (25) 52.219–27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).
[X] (26) (i) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)).
[] (ii) Alternate I (MAR 2020) of 52.219–28.
[] (27) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).
[] (28) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).
[] (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).
[] (30) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).
[X] (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).
[] (32) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025) (E.O. 13126).
[] (33) [Reserved] [] (34) [Reserved] [] (35)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).
[] (ii) Alternate I (JUL 2014) of 52.222-35.
[X] (36)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).
[] (ii) Alternate I (JUL 2014) of 52.222-36.
[] (37) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).
[] (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).
[X] (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).
[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).
[] (40) 52.222-54, Employment Eligibility Verification (JAN 2025). (E.O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)
[] (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)
[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)
[] (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) (42 U.S.C. 7671, et seq.).
[] (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) (42 U.S.C. 7671, et seq.).
[] (44) 52.223-20, Aerosols. (MAY 2024) (42 U.S.C. 7671, et seq.).
[] (45) 52.223-21, Foams (MAY 2024). (42 U.S.C. 7671, et seq.).
[X] (46) 52.223-23, Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025) (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).
[] (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).
[] (ii) Alternate I (JAN 2017) of 52.224-3.
[] (48)(i) 52.225-1, Buy American—Supplies (OCT 2022) (41 U.S.C. chapter 83).
[] (ii) Alternate I (OCT 2022) of 52.225-1.
[X] (49)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.
[] (ii) Alternate I [Reserved].
[] (iii) Alternate II (JAN 2025) of 52.225-3.
[] (iv) Alternate III (FEB 2024) of 52.225-3.
[] (v) Alternate IV (OCT 2022) of 52.225-3.
[] (50) 52.225–5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
[] (52) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).
[] (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150).
[] (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C. 5150).
[X] (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513) [] (56) 52.229–12, Tax on Certain Foreign Procurements (FEB 2021).
[] (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).
[] (58) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).
[X] (59) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).
[] (60) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).
[] (61) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).
[] (62) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).
[X] (63) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C. 3901 note prec.).
[] (64) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).
[] (65)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631).
[] (ii) Alternate I (APR 2003) of 52.247-64.
[] (iii) Alternate II (NOV 2021) of 52.247-64.
(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:
[X] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).
[X] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
| Employee Class |
| Monetary Wage-Fringe Benefits |
| 11122 |
| WG-2 |
[] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
[] (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).
[] (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).
[] (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).
[X] (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).
[X] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).
[] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).
[] (10) 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (JAN 2025) (49 U.S.C. 40118(g)).
(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.
(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.
(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.
(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.
(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—
(i) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).
(ii) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712).
(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(iv) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).
(v) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).
(vi) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).
(vii) (A) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).
(B) Alternate I (DEC 2023) of 52.204–30.
(viii) 52.219–8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219–8 in lower tier subcontracts that offer subcontracting opportunities.
(ix) [Reserved]
(x) [Reserved]
(xi) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).
(xii) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).
(xiii) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).
(xiv) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.
(xv) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).
(xvi)(A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).
(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).
(xvii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).
(xviii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).
(xix) 52.222-54, Employment Eligibility Verification (JAN 2025) (E.O. 12989).
(xx) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).
(xxi) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).
(xxii)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).
(B) Alternate I (JAN 2017) of 52.224-3.
(xxiii) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).
(xxiv) 52.226–6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.
(xxv) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232–40.
(xxvi) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C.3901 note prec.).
(xxvii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.
(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.
(End of Clause)
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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS
See attached document: Wage Determinations - Service Contract Act WD 2015-4423 - Revision 30 - Dated 04.30.2025.
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SECTION E - SOLICITATION PROVISIONS
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:
Note that FAR PART 13 Procedures will be used.
1. QUOTE SUBMISSION
Offerors shall submit their quote via email to Aleshia Hines-Best at Aleshia.Hines-Best@va.gov by 10:00 AM EST on June 18, 2025. Offers shall be assembled by the following Sections: each section shall be easily identified.
Section A - Offer Form (Standard Form 1449) Signed and dated, include the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Unique Entity Identifier Number (UEI) shall be entered in the block with the Offerors name and address.
Section B – Pricing Pricing shall be submitted on the Price/Cost Schedule in B.3 Price/Cost Schedule Section C – Offerors Representations and Certifications A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/.
All Offerors shall be registered and current in the System for Award Management (SAM) database at time of quote submission.
2. TECHNICAL/MANAGEMENT APPROACH
Quoters shall submit a quote that addresses all aspects of the Statement of Work (SOW).
The quoter shall identify any subcontractors proposed under this solicitation. All technical elements applicable to the utilization of subcontractors must be addressed in the technical quote and detail provided.
The technical quote should be as detailed as necessary to fully explain the proposed methods and rationale; it should reflect a clear understanding of the nature of the work being undertaken.
The Technical Volume shall not exceed twenty-five (25) pages in length (minimum 12-point font and no less than ½ inch margins). Page limitation includes any drawings, charts, images, etc., and excludes section dividers, table of contents, glossary of terms, cross-referencing indices, and resumes. If more than 25 pages (not counting excluded pages) are submitted, only the first 25 pages will be considered.
3. PAST PERFORMANCE
Identify all federal, state, and local government contracts as well as any private/commercial contracts of similar scope, size, complexity that are ongoing or have been completed within the last three years. List the following information for each contract:
· Company Name and Address
· Description of Services Performed
· Name, Telephone Number and Email Address of Responsible individuals who have first-hand knowledge of performance relative to similar type of services
· Dates of Contract Performance
· Contract Type (e.g. fixed-price, cost reimbursable) and total contract value Failure to submit a complete quote submission may result in a technically unacceptable determination.
4. AWARD BASIS
Note that FAR Part 13 procedures will be used. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. The evaluation process will consider whether the quote demonstrates a clear understanding of the items in the price schedule and technical features are involved in meeting the requirements of the SOW.
Factor 1: Technical/Management Approach The evaluation process will consider whether the quote demonstrates a clear understanding of the technical features involved in meeting the requirements of the solicitation. Contractors shall provide:
· Provide/submit a detailed technical and management approach for completing all requirements of the STATEMENT OF WORK (SOW). This comprises of management and operation (safety procedures, staff training plans etc.) to include start up time needed between notice of award and start of service.
· Capability to Perform - Offeror must demonstrate that it currently possesses or have the ability to obtain the personnel, equipment, standards, work processes, and general resources to accomplish the requirements of the Statement of Work and that equipment meets the characteristics identified in the SOW.
· Experience: For each contract provided in response to this factor, the offeror shall explain in a detail narrative how the characteristic of the selected contract relates to the services required by this solicitation. Provide at least two (2) similar contracts undertaken within the past three years.
Factor 2: Past Performance Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort. The Government will evaluate customer satisfaction, responsiveness to customer needs, and past demonstration of meeting delivery schedules and the delivery of quality services. Emphasis will be on recent, relevant past performance in the previous 3 years.
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