36C24625Q0548_1.docx

36C24625Q0548

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24625Q0548 03-19-2025 Kenneca Crump 757-722-9961 03-26-2025

9:00 AM

EDT

Jerry Mann Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 562211 $47 Million Net 30 N/A X Department of Veterans Affairs Hampton VA Medical Center 100 Emancipation Drive Hampton VA 23667 Kenneca Crump Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Regulated Medical Waste Removal program for the Hampton VA Medical Center and associated CBOCs, in accordance with (IAW) the Statement of Work (SOW).

Period of Performance: One Base Year with Four Option Years Base: 4/1/2025-3/31/2026

OY1:

4/1/2026-3/31/2027

OY2: 4/1/2027-3/31/2028

OY3: 4/1/2028-3/31/2029

OY4: 4/1/2029-3/31/2030

See CONTINUATION Page X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Jerry Mann Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

STATEMENT OF WORK

REGULATED MEDICAL WASTE DISPOSAL

1. SERVICE PROGRAM: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the storage, pickup, transportation, and disposal of regulated medical waste (RMW) generated from the following locations:

Hampton Veterans Affairs Medical Center 100 Emancipation Drive Hampton, Virginia 23667 (HVAMC)

Virginia Beach Community-Based Outpatient Clinic (CBOC) 244 Clearfield Blvd.

Virginia Beach, Virginia 23462

Chesapeake Community-Based Outpatient Clinic (CBOC) 1987 S. Military Hwy.

Chesapeake, Virginia 23320 (CBOC)

Albemarle Primary Outpatient Clinic (APOC) 1845 West City Drive Elizabeth City NC 27909

Portsmouth Community-Outpatient Clinic (CBOC) Suite 300/400 600 Crawford St.

Portsmouth VA 23704

The contractor shall perform these services in accordance with applicable federal, state and local laws, and regulations. The contractor shall be a state registered/ permitted medical waste transporter. The method of disposal shall be any approved method (i.e., incineration, autoclave/pulverize, hyper chlorate/pulverize, etc.) recognized by federal, state, and local authorities, in which the medical waste is treated and disposed. The contractor shall provide the Contracting Officer (CO) and Contracting Officer’s Representative (COR) with copies of disposal permits from all treatment facilities, transporter licenses, and list of landfills where “treated waste” is subsequently transported. These documents shall be provided within 30 days after beginning services, or whenever renewed during the contract period.

2. COLLECTION/STORAGE AND SUPPLIES: The contractor shall provide a semi tractor trailer for the collection and temporary storage of medical waste along with lockable bins for collection and transport of medical waste from units to storage trailer. The tractor trailer for collection and transport shall be lockable, leak-proof, weather resistant, vandal resistant, insect/rodent resistant, and properly placarded with the international biological hazard symbol. The contractor shall place the tractor trailer in the location approved by Environmental Management. Environmental Management shall provide appropriate locks and keys for the portable storage trailer.

a. Contractor is to supply all bags, tags, waste carts and associated material for packaging and transport of all medical waste. The items must meet all federal, state, EPA, OSHA and DOT standards for collection, storage and transport of medical waste. Each 96-gallon container must have wheels and be in good repair at all times; they must also be clean, sanitized and free of waste upon arrival to HVAMC. Container must be labeled as medical waste carts and there must be a locking mechanism on each 96-gallon container. Contractor will take all excess containers remaining on the loading dock each pickup.

b. Regulated Medical Waste collection and disposal services will include Non-Hazardous "Red Bag" Biohazard waste as well as cytotoxic waste which consists of all the EPA "0" listed waste streams that have been identified by HVAMC.

c. Chemotherapy and cytotoxic waste shall be disposed of as hazardous waste in accordance with U.S. Environmental Protection Agency Code of Federal Regulations 40 CFR Parts 260265, Virginia Administrative Code 9 VAC 20-120-310 and Veterans Health Administration Information Letter IL 10-2004-019.

d. The contractor will provide a DOT approved medical waste trailer (non-refrigerated) that will remain on site and be exchanged with a new trailer each week after the weekly pickup service has been performed.

e. The contractor will also provide, at no additional charge, corrugated cardboard boxes (various sizes available) to accommodate the disposal of Chemo, non-controlled pharmaceuticals and Cytotoxic waste which will be sent for incineration. It will be noted on all shipping papers that Chemo, non-controlled pharmaceuticals and Cytotoxic waste is being shipped.

3. OUTER PACKAGING: The contractor shall provide a sufficient quantity of clean, reusable, plastic lockable containers (with liners/red bags) for the packaging of generated medical waste. The plastic containers shall be rigid, leak-resistant, and puncture-resistant. Reusable containers shall be constructed of smooth, easily cleanable materials and shall be decontaminated after each use.

4. SPILL CLEANUP: The contractor shall be responsible for cleaning and decontaminating the area of any medical waste spill that occurs during pickup operations at the expense of the contractor.

5. ROUTINE PICKUP SCHEDULE: The contractor shall pickup all properly packaged plastic tubs/containers of medical waste to include Chemo, non-controlled pharmaceuticals and Cytotoxic one (1) time a week or more frequently, if required. The contractor shall remove and exchange the containers between the hours of 0800 - 1600, Monday - Friday, excluding all Federal holidays. Deviations from this schedule shall be approved by the CO and coordinated through the COR. At no time shall a trailer be left on station more than seven (7) days without being exchanged.

6. EMERGENCY/CONTINGENCY COLLECTIONS: Contractor shall provide out-of-cycle emergency collection services, as required, to meet unforeseen medical contingencies or other medical emergencies. Expected frequency for this service is undetermined. This shall include contingencies for natural disasters and inclement weather.

7. TRANSPORT:

a. Vehicles

i. Vehicles shall be equipped with fully enclosed leak-resistant cargo body, maintained in a sanitary condition and secured when left unattended.

ii. Vehicles shall bear the transporter's name, State permit and the words "Medical Waste" or "Regulated Medical Waste" on the sides of the body.

iii. Waste shall not be subject to mechanical stress.

iv. Regulated medical waste shall not be combined with other waste.

v. Must met all DOT requirements.

b. Marking requirements:

i. Transporter shall provide waste-resistant labeling on all containers of regulated waste with the following information:

Name of Transporter or immediate handler.

State permit or identification number of the transporter.

c. Intermediate Handlers:

i. No intermediate handlers, subcontracting or transportation shall be allowed.

d. Manifest Requirements:

i. Contractor shall NOT sign the Generator signature portion of the manifest.

ii. Transporter shall sign, date and furnish a copy of the manifest prior to leaving any Medical regulated waste site.

iii. Transporter shall certify that the manifest data matches the load to be removed.

iv. Transporter shall deliver the waste to an authorized facility and sign the manifest to verify that "Medical Waste has been delivered.”

v. Transporter shall maintain a copy of the manifest for their records.

vi. Transporter shall return all remaining copies of the manifest to the generator, assuring final disposal.

vii. Contractor shall provide proof of a State of Virginia processing permit, Transportation Licenses, all City Permits, and proof of a permit annually thereafter. Contractor shall provide proof of a minimum of $1,000,000 Environmental Restoration Insurance and proof annually from that day on.

viii. Contractor is to provide a documented back up plan in the event circumstances disrupt his ability to provide pick up services. Services will be provided within 24 hours of a failure to meet scheduled pick-up times.

ix. The estimated annual poundage of medical waste produced by the medical center is between 180,000 -190,000 pounds. This is subject to unexpected changes (plus or minus 10 -15 %) due to changes in the medical centers scope of work.

8. LICENSES AND PERMITS: Contractor shall ensure that the handling, licensing and final disposal of Regulated Medical Waste is in compliance with the Department of Transportation (DOT), Environmental Protection Agency (EPA), Virginia Department of Health and Environmental Control, Food and Drug Administration (FDA), and applicable Federal, State and Municipal governmental regulations and codes.

9. TRANSPORT MANIFEST RECEIPT: The contractor shall provide the COR with a receipt for each shipment of medical waste picked up and transported off-site from the medical center, CBOCs and APOC. The receipt shall include the contractor’s registered permit number, date of pickup, generator’s name & address, account number and number of tubs/containers picked up. The contractor’s representative and generator, a member of the Environmental Management staff, shall sign the transport manifest receipt.

10. DISPOSAL DOCUMENTATION: The contractor shall provide the COR with a disposal invoice for each shipment of medical waste transported off-site, treated and disposed. The invoice shall include the total pounds, listing of containers by barcodes and individual weights for each shipment, the applicable transport receipt number, the generator’s name, address and account number.

a. A Uniform Hazardous Waste Manifest must be signed by, and a copy provided to, an authorized representative of the HVAMC prior to any shipment of hazardous waste to verify the waste was shipped for disposal.

b. Final disposition paperwork shall be returned to the Generator within 45 days of shipment date.

11. OTHER DOCUMENTATION: The contractor shall provide with the disposal invoice, a weight ticket that includes container ID (barcode), weight of each tub/container, date of pickup, customer number and manifest number. This weight ticket will be furnished monthly. Contractor shall provide a certification that scales used to weigh the collected tubs/containers are state certified, and a certification on how often the scales are calibrated and how the tare weight for each shipment is established. These certifications shall be provided within 30 days after beginning services and updated after each calibration or, at least annually. A government representative has the right to visit the disposal site at any given time to verify the proper weighing procedures. The contractor shall provide monthly invoicing and indicate the service month of charges.

12. CONTRACTOR EMPLOYEES: Shall present a neat appearance and be easily recognized as a contract employee. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name. The contractor shall provide all training necessary to perform the work as defined in this statement of work (SOW). Training shall not hamper the quality or timeliness of work requirements. The contractor shall verify that all employees understand the risk involved with medical waste and are trained in specific procedures to handle spills occurring in route to pick up, at pickup site and while performing duties at the HVAMC, CBOCs and APOC. The contractor, their personnel and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

13. TRAINING: The contractor will provide annual RMW training for HVAMC staff responsible for collecting and storing red bags for pickup by the contractor.

14. SAFETY: The contractor and contractor representatives shall comply with VHA safety standards at all times while on government property. Federal Occupational, Health and Safety agency (OSHA) standards, safe-working practices shall be followed. These include, but are not limited to:

a. Wearing of seatbelts/shoulder harnesses at all times.

b. Observe maximum speed limits, 20 MPH unless otherwise posted.

c. Comply with the no smoking policy.

d. Report any problems with building utilities such as blown circuit breakers and defective/broken electrical receptacles or any damage to the storage shed to Environmental Management staff member.

15. ENVIRNOMENTAL: The contractor shall conduct research and incorporate methods to provide the most viable method to reduce treated medical waste from entering the landfills. Any waste treatment/reduction methods shall be approved through the COR prior to implementation.

16. QUALITY CONTROL: The contractor shall have a Quality Control Program to ensure the requirements of this contract are provided as specified. The program shall include, but will not be limited to, the following:

a. An inspection system covering the services listed in the Statement of Work. It must specify areas of work to be inspected on a scheduled basis.

b. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

c. A record of all inspections conducted by the contractor and any corrective action taken. The documented Quality Control Program and records of inspections shall be made available to the Government upon request.

17. All the contractor’s personnel assigned to the performance of this contract are to wear a uniform that is clearly distinguishable from all VA uniforms and a name badge to clearly identify company name and employee name, including a photograph of the employee.

18. Contractor’s personnel must also obtain a VA’s contractor badge from the HVAMC Police and is required to be worn when on the facility.

19. All the contractor’s personnel assigned to the performance of this contract are required to complete the annual VA Privacy Training. This training can be provided by the COR.

20. In addition, the contractor shall provide evidence of qualification to perform the requested services through documentation provided when the initial quotation is submitted to the Government for consideration. All site visits, inspections and testing shall be coordinated with the COR. Contractor shall be prepared to submit evidence of OSHA 30-hour training, Hepatitis shots, Tuberculosis (TB) testing, Bloodborne Pathogen training, and Department of Transportation training prior to conducting work in the facility. Contractor will be required to comply with station smoking policy and sign a smoking policy form prior to initiating work.

21. DEFINITIONS OF MEDICAL WASTE: Medical waste to be destroyed shall include the following categories:

a. Cultures and stocks. Cultures and stocks of infectious agents and associated biological waste from the production of biological, discarded live and attenuated vaccines and culture dishes and devices used to transfer, inoculate, and mix cultures.

b. Pathological wastes. Human pathological wastes including tissues, organs, body parts, and body fluids that are removed during surgery, autopsy or other medical procedures.

c. Human blood and blood products. Discarded waste human blood or blood components (e.g., serum and plasma) and materials containing free-flowing blood and blood components.

d. Isolation wastes. This category covers biological waste and discarded materials contaminated with blood, excretions, exudates or secretions from humans who are isolated to protect others from certain highly virulent organisms or isolated animals known to be infected with highly virulent diseases. Highly virulent diseases are those derived from class IV etiologic agents as defined by the Center for Disease Control.

e. Other. Non-hazardous chemotherapy wastes generated during the preparation and administration of chemotherapy drugs.

f. Outdated Drugs. Non-hazardous outdated drugs that must be incinerated due to federal and state regulations.

g. Sharps. Sharps that have been used in animal or human patient care and treatment or in medical and research laboratories, including hypodermic needles, syringes (with or without attached needle), Pasteur pipettes, scalpel blades, blood vials, test tubes, needles with attached tubing and culture dishes (regardless of presence of infectious agents). Also included are other types of broken or unbroken glassware such as slides and cover slips. Sharps are handled by the HVAMC however the potential/risk of these in medical waste can occur. If this occurs contractor will dispose of Sharps in accordance with federal, state and local regulations.

22. Failure to Perform. Failure to meet the terms and conditions as specified within this Statement of Work and elsewhere in the contract constitute a breach of contract and authorize the government to seek all remedies authorized by law.

23. HOURS OF SERVICE: Normal hours of coverage are Monday through Friday from 7:00 a.m. to 4:30 p.m., excluding federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR.

Federal Holidays observed by the VAMC Hampton are:

New Years Day Martin Luther King Day President's Day

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Pickup, transport and dispose of regulated medical waste (Hampton VAMC) Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

MANUFACTURER PART NUMBER (MPN): N/A

Pickup, transport and dispose of regulated medical waste (Virginia Beach CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Chesapeake CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Elizabeth City APOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste in accordance with SOW (Portsmouth CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of trace chemotherapy and cytotoxic waste for Hampton, Chesapeake, Virginia Beach CBOC's and Elizabeth City APOC

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

CLIN 3 Emergency / Contingency Collections in accordance with SOW

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Hampton VAMC) Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Virginia Beach CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Chesapeake CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Elizabeth City APOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste in accordance with SOW (Portsmouth CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of trace chemotherapy and cytotoxic waste for Hampton, Chesapeake, Virginia Beach CBOC's and Elizabeth City APOC

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

CLIN 3 Emergency / Contingency Collections in accordance with SOW

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Hampton VAMC) Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Virginia Beach CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Chesapeake CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Elizabeth City APOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste in accordance with SOW (Portsmouth CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of trace chemotherapy and cytotoxic waste for Hampton, Chesapeake, Virginia Beach CBOC's and Elizabeth City APOC

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

CLIN 3 Emergency / Contingency Collections in accordance with SOW

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Hampton VAMC) Contract Period: Option 3 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Virginia Beach CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Chesapeake CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Elizabeth City APOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste in accordance with SOW (Portsmouth CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of trace chemotherapy and cytotoxic waste for Hampton, Chesapeake, Virginia Beach CBOC's and Elizabeth City APOC

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

CLIN 3 Emergency / Contingency Collections in accordance with SOW

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Hampton VAMC) Contract Period: Option 4 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Virginia Beach CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Chesapeake CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste (Elizabeth City APOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of regulated medical waste in accordance with SOW (Portsmouth CBOC)

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

Pickup, transport and dispose of trace chemotherapy and cytotoxic waste for Hampton, Chesapeake, Virginia Beach CBOC's and Elizabeth City APOC

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

CLIN 3 Emergency / Contingency Collections in accordance with SOW

POP Begin:

POP End:

PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal

B.3 DELIVERY SCHEDULE

HAMPTON VA MEDICAL CENTER

100 EMANCIPATION DRIVE

VA 23667

USA

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: as to .

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to:

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause) C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control…