36C24625Q0001_1.docx

DOCX document 135 KB Posted Aug 7, 2024

Attached to: H965--Radiographic Equipment Testing Federal contract opportunity
Solicitation number: 36C24625Q0001
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6

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Written by GovTribe AI · Aug 7, 2024

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services (SF-1449) for a federal contract opportunity to conduct radiographic equipment inspections at the Fayetteville VA Medical Center (FVAMC) and its associated healthcare facilities.

The scope of work requires a Board Certified/Board Eligible M.S. or Ph.D. in Health Physics or a qualified medical physicist to perform radiation protection surveys on all diagnostic x-ray equipment at the FVAMC, Fayetteville Healthcare Center, and Wilmington Healthcare Center. The contractor must be insured, licensed, and certified by the American Board of Radiology, American Board of Health Physics, or American Board of Medical Physics. The contract has a base period of 1 year and four 1-year option periods. Offers are due by August 16, 2024 at 4:30 PM EST. The contract will be awarded as a firm-fixed price. The government will evaluate technical capabilities, past performance, and price to select the best-suited contractor.

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P07 - Wage Determination 15-4377.docx	DOCX document	Aug 7, 2024

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36C24625Q0001

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24625Q0001 08-07-2024 Serina Black 757-315-3965 08-16-2024 16:30

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 541690 $19 Million N/A X Department of Veterans Affairs Fayetteville VA Medical Center 2300 Ramsey Street Fayetteville NC 28301 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Contractor shall conduct radiographic equipment inspections at the Fayetteville VA Medical Center (VAMC).

The offeror shall provide a completed copy of this

SF1449

and a quote in the format and terms and conditions typically provided to its customers. Copies of example contract, paid invoices or other supporting information may be requested by the Government to make price reasonableness determination.

In the event that a fair and reasonable price cannot be negotiated for the requirement items shown in the price/ cost schedule and performance work statement, the Government may cancel the solicitation and seek another source.

Submit the quote, SF1449, and supporting information to the Contract Specialist, Serina Black at serina.black1@va.gov by the due date in block 8.

See CONTINUATION Page X X Table of Contents

SECTION A	1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES	1
SECTION B - CONTINUATION OF SF 1449 BLOCKS	3
B.1 CONTRACT ADMINISTRATION DATA	3
B.2 PERFORMANCE WORK STATEMENT (PWS)	4
B.3 PRICE/COST SCHEDULE	10
SECTION C - CONTRACT CLAUSES	43
C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)	43
C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)	43
C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)	43
C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)	44
C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)	45
C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)	45
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS	54
D.1 WAGE DETERMINATION	54
SECTION E - SOLICITATION PROVISIONS	55
E.1 INSTRUCTIONS TO QUOTERS	55
E.2 52.233-2 SERVICE OF PROTEST (SEP 2006)	58
E.3 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)	58
E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)	59
E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)	59

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Daniel Spaulding Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]

52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly	[]
b. Semi-Annually	[]
c. Other	[X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO

DATE

B.2 PERFORMANCE WORK STATEMENT (PWS)

1. Title of Project:

Radiographic Equipment Performance Evaluation. The Veterans Health Administration (VHA), Imaging Service of the Fayetteville VA Coastal Healthcare Center, located at 2300 Ramsey Street, Fayetteville, North Carolina will be soliciting offers for Health Physicist Services. The services will require a Board Certified/Board Eligible M.S. or Ph.D. in Health Physics or a qualified medical physicist from an accredited university to perform radiation protection surveys on all diagnostic x-ray equipment tubes for the Imaging Service located at the Fayetteville VA Coastal Healthcare Center (FVACHCS). The FVACHCS is comprised of three facilities: The Fayetteville VA Medical Center (FVAMC), the Fayetteville Healthcare Center (FHCC) in Fayetteville, NC, and the Wilmington Healthcare Center (WHCC) in Wilmington, NC.

The Physicist must provide documentation of certification by one of the following boards: American Board of Radiology, American Board of Health Physics, or American Board of Medical Physics; contractor shall be insured and licensed to provide services in the geographic area covered in the scope of work.

2. Scope of Work:

All state and FDA regulatory parameters for Imaging Service, Dental Service and Operating Room radiographic equipment will be tested for compliance. Inspections will include computerized tomography (CT), magnetic resonance imaging (MRI), nuclear medicine (NM), C-Arm, portables, and fluoroscopic equipment. The contractor shall be available, via telephone, to provide emergency services during working hours. Response must be within one hour of request for assistance as needed. The contractor shall provide telephone consultation regarding radiation safety to the Radiation Safety Officer (RSO), Biomedical Engineer or Imaging Program Administrator (IPA) as needed within three (3) hours of notification by the RSO or designee. This program will adhere to the requirements and expectations of the Joint Commission, The VHA ' s National Health Physics Program (NHPP), the American College of Radiology (ACR) and the internal requirements of the Fayetteville VA Coastal Healthcare Center.

a. The physicist will work with the facility' s RSO (or his designee) in the establishment and maintenance of a comprehensive x-ray compliance safety program. This program will adhere to the requirements and expectations of Joint Commission, The VHA's National Health Physics Program (NHPP), the American College of Radiology (ACR) and the internal requirements of the Fayetteville VACHCS.

b. The contractor shall perform an annual survey (not more than 12 months) of all diagnostic x-ray equipment in accordance with regulatory bodies such as Joint Commission and ACR.

c. The physicist shall perform all work with his own equipment and shall provide a current certificate of calibration with the final report.

d. The contractor is expected to provide an electronic copy of the physicist report to the IPA within seven (7) days of the completion of the work.

e. The contractor will provide same day verbal feedback to the IPA (or designee) if major repair is required for any equipment. When a major repair or replacement of a major certified component is required on an x-ray unit between physicist visits, the physicist will perform acceptance testing within 48 hours of notification.

f. The contractor will be available for consultation by phone and email for issues such as patient and staff radiation exposures, radiation safety issues, machine QA, etc.

g. The contractor will assist in the review of CT protocols for optimization on at least a calendar year basis. At a minimum, the contractor physicist will review the QA program for each CT unit on at least a calendar year basis. The contractor will perform dose measurement of up to three (3) protocols (adult head, adult abdomen and adult chest) per CT unit, selected by the facility’s RSO or his designee, as benchmarks references.

h. The contractor will inspect x-ray equipment prior to the first clinical use of new or relocated systems as per VHA ' S NHPP guidelines. This needs to be performed in a timely manner (within two (2) business days of notification) and completion of system setup unless previous arrangements are made with BioMed personnel.

i. The majority of work, determined under this contract, shall be performed during the facilities’ normal administrative working hours of 8:00am to 4:30pm, Monday through Friday, excluding Federal holidays. There may be times when the contractor will be needed after regular working hours.

The survey of x-ray producing equipment shall include the following items:

Diagnostic x-ray equipment (ALL TYPES)

This survey is to include:

Light beam to x-ray beam alignment.

Accuracy of beam size indicators.

Performance of radiographic and fluoroscopic collimators.

Output versus kVp, mAs and distance Checks on interlocks, timers, and exposure switches Itemized checklist of equipment standards of various agencies CR imaging plates imaged at least annually for uniformity Annually image grids used for mobile examinations Review QA testing of the CR readers, including accuracy of the exposure index

Radiographic/Fluoroscopic units shall also include, but are not limited to:

Timer accuracy kVp accuracy Reproducibility of kVp time and output mA linearity Accuracy of distance indicators Half-value layer determination and appropriateness of total filtration Test the AEC response over the range of patient thickness Testing of CR readers Reviews ESEs, for a standard size patient, compared to DRLs and achievable doses for common radiographic exams kVp accuracy Exposure rate vs kVp, mA set Exposure rate in auto brightness mode through use of appropriate phantoms Low contrast resolution of the imaging system High contrast resolution of the imaging system Half-value layer determination and appropriateness of total filtration Evaluation of output in other imaging modes Record doses for spot images Record accuracy of the displayed air kerma and kerma area product for fluoroscopic units Output testing of mobile fluoroscopic units, documenting modes set (i.e.: mag mode, frame rate and normal/lose dose rate) Record fluoroscopic outputs in various modes

Appropriate indices of patient dose, measured by a physicist at clinical used technical factors, must be posted near the controls of each fluoroscopic unit. Indices include typical and maximum entrance skin dose or air kerma rate for each fluoroscopic mode of operation (e.g. pulse rate and magnification mode). For each image recording mode use clinically these include entrance skin dose or air kerma per image or the entrance skin dose or air kerma per second of imaging (e.g. cine fluorography in the Cardiac Cath Lab) for a patient of typical thickness.

CT equipment performance and compliance testing should include, but not limited to:

Accuracy of positioning lasers/lights Slice thickness accuracy Table-incrementing accuracy Noise levels of the systems (head and body modes) High contrast resolution (head and body modes, various slice thicknesses) Low contrast resolution (head and body modes, various slice thicknesses) Image uniformity of the system in head and body modes Determination of contrast scaled Determination of CT number linearity Verify relative independent of absolute CT number with respect to subject size and kVp General image quality with regards to imaging artifacts General safety of the unit

CT dosimetry measurements should include, but are not limited to:

Physical location of acrylic phantom (32cm body and 16cm head) kVp mA Scan time Scan diameter Slice thickness Document the measurement of computed tomography dose index (CTDI-vol) for CT scanners using phantoms representing and adult abdomen and an adult head.

Document the assessment of the accuracy of the indicated CTDI-vol for both CT scanners.

For Mammography equipment performance and compliance testing Unit Assembly Evaluation Collimation Assessment Artifact Evaluation kVp Accuracy and Reproducibility Beam Quality Assessment – HVL Measurement Evaluation of System Resolution Automatic Exposure Control (AEC) Breast Entrance Exposure, AEC Reproducibility and Average Grandular Dose Radiation Output Rate Signal-To-Noise Ratio and Contrast-To-Noise Ratio Measurements Diagnostic Review Workstation

3. Annual Review of X-ray QC Program

a. Establish personnel exposure investigational levels that, when exceeded will initiate a prompt investigation by the RSO of the cause of the exposure and a consideration of actions that might be taken to reduce the probability of recurrence.

b. It may be necessary for the Imaging Service to contact the contractor for support services. Contractor shall be available to the RSO (or designee) within three (3) hours of notification.

c. Reviews all Quality Control/Quality Assurance records performed in Nuclear Medicine.

d. The Contractor shall check laboratory areas and hot lab with appropriate instrumentation.

e. Contractor shall provide support services, as requested by the RSO, relating to problems (exposures, spills, and disposal), equipment changes and regulation changes.

f. Contractor shall provide technical direction and make recommendations to the RSO regarding controls and procedures of radionuclides at the Medical Center.

g. Contractor shall provide technical guidance in the disposition of all radioactive waste and inspect all records of radiation use and disposal. Contractor will also certify to the RSO that all materials have been disposed of in accordance with regulatory agencies' policies.

h. Contractor shall review records of quality control and corrective actions taken for any equipment used for the detecting and measurement of radioactivity. Contractor shall review and oversee the quality assurance program in Nuclear Medicine, ensuring it is consistent with all regulatory agencies' requirements. Any deficiencies shall be verbally communicated to the IPA at the time of discovery, followed by a written report within fourteen (14) calendar days.

i. Contractor shall review VAMC Quality Control Procedures for two (2) Gamma Cameras, one (I) well/uptake probe, one (1) dose calibrator to ensure compliance with established NHPP and other appropriate standards. Any discrepancies shall be verbally reported to the RSO at the time of the visit, followed by a written report within fourteen (14) calendar days of discovery so that corrective action can be initiated.

j. All health physicists performing services under the contract shall be certified by one of the following boards: American Board of Radiology, American Board of Health Physicist or American Board of Medical Physics. Certification must be maintained throughout the contract performance period.

k. Health physicist shall possess a Master of Science or Doctorate in health physics from an accredited university.

l. Personnel must have experience as a hospital medical physicist.

m. Documentation of personnel qualifications must be submitted with offer.

n. Contractor shall perform Dose Calibrator Linearity at least quarterly in Nuclear Medicine.

o. Contractor shall perform Dose Calibrator Calibration and Accuracy at least annually in Nuclear Medicine.

p. Contractor shall perform Well Counter/Thyroid Probe Chi Square at least quarterly in Nuclear Medicine

q. Contractor shall perform Well Counter/Thyroid Probe Efficiency at least annually in Nuclear Medicine.

r. Contractor shall conduct an inventory and perform wipe tests of sealed sources in Nuclear Medicine at least quarterly. A written report shall be provided to the Imaging Program Administrator, within fourteen (14) calendar days after date the Inventory wipe test was accomplished, documenting any deficiencies and recommendations for corrective action.

s. Contractor shall provide the RSO, a summary of all work performed under the contract, including recommended corrective actions and support services. Report is due by the fifth (5) workday of the month which follows the month the work was done.

t. Contractor must provide documentation that their on-site health physicist has completed an NRC recognized training course, specific to changes included in the new Part 20 of the NRC regulation.

u. Contractor shall provide the Imaging Support Team (Nuclear Medicine) a comprehensive radiation protection safety survey of this facility.

v. Contractor shall provide approximately one hour of education training sessions during each visit.

w. Contractor shall provide support services by phone, fax or e-mail at a no additional charge.

x. Contractor shall monitor, analyze, and identify over-exposures, and provide annual ALARA reviews of Individual radiation dosimetry reports for monthly and quarterly body badges, waist badges, and TLD ring badges

y. Contractor shall follow the protocols for performing diagnostic x-ray protection surveys at all times.

z. Contractor will assess accuracy of displayed dose metrics (e.g., CTDlvol, AK, OAP, EI).

aa. Contractor will review the technical QA program for x-ray imaging at least annually.

bb. Contractor will review CT protocol dose optimization program annually.

cc. Contractor will review CT QA program (including daily testing of uniformity, CT number accuracy, and noise) annually.

4. Type of Contract:

Firm-fixed-price.

5. Hours of Operation:

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

Normal working hours are Monday through Friday, 8:00am - 4:30pm, excluding federal holidays, which are as follows:

New Year’s Day	Martin Luther King, Jr. Day	President’s Day
Memorial Day		Juneteenth		Independence Day
Labor Day		Columbus Day	Veterans Day
Thanksgiving Day	Christmas Day

A Federal Holiday is also any other day specifically declared by the President of the United States to be a holiday. When a holiday falls on Sunday, the following Monday shall be observed as the holiday. When a holiday falls on Saturday, the preceding Friday shall be observed as a holiday.

6. General Requirements Medical Center to be invoiced following completion of work in accordance with scheduled work and the quoted rates. Terms are net 30 days. The use of a purchase order system is preferable. Vendor shall be paid only when inspections have been completed and required documentation has been received.

The current roster of x-ray producing equipment is listed below, along with other equipment that will be subject to physicist inspection. The statement of work will be amended as necessary to reflect new or modified equipment or changes in regulatory requirements and expectations.

The contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Payment and Processing System http://www.fsc.va.gov/fsc/einvoice.asp.

7. Contract Administration The process for making changes to the SOW is presented in this section. Making changes by any other means may require ratification of an unauthorized action requiring the approval of the Chief, VISN 6 CAS Office.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

In the event the contractor effects any such change at the direction of any person other than the contracting officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

8. Government Responsibilities The vendor will agree to the terms and conditions contained in this statement of work regarding the purchase of equipment and service. Any change in any of the terms and conditions of this agreement must be in writing.

9. Contractor Experience Requirements Qualifications of Key Personnel

The vendor shall identify, by name, the physicist(s) who will work under this task order at the time the work is being negotiated. If this key person becomes unavailable, the proposed substitutions of personnel shall be made only as approved by the Contracting Officer and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

2.00

__________________

FVAMC X-Ray Survey Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

2.00

__________________

FVAMC R&F Room

POP Begin: 10-01-2024 POP End: 09-30-2025