36C24624Q0989 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24624Q0989 06-20-2024

X x x July 3rd, 2024 3pm EST See CONTINUATION Page The purpose of this amendment is to address all timely submitted technical questions:

A) See A.1 Technical Questions with answers provided.

The solicitation responses have been extended to July 3rd by 3pm EST Site visit June 28, 2024 from 10am to 2pm Mee t at Front lobby bldg.1, 2300 Ramsey St., Fayetteville NC 28301

Stephanie Thompson Contracting Officer

CONTINUATION PAGE

TECHNICAL QUESTIONS: Fire Alarm System and Inspection

1. Incumbent Contractor Information

- Who is the incumbent contractor and what was the total contract value?

There is no incumbent contractor as a long-term contract has not been previously awarded for this service.

2. Fire Sprinkler System Tests and Inspections

- When was the last time there was a 5-year obstruction test performed on the Fire Sprinkler System?

- What year are the Sprinkler 5-year internal inspections due?

- What year are the 5-year standpipe inspections due?

- What year are the 5-year FDC Hydro pressure tests due?

- What year are the 6-year fire/smoke damper inspections due?

Previous reports do not indicate the last time these tests were conducted, these tests would be required to be completed this year.

3. Mechanical Drawings and Reports

- Can the Government provide mechanical drawings once the solicitation has been awarded?

- Do you have copies of past fire alarm and sprinkler reports? The solicitation does not show any device quantities, panel counts, sprinkler system riser counts, or any quantities needed to provide an accurate proposal. We are requesting all device quantities for all EP testing requirements listed in the solicitation.

Mechanical drawings can be provided after award based off of request reasonableness.

Past report copies will not be given to bidders. Device quantities are listed in question 9.

4. Proposal Submission and Q&A Period

- Given that the date to submit questions is June 25 and the proposal submission date is the following day, will the Government consider extending the proposal submission date to allow adequate time to adjust proposals based on the Q&A response?

This amendment extends the due date and time for the submission of quotes. See Block 11 of the SF30 amendment.

5. Fire Alarm and Sprinkler Monitoring

- Will monitoring for the fire alarm panels need to be included in our proposal?

Yes. offers shall include monitoring for fire alarm panels.

6. Cost Clarifications

- Can the Government clarify whether the $2,000 threshold for repairs includes labor and material?

Yes. $2000 threshold includes all materials, equipment, and labor (turnkey) to complete repairs.

7. Inspection Details and Reports

- Do you have any smoke evacuation or stairwell pressurization systems? If so, do you know when they are due for inspections, and do you have any previous inspection reports?

No. the facility does not have smoke evacuation or stairwell pressurization systems.

- Are there any inspections that need to be performed after hours?

Yes. All outages affecting patient care – example: AHU outages for Fire/Smoke Damper inspections and repairs.

- How many fire extinguishers are there, what size and type are they? Do you have any past inspection reports that show how old they are, locations, etc.?

Assume 200 fire extinguishers for bid purposes. All extinguishers are located at 2300 Ramsey St, Fayetteville, NC

- How many horizontal and vertical roller and slider doors are there?

None.

- Can the Government provide the make/model of the Fire Alarm Control Panel(s)?

Yes. EST3 FIRE SYSTEM

8. Site Visit

- Will a site visit be available?

Yes. This amendment adds one scheduled site visit. The site visit date, time and location is as follows: June 28th, 2024, 10am to 2pm Meet at Front lobby bldg.1, 2300 Ramsey St., Fayetteville NC 28301

9. Quantities and Specifications

- Can the Government provide the quantities for the following items broken out by building:

- Wet Sprinkler Risers- 26

- Dry Sprinkler Risers-0

- Tamper Switches- 49

- Waterflow Switches- 40

- Manual Pull Stations- 140

- Smoke Detectors- 378

- Heat Detectors- 50

- Duct Smoke Detectors- 60

- Fire & Smoke Dampers- 222

- Fire Extinguishers- 200

- Backflow Preventers (Fire & Domestic)- 20

- Fire Pumps-1, Jockey Pump-1

10.- It is our understanding that this facility is undergoing renovations of the fire alarm system, will this system be completed during this period of performance?

Yes, it will be completed during the period of performance

11. If so, how will the bidding of this project be affected by the newly installed system and associated devices?

Need to provide the biddable component for the new system taking over – ADT to Siemens for fire alarm programming. Bid based on active devices.

12.- Does the VAMC have any records indicating the anticipated amount of service required via inspection services.

Will be in compliance with the (JC) EC.02.03.05 (EPs 1-28 as identified in the SOW

13. If the contractor is responsible for corrections of impairment up to $2,000.00 for all issues that arise or found during inspection, then we would like to request a lump sum of money be applied to the contract to ensure all contractors are bidding the same and are not at a disadvantage due to overshooting repair costs. If possible, an additional CLIN dedicated to repairs with a prefilled amount of money would ensure the VAMC is getting the best value and also ensure the competing contractors are bidding like for like.

– No additional CLIN will be added.

14.- It is noted that the contractor shall provide "safe access" to the equipment being tested. Can the VAMC provide to the contractors known areas of access difficulty so that appropriate budgeting and planning can be accomplished?

Access points are for patient areas there are no difficult areas.

15.- Table 3 Time Interval Definitions provides insight on intervals but does not define what the request is from the VAMC. Will 5-year internal obstruction testing be required, will 3-year dry trip testing be required etc. and what time frame will these be due and which CLIN shall this pricing be applied to?

Bid based on SOW, NFPA and Joint Commission standards.

Amendment 0001 Solicitation for Inspection, Testing, Maintenance and Repair of Fire Alarm System and Inspection of Sprinkler and Fire Suppression Systems Location Fayetteville Veterans Affairs Coastal Health Care System (HCS) 2300 Ramsey Street, Fayetteville, NC 28301 Solicitation 36C24624Q0989