36C24624Q0549_2.docx

36C24624Q0549

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24624Q0549 03-22-2024 Natasha Jacobson 757-876-7635 04-08-2024

12:00 PM

EDT

natasha.jacobson@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 X X 562112 $47 Million N/A X Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 See CONTINUATION Page

HAZARDOUS WASTE PICKUP AND DISPOSAL SERVICES

Period of Performance: Base Year 05/1/2024- 04/30/2025 with 4 Option Years See Section B2 for the Schedule of Services.

See Section B1 for the Performance Work Statement See Section E1 for the Instructions to Offerors.

This requirement is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). All Offerors must be verified SDVOSB at https://veterans.certify.sba.gov/ at time of quote submission and at time of award.

See CONTINUATION Page X X X Natasha Jacobson Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Natasha Jacobson natasha.jacobson@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Base POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

0001AA

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

VAMC Richmond Contract Period: Base POP Begin: 05-01-2024 POP End: 04-30-2025

0001AB

Emporia CBOC

POP Begin: 05-01-2024 POP End: 04-30-2025

0001AC

Charlottesville CBOC

POP Begin: 05-01-2024 POP End: 04-30-2025

0001AD

Fredericksburg CBOC

POP Begin: 05-01-2024 POP End: 04-30-2025

0001AE

Henrico CBOC

POP Begin: 05-01-2024 POP End: 04-30-2025

0001AF

Mary Washington CBOC

POP Begin: 05-01-2024 POP End: 04-30-2025

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

VAMC Richmond (744 Containers) Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers) Henrico CBOC (31 containers).

Mary Washington (48 containers)

POP Begin: 05-01-2024 POP End: 04-30-2025

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Base POP Begin: 05-01-2024 POP End: 04-30-2025

0003AA

4 Gallon Reusable Needle

POP Begin: 05-01-2024 POP End: 04-30-2025

0003AB

8 Gallon Reusable Needle

POP Begin: 05-01-2024 POP End: 04-30-2025

Initial Installation of Sharps Containers Removal and Disposal of Existing Sharp Containers at VAMC Richmond and Community Based Outpatient Clinics (CBOC) Locations: Charlottesville, VA; Fredericksburg, VA; Emporia, VA Estimated removal/replacements: 789

Contract Period: Base POP Begin: 05-01-2024 POP End: 04-30-2025

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Option 1 POP Begin: 05-01-2025 POP End: 04-30-2026

1001AA

VAMC Richmond

POP Begin: 05-01-2025 POP End: 04-30-2026

1001AB

Emporia CBOC

POP Begin: 05-01-2025 POP End: 04-30-2026

1001AC

Charlottesville CBOC

POP Begin: 05-01-2025 POP End: 04-30-2026

1001AD

Fredericksburg CBOC

POP Begin: 05-01-2025 POP End: 04-30-2026

1001AE

Henrico CBOC

POP Begin: 05-01-2025 POP End: 04-30-2026

1001AF

Mary Washington CBOC

POP Begin: 05-01-2025 POP End: 04-30-2026

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers)

POP Begin: 05-01-2025 POP End: 04-30-2026

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Option 1 POP Begin: 05-01-2025 POP End: 04-30-2026

1003AA

4 Gallon Reusable Needle

POP Begin: 05-01-2025 POP End: 04-30-2026

1003AB

8 Gallon Reusable Needle

POP Begin: 05-01-2025 POP End: 04-30-2026

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Option 2 POP Begin: 05-01-2026 POP End: 04-30-2027

2001AA

VAMC Richmond

POP Begin: 05-01-2026 POP End: 04-30-2027

2001AB

Emporia CBOC

POP Begin: 05-01-2026 POP End: 04-30-2027

2001AC

Charlottesville CBOC

POP Begin: 05-01-2026 POP End: 04-30-2027

2001AD

Fredericksburg CBOC

POP Begin: 05-01-2026 POP End: 04-30-2027

2001AE

Henrico CBOC

POP Begin: 05-01-2026 POP End: 04-30-2027

2001AF

Mary WashingtonCBOC

POP Begin: 05-01-2026 POP End: 04-30-2027

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers)

POP Begin: 05-01-2026 POP End: 04-30-2027

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Option 2 POP Begin: 05-01-2026 POP End: 04-30-2027

2003AA

4 Gallon Reusable Needle

POP Begin: 05-01-2026 POP End: 04-30-2027

2003AB

8 Gallon Reusable Needle

POP Begin: 05-01-2026 POP End: 04-30-2027

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Option 3 POP Begin: 05-01-2027 POP End: 04-30-2028

3001AA

VAMC Richmond

POP Begin: 05-01-2027 POP End: 04-30-2028

3001AB

Emporia CBOC

POP Begin: 05-01-2027 POP End: 04-30-2028

3001AC

Charlottesville CBOC

POP Begin: 05-01-2027 POP End: 04-30-2028

3001AD

Fredericksburg CBOC

POP Begin: 05-01-2027 POP End: 04-30-2028

3001AE

Henrico CBOC

POP Begin: 05-01-2027 POP End: 04-30-2028

3001AF

Mary Washington CBOC

POP Begin: 05-01-2027 POP End: 04-30-2028

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers)

POP Begin: 05-01-2027 POP End: 04-30-2028

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Option 3 POP Begin: 05-01-2027 POP End: 04-30-2028

3003AA

4 Gallon Reusable Needle

POP Begin: 05-01-2027 POP End: 04-30-2028

3003AB

8 Gallon Reusable Needle

POP Begin: 05-01-2027 POP End: 04-30-2028

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Option 4 POP Begin: 05-01-2028 POP End: 04-30-2029

4001AA

Richmond VAMC

POP Begin: 05-01-2028 POP End: 04-30-2029

4001AB

Emporia CBOC

POP Begin: 05-01-2028 POP End: 04-30-2029

4001AC

Charlottesville CBOC

POP Begin: 05-01-2028 POP End: 04-30-2029

4001AD

Fredericksburg CBOC

POP Begin: 05-01-2028 POP End: 04-30-2029

4001AE

Henrico CBOC

POP Begin: 05-01-2028 POP End: 04-30-2029

4001AF

Mary Washington CBOC

POP Begin: 05-01-2028 POP End: 04-30-2029

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers)

POP Begin: 05-01-2028 POP End: 04-30-2029

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Option 4 POP Begin: 05-01-2028 POP End: 04-30-2029

4003AA

4 Gallon Reusable Needle

POP Begin: 05-01-2028 POP End: 04-30-2029

4003AB

8 Gallon Reusable Needle

POP Begin: 05-01-2028 POP End: 04-30-2029

General The contractor shall furnish all permits, services, materials, labor, supervision, management, management support, transportation, supplies, and equipment required to provide a medical waste management, non-hazardous pharmaceutical waste management and reusable medical sharps container management program at Veterans Affairs Medical Center (VAMC) Richmond and associated CBOC’s. This program shall not include chemotherapy waste sharps containers, as this waste stream should be managed as hazardous waste versus medical waste.

The Contractor is responsible for the comprehensive management of medical waste management, non-hazardous pharmaceutical waste management, and reusable medical sharps container management program.

Service Locations VAMC Richmond, 1201 Broad Rock Blvd., Richmond, VA 23249 Emporia CBOC, 1746 East Atlantic, Emporia, VA 23847 Charlottesville CBOC, 590 Peter Jefferson Pkwy. 2nd Floor Ste. 250, Charlottesville, VA 22911

Fredericksburg CBOC, 130 Executive Center Parkway, Fredericksburg, VA 22401

Fredericksburg Southpoint CBOC, 10401 Spotsylvania Ave., Suite 300, Fredericksburg, VA 22408

Massaponax CBOC, 4380 Southpoint Dr. Fredericksburg, VA 22407

Henrico County Co CBOC, 7702 E. Parham RD. Richmond, VA. 23294

The Contractor shall work with the Richmond VAMC staff, CBOCs, and Contracting Officer Representative (COR) to determine the type and size of reusable sharps containers to be placed at each point of use. The types and sizes of reusable sharps containers to be placed at each point of use must be approved by the Government prior to installation.

Reusable Sharps Containers

a. Full-service program, which the Contractor shall be responsible to deliver clean reusable sharp containers to a designated location and exchange them for used/full reusable sharp containers that shall be collected by contractor personnel. This option shall include transportation, manifesting and disposal cost.

b. There is an estimated of 789 sharps container location throughout the VAMC Richmond campus which includes the Fredericksburg, Emporia, and Charlottesville CBOC facilities. The system must meet all Federal, State, Local, NIOSH, OSHA and DOT standards for collection, storage, transport, and disposal of medical sharps waste. All mobile carts and bulk transport carts must have wheels and be clean and in good repair at all times. Minimum requirements for the reusable sharps containers are as follows:

a. Reusable

b. Puncture Proof

c. Must arrive at the medical center fully assembled

d. Leak proof in all orientations

e. One hand/one step disposal mechanism

f. Secure/tamper-Proof to include temporary and permanent locking design features

g. Sight/View port that shows when the container is full

h. 12” Large access Horizontal Drop opening with safety tray restricting hand access for public access areas and open top unrestricted access for secure areas such as lab or operating room (OR)

i. Available in various sizes dependent upon need (2,4,8, and 16 Gallon)

j. Must have a barcode tracking feature on each container for safety and accountability

k. Able to be sanitized using a six-stage wash process to include environmentally-friendly cleaning agents to ensure a high level of microbiological efficacy

l. Must meet U.S. Department of Transportation regulations

m. Must be certified to United Nations PG2 specifications for transport of dangerous goods

n. Must be labeled in accordance with Federal, State, Local regulations

c. Contractor shall provide ordering, change-out/servicing, pick-up and delivery, handling, and transportation of reusable sharps containers and disposal of medical sharps waste as needed for VAMC Richmond, to include buildings on campus external to the main facility, a minimum of every 7 days. The frequency of change-out/service of containers at point of use may vary dependent on use and shall be determined by the Contractor during the early stages of use following initial installation. However, medical sharps waste stored in external transporters must be transported off-site by the Contractor for disposal within 7 days of being placed in storage to meet Virginia Administrative Code 9 VAC 20-120-360. Contractor shall ensure that all medical sharps waste collected for disposal from VAMC Richmond is secured at all times to ensure accountability and prevent unauthorized access.

d. Contractor shall provide a detailed manifest/certificate of destruction for all medical sharps container waste transported from VAMC Richmond. All medical sharps waste collected from VAMC Richmond for shipment will be identified on the manifest. A copy of the manifest/certificate of destruction must be signed by and left with the Contracting Officer’s Representative (COR) or designated representative on the day of shipment to verify the waste was shipped for disposal.

e. No manifest will be accepted as valid if an authorized representative of VAMC Richmond does not sign it and a copy is not provided prior to shipment. The medical sharps waste must be disposed in accordance with Federal, State and Local laws and regulations in an EPA-approved facility. The contractor shall provide the completed and signed original manifest/certificate of destruction documenting the destruction and final disposal of the medical sharps waste to the COR or designated representative within 30 days of the medical sharps waste reaching its final destination.

f. Contractor shall track the number of times a sharp container is reused using a barcode system. Contractor shall remove from service any containers that have been used the maximum allowable times.

g. Contractor shall provide a documented back-up plan in the event circumstances disrupts ability to provide pick-up services. Service shall be provided within 24 hours of a failure to meet scheduled pick- up times.

h. Contractor shall track the type, size, date and location of containers being changed- out/serviced. Documentation of the number of containers changed-out/serviced and their sizes shall be provided upon request to VAMC Richmond to support tracking waste generation quantities.

i. Contractor shall provide back-up containers for areas not accessible to contractor during servicing.

j. The Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract to avoid an interruption of service due to failure of equipment or personnel issues. The Contractor shall incur all cost associated with fulfilling this contingency plan at no additional cost to the Government.

k. The Contractor shall be liable for all expenses incurred by the government due to the Contractor’s inability to perform in accordance with these requirements. The Contractor shall appoint a project manager who will have responsibility for performance of medical waste removal services. The project manager or designee shall be competent to supervise all aspects of medical waste removal services and shall be available on-site within 4 hours after notification when problems arise with contractor’s work or in the event that emergencies arise at this facility, which pertains to the contractor’s responsibilities or duties. The project manager shall, in the absence of the contractor, act for the contractor as contractor’s representative.

l. Contractor vehicles used to transport medical sharps waste must be equipped with emergency spill kits for infectious waste. Vehicle drivers must be trained in emergency spill response procedures for infectious waste.

Medical Waste Disposal Contractor is to supply all bags, tags, waste carts, and associated material for packaging and transport of all medical waste. The items must meet all federal, state, OSHA and DOT standards for collection, storage and transport of medical waste. Carts must have wheels and be in good repair at all times. Carts must be labeled as medical waste carts.

a. Contractor is responsible for providing a detailed manifest of all medical waste transported from the VA Medical Center to include the date, location and proof of destruction. All medical waste collected from the VA will be weighed on site and a copy of the manifest stating the date collected, pounds of medical waste per cart and the number of carts must be left with the Contracting Officer Representative (COR) or his designee on the day of collection. The contractor is required to provide a signed and legible manifest attesting to the destruction of the medical waste is to be provided to the Chief, Facility Management within 30 days of the destruction of the medical waste.

b. Waste pick-up will be provided once per a week from the hospital’s designated waste holding area. The day for pick-up will be Thursday between 6:00 a.m. and 3:30 p.m.

c. Contractor is to provide a documented back-up plan in the event circumstances disrupts his ability to provide pick-up services. Service will be provided within 24 hours of a failure to meet scheduled pick-up times.

d. Pricing - All services are to be based on a price per pound that includes all bags, tags, waste carts, transportation, disposal, manifesting and tracking of the medical waste.

e. The estimated annual poundage of medical waste produced by the medical center is between 19,000 and 22,000 pounds. This is subject to unexpected change (+ - 10 – 15 %) due to changes in the medical centers scope of work.

f. Contractor shall provide Regulated Medical Waste transportation and disposal services which will include Non-Hazardous “Red Bag” Biohazard waste as well as Chemotherapy and Pathological Waste streams. All Regulated Medical Waste will be properly disposed of via an incineration process.

g. The VA stated that there will be approximately 164,000 lbs. of Regulated Medical Waste generated each year by the Richmond VAMC all of which will be incinerated. All Regulated Medical Waste generated by the Richmond VAMC will be collected in 96-gallon DOT/OSHA compliant reusable mobile carts exceeding or comparable to the Shaffer model for medical waste incineration processing.

h. RMW collection and disposal services for the Richmond VAMC, Emporia CBOC, Fredericksburg CBOC’s, and Charlottesville CBOC will include all required regulatory paperwork, transportation and proper disposal procedures and incineration.

Special Requirements Deliverables

a. The Contractor shall provide a copy of the manifest/certificate of destruction or other equivalent Department of Transportation (DOT) shipping papers to COR upon shipment of medical sharps waste containers which include the following information:

1) Regulated Medical Waste Transporter number; 2)Regulated Medical Waste Handling Permit number;

3) U.S. DOT number;

4) Transporter company name, mailing address, telephone number, and emergency contact phone number;

5) Quantity of medical sharps waste being shipped;

6) Name and location of the medical waste processing facility, method of destruction, and the name and location of the final destination facility for the medical waste;

7) Date of shipment.

b. The Contractor shall provide the completed manifest/certificate of destruction to the COR once the medical sharps waste has reached its final destination.

c. The deliverables from this contract will be used to support regulatory recordkeeping requirements for regulated medical waste disposal at VAMC Richmond and associated CBOC’s.

Contractor Employees Contractor furnished Equipment, Materials, and Information: Contractor shall, at no additional cost to the Government, provide and maintain licenses, permits, vehicles, operators, equipment, and materials to properly handle, package, label, transport, and dispose of medical sharps waste generated at VAMC Richmond. Contractor is responsible for maintaining liability insurance for the duration of the contract.

In addition, the contractor shall provide evidence of qualification to perform the requested services through documentation provided when the initial quotation is submitted to the government for consideration. Contractor shall be prepared to submit evidence of OSHA 30-hour training, Hepatitis shots, tuberculosis (TB) testing, Blood borne Pathogen training, and Department of Transportation training prior to conducting work in the facility.

Government Furnished Equipment, Materials and Information: The government will provide access for the Contractor to medical sharps waste collection and storage areas to support completion of work.

Quality Control: the contractor shall have a Quality Control Program to ensure the requirements of this contract are provided as specified. The program shall include, but will not be limited to, the following:

1. An inspection system covering the services listed in the performance work statement. It must specify areas of work to be inspected on a scheduled basis.

2. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

3. A record of all inspections conducted by the contractor and any corrective action taken. The documented quality Control Program and records of Inspections shall be made available to the Government upon request.

Pharmaceutical Waste Sharps The contractor shall furnish all permits, services, materials, labor, supervision, managements, management support, transportation, supplies, and equipment required to provide a reusable pharmaceutical waste container management program at Veterans Affairs Medical Center (VAMC) Richmond. This program must be performed in accordance with all Federal, State, and Local laws and regulations.

A. WORK HOURS

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

The following terms have the following meanings:

Normal working hours: Monday through Friday, 7:30 a.m. – 4:00 p.m., excluding federal holidays.

Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

B.4 SPECIAL CONTRACT REQUIREMENTS

1. NO SMOKING

Per VHA Directive 1085 Dated 3/15/19 All VA Health Care Facilities shall be smoke free. This directive applies to all patients, visitors, contractors, volunteers, and vendors.

2. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

3. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

4. BILLING AND PAYMENT

Contractor shall submit invoice monthly via payment request in electronic form via VA’s Electronic Invoice Presentment and Payment system https://authentication.tungsten-network.com/login. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

• Date of invoice

• Invoice number

• Contract number

• Obligation number

• Vendor name

• CLIN and dates of service

5. CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

The Facility POC shall be responsible for the overall technical administration of this contract.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF.

POINT OF CONTACT

Contracting Officer (CO) Natasha Jacobson / 757-876-7635 / natasha.jacobson@va.gov

Contracting Officer’s Representative (COR)

TBD

36C24624Q0549

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United…