SOW Replace Inspect Fire Dampers 12.5.pdf

DEPARTMENT OF VETERANS AFFAIRS

Durham VA Health Care System

508 Fulton Street Durham, NC 27705

STATEMENT OF WORK

The Durham VA Health Care System (DVAHCS) has a need for replacement, improved access, and inspection of fire dampers at its campus located at Building 1, 508 Fulton Street, Durham, NC 27705.

Period of Performance: 180 calendar days from receipt of Notice to Proceed (NTP).

1. DESCRIPTION OF WORK: The contractor shall furnish all labor, material, tools, supervision, quality control, and certified inspectors necessary to repair, replace, increase access to, inspect and certify the fire and smoke dampers identified in the Scope of Work below.

HOURS OF OPERATION: Services shall normally be performed after normal business hours, 6:00 p.m. through 2:00 a.m., Monday through Friday, excluding Federal holidays, and any other day specifically declared by the President of the United States.

Federal holidays are available at the Federal Holidays (opm.gov). This is a fully operational medical facility, and to minimize impact to patient care some work will be required outside of normal working hours as defined previously. The contractor shall give a 4 week notice to the Contracting Officer Representative (COR) so that scheduling arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

2. SCOPE OF WORK

The contractor shall be responsible for all demolition work to gain access to the broken fire dampers.

The contractor shall be responsible for the asbestos removal and inspections.

The contractor shall remove all construction debris they generate from the hospital and maintain a neat and tidy work area daily.

The contractor shall remove four (4) failed fire dampers and replace with new UL555 rated fire dampers to match existing fire rating.

Upon completion of damper replacement, the contractor shall be responsible for all restoration work to the area. The restoration work shall match in uniformity and quality to that of the original existing construction.

The contractor shall inspect and provide documentation of the new fire damper functionality.

List of dampers needing replacement. The location on the drawings indicated (in parenthesis).

i. FD-10B-1B-06 (10B-1)

ii. FD-10B-2B-007 (10B-2)

iii. FD-10-5B-04 (10B-4)

iv. FD-10-3B-08 (10B-3)

The contractor shall increase access to four (4) fire dampers.

• The contractor shall be responsible for providing and installing new access doors or replacing smaller access doors with a minimum of 24”x24” doors in https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2023

508 Fulton Street Durham, NC 27705 ductwork as needed to allow a technician to reach the fire damper for inspection.

• The contractor shall relocate any infrastructure, utilities, or obstructions necessary for access to the fire damper access doors including but not limited to electrical conduit, sprinkler pipe, HVAC and domestic water piping, medical gases, fire alarm, and communications cable.

• The contractor shall inspect and provide documentation of fire damper functionality.

The contractor shall provide a written safety plan to the COR for approval prior to the commencement of work. This plan shall describe the contractor’s general safety program and shall identify specific safety hazards incidental to the contract work.

• The contractor shall secure and follow all instructions of an Infection Control Risk Assessment (ICRA) for any work behind walls or above ceilings.

The contractor shall submit a work schedule and submittals within 14 days of notice to proceed.

• The Durham VAHCS shall have 20 workdays to review and approve submittals.

The contractor shall conduct all work in accordance with applicable building codes and the VA Specifications.

• The contractor shall be responsible for providing their own access to building codes.

3. GENERAL:

The contractor’s employees shall not enter the work site without appropriate identification. They may also be subject to inspection of their personal effects when entering or leaving the project site.

Execute work to interfere as little as possible with normal functioning of the hospital including operations of utility services, fire protection systems and any existing equipment, and with work being performed by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied jointly by patients or medical personnel, and Contractor’s personnel, except as permitted by COR where required by limited working space.

No utility service such as water, gas, steam sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR and Chief Engineer. Electrical work shall be accomplished with all affected circuits or equipment de energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval. The vendor shall submit a request to interrupt any such services to COR, in writing, 4 weeks in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

The Durham VAHCS reserves the right to close down or shut down the project site and order the vendor’s employees off the premises in the event of a local or national

508 Fulton Street Durham, NC 27705 emergency. The vendor may return to the site only with the written approval of the Contracting Officer.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with National Fire Protection Association (NFPA) 241.

Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR.

Buildings will be occupied during performance of work. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas against dust and debris, so that equipment and affected areas to be used in the Durham VAHCS

• Operations will not be hindered. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Durham VAHCS operations will continue during the installation period.

The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per hospital policies. The contractor shall provide a dumpster if it is determined to be necessary and shall work with the COR in advance for a spot-on site to establish the dumpster.

All work shall be performed in full accordance with applicable local and Federal regulations. All materials and installation shall conform to the recommendations of National Fire Protection Association (NFPA), plumbing and mechanical codes. No departures from specification requirements will be permitted without written approval.

The Supplier shall use good safety practices while working. All hardware should be installed in such a manner to minimize damage and maximize patient and employee safety.

New work shall be installed and connected to existing work safely and professionally.

Disturbed or damaged work shall be replaced or repaired to its prior conditions.

All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

Where the Government determines that the vendor has installed equipment not conveniently accessible for operation and maintenance, equipment shall be removed, and reinstalled or remedial action performed as directed at no additional cost to the Government.

Contractor personnel and sub-contractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA personnel regarding information and information system security.

The contractor shall be issued temporary construction badges each day work is performed and must be returned at the end of each workday. All contractors shall wear badges so that the badges are easily viewed always while on-site. Contractor shall notify

508 Fulton Street Durham, NC 27705 the COR immediately of any lost badges. Contractor and all their employees shall report to the safety office to receive safety training prior to working on site. Contractors will be issued a short-term parking pass. Contractor shall provide a valid driver’s license, license plate number and signed copy of their contract.

Occupational Safety and Health Administration (OSHA) 10-hour training is required for all workers on site and the OSHA 30-hour training is required for Trade Competent Persons (CPs) and shall provide documentation to the COR prior to performing any work at the VA facility.

Parking is not guaranteed, we will provide one parking pass per project.

END OF STATEMENT OF WORK

1. DESCRIPTION OF WORK: The contractor shall furnish all labor, material, tools, supervision, quality control, and certified inspectors necessary to repair, replace, increase access to, inspect and certify the fire and smoke dampers identified in the ...