36C24623R0065 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 659-22-405 Department of Veterans Affairs Network Contracting Office 6 1601 Brenner Ave Salisbury

NC

28144

To all Offerors/Bidders

36C24623R0065 06-08-2023

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

June 20 2023 @10AM E.S.T.

The purpose of amendment 0004 is to add the estimated construction budget for the design.

A/E should design for a construction budget of $14,500,000.

SF330 Due Date extended to June 20, 2023.

Added revised SOW Added Evaluation criteria

Daniel Dove Contracting Officer Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one or more bid deduct alternatives totaling 6% of the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

SF330 Due Date extended to June 20, 2023.

Added the revised SOW Added the Evaluation Criteria

ARCHITECT-ENGINEER DESIGN

STATEMENT OF WORK

Station Emergency Generator – Salisbury VA Medical Center

PROJECT NO: 659-22-405

PROJECT NAME: Station Emergency Generator – Salisbury, NC

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required. For official use only**

1. Project Requirements

Department of Veterans Affairs has an inherent need for emergency backup power. Currently, the backup power is being provided by small temporary backups in multiple buildings along with an outdated generator that has outlived its life expectancy. The VAMC is pursuing a project to install an emergency generator station with a rating that is determined by the engineer.

A-E Part One Services (also known as Design Phase Services) for this design project include site visits, field investigation, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project for Station Emergency Generator.

The initial phase is to produce an acceptable design for bid. The A&E Firm shall provide the following services:

0. Engineering services to accompany the following installation services:

0. Installation Contractor is to perform all work to furnish, install, and testing for a complete and operational Emergency Generator System for the VA campus. Work includes general construction of underground conduits, if required, including all power, control, and communications wiring. Work shall be designed in strict accordance with specifications, drawings, and National Electrical Code (NEC).

0. All generators shall be installed according to manufacturer’s specifications. If concrete mounting pads are required, the pads must be suitable for the application with appropriate vibration eliminators. Construction of a concrete platform must be designed to withstand a load and exposed to vibration. The concrete platform must be armed with steel rods according to structural engineer or architect’s design.

0. Proposed emergency power supply system must be Class 48 Type 10 Level 1 (NFPA 110 Chapter 4) and with the typical generator equipment as follows:

Equipment list:

1. Three 2.75MW Diesel Powered generators, operating with a Tier 4 emissions classifications. Two of these generators would run as the primary and the third generator is a redundant power source.

1. 15kV Paralleling switchgear.

1. 3- 5kV Unit subs w/ Step up.

1. Generator Enclosure Building to house design with soundproof package with HMI system.

1. Sub control scree for Building 2’s emergency generators synchronizing gear

1. Electric or air turbine starter with battery system.

1. Automatic transfer switch (ATS) with power and control wiring. Evaluate grounding needs and specify responding designs per National Electric Code (NEC).

1. Controls.

1. Fuel system/storage.

1. Air supply system: ventilation system, exhaust silencers, and other components.

0. The scope of engineering services shall include:

2. Attend an on-site kick-off meeting with the VA Contracting Officer’s Representative (COR) to define project details, including work schedule.

2. Emergency Power Supply System’s size to be determined by a load calculation study, performed by A-E’s electrical engineer, who’s PE licensed in North Carolina. Generator design/installation is compliant with the National Electrical Code (NEC) and has a rating Type 10 Level 1 (NFPA 110 Chapter 4). Generator capacity shall be determined by taking full-load current measurements during peak usage and considering existing equipment and machinery in and future building loads).

2. Develop a performance-based specification for the installation contractor to provide circuit breaker coordination and arc flash studies, including arc-flash labelling of affected equipment by installation contractor.

2. Create electrical diagrams, power, and control wiring drawings. Create survey, specifications, and testing reports for the work described above.

2. Deliver three submittals for VA review and comment: at the 65%, 95% and 100% design stages, then followed by a Final Issued for Construction (IFC) submittal. The 65%, 95% and 100% review submittals will be provided electronically only. The IFC submittal will be provided in PDF (.pdf) format and printed form, including 5 bound copy sets, sized as per COR.

2. Produce As-Built record drawings based on Contractor supplied red-line as-built markup drawings. The complete and accurate As-Built drawings will be provided in AutoCAD (.dwg), Revit (.rvt) and PDF (.pdf) formats and in printed form, including 3 bound copy sets, sized as per COR.

1. A&E Standards

· A/E firm shall be responsible for complying with all applicable Department of Veterans Affairs Master Specifications. An entire listing of the Department of Veterans Affairs Master Construction Specifications can be found at http://www.cfm.va.gov/til/spec.asp.

· A/E firm shall refer to PG 18-10 (see attached page) for design manual index. https://www.cfm.va.gov/til/dManual.asp

· Salisbury VAMC Design and Construction Manual (https://wbdg.org/ffc/va/va-master-specifications-pg-18-1) A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation (solicitation support) and construction phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, approximately 4 site visits per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance and participation during the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction. All Part Two Services are optional line items and will not be exercised at the time of award.

3. DESIGN WITHIN FUNDING LIMITATIONS:

The design shall be prepared by the A-E to permit the award of a construction contract, using Federal Acquisition Regulation procedures for the construction of the facilities. The design project must comply with VAAR 836.606-71, Application of 6 percent architect-engineer fee limitation.

4. DESIGN INDEPENDENCE, FURNITURE, AND EQUIPMENT:

Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A-E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A-E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. Equipment that can be part of the design includes those items to meet code requirements for building occupancy; items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26, or 28 through 48; non-IT equipment items covered by Division 27; and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00, and 12 36 00.

The A-E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

5. DESIGN CRITERIA:

The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction & Facilities Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning, and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the VA TIL, including (but not limited to) the following listed Department of Veterans Affairs References:

The following references should also be used to complete the design documents:

· VA Standards Alert 017 – Infrastructure Standards for Telecommunications Spaces and all standards, guides, and manuals incorporated by reference (https://www.cfm.va.gov/til/sAlert/sAlert017.pdf)

· 00 VA OEHRM Site Infrastructure Requirements v1.8

· SOCAMES 6 Design Alert 1

· American National Standards Institute (ANSI)

· American Society for Testing Materials (ASTM)

· Building Industry Consulting Service International (BICSI)

· Federal Communications Commission (FCC), all Regulations, Procedures and Standards for Two-Way Radio Equipment, Systems and Operation

· Illuminating Engineering Society of North America (IESNA)

· Institute of Electrical and Electronic Engineers (IEEE): IEEE 446, IEEE1100.

· International Organization for Standardization (ISO), Standards for Protocols and Interfaces that include Open System Interconnections (OSI)

· Joint Commission on Accreditation of Healthcare Organizations (JACHO), Environment of Care Guidelines and Standards

· Facilities Guidelines Institute (FGI): 2010, or most current issue, Guidelines for the Design and Construction of Health Care Facilities

· U.S. Green Building Council (USGBC) LEED Program & Sustainable Building Design Council

· The Green Building Initiative (GBI), Green Globes Environmental Assessment and rating System

· The American Institute of Architects (AIA) and National Society of Professional Engineers(NSPE) recent additions to their professional codes of ethics encouraging “environmentally responsible design”

· National Fire Protection Association (NFPA): A/E shall pay particular attention to the following publications:

· NFPA 20 – Standard for the Installation of Stationary Pumps for Fire Protection

· NFPA 37 – Standard for the Installation and Use of Stationary Combustion Engines and Gas Turbines. The contents of this standard will not be addressed or referenced in this course.

· NFPA 70 – National Electrical Code: Article 700, Article 701, Article 702.

· NFPA 70 E – Standard for Electrical Safety Requirements for Employee Workplaces

· NFPA 72 – National Fire Alarm Code.

· NFPA 75 – Standard for the Protection of Electronic Computer/Data Processing Equipment.

· NFPA 77 – Recommended Practice on Static Electricity.

· NFPA 80 – Standard for Fire Doors and Fire Windows.

· NFPA 92A – Recommended Practice for Smoke-Control Systems Utilizing Barriers and Pressure Differences. Current Edition: 2009.

· NFPA 92B – Guide for Smoke Management Systems in Malls, Atria, and Large Areas.

· NFPA 99 – Standard for Health Care Facilities.

· NFPA 99B – Standard for Hypobaric Facilities o NFPA 101 – Life Safety Code.

· NFPA 110 – Standard for Emergency and Standby Power Systems.

· NFPA 780 – Standard for the Installation of Lightning Protection Systems.

· National Electrical Manufacturers Association (NEMA): NEMA ICS10.

· Underwriters' Laboratories, Inc. (UL): UL1008.

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A-E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department-wide.

6. DESIGN COLLABORATION:

The A-E during this design project shall collaborate with the VHA Office of Healthcare Environment and Facilities Programs Special Engineering Program (HEFP/SEP) staff, VISN 6, and the Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. HEPF/SEP and/or VISN deliverables shall be coordinated with the A-E’s design submittals to ensure compliance with all requirements is met. The A-E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

7. INDEPENDENT LIFE SAFETY REVIEW:

The A-E shall incorporate any comments from the VA 3rd party life safety review.

8. ENVIRONMENTAL PROTECTION:

The A-E shall assist the VA with completion of a National Environmental Policy Act (NEPA) assessment as required by the VAMC. If the NEPA assessment results in potential environmental impacts, the A-E shall be responsible for completing any auxiliary documentation required per PG-18-17, NEPA Interim Guidance for Projects located on the TIL (http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf). Additional requirements may include, but are not limited to, Environmental Assessment, Environmental Impact Statement, and Record of Decision. The NEPA analysis and concluding documentation must be completed by the Final Bid Documents submittal.

9. PHYSICAL SECURITY:

The A-E must include a certified physical security specialist. The specialists must be involved with the design, beginning with the concept phase, and the qualifications must be submitted to the COR for review and approval prior to the concept/basis of design phase. The specialists shall meet the specific requirements listed in the VA Physical Security and Resiliency Design Manual (PSRDM) revised April 1, 2021, located on the TIL (https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf). The A-E shall ensure that all applicable aspects of the VA PSRDM are incorporated into the design and shall prepare a written report acknowledging compliance as required by the VAMC. The A-E must inform the COR of any physical security items that will be difficult to achieve during the concept/basis of design phase and assist the VA with waiver requests as necessary.

10. TELECOMMUNICATIONS DESIGN:

In accordance with Telecommunications and Special Telecommunications Systems Design Manual, February 2016, (https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf), paragraph 1.2 (d), “Telecommunications design must be performed and stamped by a BICSI® Registered Communications Distribution Designer (RCDD®) for all projects.”

11. SUBMITTAL REQUIREMENTS:

Design submittals shall follow the requirements of Program Guide, PG-18-15, Volume C, A-E Submission Instructions for Minor and NRM Construction Program dated November 2008. This document is included as SOW Attachment 06. Submittal documents shall be prominently marked “For Official Use Only (FOUO)” if they contain qualifying data as defined in VHA Memorandum 2019-11-13 Sensitive Infrastructure Data Classification - For Official Use Only (FOUO).

The A-E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15. It is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A-E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Statement of Work. Each new submittal will incorporate all VA comments from the previous submittal. The Asbestos Abatement requirements in PG-18-15 are applicable at Salisbury VAMC due to the age of the campus (construction began in the 1950s).

The following submittals will be required for this project:

· Quality Assurance/Quality Control (QA/QC) Plan

· Basis of Design (BD) - 10% - In addition to the requirements in PG-18-15, a Basis of Design is required. Basis of Design is a narrative presentation of facts, sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details, and their ultimate presentation in the final drawings and specifications, will be based on sound architectural and engineering decisions. Conceptual drawings of the planned design and the initial cost estimate will additionally be included.

· Schematic Design (SD)- 35%

· Design Development One (DD) – 65%

· Construction Documents (CD)- 95%

· Final Bid Documents (Bid) – 100%

12. DRAWING FORMAT:

All drawings shall adhere to VA project software requirements for [Building Information Modeling (BIM) OR Computer Aided Design (CAD)] available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit/CAD 2019 or the latest version available to W.G. (Bill) Hefner VAMC, Salisbury.

The A/E shall provide a computer 3D model and prepare various 3D renderings to present to VA throughout the design phase to adequately represent architectural, mechanical/electrical/plumbing (MEP), site conditions and other items in the design to aide with facility visualization and contractor coordination.

The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the W.G. (Bill) Hefner VAMC, Salisbury Master Record Drawing – pending facility expertise). The deliverable model at the SD, DD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase.

· Architectural/Interior Design

· Square Footage/Volume

· Room Names and Numbers

· Architectural Schedules

· Architectural Specialties and Woodwork

· Doors

· Windows

· Louvers

· Roof

· Floors

· Ceilings

· Vertical Circulation

· Walls/Curtain Wall Sizes, Shapes, & Material Data

· General Signage

· Schedules

· Equipment

· Structural

· Foundations

· Shafts and Pits

· Mechanical

· HVAC

· Plumbing

· Electrical/Telecommunications

· Power and Lighting

· Steam Distribution

· Other Engineering Data as Required

· Exterior Building Information

· Asbestos/Hazardous Material Info

· Security System Information (Access Control, Security Cameras, Panic Alarms, Overhead Paging)

· Life Safety Information (Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms)

· Departmental Ownership (By Common Name, Capital Asset Inventory Department Definition and Strategic Capital Investment Program Department Definition)

13. SUBMITTAL FORMATS:

Submittals shall be provided in electronic and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp), and Autodesk Revit Project (.rvt) files are acceptable. The A-E must establish a submittal exchange service or SharePoint site to provide all electronic copies of required submittals. The A-E must ensure the submittal exchange service is accessible by VA personnel and provide station personnel and PCAC with the information necessary to access the service. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at https://section508.gov/.

The A-E shall be responsible for providing:

Meeting/Conference Agendas and Minutes Agendas and other required documents for all status update meetings will be provided to the Post-Award CO/CS and COR a minimum of 24 hours in advance of the meeting. At the initial status update meeting, the frequency of subsequent status update meetings will be established and mutually agreed to by the contractor, VA station personnel, and the Post-Award CO/CS.

Meeting minutes for all formal meetings and conferences held with the VA, including weekly construction meetings, shall be submitted within seven calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Minimum meeting minutes requirements

· Project name, project number, meeting host, meeting name

· Date, time, meeting ID, call-in number, duration, and consecutive number of total related meetings

· Participant list (name, title, phone number (office and mobile), email, attended meeting (yes/no))

· Meeting purpose, roll call, COVID-19, and additional items

· Agenda items (decisions, action items, and fixes or next steps)

· Next meeting date and time

· Detailed attachment list Construction Cost Estimates Construction cost estimates shall comply with the VA Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated February 1, 2019, located on the TIL (http://www.cfm.va.gov/cost/index.asp). All estimates in any of the electronic formats listed above.

Quality Assurance/Quality Control (QA/QC) Plan

· All documents in any of the electronic formats listed above.

Basis of Design (BD)

· All documents in any of the electronic formats listed above.

· Two half-size paper bond sets of drawings to VA Schematic Design (SD)

· All documents in any of the electronic formats listed above.

· Two paper bond sets of specifications to VA

· Two paper bond sets of investigation reports, design calculations, space planning data, and cost estimate to VA Design Development (DD), and Construction Documents (CD)

· All documents in any of the electronic formats listed above.

· Memo annotating what was not upgraded and corresponding justifications.

· One full-size paper bond set of drawings to VA

· Two half-size paper bond sets of drawings to VA

· Two paper bond sets of specifications to VA

· Two paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW), and cost estimate to VA Final Bid Documents (Bid)

· PDF files of drawings, specifications, and any miscellaneous design analysis documents, such as submittal log and physical security compliance report

· Certified memo annotating what areas/times were not upgraded and the corresponding justifications

· Certified memo that the A-E design is independent of future projects and includes all equipment required for the project to be activated/fully functional

· Word files of specifications

· Revit and AutoCAD files of drawings

· One full-size paper bond set of drawings to VA

· Two half-size paper bond sets of drawings to VA

· Two paper bond sets of specifications to VA

· One paper bond set of investigation reports, design calculations, space planning data, construction schedule, construction SOW, and cost estimate to VA

14. OPTION ITEM REQUIREMENTS:

Solicitation Support Services Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A-E within five calendar days of the date the questions are sent to the A-E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A-E is required to comply with the five-calendar-day requirement.

Throughout the solicitation period, the A-E shall provide addenda as necessary if required to revise specs and drawings.

In response to any technical questions and/or addenda issued during the solicitation period, the A-E shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

Construction Period Services (CPS) Requests for Information (RFI) Requests for Information shall be submitted within three calendar days of submittal to the A-E.

Submittal Reviews Submittal reviews shall be submitted within seven calendar days of submittal to the A-E.

Site Visit Reports Site visit reports shall be submitted within seven calendar days of the visit. All documents in any of the electronic formats listed above.

Modification/Change Order Requests Modification requests shall be submitted within seven calendar days (check all against Dan’s email) of submittal to the A-E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A-E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A-E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above. Note: If major modification, VA will provide additional time and document format guidance.

Punch List Punch list shall be submitted within seven calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

Record Drawings Record drawings shall be delivered to the VA within 30 calendar days after VA acceptance of the construction project. Autodesk Revit Project (.rvt) format and AutoCAD (.dwg) format.

15. PROJECT SCHEDULE/PERIOD OF PERFORMANCE:

The A-E shall perform Part One Services/Design Phase work according to the schedule shown below. The A-E is also responsible for following Specification Section 01 32 16.01, Architectural and Engineering CPM Schedules, located in SOW Attachment 05. If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or Weekends.

The 365 days listed in part one project schedule may fluctuate based on when 95% CD submittal meets all VA guidelines and acceptance is issued. If 95% CD submittal is not accepted due to insufficient design Solicitation Support Services (Option Line Item) shall be performed for the length of time between the time the option is exercised and award of the construction project. Construction Period Services (Option Line Items) and Third-Party Commissioning (Option Line Item) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The VA has 365 calendar days from final acceptance of the design to exercise the option(s) for Solicitation Support Services, Construction Period Services, and Third-Party Commissioning.

16. CONTRACT OVERSIGHT:

All contracts for this project shall be awarded by the Program Contracting Activity Central (PCAC); only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders, and changes to the statement of work.

PCAC shall designate a Contracting Officer’s Representative (COR) to monitor and manage the A-E’s performance under the design project contract. The COR shall be a representative of the VAMC Engineering team and have the technical knowledge required to monitor and oversee the project.

A COR from the VAMC Engineering team shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the A-E’s responsibility for Part Two Services/Construction Period Services. The A-E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

17. OI&T INFRASTRUCTURE STANDARD FOR TELECOMMUNICATIONS SPACES:

The current version for this standard is located on the TIL (https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf). The design for this project at the Salisbury VAMC in Salisbury, NC must meet the Campus Support Center (CSC) requirements of the Infrastructure Standard for Telecommunications Spaces (The Standard).

The Standard serves as the master reference document of criteria for Department of Veterans Affairs (VA) facility Information Technology (IT) support infrastructure. It defines the technical requirements necessary to maintain optimum reliability and efficiency within VA facilities and computing centers. IT Support Infrastructure is defined as all passive telecommunications and information technology equipment and supporting physical space and equipment.

This Standard is maintained by the Enterprise Data Center Infrastructure Collaboration Team (EDICT). Questions or concerns should be directed to Enterprise Data Center and Infrastructure Engineering (DCIE) at VAITESEDatacenterEngineering2@va.gov.

Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and Technology (OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation.

18. EXEMPTIONS TO VA OEHRM SITE INFRASTRUCTURE REQUIREMENTS:

Any variances or exemptions to SOW Attachment 02, most recent version, must be referenced, documented, and discussed with the CO, the COR, and HEFP SEP. Following approval of variance or exemption, the A-E shall submit documentation describing variance or exemption, indicate reference in VA documentation, describe any mitigating measures, and include an attachment with documentation of discussion with the CO, the COR, and HEFP SEP.

19. REPORTING REQUIREMENTS:

The Contractor shall be required to report to their respective COR (Building 21) to be issue a badge to work on campus.

End of SOW See attached document: Attachment A - AE Evaluation Campus Emergency Generator.

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