36C24623Q1332 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24623Q1332 09-06-2023

X

The purpose of this amendment is to answer questions and extend the due date to 13 September at 12:00 PM EST.

CONTINUATION PAGE

Edited Instructions to Offerors

E.1 INSTRUCTIONS TO OFFERORS

INSTRUCTIONS FOR QUOTE SUBMISSION:

Quoters shall submit their quote via email to Natasha Jacobson at natasha.jacobson@va.gov by 12:00 PM, EST, September 13, 2023. Quotes shall be assembled by the following Sections: each section shall be easily identified.

FAR SUBPART 13.5 SIMPLIFIED ACQUISITION PROCEDURES

Note that FAR part 13.5 Simplified Acquisitions Procedures for Certain Commercial items procedures will be used. A contractor may be eliminated from consideration without further exchanges if technical and/or pricing quotes are not among those Offerors considered most advantageous to the Government based on a best value determination.

1. Submission of Offers:

0. Offers shall be based on requirements contained in the Performance Work Statement (PWS). Offers shall include:

1. Offer Form (Standard Form 1449) – Original Signature and Date, Contract Administration Data; SAM UEI Number; Acknowledgement of Solicitation Amendments

1. A completed price/cost schedule and attachments addressing all Contract Line Items Numbers (CLINSs).

1. System for Award Management (SAM): Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

1. All Offerors shall be a verified Service-Disabled Veteran Owned Small Business (SDVOSB) vendor at time of quote submission and prior to receiving award. To be considered a SDVOSB, the company must be listed as verified in the SBA VetCert https://veterans.certify.sba.gov/

1. All Offerors Shall fill out and comply with VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) and submit it with their quote. Offerors who do not will not be considered.

1. Amendments: Amendments to this solicitation will be posted on www.SAM.gov Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on www.SAM.gov offerors will be notified by email of any new amendments that have been issued. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. FAILURE to acknowledge an amendment may result in your offer being considered unacceptable.

QUOTE PREPARATION INSTRUCTIONS:

1. Quote Preparation Costs: The Contracting Officer is the only individual legally authorized to commit the Government to the expenditure of public funds in connection with this procurement. The solicitation does not commit the Government to pay any costs for the preparation and submission of an offer in response to this solicitation.

1. Quote Format: The submission shall be clearly indexed and logically assembled. Each section shall be clearly identified and shall begin at the top of a page. All pages of each section shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Refer to Table 1 below.

1. Price Submission: Submit Original Quote

0. Price submission shall be submitted and labeled in accordance with Section E. 1, Paragraph (a) (1). Alternate price schedules will not be considered.

0. Total Price will be evaluated including all options.

1. Technical Quote: Offerors shall submit a quote that addresses all aspects of the PWS. The technical quote should be submitted in a format which clearly addresses the evaluation factors. Offeror shall identify any subcontractors proposed under this solicitation. All technical elements applicable to the utilization of subcontractors must be addressed in the technical quote and detail provided. The technical quote should be as detailed as necessary to fully explain the proposed methods and rationale; it should reflect a clear understanding of the nature of the work being undertaken. The Technical Volume shall not exceed twenty-five (25) pages in length (minimum 12-point font and no less than ½ inch margins). Page limitation includes any drawings, charts, images, etc., and excludes section dividers, table of contents, glossary of terms, cross-referencing indices, and resumes. If more than 25 pages (not counting excluded pages) are submitted, only the first 25 pages will be considered.

1. Past Performance Information: Only references for same or similar type contracts are desired.

4. Quality and Satisfaction Ratings for Contracts Completed in the Past Three Years:

0. Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for the same or similar type of contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

4. Performance Surveys:

1. The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. Identify all federal, state, and local government contracts as well as any private/commercial contracts of similar scope, size, complexity that are ongoing or have been completed within the last three (3) years. List the following information for each contract:

0. Company Name and Address

0. Description of Services Performed

0. Name, Telephone Number and Email Address of Responsible individuals who have first-hand knowledge of performance relative to similar type of services

0. Contract Number

0. Dates of Contract Performance

0. Contract Type (e.g. fixed-price, cost reimbursable) and total contract value

0. Provide all past performance information requested in the Past Performance award factor (See award Basis).

4. Subcontractor Consent:

2. Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the technical quote, a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

0. Requirements of the solicitation (CLINSs & PWS and government standards and regulations pertaining to the PWS)

AWARD BASIS AND EVALUATION METHOD:

The Government will award a firm fixed priced, IDIQ to the responsible offeror whose offer, conforming to the requirements in this request for quote, will be most advantageous to the Government. This is a competitive selection and Past Performance and technical when combined may more important than Price. By submission of its quote, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

TECHNICAL QUESTIONS

Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to Name at natasha.jacobson@va.gov on or before 12 pm EST, September 6, 2022.

Address Subject Line: MEDICAL WASTE PICKUP SERVICES RICHMOND VAMC 36C24623Q1332.

Telephonic (verbal) questions Will Not be addressed.

All responses to questions, which may affect quotes, will be incorporated into a written amendment to the solicitation. Amendments to this solicitation will be posted on www.SAM.gov. Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on www.SAM.gov, offerors will be notified by email of any new amendments that have been issued. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

DUE DATES

All quotes shall be submitted by 12PM EST September 13,2023 , via email to Natasha Jacobson via email to natasha.jacobson@va.gov. MEDICAL WASTE PICKUP SERVICES RICHMOND VAMC 36C24623Q1332.

Clarifications – The technician referenced below would have a similar schedule as the incumbent performs now – which is about ~ 3 days a week. The technician would not exchange Sharps containers at CBOC locations; VA Staff members would continue to exchange the SHARPS containers for off-site locations.

Questions

1) Currently, the solicitation shows an estimated quantity of 420,000 pounds of regulated medical waste per year. However, the actual estimated volume for all locations combined is about 210,000 pounds.

The hospital would like to keep the RFQ quantity at 410,000 pounds at this time.

2) Would the VA consider using disposable sharp containers/self-service at the CBOCs? This would offer the best value to the government by eliminating the costs associated with Technician, Travel, product cost, etc.

No – The hospital cannot consider disposable sharp containers.

Please see clarification above about self service at the CBOCs.

3) On page 5 of 84 of the solicitation under “General” it states, “This program shall not include chemotherapy waste sharps containers, as this waste stream should be managed as hazardous waste versus medical waste”. On page 9 of 84 of the solicitation under “medical waste disposal”, bullet point “f”, it states, “Contractor shall provide Regulated Medical Waste transportation and disposal services which will include Non-Hazardous “Red Bag” Biohazard waste as well as Chemotherapy and Pathological Waste streams”. Please clarify whether chemotherapy/pathological/RCRA waste disposal will be included in the Scope of Work.

Gray highlight is Removed from PWS, Because it is considered regulated medical waste stream. Trace will be used for regulated medical waste. Edited General Section is below.

4) On page 9 of 84 of the solicitation under “medical waste disposal”, bullet point “f”, it states, “All Regulated Medical Waste will be properly disposed of via an incineration process”. Industry standard is to autoclave Biohazardous (“Red Bag”) waste. Please confirm if all waste streams serviced under this contract must be disposed of by incineration process.

Yes, this is correct.

5) Throughout the solicitation there are references such as full-service program and change-out/service of containers at point of use. Please clarify if this contract requires a full-time technician(s) provided by contractor to perform change-out service within the VAMC.

The full-time service is for point of use for sharp containers throughout the facility’s, so that means vendor will provide a FTE to go through hospital take full sharp containers all the wall (Point of use), then replace with a empty container. Then take full sharp containers to the storage that the vendor provides for pick up service for all full sharp containers. By using reusable containers.

6) If technician services are required, please clarify what the technician’s scope of work would be.

No technician will be required to install/remove brackets. Our team will service the area.

Would this service only be required at VAMC Richmond or at the CBOCs as well?

Yes, VAMC for 5 days a week. CBOCs one day a week.

Which waste streams are technicians responsible for servicing at the point of use (on the floor)?

Are the technician(s) responsible for inspecting/correcting labeling or just for changing out full/expired containers and taking them to the waste locker?

Yes Would technician(s) be servicing occupied patient rooms?

Yes What hours would the technician(s) be expected to be on-site?

7:30am- 4:00pm How many full-time technician(s) does the VA believe would be needed?

One full-time technician

7) If technician services are required, where should the cost for this be reflected on the Price/Cost Schedule?

8) Price/Cost Schedule, Item number 0004, initial installation of approximately 789 sharps containers. Please confirm that no pharmaceutical containers will be wall mounted.

No

9) Price/Cost Schedule, Item number 0004, initial installation, will contractor be responsible for patching and painting walls when current container brackets are taken down?

No

10) Is the reusable sharps/pharmaceutical program a new requirement?

No

11) If this is not a new requirement, please provide the current contract number and contract value.

Current Contract is 36C24619P0743; Amount awarded is Public information available online.

12) Can you please verify that quotes are due September 12 at 12:00 EDT?

Confirmed Amendment to extend Quote due date, to provide clarification, and to answer Questions.