36C24623Q1332_1.docx

36C24623Q1332

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24623Q1332 08-31-2023 Natasha Jacobson 757-876-7635 09-12-2023

12:00PM

EDT

natasha.jacobson@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 X X 562112 $47 Million N/A X Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 See CONTINUATION Page

HAZARDOUS WASTE PICKUP AND DISPOSAL SERVICES

Period of Performance: Base Year 10/2/2023- 10/1/2024 with 4 Option Years See Section B2 for the Schedule of Services.

See Section B1 for the Performance Work Statement See Section E1 for the Instructions to Offerors.

See CONTINUATION Page X X Natasha Jacobson Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Natasha Jacobson natasha.jacobson@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

General The contractor shall furnish all permits, services, materials, labor, supervision, management, management support, transportation, supplies, and equipment required to provide a medical waste management, non-hazardous pharmaceutical waste management and reusable medical sharps container management program at Veterans Affairs Medical Center (VAMC) Richmond and associated CBOC’s. This program shall not include chemotherapy waste sharps containers, as this waste stream should be managed as hazardous waste versus medical waste.

The Contractor is responsible for the comprehensive management of medical waste management, non-hazardous pharmaceutical waste management, and reusable medical sharps container management program.

Service Locations VAMC Richmond, 1201 Broad Rock Blvd., Richmond, VA 23249 Emporia CBOC, 1746 East Atlantic, Emporia, VA 23847 Charlottesville CBOC, 590 Peter Jefferson Pkwy. 2nd Floor Ste. 250, Charlottesville, VA 22911

Fredericksburg CBOC, 130 Executive Center Parkway, Fredericksburg, VA 22401

Fredericksburg Southpoint CBOC, 10401 Spotsylvania Ave., Suite 300, Fredericksburg, VA 22408

Massaponax CBOC, 4380 Southpoint Dr. Fredericksburg, VA 22407

Henrico County Co CBOC, 7702 E. Parham RD. Richmond, VA. 23294

The Contractor shall work with the Richmond VAMC staff, CBOCs, and Contracting Officer Representative (COR) to determine the type and size of reusable sharps containers to be placed at each point of use. The types and sizes of reusable sharps containers to be placed at each point of use must be approved by the Government prior to installation.

Reusable Sharps Containers

a. Full-service program, which the Contractor shall be responsible to deliver clean reusable sharp containers to a designated location and exchange them for used/full reusable sharp containers that shall be collected by contractor personnel. This option shall include transportation, manifesting and disposal cost.

b. There is an estimated of 789 sharps container location throughout the VAMC Richmond campus which includes the Fredericksburg, Emporia, and Charlottesville CBOC facilities. The system must meet all Federal, State, Local, NIOSH, OSHA and DOT standards for collection, storage, transport, and disposal of medical sharps waste. All mobile carts and bulk transport carts must have wheels and be clean and in good repair at all times. Minimum requirements for the reusable sharps containers are as follows:

a. Reusable

b. Puncture Proof

c. Must arrive at the medical center fully assembled

d. Leak proof in all orientations

e. One hand/one step disposal mechanism

f. Overfill protection design feature build into container (i.e., container must close off automatically once fill point has been reached)

g. Secure/tamper-Proof to include temporary and permanent locking design features

h. Sight/View port that shows when the container is full

i. 12” Large access Horizontal Drop opening with safety tray restricting hand access for public access areas and open top unrestricted access for secure areas such as lab or operating room (OR)

j. Available in various sizes dependent upon need (2,4,8, and 16 Gallon)

k. Must have a barcode tracking feature on each container for safety and accountability

l. Able to be sanitized using a six-stage wash process to include environmentally-friendly cleaning agents to ensure a high level of microbiological efficacy

m. Must meet U.S. Department of Transportation regulations

n. Must be certified to United Nations PG2 specifications for transport of dangerous

o. goods

p. Must be labeled in accordance with Federal, State, Local regulations

c. Contractor shall provide ordering, change-out/servicing, pick-up and delivery, handling, and transportation of reusable sharps containers and disposal of medical sharps waste as needed for VAMC Richmond, to include buildings on campus external to the main facility, a minimum of every 7 days. The frequency of change-out/service of containers at point of use may vary dependent on use and shall be determined by the Contractor during the early stages of use following initial installation. However, medical sharps waste stored in external transporters must be transported off-site by the Contractor for disposal within 7 days of being placed in storage to meet Virginia Administrative Code 9 VAC 20-120-360. Contractor shall ensure that all medical sharps waste collected for disposal from VAMC Richmond is secured at all times to ensure accountability and prevent unauthorized access.

d. Contractor shall provide a detailed manifest/certificate of destruction for all medical sharps container waste transported from VAMC Richmond. All medical sharps waste collected from VAMC Richmond for shipment will be identified on the manifest. A copy of the manifest/certificate of destruction must be signed by and left with the Contracting Officer’s Representative (COR) or designated representative on the day of shipment to verify the waste was shipped for disposal.

e. No manifest will be accepted as valid if an authorized representative of VAMC Richmond does not sign it and a copy is not provided prior to shipment. The medical sharps waste must be disposed in accordance with Federal, State and Local laws and regulations in an EPA-approved facility. The contractor shall provide the completed and signed original manifest/certificate of destruction documenting the destruction and final disposal of the medical sharps waste to the COR or designated representative within 30 days of the medical sharps waste reaching its final destination.

f. Contractor shall track the number of times a sharp container is reused using a barcode system. Contractor shall remove from service any containers that have been used the maximum allowable times.

g. Contractor shall provide a documented back-up plan in the event circumstances disrupts ability to provide pick-up services. Service shall be provided within 24 hours of a failure to meet scheduled pick- up times.

h. Contractor shall track the type, size, date and location of containers being changed- out/serviced. Documentation of the number of containers changed-out/serviced and their sizes shall be provided upon request to VAMC Richmond to support tracking waste generation quantities.

i. Contractor shall provide back-up containers for areas not accessible to contractor during servicing.

j. The Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract to avoid an interruption of service due to failure of equipment or personnel issues. The Contractor shall incur all cost associated with fulfilling this contingency plan at no additional cost to the Government.

k. The Contractor shall be liable for all expenses incurred by the government due to the Contractor’s inability to perform in accordance with these requirements. The Contractor shall appoint a project manager who will have responsibility for performance of medical waste removal services. The project manager or designee shall be competent to supervise all aspects of medical waste removal services and shall be available on-site within 4 hours after notification when problems arise with contractor’s work or in the event that emergencies arise at this facility, which pertains to the contractor’s responsibilities or duties. The project manager shall, in the absence of the contractor, act for the contractor as contractor’s representative.

l. Contractor vehicles used to transport medical sharps waste must be equipped with emergency spill kits for infectious waste. Vehicle drivers must be trained in emergency spill response procedures for infectious waste.

Medical Waste Disposal Contractor is to supply all bags, tags, waste carts, and associated material for packaging and transport of all medical waste. The items must meet all federal, state, OSHA and DOT standards for collection, storage and transport of medical waste. Carts must have wheels and be in good repair at all times. Carts must be labeled as medical waste carts.

a. Contractor is responsible for providing a detailed manifest of all medical waste transported from the VA Medical Center to include the date, location and proof of destruction. All medical waste collected from the VA will be weighed on site and a copy of the manifest stating the date collected, pounds of medical waste per cart and the number of carts must be left with the Contracting Officer Representative (COR) or his designee on the day of collection. The contractor is required to provide a signed and legible manifest attesting to the destruction of the medical waste is to be provided to the Chief, Facility Management within 30 days of the destruction of the medical waste.

b. Waste pick-up will be provided once per a week from the hospital’s designated waste holding area. The day for pick-up will be Thursday between 6:00 a.m. and 3:30 p.m.

c. Contractor is to provide a documented back-up plan in the event circumstances disrupts his ability to provide pick-up services. Service will be provided within 24 hours of a failure to meet scheduled pick-up times.

d. Pricing - All services are to be based on a price per pound that includes all bags, tags, waste carts, transportation, disposal, manifesting and tracking of the medical waste.

e. The estimated annual poundage of medical waste produced by the medical center is between 19,000 and 22,000 pounds. This is subject to unexpected change (+ - 10 – 15 %) due to changes in the medical centers scope of work.

f. Contractor shall provide Regulated Medical Waste transportation and disposal services which will include Non-Hazardous “Red Bag” Biohazard waste as well as Chemotherapy and Pathological Waste streams. All Regulated Medical Waste will be properly disposed of via an incineration process.

g. The VA stated that there will be approximately 164,000 lbs. of Regulated Medical Waste generated each year by the Richmond VAMC all of which will be incinerated. All Regulated Medical Waste generated by the Richmond VAMC will be collected in 96-gallon DOT/OSHA compliant reusable mobile carts exceeding or comparable to the Shaffer model for medical waste incineration processing.

h. RMW collection and disposal services for the Richmond VAMC, Emporia CBOC, Fredericksburg CBOC’s, and Charlottesville CBOC will include all required regulatory paperwork, transportation and proper disposal procedures and incineration.

Special Requirements Deliverables

a. The Contractor shall provide a copy of the manifest/certificate of destruction or other equivalent Department of Transportation (DOT) shipping papers to COR upon shipment of medical sharps waste containers which include the following information:

1) Regulated Medical Waste Transporter number; 2)Regulated Medical Waste Handling Permit number;

3) U.S. DOT number;

4) Transporter company name, mailing address, telephone number, and emergency contact phone number;

5) Quantity of medical sharps waste being shipped;

6) Name and location of the medical waste processing facility, method of destruction, and the name and location of the final destination facility for the medical waste;

7) Date of shipment.

b. The Contractor shall provide the completed manifest/certificate of destruction to the COR once the medical sharps waste has reached its final destination.

c. The deliverables from this contract will be used to support regulatory recordkeeping requirements for regulated medical waste disposal at VAMC Richmond and associated CBOC’s.

Contractor Employees Contractor furnished Equipment, Materials, and Information: Contractor shall, at no additional cost to the Government, provide and maintain licenses, permits, vehicles, operators, equipment, and materials to properly handle, package, label, transport, and dispose of medical sharps waste generated at VAMC Richmond. Contractor is responsible for maintaining liability insurance for the duration of the contract.

In addition, the contractor shall provide evidence of qualification to perform the requested services through documentation provided when the initial quotation is submitted to the government for consideration. Contractor shall be prepared to submit evidence of OSHA 30-hour training, Hepatitis shots, tuberculosis (TB) testing, Blood borne Pathogen training, and Department of Transportation training prior to conducting work in the facility.

Government Furnished Equipment, Materials and Information: The government will provide access for the Contractor to medical sharps waste collection and storage areas to support completion of work.

Quality Control: the contractor shall have a Quality Control Program to ensure the requirements of this contract are provided as specified. The program shall include, but will not be limited to, the following:

1. An inspection system covering the services listed in the performance work statement. It must specify areas of work to be inspected on a scheduled basis.

2. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

3. A record of all inspections conducted by the contractor and any corrective action taken. The documented quality Control Program and records of Inspections shall be made available to the Government upon request.

Pharmaceutical Waste Sharps The contractor shall furnish all permits, services, materials, labor, supervision, managements, management support, transportation, supplies, and equipment required to provide a reusable pharmaceutical waste container management program at Veterans Affairs Medical Center (VAMC) Richmond. This program must be performed in accordance with all Federal, State, and Local laws and regulations.

A. WORK HOURS

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

The following terms have the following meanings:

Normal working hours: Monday through Friday, 7:30 a.m. – 4:00 p.m., excluding federal holidays.

Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Base POP Begin: 10-02-2023 POP End: 10-01-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

0001AA

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

VAMC Richmond Contract Period: Base POP Begin: 10-02-2023 POP End: 10-01-2024

0001AB

Emporia CBOC

POP Begin: 10-02-2023 POP End: 10-01-2024

0001AC

Charlottesville CBOC

POP Begin: 10-02-2023 POP End: 10-01-2024

0001AD

Fredericksburg CBOC

POP Begin: 10-02-2023 POP End: 10-01-2024

0001AE

Henrico CBOC

POP Begin: 10-02-2023 POP End: 10-01-2024

0001AF

Mary Washington CBOC

POP Begin: 10-02-2023 POP End: 10-01-2024

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

VAMC Richmond (744 Containers) Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers) Henrico CBOC (31 containers).

Mary Washington (48 containers)

POP Begin: 10-02-2023 POP End: 10-01-2024

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Base POP Begin: 10-02-2023 POP End: 10-01-2024

0003AA

4 Gallon Reusable Needle

POP Begin: 10-02-2023 POP End: 10-01-2024

0003AB

8 Gallon Reusable Needle

POP Begin: 10-02-2023 POP End: 10-01-2024

Initial Installation of Sharps Containers Removal and Disposal of Existing Sharp Containers at VAMC Richmond and Community Based Outpatient Clinics (CBOC) Locations: Charlottesville, VA; Fredericksburg, VA; Emporia, VA Estimated removal/replacements: 789

Contract Period: Base POP Begin: 10-02-2023 POP End: 10-01-2024

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Option 1 POP Begin: 10-02-2024 POP End: 10-01-2025

1001AA

VAMC Richmond

POP Begin: 10-02-2024 POP End: 10-01-2025

1001AB

Emporia CBOC

POP Begin: 10-02-2024 POP End: 10-01-2025

1001AC

Charlottesville CBOC

POP Begin: 10-02-2024 POP End: 10-01-2025

1001AD

Fredericksburg CBOC

POP Begin: 10-02-2024 POP End: 10-01-2025

1001AE

Henrico CBOC

POP Begin: 10-02-2024 POP End: 10-01-2025

1001AF

Mary Washington CBOC

POP Begin: 10-02-2024 POP End: 10-01-2025

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers)

POP Begin: 10-02-2024 POP End: 10-01-2025

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Option 1 POP Begin: 10-02-2024 POP End: 10-01-2025

1003AA

4 Gallon Reusable Needle

POP Begin: 10-02-2024 POP End: 10-01-2025

1003AB

8 Gallon Reusable Needle

POP Begin: 10-02-2024 POP End: 10-01-2025

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Option 2 POP Begin: 10-02-2025 POP End: 10-01-2026

2001AA

VAMC Richmond

POP Begin: 10-02-2025 POP End: 10-01-2026

2001AB

Emporia CBOC

POP Begin: 10-02-2025 POP End: 10-01-2026

2001AC

Charlottesville CBOC

POP Begin: 10-02-2025 POP End: 10-01-2026

2001AD

Fredericksburg CBOC

POP Begin: 10-02-2025 POP End: 10-01-2026

2001AE

Henrico CBOC

POP Begin: 10-02-2025 POP End: 10-01-2026

2001AF

Mary WashingtonCBOC

POP Begin: 10-02-2025 POP End: 10-01-2026

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers)

POP Begin: 10-02-2025 POP End: 10-01-2026

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Option 2 POP Begin: 10-02-2025 POP End: 10-01-2026

2003AA

4 Gallon Reusable Needle

POP Begin: 10-02-2025 POP End: 10-01-2026

2003AB

8 Gallon Reusable Needle

POP Begin: 10-02-2025 POP End: 10-01-2026

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Option 3 POP Begin: 10-02-2026 POP End: 10-01-2027

3001AA

VAMC Richmond

POP Begin: 10-02-2026 POP End: 10-01-2027

3001AB

Emporia CBOC

POP Begin: 10-02-2026 POP End: 10-01-2027

3001AC

Charlottesville CBOC

POP Begin: 10-02-2026 POP End: 10-01-2027

3001AD

Fredericksburg CBOC

POP Begin: 10-02-2026 POP End: 10-01-2027

3001AE

Henrico CBOC

POP Begin: 10-02-2026 POP End: 10-01-2027

3001AF

Mary Washington CBOC

POP Begin: 10-02-2026 POP End: 10-01-2027

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers)

POP Begin: 10-02-2026 POP End: 10-01-2027

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Option 3 POP Begin: 10-02-2026 POP End: 10-01-2027

3003AA

4 Gallon Reusable Needle

POP Begin: 10-02-2026 POP End: 10-01-2027

3003AB

8 Gallon Reusable Needle

POP Begin: 10-02-2026 POP End: 10-01-2027

0.00

MEDICAL WASTE PICK-UP DOCK TO DOCK SERVICE

Contract Period: Option 4 POP Begin: 10-02-2027 POP End: 10-01-2028

4001AA

Richmond VAMC

POP Begin: 10-02-2027 POP End: 10-01-2028

4001AB

Emporia CBOC

POP Begin: 10-02-2027 POP End: 10-01-2028

4001AC

Charlottesville CBOC

POP Begin: 10-02-2027 POP End: 10-01-2028

4001AD

Fredericksburg CBOC

POP Begin: 10-02-2027 POP End: 10-01-2028

4001AE

Henrico CBOC

POP Begin: 10-02-2027 POP End: 10-01-2028

4001AF

Mary Washington CBOC

POP Begin: 10-02-2027 POP End: 10-01-2028

REUSABLE SHARPS CONTAINER COLLECTION AND DISPOSAL

Emporia CBOC (15 Containers) Charlottesville CBOC (11 Containers) Fredericksburg CBOC (19 Containers)

POP Begin: 10-02-2027 POP End: 10-01-2028

0.00

REUSABLE PHARMACEUTICAL WASTE CONTAINER COLLECTION AND DISPOSAL

Contract Period: Option 4 POP Begin: 10-02-2027 POP End: 10-01-2028

4003AA

4 Gallon Reusable Needle

POP Begin: 10-02-2027 POP End: 10-01-2028

4003AB

8 Gallon Reusable Needle

POP Begin: 10-02-2027 POP End: 10-01-2028

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 10/2/2023 through 10/1/2028.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of 1000;

(2) Any order for a combination of items in excess of 1000; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after .

(End of Clause)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern…