Updated Instructions to Offerors.docx

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR PART 13.5 SIMPLIFIED ACQUISITION PROCEDURES

Note that FAR Part 13.5 Simplified Acquisitions Procedures for Certain Commercial items procedures will be used. A contractor may be eliminated from consideration without further exchanges if technical and/or pricing quotes are not among those Offerors considered most advantageous to the Government based on the best value determination.

Pricing Pricing shall be submitted on the Attachment B. Price/Cost Schedule. The following fields require completion on the attachment. Do not change the format or add/delete any columns in the Excel Spreadsheet.

A. Submission of Quotes

1. Quotes shall be based on requirements contained in the Statement of Work (SOW).

Quotes shall include:

a. Quote Form (Standard Form 1449) – Original Signature and Date, Contract Administration Data, UEI Number, Acknowledgement of Solicitation Amendments.

b. A completed price/cost schedule and attachments addressing all CLINS

c. Attachment A shall be completed and returned with quote submission.

2. Offerors shall submit their quotes via email to Kamilah Nye, Kamilah.nye@va.gov by 15:00 (3:00 P.M. EST), September 08, 2023. All offerors shall be submitted in electronic format (PDF or Word) Via Email. The subject line should read 36C24623Q1187 – Medical Gas and Cylinder for the Salisbury VAHCS.

Note: Quotes received after the due date and time shall not be considered.

B. Amendments:

Amendments to this solicitation will be posted on https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on https://sam.gov/, offerors will be notified by email of any new amendments that have been issued. No other notifications of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

1.0 INSTRUCTIONS FOR QUOTE SUBMISSION:

Quotes shall be assembled by the following Sections; each section shall be easily identified.

Section A - Quote Form (Standard Form 1449) Signed and dated, including the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Unique Entity Identifier (UEI) Number shall be entered with the Offerors name and address in the block.

Section B – Pricing Pricing shall be submitted as requested in accordance with Section B, Price/Cost Schedule. The Government will evaluate the total price (including all options); proposed prices should reflect a clear understanding of the requirements and be commensurate with the Statement of Work (SOW).

Section C – Offerors Representations and Certifications A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov/SAM/.

All Offerors shall be registered and current in the System for Award Management (SAM) database at the time of quote submission.

Section D – Technical/Management Approach Offerors shall submit an offer that addresses all aspects of the Statement of Work.

The technical approach should be as detailed as necessary to fully explain the proposed methods and rationale; it should reflect a clear understanding of the nature of the work being undertaken.

The Technical Volume shall not exceed twenty-five (25) pages in length (minimum 12-point font and no less than ½ inch margins). Page limitation includes any drawings, charts, images, etc., and excludes section dividers, table of contents, glossary of terms, cross-referencing indices, and resumes. If more than 25 pages (not counting excluded pages) are submitted, only the first 25 pages will be considered.

The technical submission shall include and Insurance Certification with NAICS 325120 annotated. Contractor must be licensed/certified with the State of North Carolina Board of Pharmacy and must provide a copy with their quote submission.

Section E – Past Performance Identify all federal, state, and local government contracts as well as any private/commercial contracts of similar scope, size, complexity that are ongoing or have been completed within the last three (3) years. List the following information for each contract:

· Company Name and Address

· Description of Services Performed

· Name, Telephone Number and Email Address of Responsible individuals who have first-hand knowledge of performance relative to similar type of services

· Dates of Contract Performance

· Contract Number (if applicable)

· Contract Type (e.g. fixed-price, cost reimbursable) and total contract value

2.0 AWARD BASIS FOR EVALUATION METHOD

(a) Basis of Award. This procurement is being conducted pursuant to FAR Part 13.5 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate technical approach, past performance, and price.

Factor 1: Technical Approach Contractors shall provide:

· Local, State, or Federal Department of Health Transportation of Cylinders Certification

· FDA Certification

· Insurance Certification with NAICS 325120 annotated.

· Contractor must be licensed/certified with the State of North Carolina Board of Pharmacy and must provide a copy with their quote submission.

Factor 2: Past Performance Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort. The Government will evaluate customer satisfaction, responsiveness to customer needs, and past demonstration of meeting delivery schedules and the delivery of quality services. Emphasis will be on recent, relevant past performance in the previous three (3) years. Recent is defined as work performed within the last three (3) years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work (SOW).

Past performance information is one indicator of a quoter’s ability to perform the contract successfully. Current and relevant information, source of information, context of data, and general trends in Contractor’s performance shall be considered as it pertains to the performance of work described in this solicitation. Quoters may provide information on problems encountered on identified contracts and the quoter’s corrective action. The Government shall consider this information as well as information obtained from any other sources when evaluating the quoter’s past performance.

Since the Government may not necessarily interview all of the sources provided by the quoters, it is incumbent upon the quoter to explain the relevance of the data provided. Quoters are reminded that the Government may elect to consider data obtained from other sources.

Quoters with no relevant past performance or whom information is not available, shall not be evaluated favorably or unfavorably on past performance, but may be considered less favorably than a quoter with favorable performance history.

Factor 3: Price Prices shall be submitted in accordance with the Price/Cost Schedule contained in the Solicitation. Total price will be evaluated by the Government. In evaluating the quoter’s proposed price for this project, the Government concern includes determining price reasonableness.

Reasonableness determinations will be made by determining if competition exists, by comparing proposed cost/price with established commercial prices, other contract vehicles, and/or by comparing proposed cost/price with the Independent Government Cost Estimate (IGCE). The IGCE is not releasable to the public.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced or if the quoted price for the basic requirement or any option exceeds the amount of funding available for any of those requirements. Evaluation of options shall not obligate the Government to exercise the option(s).

3.0 TECHNICAL QUESTIONS

Offerors should submit all technical questions regarding this solicitation to the Contract Specialist in writing, via email, to Kamilah Nye at Kamilah.nye@va.gov on or before 09:00 A.M. EST August 22, 2023.

Address Subject Line: 36C24623Q1187 -Medical Gas and Cylinder for the Salisbury VAHCS.

Telephonic (verbal) questions Will Not be addressed.

All responses to questions, which may affect quotes, will be incorporated into a written amendment to the Request for Quote.

4.0 DUE DATES

All quotes shall be submitted by 15:00 (3:00 P.M. EST), September 08, 2023, via email to Kamilah Nye at Kamilah.nye@va.gov.

Facsimile responses are not authorized under this announcement.