36C24623Q0382_1.docx
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- V222--Wheelchair Van Transportation Services
- Solicitation number
- 36C24623Q0382
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| 36C24623Q0382 0004.docx | DOCX document | |
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PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE
DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a.
PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE
ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26.
TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212
-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNAT
URE OF OFFEROR/CONTRACTOR
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL
PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
565-23-2-162-0016 36C24623Q0382 02-11-2023 B. Dawn Darden 757-617-9417 02-24-2023
1:00PM
EST
Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 485991 $16.5 Million N/A X Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667
Department of Veterans Affairs Financial Services Center
PO BOX 149971
Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page
WHEEL CHAIR VAN
TRANSPORTATION SERVICES for Fayetteville, NC VA Medical Center Period of Performance: One year from date of award with three (3) option years.
See Section B2 for the Schedule of Services.
See Section B3 for the Performance of Work statement.
See Section E1 or the Instructions to Offerors.
This RFQ is set-aside 100% for Service Disabled Veteran Owned Small Businesses (SDVOSB), no other offers will be accepted.
All offerors must be listed as a verified SDVOSB in the Vendor Information Pages (VIP) database, https://vetbiz.va.gov/ or SBA at https://veterans.certify.sba.gov/ See CONTINUATION Page X X X Stephanie Patterson Contracting Officer Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 3 |
| B.1 CONTRACT ADMINISTRATION DATA | 3 |
| B.2 PRICE/COST SCHEDULE | 4 |
| ITEM INFORMATION | 4 |
| B.3 PERFORMANCE WORK STATEMENT | 26 |
| B.4 SPECIAL CONTRACT REQUIREMENTS | 50 |
| SECTION C - CONTRACT CLAUSES | 54 |
| C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 54 |
| C.2 52.216-21 REQUIREMENTS (OCT 1995) | 54 |
| C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 55 |
| C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 55 |
| C.5 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION) | 56 |
| C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS | 56 |
| C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) | 57 |
| C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018) | 59 |
| C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 59 |
| C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 60 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 68 |
| SECTION E - SOLICITATION PROVISIONS | 70 |
| E.1 52.233-2 SERVICE OF PROTEST (SEP 2006) | 79 |
| E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) | 80 |
| E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 81 |
| E.4 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022) | 81 |
| E.5 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022) | 82 |
| ?.## VA notice of total set-aside for verified veteran-owned small businesses (NOV 2022) | 84 |
| E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 87 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C246
Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] |
| 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or |
| [] |
| 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [] |
| b. Semi-Annually | [] |
| c. Other | [X] Monthly, in arrears of receipt of a proper invoice |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
Department of Veteran Affairs https://www.fsc.va.gov/fsc/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 600.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Medical Center 2300 Ramsey Street Fayetteville, NC 28301 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 1,500.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Health Center 7300 S. Raeford Rd.
Fayetteville, NC 28304 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 500.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Wilmington VA Health Center 1705 Gardner Rd.
Wilmington, NC 28405 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 100.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Jacksonville Community Based Outpatient Clinic (CBOC) 4006 Henderson Drive Jacksonville, NC 28546 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Hamlet Community Based Outpatient Clinic (CBOC) 100 Jefferson St.
Hamlet, NC 28345 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Sanford Community Based Outpatient Clinic (CBOC) 3112 Tramway Rd.
Sanford NC 27332 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Robeson Community Based Outpatient Clinic (CBOC) 139 Tree Hunts Dr.
Pembroke, NC 28372 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Goldsboro Community Based Outpatient Clinic (CBOC) 2610 N. Hospital Rd.
Goldsboro, NC 27534 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Brunswick County Community Based Outpatient Clinic (CBOC) 18 Doctors Circle, Unites 2 & 3 Supply, NC 28462 Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 20,000.00 |
| MI |
| __________________ |
| __________________ |
Rate Per Mile Beyond Twenty (20) miles Radius - one way only Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Wait Time When approved and verified only Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 38.00 |
| TRP |
| __________________ |
| __________________ |
Cancellation Fee - After dispatch only and must have approval Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Base POP Begin: 04-01-2023 POP End: 09-30-2023
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 600.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Medical Center
Fayetteville, NC 28301 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 1,500.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate- within a 20-mile radius Fayetteville VA Health Care Center 7300 S. Raeford Road Fayetteville, NC 28304 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 500.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate- within a 20-mile radius Wilmington VA Health Care Center 1705 Gardner Road Wilmington NC 28405 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-02-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 100.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: wit1hin a 20-mile radius Jacksonville Community Based Outpatient Clinic 4006 Henderson Drive Jacksonville, NC 28546 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius Hamlet Community Based Outpatient Clinic 100 Jefferson St Hamlet NC 28345 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius Sanford Community Based Outpatient Clinic 3112 Tramway Rd.
Sanford, NC 27332 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius Robeson Community Based Outpatient Clinic 139 Tree Hunts Dr Pembroke NC 28372 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius Goldsboro Community Based Outpatient Clinic 2610 N. Hospital Road Goldsboro NC 27534 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius Brunswick County Community Based Outpatient Clinic 18 Doctors Circle, Units 2&3 Supply NC 28462 Contract Period: Option Yr 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 20,000.00 |
| MI |
| __________________ |
| __________________ |
Rater Per Mile Beyond Twenty (20) miles radius- one way only Contract Period: Base POP Begin: 01-01-2023 POP End: 03-31-2023 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 38.00 |
| TRP |
| __________________ |
| __________________ |
Cancellation Fee-
Contract Period: Option Yr1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 600.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Medical Center
Fayetteville, NC 28301 Contract Period: Option Yr 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 1,500.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Medical Center
Fayetteville, NC 28301 Contract Period: Option Yr 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 100.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Medical Center
Fayetteville, NC 28301 Contract Period: Option Yr 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Medical Center
Fayetteville, NC 28301 Contract Period: Option Yr 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Medical Center
Fayetteville, NC 28301 Contract Period: Option Yr 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius
Contract Period: Option Yr 2 POP Begin: 10-1-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius
2610 N. Hospital Road Goldsboro NC 27534 Contract Period: Option Yr 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius
18 Doctors Circle, Units 2&3 Supply NC 28462 Contract Period: Option Yr 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 20,000.00 |
| MI |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius
18 Doctors Circle, Units 2&3 Supply NC 28462 Contract Period: Option Yr 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Wait Time
Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 38.00 |
| TRP |
| __________________ |
| __________________ |
Cancellation Fee-
Contract Period: Base POP Begin:10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 600.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: Fayetteville VA Medical Center
Fayetteville, NC 28301 Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 1,500.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate- within a 20-mile radius Fayetteville VA Health Care Center 7300 S. Raeford Road Fayetteville, NC 28304 Contract Period: Option Yr3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 500.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate- within a 20-mile radius Wilmington VA Health Care Center 1705 Gardner Road Wilmington NC 28405 Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 98-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 100.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: wit1hin a 20-mile radius Jacksonville Community Based Outpatient Clinic 4006 Henderson Drive Jacksonville, NC 28546 Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 10-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius
100 Jefferson St Hamlet NC 28345 Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate- within a 20-mile radius Sanford Community Based Outpatient Clinic 3112 Tramway Road Sanford NC 27332 Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius
139 Tree Hunts Dr Pembroke NC 28372 Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius
2610 N. Hospital Road Goldsboro NC 27534 Contract Period: Option Year 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 25.00 |
| TRP |
| __________________ |
| __________________ |
Base Rate: within a 20-mile radius
18 Doctors Circle, Units 2&3 Supply NC 28462 Contract Period: Option Year 3 POP Begin: 10-01-2025 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 485991 - Special Needs Transportation PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
Contract Period: Option 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 20,000.00 |
| TRP |
| __________________ |
| __________________ |
Rater Per Mile Beyond Twenty (20) miles radius- one way only Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 20,000.00 |
| TRP |
| __________________ |
| __________________ |
Wait Time
Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| 38.00 |
| TRP |
| __________________ |
| __________________ |
Cancellation Fee-
Contract Period: Option Yr 3 POP Begin: 10-01-2025 POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
POP End: 09-30-2026
PRODUCT/SERVICE CODE: V222 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Passenger Motor Charter
| GRAND TOTAL |
| __________________ |
B.3 PERFORMANCE WORK STATEMENT
1.0 PURPOSE:
Contractor shall provide assisted transportation (Wheelchair Van Transportation) services for the beneficiaries of the Veterans Affairs Medical Center (VAMC) in Fayetteville, North Carolina located at 2300 Ramsey Street, Fayetteville, NC 28301, Health Care Centers (HCC), and Community Based Outpatient Clinics (CBOCs) known as the Coastal and Sandhills regions within the Fayetteville Medical Center enterprise in accordance with the terms and conditions herein. The contractor shall furnish 24-hour Wheelchair Van transportation services for the beneficiaries on an as needed basis, and for patients with regular standing appointments at either the VAMC or private facilities in the community. The Government intends to award a firm fixed-price Requirements type contract for these services.
Definitions(s):
Add on service – Service requests not pre-scheduled but provided to the contractor daily requiring a 45 minute response time or better. These are services which are needed after the scheduling deadline provided by hospital staff (i.e. emergency room runs, clinic add on appointments, transfers to or from other facilities, etc.)
Administrative Officer of the Day (AOD) – VA employee who acts as the administrator during all hours that are not normal working hours. Normal working hours are 8:00 a.m. to 4:30 p.m. Monday through Friday, excluding holidays.
Base Rate – Base rate is defined as the rate paid for one-way transportation from a designated pick-up point to a designated delivery point. This rate will be paid for all authorized one-way trips ordered under the contract action, with employees receiving at minimum the Department of Labor Service Contract Act wage rates (included herein), during all phases of the trip made on behalf of the Government. Attached Service Contract Act wage rate determinations will be updated each option year when/if new revisions are issued. The Base Rate shall constitute full compensation for one-way trips which do not exceed the “Mileage threshold”.
Beneficiary – Veterans and other members determined to be eligible for benefits by the VA.
Contracting Officer – VA official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.
Contracting Officer’s Representative (COR) – A person delegated by the Contracting Officer to act for him/her in furnishing technical guidance and advice or generally supervise the work to be performed under the contract.
Gender – For the purpose of equal rights, wherever the masculine gender is used in this solicitation, and the resulting contract, it shall be considered to include both masculine and feminine gender.
Mileage Rate – Mileage rate for wheelchair van transportation services is the rate paid for each mile traveled beyond the specified Mileage Threshold. This rate applies to loaded, one-way transportation as well as no load trips outside the 20-mile radius of Fayetteville VAMC (Fayetteville, NC), Fayetteville VA Health Care Center (HCC) (Fayetteville, NC), Wilmington, VA HCC (Wilmington, NC), Jacksonville Community Based Outpatient Clinic (CBOC) (Jacksonville, NC), Hamlet CBOC (Hamlet, NC), Sanford CBOC (Sanford, NC), Robeson CBOC (Pembroke, NC), Goldsboro CBOC (Goldsboro, NC), and Brunswick County CBOC (Supply, NC). In no event shall the Contractor receive this rate for miles traveled within the specified mileage threshold.
Mileage: To determine what is considered reasonable mileage, VA will utilize Bing Maps internet version (internet address: https://www.bingmaps.com) for quickest route computations. Mileage is computed for out-of-town runs beginning or ending at the Metro limit. Unless specifically approved by Travel for extenuating circumstances, requests for payment of mileage determined not reasonable by the VA will not be paid. Contractor must ensure that pickups and drop-offs are scheduled so that the total distance traveled will result in the most economical charges to the Government. “Metro Limit” is defined as “Point of Origin or Destination”.
Mileage Threshold – The mileage threshold is defined as a 20-mile radius of each of the following facilities: Fayetteville VAMC, Fayetteville HCC, Wilmington HCC, Jacksonville CBOC, Hamlet CBOC, Sanford CBOC, Robeson CBOC, Goldsboro CBOC, and Brunswick County CBOC using the MapQuest internet version (internet address: http://www.mapquest.com). For all one-way trips and no loads within a 20-mile radius of the Fayetteville VAMC, Fayetteville HCC, Wilmington HCC, Jacksonville CBOC, Hamlet CBOC, Sanford CBOC, Robeson CBOC, Goldsboro CBOC, and Brunswick County CBOC, the contractor will receive the base rate awarded for that trip. The Contractor will also receive the mileage rate awarded for any one-way trips and no loads in excess of the flat rate outside the 20-mile radius of the Fayetteville VAMC, Fayetteville HCC, Wilmington HCC, Jacksonville CBOC, Hamlet CBOC, Sanford CBOC, Robeson CBOC, Goldsboro CBOC, and Brunswick County CBOC. In no event shall the Contractor receive reimbursement for mileage rate for any trips inside the 20-mile radius Fayetteville VAMC, Fayetteville HCC, Wilmington HCC, Jacksonville CBOC, Hamlet CBOC, Sanford CBOC, Robeson CBOC, Goldsboro CBOC, and Brunswick County CBOC. Mileage rates are only applicable outside the 20-mile radius of the Fayetteville VAMC, Fayetteville HCC, Wilmington HCC, Jacksonville CBOC, Hamlet CBOC, Sanford CBOC, Robeson CBOC, Goldsboro CBOC, and Brunswick County CBOC. “Mileage Threshold” is 20 miles as determined by the “Point of Origin or Destination”.
No load/cancellation charge – A no load/cancellation mileage rate is applicable when a driver is dispatched to pick up a patient and for various possible reasons, the run is not completed, at no fault of the driver. A no load/cancellation form will be completed by the driver and submitted to the COR or designee (staff who approved the no-service) for signature/concurrence. When the VAMC travel office provides reasonable notification, a no load/cancellation charge will not apply. Reasonable notification is defined as when the travel office notifies the contractor of cancellation within 30 minutes of the pickup time for trips within 20-mile radius of Fayetteville VAMC, Fayetteville HCC, Wilmington HCC, Jacksonville CBOC, Hamlet CBOC, Sanford CBOC, Robeson CBOC, Goldsboro CBOC, and Brunswick County CBOC and prior to driver departure for trips beyond the 20-mile radius of Fayetteville VAMC, Fayetteville HCC, Wilmington HCC, Jacksonville CBOC, Hamlet CBOC, Sanford CBOC, Robeson CBOC, Goldsboro CBOC, and Brunswick County CBOC.
Waiting – Waiting as used in this contract is defined as the time required and verified by authorized medical facility personnel for the Contractor to wait at designated pick-up and/or delivery points in performing contract services.
Waiting/Waiting Grace Period – Waiting as used in this contract is defined as the time required and verified by authorized medical facility personnel, for the contractor to wait at designated pickup and/or delivery points in performing contract services For excusable time lost in waiting at either end of a trip, the contractor will be reimbursed at the rate of one-fourth the hourly rate for each quarter hour.
Waiting Grace Period – The waiting grace period is defined as fifteen (15) minutes prior to the waiting time charges commence. The base rate for wheelchair van transportation services shall include a fifteen (15) minute waiting grace period at origin and destination.
2.0 BACKGROUND
The Department of Veterans Affairs Medical Center, Fayetteville, NC (VAMC) provides diagnostic and therapeutic services in medicine, surgery, rehabilitation medicine, psychiatry, and skilled nursing home care. This care facility also provides ambulatory services to those veterans not requiring hospitalization.
Destinations for Veterans transported to include:
Fayetteville VA Medical Center 2300 Ramsey Street Fayetteville NC 28301
Fayetteville VA Health Care Center 7300 S. Raeford Road Fayetteville NC 28304
Wilmington VA Health Care Center 1705 Gardner Road Wilmington NC 28405
Jacksonville Community Based Outpatient Clinic 4006 Henderson Drive Jacksonville, NC 28546
100 Jefferson St Hamlet NC 28345
Sanford Community Based Outpatient Clinic 3112 Tramway Road Sanford NC 27332
Robeson Community Based Outpatient Clinic 139 Tree Hunts Dr Pembroke NC 28372
Goldsboro Community Based Outpatient Clinic 2610 N. Hospital Road Goldsboro NC 27534
Brunswick County Community Based Outpatient Clinic 18 Doctors Circle, Units 2&3 Supply NC 28462
3.0 DEFINITIONS:
· Contracting Officer (CO):
The responsible party for administering contractual terms, and has warranted capabilities:
· Contracting Officer’s Representative (COR):
Is the designee to represent the Contracting Officer in furnishing technical guidance and advice or generally administer the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor(s) relative to financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer.
4.0 PASSENGER TRANSPORTATION:
4.1 Contractor shall provide wheelchair van transportation services seven (7) days per week (including holidays), twenty-four (24) hours per day, three hundred sixty-five (365) days per year, for the term of this contract. The majority of requests for service will be between the hours of 6:00 a.m. and 6:00 p.m. Monday through Friday. The COR, or his designee, will make requests for services in writing or by telephone, for beneficiary travel eligible Veterans. The contractor will be informed at that time of the location for pick-up and drop-off of the beneficiary.
The contractor shall provide telephone numbers and email address(es) for receiving requests for services. If the contractor fails to furnish the service within 45 minutes after receiving a request, including messages left on answering machine or with answering services, the Medical Center reserves the right to obtain the service from another source and charge the contractor for the additional expenses.
The contractor shall provide the VA Medical Center with the communication method of contacting the Contractor on a twenty-four (24) hour per day basis.
Patient Pick-Up and Delivery from/to VAMC facilities:
Services for Wheelchair Vans drivers shall report to the Fayetteville VAMC Urgent Care Center (UCC) to check in for each transport. The Health Administration Service (HAS) has administrative staff in the UCC 24/7, during the hours of 8:00 a.m. to 4:30 p.m. Monday thru Friday and with the AOD at all other times to sign the driver’s log.
Access to the Fayetteville VAMC, Fayetteville HCC, Wilmington HCC, Jacksonville CBOC, Hamlet CBOC, Sanford CBOC, Robeson CBOC, Goldsboro CBOC, and Brunswick County CBOC shall be obtained through wheelchair ramps and the door accesses located to the left and right of the emergency room during normal working hours and at the emergency entrance outside of the normal working hours (applicable only to Fayetteville VAMC).
4.2 If a patient being transported declines to be properly belted; he/she shall not be transported. The COR or designee will be notified promptly. If the patient removes the securing devices during the trip, the driver will notify the COR or designee of this upon arrival at destination. The Contractor is not required to transport any VA patient who refuses to be properly secured while being transported.
4.3. Contractor drivers shall ensure proper loading/unloading techniques are followed at all times. Patients in wheelchairs shall be loaded onto ramps, ensuring all safety systems are working properly, e.g. roll back stops, and the driver must ride the lift with the patient during loading/unloading. Patients in motorized scooters MUST be transported in a vehicle seat. No patient shall be allowed to ride a motorized cart (scooter) onto the vehicle lift at ANY time. The contractor shall ensure that drivers receive appropriate safety training on loading/unloading techniques and such training shall be documented and made available to the COR or designee annually and/or prior to contract award or option year renewal.
Failure to comply with this provision may be grounds for Termination for Cause in accordance with FAR 52.212-4(m).
4.4 Contractor shall provide “through the door” assisted service for all patients to and from their designated appointments. Patients shall be picked up on the ward, in their homes, in the clinics, or at other areas designated by the VA and taken to the authorized destination or appointment. Transport of baggage with veterans shall occasionally be required. All patients shall be attended by an authorized responsible party at all times. Assistance in maneuvering stairs and other barriers shall be provided by the driver, when necessary. These services may need to be provided within or outside the home (i.e., from the door to the vehicle). When the patient is delivered to a destination (i.e., a clinic or other appointment), an authorized care giver or medical staff at the destination must be informed of the patient’s arrival by the Contractor’s driver.
4.5 The Contractor’s driver shall observe the patient during transport. Any indication of a significant change in the patient’s condition (i.e., sudden onset of rapid or labored respiration, complaints or chest pains, etc.) shall be communicated immediately to the VA Medical Center Diversion from destination shall only be authorized by the travel clerk, VA emergency room staff, or the Administrative Officer of the Day (AOD). All diversions from destination will be reported to the COR or designee.
4.6 Should the Contractor’s driver encounter any problems with the transportation of patients, the driver shall contact the COR, or designee, at the VA, from 8:00 a.m. to 4:30 p.m. During irregular tour of duty (4:31 p.m. to 7:59 a.m.), weekends or holidays, the driver shall contact the Administrative Officer of the Day (AOD) at the admissions desk. VA will provide a list of individuals (other than the COR or designee) authorized to contact the Contractor.
4.7 Contractor’s driver shall notify the COR or designee, of any unusual events, including but not limited to accidents, safety problems, patients unbolting themselves and other such incidents that occur, which involve any VA patient being transported under this contract. The COR or designee shall be notified within one (1) hour of the occurrence of the incident(s) by telephone and, if requested by the COR and/or Contracting Officer, a written report of the incident(s) will be delivered to the COR or his/her designee by close of business the next working day. Failure to comply with provisions may be grounds for Termination for Cause in accordance with FAR 52.212-4(m).
4.8 When there is a need to transport medical records with the patient; the Contractor’s driver shall ensure that the locked carrying pouch containing the records is secure and delivered with the patient to the destination.
4.9 RESTRICTIONS: The Contractor may not transport non-VA contract beneficiaries or private-pay patients with VA Beneficiaries under this contract. No beneficiary en-route in any transport shall be transferred from the original vehicle to another vehicle at a location other than the destination address supplied by the Travel Office, unless extraordinary, urgent need situations arise. All such events must be reported to the Travel Office. Drivers shall not make non-emergent stops for any reason, during any patient transport under this contract.
4.10 While transporting VA patients under this contract, only authorized drivers or attendants, or patient’s family member or representative shall be allowed in the vehicle. The number of riders in any vehicle shall not exceed the number of approved safety restraints available in the vehicle.
4.11 The contractor shall have a contingency/backup plan in the event the contractor is unable to perform services or have services performed as required. The contractor shall immediately notify the VA Travel Section and provide justification for non-performance and initiate the contingency/backup plan. Failure to comply with this provision is grounds for Termination for Cause in accordance with FAR 52.212-4(m).
5. PERSONNEL QUALIFICATIONS:
5.1 All contractor personnel performing contract services shall meet the qualifications and be licensed as specified in the contract, as well as any qualifications required by Federal, State, County and local government entities from the place in which they operate. The qualifications of such personnel shall also be subject to review by the VA Chief of Staff and approval by the VA Facility Director. The Contractor shall provide the COR an updated list of drivers by the fourth day of each month when additions or deletions have been made during the previous month. The contractor shall ensure that all drivers providing service under this contract shall have less than five (5) current points on their driver’s license, none of which were assessed for “Reckless Driving”. Fayetteville VA Medical Center reserves the right to order the removal from service under this contract, any driver who violates the provisions of this section, Contractor shall provide a copy of the state driver’s license and background checks, for drivers under this contact as supporting documentation.
5.2 The Contractor shall maintain a record of each employee to include, current driving records and physical capabilities of performing the duties of a wheelchair vehicle driver.
The Contractor shall make these records available for inspection upon request by the Contracting Officer or the Contracting Officer’s Representative (COR).
5.3 Drivers shall not transport the Fayetteville VAMC beneficiaries if they appear to be ill or under the influence of drugs or alcohol. Drivers shall not transport anyone who insists on smoking during the transport; this includes drivers and attendants as well. Drivers shall always display professional manners. Rude or obscene behavior or language shall not be accepted.
5.4 Contractor shall demonstrate to the Fayetteville VAMC that their attendants are adequately trained in the safe and proper transport of beneficiaries i.e. (current CPR training, have a Defensive Driving Course, etc.).
5.5 Contractor shall immediately notify the COR of any vehicle breakdowns or other problems that can result in service disruption.
5.6 Non-Emergency Attendant/Drivers shall be capable to administer oxygen and have successfully completed the Standards and Advanced First Aid Courses of the American Red Cross or U.S. Bureau of Mines or equivalent. Proof in the form of a current certificate that such first aid training has been successfully completed shall be submitted with offeror’s proposal and available upon request.
5.7 The contractor shall be responsible for protecting the personnel furnishing services under this contract.
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