36C24623Q0253 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24623Q0253 01-31-2023

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

2/15/2023 12:00pm est.

See CONTINUATION Page X THE PURPOSE OF THIS MODIFICATION IS TO EXTEND THE DEADLINE FOR QUOTE SUBMISSION, PROVIDE OFFEROR QUESTIONS AND

GOVERNMENT ANSWERS.

a. THE DEADLINE FOR OFFERORS TO SUBMIT QUOTES IS HEREBY EXTENDED FROM 12PM 2/9/2023 TO 12PM 2/15/2023.

b. PLEASE SEE ATTACHED OFFEREOR QUESTIONS AND GOVERNMENT ANSWERS TO THE SOLICITATION.

c. THERE ARE NO OTHER CHANGES TO THE SOLICITATION AS A RESULT OF THIS AMENDMENT.

Harold L. McQullia Jr.

Contracting Officer

CONTINUATION PAGE

Elevator Preventative Maintenance Services Asheville VAMC QUESTIONS Elevator Preventative Maintenance Services Asheville VAMC 36C24623Q0253

1. The scope as written is inconclusive, does the scope of work mean to include monthly service visits to each unit or just one visit per year?

0. The hospital requires the following:

0. Vendor to provide furnish necessary material and labor to perform the annual preventative maintenance (PM), semi-annual PM, annual hydraulic load test, five year rupture valve test, corrective maintenance and repairs, cleaning, and adjustment of 13 elevators and Dumbwaiter Maintenance, and any additional tests needed with compliance of hospital regulations.

0. The hospital requires a weekly check of all elevators for proper operation and provides the COR a weekly evaluation checklist.

0. The vendor is to provide emergency telephone consultation is provided 24 hours per day 7 days a week at no additional customer cost. Response time for technical support shall be no later than 30 minutes after the call is made.

0. The vendor is to provide onsite response time shall be no later than 4 hours.

0. Repair parts shall not arrive later than next day 10:30AM LST-NUC or must have an expected shipment date.

0. All elevator uptime commitment shall be not less than 97%.

1. Are minor repairs billable or included? If included, is there a definition of what constitutes “minor repairs” for pricing purposes?

1. All repairs should be included in the contract and should not include any additional billing. However, the vendor should list if there are any parts or repairs that would not be considered part of a general maintenance and preventative maintenance contract. The contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be OEM or equivalent and fully compatible with existing equipment. The contract shall include all parts with the exception of consumable or expendable items. The contractor shall use new or rebuilt parts. Used parts, those removed from another system, shall not be installed without approval by the COTR. The contractor is required to install VA supplied parts when said parts are determined to be fully compatible. The determination of compatibility is at the discretion of the COTR.

1. Is 5 year and annual testing a separate quote or included?

2. It is included in the contract. Vendor to provide furnish necessary material and labor to perform the annual preventative maintenance (PM), semi-annual PM, annual hydraulic load test, five year rupture valve test, corrective maintenance and repairs, cleaning, and adjustment of 13 elevators and Dumbwaiter Maintenance, and any additional tests needed with compliance of hospital regulations.

1. Is there a response time requirement that must be met for service calls, repairs, or entrapments?

3. All service call expectations are provided below. Entrapments will fall within a response time no later than 4 hours.

0. The vendor is to provide emergency telephone consultation is provided 24 hours per day 7 days a week at no additional customer cost. Response time for technical support shall be no later than 30 minutes after the call is made.

0. The vendor is to provide onsite response time shall be no later than 4 hours.

0. Repair parts shall not arrive later than next day 10:30AM LST-NUC or must have an expected shipment date.

0. All elevator uptime commitment shall be not less than 97%

1. Is there any requirement for how close the service company’s local office must be from the site (VAMC)?

4. No, however the company must meet all response times stated in question 4.

1. Who is the current elevator service provider? And do they perform regular preventative maintenance, repairs and testing?

5. Currently the facility does not have a contracted service provider. The facility has utilized a few companies to repair the elevators.

1. Can units be taken out of service to perform preventative maintenance or proactive repairs during regular working hours (8am – 4pm)?

6. Yes. It is the expectation that the vendor notifies the facility 7 days in advance for scheduled preventative maintenance and proactive repairs.

1. There are several units in need of repairs and one unit out of service due to repairs, who is responsible for covering the cost of these repairs? Will the VA cover any cost of repairs found within a defined time frame after the contractor’s start date?

7. Any maintenance scheduled prior to the contract award date will be covered by the local facility. However, the acceptance of the contract includes the status all elevators at the time of award. If there are issues occurring during the time of award, the awarded vendor is expected to maintain all elevators.

1. What are the specific monthly hours if any required for this service contract?

8. Normal hours of coverage are (Monday through Friday) from 8:00am to 5:00pm, excluding holidays. Work performed outside the normal hours of coverage at the request of COTR will be billed at the government rate. A separate purchase order will be issued to cover the cost(s) associated with any call back service as described herein.

8. Contractor must provide prompt emergency telephone support to request service. Service calls to the Contractor requesting service are only authorized when they are received from the COR, CO, or designated alternates. Outside of the Contract’s hours of coverage, emergency on-site services require authorization by the COR. Usually the COR or a Facilities Management Service Member shall initiate these calls. If VA staff other than the COR or a Facilities Management Service Staff Member place calls requesting services, the Contractor shall contact Facilities Management Services and verify the request. Service responses on calls from unauthorized personnel can result in nonpayment. The VA Administrative Officer of the Day is an authorized caller and can also be contacted for verification.

8. Emergency Response Time: Contractor must respond with a phone call to the COR 1 hour after receipt of telephoned notification. All Technical Telephone Support should be available 24x7 and Clinical Application support should be available Monday-Friday (8:00AM to7:00PM) with no less than a 30-minute callback time. If the problem cannot be corrected by phone, e-mail or modem, the contractor shall commence work (on-site physical response) within 4 hours after receipt of initial and within one business day after receipt of initial notification unless otherwise agreed upon, in writing, by the COR or facilities management personnel. Response time is based on the normal hours of coverage as detailed in the Hours of Coverage. (For example, if hours of coverage are 8:00 a.m. to 7:00 p.m., Mon. through Fri., a four hour response means, if a call is placed at 3:15 p.m., Monday August 10th, the contractor must start on-site service before 10:15 a.m., Tuesday, August 11th, except when appropriate personnel authorize service outside hours of coverage (e.g. holidays and weekends))

1. CLC passenger 2 is noted as down for a power unit repair. Has the work required to return the unit to service already been awarded? And is the job in process at this time? If not, do we need to submit pricing for this scope of work?

9. The power unit repair has been awarded and there will not need to be added to the scope of work.

1. The solicitation does not define an hour’s requirement for this contract. Based on our knowledge of similar facilities, and the condition of the elevators, we would recommend that the VA require weekly visits for each elevator to ensure they receive the necessary maintenance to keep them running efficiently.

10. Please reference above questions for expectations for weekly, annual and emergency visits.

1. Can the VA please confirm that the awarded contract will be required to perform all semi-annual, Annual, Five-year, and fire safety testing?

11. Yes

1. If so, can the VA also confirm that the maintenance provider will be responsible for hiring a 3rd party inspector to witness the testing?

12. Yes

1. Can the VA confirm that all overtime call backs will be covered under this contract?

13. Any overtime maintenance will need to be approved by the COTR prior to the work being performed. Normal hours of coverage are (Monday through Friday) from 8:00am to 5:00pm, excluding holidays. Work performed outside the normal hours of coverage at the request of COTR will be billed at the government rate. A separate purchase order will be issued to cover the cost(s) associated with any call back service as described herein.

1. I would like to know how many floors are in the building and if these are hydraulic or traction elevators. We would also like to see the kind of equipment currently used, such as controllers and manufacturers of parts, and if there are any schematics available for us to review.

14. Bldg. 47 - B, 1, 2, 3, 4, 5

14. ACA - B, 1, 2

14. CLC - B, 1, 2

14. Bldg. 15 – b, 1, 2, 3

14. Bldg. 9 – B, 1, 2, 3 Below in question 18 is a list of equipment and type of elevator. Schematics are outdated and would not be necessary to provide.

1. In the SOW there’s a reference to ‘repairs’ and a ’24 hr response time’ yet there’s no description of repair services that we can find, we only see a requirement for an annual PM with no repairs described. Can you clarify the repair requirements of the contract?

15. All repairs to maintain elevators and provide 97% uptime. The contractor should have knowledge of types of repairs required for all elevator types. It is not possible to determine all types of repairs unless issues arise with the equipment.

1. What's the current PM frequency now?

16. Please reference Questions 1. A (i). The contractor should have knowledge of the requirement for maintenance of all elevators in the hospital.

1. Can you please provide me with the elevator inventory list MFG & Type (Hydro, Traction, DW, ETC) so I can put together pricing?

a. Bldg. 15 2 elevators – 3 stop and 4 stop Hydraulic Manufacturer: SEL-COLL Could not locate model #

b. Bldg. 47 3 patient elevators – 6 stop Traction Manufacturer: MCE Model: VVMC – 1000 – CL

2 service elevators – 6 stop Traction Manufacturer: MCE Model: VVMC – 1000 – PTC – SCR

Dumb Waiter – 3 stop Hydraulic Manufacturer: National Wheel -O-Vator Model: DH30

c. Bldg. ACA 3 patient elevators – 3 stop Hydraulic Manufacturer: CETEK FLEX/Montgomery Model: FH1 – 00104303012 – 000166

d. Bldg. CLC 2 patient elevators – 3 stop Hydraulic Manufacturer: Montgomery Model: H – 200 – YAPR

e. Bldg. 9 1 patient elevator – 4 stop Hydraulic Manufacturer: Smart Rise Engineering Model: SRH – 2040