36C24622Q0012_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

POSTAL CODE

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Department of Veterans Affairs Network Contracting Office 6 - Hampton In Support of VISN 6 Hampton, Richmond & Salem VA Medical Centers

Pre-Solicitation 36C24622Q0012

BACKGROUND

The Hampton, Richmond & Salem, Virginia (VAMC) are looking for a vendor who can deliver Milk & Dairy Products.

DESCRIPTION/SPECIFICATION/WORK STATEMENT

This is an estimated yearly quantity order for delivering fresh Milk and Dairy Products to the VA Medical Centers' Nutrition and Food Services at Hampton, Richmond, and Salem, Virginia (VAMC). Deliveries are estimated four to five times weekly to each VAMC. The period of performance for the base year is 10/01/2021 through 09/30/2022; Two (2) renewal option years anticipated, however, not guaranteed.

Method of payment will be a Certified Invoice billed monthly, submitted electronically in arrears.

Nutrition and Food Services' staff at each VAMC will phone in delivery orders to the Contractor. The Contractor shall indicate the cut-off time for calling in standard deliveries; 'normal' to be determined by the Contractor and the Contracting Officer's Representative (COR). Deliveries will be made on Monday through Friday of each week, depending upon the individual order placed. NOTE: All prices submitted shall be inclusive of delivery charges. Delivery charges shall not be separately priced.

A. SALIENT CHARACTERISTICS FOR MILK/DAIRY PRODUCTS

1. All fluid Milk and Dairy products shall comply with State and local laws, regulations or requirements, and have sufficient remaining shelf life commensurate with the Commercial Item Descriptions (CID). Salient Characteristics, Regulatory Requirements, Quality Assurance Provisions, and Packaging, shall be as specified in Commercial Item Descriptions A-A-20338, available upon request to Contracting Officer or at:

http://www.ams.usda.gov/fv/fvqual.htm (type "CID A-A-20338" into the search box).

Delivery Orders will be placed by personnel from Nutrition & Food Services, all of whom will be designated at time of award.

B. PACKAGING, PACKING, AND LABELING

1. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder.

2. All items shall be identified with readable dates (open code dates), or coded dates. Contractors who do not use open dating will provide a product code number key listing to the facility. The product code number key listing shall explain the actual date of production or processing. Copies of key-codes will be furnished to the destination receiving officer and destination inspection agency with the first delivery. Failure to comply with this requirement will render a contract in default and grounds for termination.

3. Unless otherwise specified, preservation, packaging, and packing shall be to a degree of protection to preclude damage to containers and/or contents thereof under normal shipping conditions, handling, etc., and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from the Contractor to the receiving activity for storage. Shipping containers shall be in compliance with National Motor Freight Classification and Uniform Freight classification (issue in effect at time of shipment).

C. SANITATION AND WORKMANSHIP

Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound, and securely covered or sealed to provide adequate protection from dirt or other contamination.

1. Compliance with Federal Laws and Regulations: All deliveries shall conform in every respect to the provisions of the Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder.

2. All items furnished under this contract shall be prepared, processed and packed under sanitary conditions in accordance with good commercial practice and approved standards established by the Food and Drug Administration. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, and all other contamination. Chilled and frozen items shall be maintained at temperatures necessary for the preservation of the product.

D. INSPECTION OF PLANTS

An inspection may be made of the premises and employees of the offeror, prior to award of contract, and conditions found will be considered in awarding the contract. Inspection may also be made at any time during the life of the contract and, if it is found that the Contractor is not complying with specifications, deliveries will be rejected and products covered by this Contractor will be procured in the open market. Additional cost incurred by this action will be charged against the Contractor's account. The VA Contracting Officer or his/her designee reserves the right to inspect the Contractors premises at any time during the life of the contract. A pre-award, on-site visit to inspect the manufacturing plant, personnel, process and packaging equipment and premises in order to verify compliance with all applicable Federal and State mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace may be performed by the Government prior to the contract award. If the plant of the apparent lowest price offeror does not meet specification or is not acceptable, the offer will be rejected.

Contractor must provide a copy of last inspection report with offer package and provide updates as inspections occur during period of performance.

E. REPORTS

Contractor shall provide a report summarizing the total amount by line item delivered, the unit cost of each line item, and the total dollars delivered each quarter, specific to each Medical Center. The report shall be provided to the Contracting Officer and his/her Representative (COR). In the event that the Contractor utilizes the services of a sub-contractor(s) for deliveries, the Prime Contractor will be responsible for gathering the required information for submission to the Contracting Officer at each respective VA Medical Center.

DELIVERY ADDRESSES:

VAMC Hampton (590) Attn: Nutrition and Food Service 100 Emancipation Drive Hampton, VA 23667

VAMC Richmond (652) Attn: Nutrition and Food Service 1201 Broad Rock Blvd.

Richmond, VA 23249

VAMC Salem (658) Attn: Nutrition and Food Service 1970 Roanoke Boulevard Salem, VA 24153

REQUIREMENTS:

ITEM INFORMATION

Cottage Cheese, Type II, Low Fat 1%, Small Curd, 5 Lb Container - SALEM Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing PRODUCT/SERVICE CODE: 8910 - Dairy Foods and Eggs

LOCAL STOCK NUMBER: 12553

Milk, Low Fat 2%, 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 52042

Milk, Skim 0.5%, 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 52370

Milk, Whole 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 52043

Milk, Chocolate Flavor 1%, 1/2 pint container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 45837

Ice Cream, Vanilla, 4 oz serving containers, 24 per package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 43542

Ice Cream, Chocolate, 4 oz serving container, 24 Per Package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 43540

Ice Cream, Strawberry Lt., 4 oz serving container, 24 per package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 43539

Sherbet, Orange, 4 oz serving container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 43544

100% Lactose-Free Milk (Dairy Ease) 0% Fat, 1/2 Pt container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 57001

Milk, Low Fat 1%, 1/2 Pt container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

LOCAL STOCK NUMBER: 000100

MILK, WHOLE, gallon containers, food group 2 - HAMPTON

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

MILK, SKIM, 0.5%, gallon containers

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, LOW FAT 2%, 1/2 pint containers, fortified with vitamins A and D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, SKIM 0.5%, 1/2 pint containers, fortified with vitamins A and D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, WHOLE, 1/2 pint containers, fortified with vitamin D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, CHOCOLATE FLAVORED 1%, 1/2 pint containers, fortified with vitamins A and D

POP Begin: 10-01-2021 POP End: 09-30-2022

CHEESE, COTTAGE, Type II, lowfat 1%, small curd, 5 lb container

POP Begin: 10-01-2021 POP End: 09-30-2022

100% LACTOSE-FREE MILK (DAIRY EASE), 0% milk fat, 1/2 pint containers, fortified with vitamins A and D, ultra-pasterized

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, REDUCED FAT 1%, PASTEURIZED, ½ PINT CONTAINERS, FORTIFIED WITH VITAMINS A&D, CHILLED, PAPER CARTON - RICHMOND

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, SKIM 0.5%, PASTEURIZED, ½ PINT CONTAINERS, FORTIFIED WITH VITAMINS A&D, CHILLED, PAPER CARTON

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, WHOLE, PASTEURIZED,½ PINT

CONTAINERS, FORTIFIED WITH VITAMINS

A&D, CHILLED, PAPER CARTON

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, CHOCOLATE FLAVORED 1%,

PASTEURIZED,½ PINT CONTAINERS,

FORTIFIED WITH VITAMINS A&D, CHILLED,

PAPER CARTON

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

Cottage Cheese, Type II, Low Fat 1%, Small Curd, 5 Lb Container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Low Fat 2%, 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Skim 0.5%, 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Whole 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Chocolate Flavor 1%, 1/2 pint container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Ice Cream, Vanilla, 4 oz serving containers, 24 per package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Ice Cream, Chocolate, 4 oz serving container, 24 Per Package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Ice Cream, Strawberry Lt., 4 oz serving container, 24 per package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Sherbet, Orange, 4 oz serving container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

100% Lactose-Free Milk (Dairy Ease) 0% Fat, 1/2 Pt container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Low Fat 1%, 1/2 Pt container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

MILK, WHOLE, gallon containers, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, SKIM, 0.5%, gallon containers

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, LOW FAT 2%, 1/2 pint containers, fortified with vitamins A and D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, SKIM 0.5%, 1/2 pint containers, fortified with vitamins A and D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, WHOLE, 1/2 pint containers, fortified with vitamin D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, CHOCOLATE FLAVORED 1%, 1/2 pint containers, fortified with vitamins A and D

POP Begin: 10-01-2021 POP End: 09-30-2022

CHEESE, COTTAGE, Type II, lowfat 1%, small curd, 5 lb container

POP Begin: 10-01-2021 POP End: 09-30-2022

100% LACTOSE-FREE MILK (DAIRY EASE), 0% milk fat, 1/2 pint containers, fortified with vitamins A and D, ultra-pasterized

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, REDUCED FAT 1%, PASTEURIZED, ½ PINT CONTAINERS, FORTIFIED WITH VITAMINS A&D, CHILLED, PAPER CARTON

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, SKIM 0.5%, PASTEURIZED, ½ PINT CONTAINERS, FORTIFIED WITH VITAMINS A&D, CHILLED, PAPER CARTON

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, WHOLE, PASTEURIZED,½ PINT

A&D, CHILLED, PAPER CARTON

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, CHOCOLATE FLAVORED 1%,

FORTIFIED WITH VITAMINS A&D, CHILLED,

PAPER CARTON

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

Cottage Cheese, Type II, Low Fat 1%, Small Curd, 5 Lb Container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Low Fat 2%, 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Skim 0.5%, 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Whole 1/2 pint containers

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Chocolate Flavor 1%, 1/2 pint container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Ice Cream, Vanilla, 4 oz serving containers, 24 per package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Ice Cream, Chocolate, 4 oz serving container, 24 Per Package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Ice Cream, Strawberry Lt., 4 oz serving container, 24 per package

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Sherbet, Orange, 4 oz serving container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

100% Lactose-Free Milk (Dairy Ease) 0% Fat, 1/2 Pt container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

Milk, Low Fat 1%, 1/2 Pt container

POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 311511 - Fluid Milk Manufacturing

MILK, WHOLE, gallon containers, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, SKIM, 0.5%, gallon containers

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, LOW FAT 2%, 1/2 pint containers, fortified with vitamins A and D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, SKIM 0.5%, 1/2 pint containers, fortified with vitamins A and D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, WHOLE, 1/2 pint containers, fortified with vitamin D, food group 2

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, CHOCOLATE FLAVORED 1%, 1/2 pint containers, fortified with vitamins A and D

POP Begin: 10-01-2021 POP End: 09-30-2022

CHEESE, COTTAGE, Type II, lowfat 1%, small curd, 5 lb container

POP Begin: 10-01-2021 POP End: 09-30-2022

100% LACTOSE-FREE MILK (DAIRY EASE), 0% milk fat, 1/2 pint containers, fortified with vitamins A and D, ultra-pasterized

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, REDUCED FAT 1%, PASTEURIZED, ½ PINT CONTAINERS, FORTIFIED WITH VITAMINS A&D, CHILLED, PAPER CARTON

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, SKIM 0.5%, PASTEURIZED, ½ PINT CONTAINERS, FORTIFIED WITH VITAMINS A&D, CHILLED, PAPER CARTON

POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, WHOLE, PASTEURIZED,½ PINT

A&D, CHILLED, PAPER CARTON

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

MILK, CHOCOLATE FLAVORED 1%,

FORTIFIED WITH VITAMINS A&D, CHILLED,

PAPER CARTON

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

1. GOVERNMENT HOLIDAYS

When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, US Government agencies can observe the preceding Friday as a legal holiday.

REQUESTED RESPONSES:

Interested vendors are requested to respond in accordance with the following:

1. Please respond to this Pre-Solicitation if you can provide the products listed in the table in the background section above. In the response please cite your business size status.

0. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

0. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept grey market items.

1. Please respond to this Pre-Solicitation if you can provide supplies that may be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description.

1. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of potentially equivalent items, please respond to this Pre-Solicitation.

1. Please note that if no responses to this notice are received, from either authorized distributors of the cited brand name nor from manufacturers marketing a potentially equivalent brand, then this action will be sole sourced to the manufacturer cited in the Background section above.

CONTACT INFORMATION AND RESPONSE DUE DATE:

Please email all responses to Ronnie.Gregory@va.gov. Please respond to this Pre-Solicitation no later than Friday, September 17, 2021, @ 12:00 Noon EST.

(End of Document)

Presolicitation Notice