Bidder RFI from Industry for Halls and Walls Responses.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Z1DA--Renovate Halls|590-18-120
- Solicitation number
- 36C24622B0017
About this file
This document contains questions and responses related to a solicitation for renovations at a Veterans Affairs medical center. The solicitation involves renovating halls and walls in Building 110 at the Hampton VA medical center. It includes work items such as abatement, flooring installation, wall repairs, and installation of handrails and crash rails. Bidders had questions about allowances, material pricing volatility, insurance requirements, schedule extensions, signage removal and reinstallation, equipment protection, and ICRA containment procedures. The document provides responses to clarify contractor responsibilities and scope items.
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Sheet1
| Drawing or Specification Number | Question | Answer | Answered By |
| General | Please verify if the contractor is to include builder's risk insurance for this project. | Contractor is responsible for securing bonds and insurance as per the solicitation. | Contracting |
| General | With the price of material being very volatile due to Covid manufacturing safety changes and other market restrictions, subcontractors are unable to hold there pricing for more than 30 days. Please provide an allowance that all contractor will need to include in their proposals due to price fluctuations during this time of uncertainty for material pricing. | Contractor responsible for coordinatiing and negotiating with subcontractors. Additionaly when pricing for material please use current inflation rate and utilize past trends to gage pricing for material. This is a firm-fixed price contract and contractor's bid pricing must be guaranteed for 120-days from Bid opening. | Contracting |
| General | Due to supply chain issues along with labor shortages, construction material is very volatile at the moment. Please verify if the contractor is to include any additional cost for escalation as the subcontractors do not know until submittals are approved what the actual cost of material will be. If the contractor is to include escalation for construction material, please provide a percent that the contractor is to include or please provide an allowance. | When pricing for construction material, please use current inflation rate for cost. | Contracting |
| General | Due to supply chain issues along with labor shortages, delivery of material for all construction material including doors, steel, roofing materials, glazing and tile can vary widely from system to system. Please verify that if the contractor is not able to get material in time to start the project, the contractor may receive a time extension without the owner accessing liquidated damages for the project. The contractor will not know when the material will be on site until after the submittal process and the order has been placed so there is no way to tell right now what material will be affected, if any. | Time extensions are given on a case-by-case basis. The contractor should be able to get an idea of ship times from conversations with suppliers. | Contracting |
| General | Please verify that the contractor is not to patch or fill-in any existing holes/gaps that are no indicated on the drawings in the walls, ceilings, roof, etc.. If there are areas that the contractor is to patch or fill, please provide all sizes, locations and material types so the contractor can include the proper cost for these items. | Contractor must patch or infill unforeseen holes and gaps encountered within the project areas. | AE |
| General | ICRA requirements state that all ventilation must be vented to outside air. Please verify that this will be required for this project. If so, please provide all location(s) of fresh air duct in the areas required. If this cannot be provided, please provide the location(s) of all windows that the contractor may remove/replace for the required ventilation. | ICRA requirements must be upheld. VA will direct Contractor to specific locations of windows to be temporarily removed to satisfy the contract's ICRA ventilation requirements. | VA/Safety |
| General | Please verify if the contractor is to pay for the building permit. | Not applicable | |
| General | Please verify if an office trailer will be required for this project. It is stated in section 011000, "If a trailer is required…". | This contract omits a spec section 011000. Read spec section 010000 part 1.6 for operations and storage areas. | AE |
| General | Please verify that all patching and repairs are shown on the drawings. If there are existing hole, cracks, chips, etc. that need to be repaired and are not shown on the drawings, please provide locations, sizes and counts of each item that the contractor will be required to repair. If this cannot be provided, please provide an allowance that the contractor shall carry in order to account for all patching or repairs. | [Refer to duplicate question #6.] | AE |
| General | During the site visit, it was noted that there a wall and ceiling mounted signs throughout the work area. Please verify that the owner will be removing/reinstalling all existing signs. If not, please provide a list of all signs along with their locations so the contractor may provide an accurate estimate. If this cannot be provided, please provide an allowance or estimated number of signs that the contractor will be required to remove and reinstall for bidding purposes. | Contractor to include removal and reinstallation of 2 signs per each corridor door in the project areas. | AE |
| General | Please provide a list of equipment and location(s) of the equipment that the contractor is to protect. If a list cannot be provided, please provide an allowance that the contractor is to include in their proposal for the protection of equipment. | Contractor to protect all equipment in the project areas, to include eight (8) equipment items per each 40 linear feet of wall. | AE |
| \ | Please provide all locations of 9x9, 12x12 and 6x14 tile located in building 110 as this will be required to provide an accurate estimate for the abatement survey required by the contractor per the statement of work section 1.1 Scope. | See spec section 010000 part 1.2.A for the Contractor's survey requirements regarding the 9x9, 12x12 and 6x14 tiles. | AE |
| Statement of Work | Please provide sheet keynote #2 on A004 as referenced to in the statement of work under section 3.1.1 Lab. | Using the latest sheet signed and dated 2021.07.09 16:35:08, there should be no sheet keynote #2 on sheet A004. | AE |
| Statement of Work | Please verify that the owner will provide an inspection of all elevators to verify their conditions before construction starts as the contractor will be required to replace brake lining, controller, starter, relay panel, selector, etc. if damaged. If not, please verify that the contractor will be required to provide a 3rd party inspection before and after construction to verify the condition of the elevators. | For contract terms of existing elevator use during construction, see spec section 010000 part 1.19. | AE |
| Statement of Work | Per the statement of work, the contractor is to provide class IV ICRA containment system. Per the class IV requirements, the contractor is to isolate the HVAC system in the work area. Please provide the location(s) of all isolation dampers in the duct work. Please also provide the location(s) of any temporary HVAC that will be required to be installed due to the damper being closed. | VA COR will review available drawings and provide if existing. | VA/Safety |
| Statement of Work | Please verify that all construction locations will require a level IV ICRA requirements that would include shoe covers, anteroom, etc.. If there are any areas that are able to utilize a lower ICRA class, please provide the class requirements along with the locations of any level lower than level IV. | See spec section 013526 and ICRA drawings for ICRA requirements, including ICRA class designations | AE |
| Statement of Work | Please verify the work hours as they differ per section 8.10 of the statement of work. | Follow work areas indicated in spec section 010000. | AE |
| 01000 | Please verify that a national pollutant discharge elimination system permit is required for this project as referenced to in section 01000 1.9 C. | Verified, a NPDES permit is required per spec section 010000 part 1.9.C. | AE |
| 01000 | Please provide the prevailing rates for the chargeable electrical services as required to be paid by the contractors as referenced to in section 01000 1.22 A. | Electrical rates are not typically charged to the contractor. Contractor may use the VA's electrical system. | VA/Safety |
| 01000 | Please refer to section 01000 1.34. Please verify that the contractor will be required to include the cost of the submittal exchange. | Verified, Contractor is required to include the cost of Submittal Exhange. | AE |
| 013216.15 | Please verify that the contractor may provide an inhouse scheduler in lieu of having a 3rd party consultant if they can meet the qualifications of the consultant. | See spec section 013216.15 part 1.2. | AE |
| 013526 | Please verify that the superintendent may also perform the duties of the SSHO. | Per spec section 013526 part 1.7 the Prime Contractor's SSHO may not perform the collateral duties of subcontractor superintendent. | AE |
| 014500 | Please verify that the CQC system manger may also be the superintendent and the SSHO for this project. | Per spec section 014500 part 3.2.B, the CQC system manager reports to the Prime Contractor's Superintendent. Therefore, the CQC system manager and Prime Contractor Superintendent are different roles and cannot perform collateral duties. Similarly, the SSHO and CQC system manager are different roles defined by different spec sections and cannot perform collateral duties. | AE |
| 090516 | Please provide all locations where the epoxy system over-overlayment will be required per section 090516 2.1. If this cannot be determined, please provide an approximate square footage for this system that the contractor is to include in their bid. | Install moisture remediation coating at all locations requiring new flooring. | AE |
| 090516 | Please provide all locations where the cementitious self-leveling underlayment will be required. Please also provide the thickness required. If this cannot be determined, please provide an approximate square footage for this system that the contractor is to include in their base bid. | Install cementitious self-leveling underlayment at all locations requiring new flooring, to provide level floors after removing of existing flooring. Thickness varies per spec section 090516 part 2.2.C.2. | AE |
| 090516 | Please provide all locations where the cementitious Trowel-Applied underlayment will be required. Please also provide the thickness required. If this cannot be determined, please provide an approximate square footage for this system that the contractor is to include in their base bid. | Install cementitious self-leveling underlayment at all locations requiring new flooring, to provide level floors after removing of existing flooring. Thickness varies per spec section 090516 part 2.2.C.2. | AE |
| 090516 | Please provide the frequency of the moisture testing required per section 090516 1.3 D. | Follow procedures described in spec section 090516 part 1.5.B, which refers to ASTM F710-11. See ASTM F710-11 parts 5.1 and 5.1.1. | AE |
| GI001 | Please provide the deck heights. | It is unclear what is meant by "deck heights" in relation to sheet GI001. | AE |
| 093013 | Please verify that the contractor will be required to prep the walls for all wall tile that is to be installed utilizing a skim coat on the existing wall surface. | Verfied, contractor must prep walls for all wall tile to be installed using a skim coat on the existing wall surface, but replacing damaged walls board with new wall board per drawings A401 and A402. | AE |
| 262726 | Please provide the number of receptacles that the contractor is to provide. The note on A001 states 400 outlets/devices are to be included. Please verify that the contractor is to include 400 ea. receptacles, 400 ea. toggle switches, 400 ea. manual dimming controls, 400 each wall plates for receptacles, 400 ea. wall plates for toggle switches and 400 ea. surface multiple-outlet assemblies. If this is not the case, please provide a count for each type of items to be supplied/installed by the contractor. | AE: Bid the number of receptacles indicated on the bid documents, to include 400 each of the following: receptacles, heavy duty toggle switches, manual dimming controls, stainless steel wall plates for receptacles, stainless steel wall plates for toggle switches and surface multiple-outlet assemblies. | AE |
| On sheet A401 detail D1 and sheet A402 detail F1 call for the gypsum board to be removed so wood blocking can be added for the handrail and crash rail. Will it be acceptable to use a 6” strip of 18ga metal strapping on top of the existing drywall to provide something to fasten the handrail/crash rail? | No. | AE | |
| Koroseal, the manufacturer for the handrails and crash guards specified for this project has informed GC Commercial that they are discontinued and no longer available. What substitutions will the Hampton VA approve? | Submit deviations as side-by-side comparisons per spec section 013323 part 1.5.F. The VA has used Inpro before. | AE | |
| There is limited to no information under this RFP to support the bidders’ ability to quantify the limits of work for areas impacted under this project. Assessment is currently limited to scaling of the drawing sheets without any supporting dimensions, heights, or approximate totals assessment quantities by the A/E to use as a baseline for comparison. Please provide estimated quantities, or typical dimensions for plan views and elevations to allow bidders more accuracy for takeoff. Without this information, the VA runs the risk of significant variances in bid day pricing due to interpretations with tolerance and accuracy quantifying scaled drawings offers. Please advise and/or provide any additional information regarding the quantifiable limits of work under this project for Contractor’s to utilize as a baseline for comparison. | The VA encourages all to bidders to implement common sense, readily available technologies, and best bidding practicing using the scaled documents, and conduct site visits as per the solicitation. | AE | |
| Please advise if the Contractor is responsible for removing and reinstalling all existing wall mounted signage and furnishings? If so, please indicate locations, quantities, and Contractor’s responsibilities as this is a significant scope that will require the Contractor to be responsible for salvaging, storing, protecting, and reinstalling signage and associated hardware. Identification of location, AFF height, etc. are needed for existing signage impacted by renovation work. | [Refer to duplicate question #11.] | AE | |
| There is a significant amount of millwork for replacement chair rails, handrails, etc. but no DIV 06 spec to identify product requirements. Please advise if information for provision of replacement wall furnishings is to be limited to the information available on the finish materials schedule? | See spec section 102600 and other relevant spec and drawing locations. | AE | |
| Please confirm that Deduct Alt. #1 is specific to Bldg. 110, 2nd Floor "Area 4" and Deduct Alt. #2 is specific to Bldg. 110, 4th Floor "Area 3" as defined on G002. Reference to bid deducts is vice versa on other drawing sheets, i.e., Sheet A001. Additionally, there is reference to additional areas to be assessed under deduct alternates 3-4 on A401, but the RFP states deduct alternates are limited to #1 & #2. On sheets A401,402 there is reference to Building 114 under the “Sequence of Work”. Please clarify that any work at Bldg. 114 is not applicable to this RFP. | Deduct Alternate #1 is as written and identified on Sheet G002. Deduct Alternate #2 is as written and identified on Sheet G002. There are no deducts #3 and #4. Building 114 is not in scope. | AE | |
| Please confirm and identify the limits and locations of existing to remain terrazzo floor that will be refinished. The plans do not indicate or support reference to these locations as stated under the Section 090600 Schedule for Finishes. The current work notes referencing terrazzo are general in nature and are not specifically identified on the plans, nor is terrazzo specifically identified on the floor finish legend. | Terrazzo refurbishment occurs along corridor walls in Building 110 (Basement, First Floor, Second Floor, Fourth Floor). | AE | |
| Referring to Section 013526, please confirm if the VA confirm if the VA will allow the Contractor’s Site Superintendent to serve as both the QCM and SSHO if they satisfy the requirements outlined. Will the VA require separate individuals to act as the QCM and/or SSHO, or may (1) individual satisfy all (3) lines of responsibility? | The contract requires separate individuals to serve as the SSHO, Prime Contractor Superintendent, and CQC. | AE | |
| Project Manual includes Section 26 27 26 – Wiring Devices, please clarify the associated scope of work for any new or replacement wiring devices included under renovation work scheduled under the drawings. Please advise if this section is specific only to replacement of existing wiring devices damaged by the Contractor that require replacement. The current drawings do not allude to any new or replacement electrical or wiring devices. | Refer to General Sheet Note F on A001, A002, A003, A004, A005, A006, A007, A008, A009, and A010 for relevancy of spec section 262726. | AE |
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