S06 36C24622B0009 Attachment III Questions and Answers.xlsx
XLSX spreadsheet 25 MB Posted
- Attached to
- N045--MAIN WATER LOOP (VA-22-00008301)
- Solicitation number
- 36C24622B0009
About this file
This document provides details on a federal solicitation for a water loop project. The solicitation number 36C24622B0009 was issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 for a main water loop project at N045 in accordance with specifications in IFB VA-22-00008301. Interested parties were required to submit questions by a specified date, with responses provided in the attached Questions and Answers spreadsheet to clarify requirements for the project. The solicitation sought bids for construction and installation of water distribution lines and related infrastructure with an anticipated award date in 2022. Relevant project details were provided to assist bidders in preparing competitive responses for the water loop project.
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Sheet1
| Solicitation 36C24622B0009 - Asheville Main Water Line Loop - RFI Questions & Offical Gov't Response | |||
| QuestionNo. | Questions from Industry | Response | Description of any addional Action Taken (e.g. updated Drawing or Spec. provided) |
| 1 | (1.A) Can the Site Construction Superintendent also act as the SSHO and QCM if they have the requirements necessary to fulfill these specific roles? | (1A) No. There must be separate positions - superintendent, SSHO, and QCM. | |
| (1B) Can 1 person fill all 3 rolls? | (1B) No. There must be separate positions - superintendent, SSHO, and QCM. | ||
| (1C) Can the Superintendent be shared across multiple projects, or should they be dedicated full-time to this project and this project only? | (1C) There must be a dedicated Superintendent for this Water Loop project. | ||
| (1D) Can the Superintendent fulfil multiple roles? | (1D) No. There must be separate positions - superintendent, SSHO, and QCM. | ||
| (1D1) If so, can they also fulfil the Quality Control role? | (1D1) No. There must be separate positions - superintendent, SSHO, and QCM. | ||
| (1D2) What about the SSHO role? | (1D2) No. There must be separate positions - superintendent, SSHO, and QCM. | ||
| 2 | (2A) Confirm if this project is taxable or tax exempt | (2A) No, not tax exempt see FAR Clause 52.229-2 North Carolina State and local Sales and Use Tax as required by FAR 29.401-2. For any furhter information on this topic, the government would urge each interested party consult their tax advisor. | |
| (2B) If tax-exempt, will the government be providing a tax-exempt certificate to the Prime Contractor for use by subcontractors and vendors? | (2B) No, not tax exempt see FAR Clause 52.229-2 North Carolina State and local Sales and Use Tax as required by FAR 29.401-2. For any furhter information on this topic, the government would urge each interested party consult their tax advisor. | ||
| 3 | Will the VA provide access for the GC to attach their trailer (at their cost) to VA existing building power in bldg. 63, 65 or 15? | Contractor is responsible for costs associated with temp office and getting utilities run to that office. Contractor can connect to VA power and water, but as specified must meter those connection so that VA can monitor for abnormal usage. | |
| 4 | Is alternate staging area required for fencing if not being used? | If fencing is not being used, it will have to be moved and stored in an area not to hinder VA staff and/or patient movement or parking. | |
| 5 | Have any soil boring tests been made of the areas where work is to take place? | No. Geotech report is available for Canopy Addition at the front of the hospital. | |
| 6 | Are there any contaminated soils anticipated? | No contaminated soils are know or anticipated. Some soils may be fill. | |
| 7 | Is there a documented soils report available for the specific areas of work? | No. Geotech report is available for Canopy Addition at the front of the hospital. | |
| 8 | Can we utilize PVC C900 in lieu of DIP pipeline due to lead-time for 6” & 8” DIP line? Currently DIP piping is ~8 month lead time. If C900 is acceptable provide specification and all required installation details. | The water mains have be designed to meet the City of Asheville's water resources design and construction requirements. In that all water mains shall be consturcted of DIP and fittings. | The section of the Statement of Work titled “Base Bid & Deductive Alternatives”, Block 11 of the SF1442, and Drawing Number GI001 (Attachment II) have been updated to reflect an adequate performance period given present day market conditions surrounding identified supply chain constraints as material substituion is not a viable option. |
| 9 | Are there areas where undercutting is to be anticipated? If so provide specific details and information. | Unknown - Unclassified | |
| 10 | Can the depth of existing lines to be replaced be provided? | Exact depth is not know but assume that the existing water mains have 3 to 5 feet of cover. | |
| 11 | Is fiber optic cabling located within work / excavation areas? | Contractor should assume that there may be fiber crossing the construction area. Contractor is responsible for performing utility locates and marking prior to construction. | |
| 12 | Construction gravel entrance detail provided. Where is this to be utilized? | Since this is a linear, utility construction project the gravel construction entrance is not aticipated. | |
| 13 | Provide locations of new steel bollards are to be installed and bollard specifications | Sheet C-119 and Phasing note 11. See Details 6, 7 and 8/C-502 | |
| 14 | Note on several plans call for “Utility crossing above”. Provide a detail for cross over. Reference keynote 5 , phase 4A sheet C-115. | For crossings the contractor shall follow separations guidelines listed in the Utility Notes, #13 and C-001 | |
| 15 | Alternate 2 is called out on sheet C-111. Can Alternates 3 & Alternate 4 be also indicated on plans for reference. | Refer to description of Bid Item IV (Deduct Alternate 3) and Bid Item 5 (Deduct Alternate 4) in Section 1.3 Statement of Bid Items, Specification Section 01 00 00, pages 1 and 2. They will not be transcribed onto the drawings. | |
| 16 | Alternate 5 as called out to be on sheets C-110, C-114 and C-124. Can these be better defined for locating on drawings. PRV stations cannot be located | Note: There is no Alternate 5. It is stated as Bid Item 5 (Deduct Alternate 4). Bid Item is described is section 1.3 Statement of Bid Items, Spec section 01 00 00, pages 1 and 2. All PRV's are on the 3 drawings. PRV station on C-110 is shown as Phase Note 7, Detail is W31/Drawing C-502; PRV station on C-114 is Phase Note 5, Detail is W31/Drawing C-502; PRV station on C-124 is shown as Phase Note 4, Detail is W31/Drawing C-502. | |
| 17 | Symbol on plans for both adjustment of existing fire hydrant and relocation of existing fire hydrant. Provide a “benchmark” elevation where units are to be set to allow for accurate piping take off. | See standard detail for hydrants sheet C-503 | |
| 18 | Drawing Sheet: V-001 & V-002: Can plans have phasing designations installed and can plans be blown up. To a more readable scale | VA standard 30"x42" sheet should be ledgeable. Phasing is shown on sheets C-101 and C-102 |
| 19 | Drawing Sheet: C-001: Utility Note 13 calls for minimum separations. Based on new design and available information are any areas where this issue is anticipated? | Yes | |||
| 20 | Drawing Sheet: C-001: Utility Note 13 calls for minimum separations. Based on new design and available information are any areas where this issue is anticipated? | Yes | |||
| 21 | (21A) Drawing Sheet: C-001: Construction Note - Note 1: Calls for permitting. Is permitting on the VA grounds required? | (21A) yes, permitting through NCDEQ. As part of the contract the contractor is required to submit for Erosion & Sediment Control and Stormwater pollution permitting through NCDEQ and pay for permit application submittal. Contractor will coordinate with Engineer in sumbmitting application and plans | |||
| (21B) Have plans been submitted for review | (21B) No, contractor will be responsible for submitting the work plan to the NCDEQ to register for the permit. | ||||
| 22 | Drawing Sheet: C-118 - Phase 5A keynote 3. Provide construction details to allow for accurate pricing and construction. Provide existing photographs of existing conditions | Intent is to cross under the stais in one of the flat landing areas. Contractor to follow keynote, provide submittal for replacment plan with intent to replace to match existing. | |||
| 23 | Drawing Sheet: C-121 - Phase 6B, keynote 2. Provide existing site condition photos and details for reconstruction including, paver pattern, brick specification and installation details. | See picture showing concrete paving with stamped concrete edge. Pavers are actually stamped concrete. | 22 | ||
| 24 | Drawing Sheet: C-501 - Detail 1 Tree Protection references sheets CD101 and CD102. Provide clarification | Disregard the reference to CD101 and CD102 | |||
| 25 | Drawing Sheet: C-502 - Detail 1 Concrete Sidewalk: provide locations where replacement is to occur. | Where contractor needs to demo ex. sidewalks to construct water line, refer to this detail for the replacement of sidewalk. Curb and gutter is simialr where it will need to be removed and replaced to match existing where water line is to be installed. Contractor is responsible for capturing all costs to demo and replace concrete sidewalks, curb and gutter, pavement and other hardscapes as need to install water lines and appurtenances for this project. | 23 | ||
| 26 | Drawing Sheet: C-502 - Detail 2 Parking Stall detail: provide locations where this replacement striping is to occur. | Where contractor needs to demo ex. asphalt and replace in a parking lot where it crosses parking stalls, contractor responsible for restriping the parking stalls to match existing. | |||
| 27 | Drawing Sheet: C-502 - Details 6-7-8 Bollard - Provide locations of new steel bollards are to be installed and bollard specifications | Details are for replacement/reinstalling of existing bollards removed for construction. Sheet C-119 and Phasing note 11. | 23 | ||
| 28 | Drawing Sheet: C-502 - Detail 11 Concrete Collar Detail: provide locations where this is to occur on all phasing plans | Concrete Collar detail is use for Fire Hydrants and Valve boxes. Where those are disturbed/removed/replaced, this detail is to be referenced. Concrete collars are to be placed in accordance with details W.16 and W.18 sheet C-503 | |||
| 29 | Drawing Sheet: C-600 - General notes: Note 1.1 FHX cannot be found | FHX not used on plans. Disregard note 1.1 | |||
| 30 | Sheet C-600 General notes: 26 hydrants, 52 valves called out. | ||||
| (30A) Hydrants require some finished benchmark elevation for proper elevation placement | Construction final grading shall match existing topo. Spot elev. for elevation is ex. elevation for ex. hydrant. See detail W.16 sheet C-503 for standard height above grade. | ||||
| (30B) 52 valves require invert pipe elevations for accurate installation. | 3' minimum cover for pipe, valve cover adjusted to install depth per detail W.18 sheet C-503 | ||||
| 31 | (31A) Will the VA provide a spot for the Prime Contractor to set up a temp office? | (31A) There has been no set site established for a Prime Contractor temp office. Prime will have to work with the VA COR after the award of the contract find a space. | |||
| 31(B) Or should contractors include monies for a temp office, utilities, etc.? (We ask this because we know the VA has very little spare real estate). | (31B) Contractor is responsible for costs associated with temp office and getting utilities run to that office. | ||||
| 31(C) Will staging and/ or parking be an issue for this project? | (31C) Yes, traffic control will need to be planned for and provided by contractor for phased work | ||||
| 32 | (32A) Does the VA anticipate this project will require off hours work? | (32A) Yes - see Statement of Work in solicitation for definition of normal hours. | |||
| (32B) If so, what trades or scopes will be required to perform off hours work? | (32B) All trades depending on type of work needing to be done after hours. See Statement of Work in solicitation for definition of normal hours. | ||||
| 33 | The drawings on SAM.GOV seems to be loaded at 11 x 8.5. To do a proper take off, is it possible to upload Arch. size D or E. Estimating software cannot scale the plans properly and when uploaded, it tends to be grainy or blurry. | Drawings should be printed to 30x42 sheets to be legable and to scale. | |||
| 34 | Could you confirm that we may submit bids electronically via email and, if so, we need to do so no later than 5PM ET one day prior to the date in box 13a of the SF1442? | Three forms of Bid/Offer submission has been authorized. |
The first authorized means of bid submission, hand deliver your bid which is expressly articulated in Block 13a of the SF 1442 “Sealed offers in original and __1__copies to perform the work required are due at the place specified in Item 8 by __13:30 EDT__ (hour) local time __05-12-2022_ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.”
However, due to unforeseen circumstances the Bid Opening date has changed, please ensure you refer to the summary of changes.
The second authorized means of bid submission is expressly identified within the instruction in Block 10 of the SF 1442 “Please mail all bids to the POC & address identified in Block 8 of this form”.
The Contracting Officer afforded a special authorization in an effort to promote competition to the maximum extent practicable and further afforded bidders the opportunity not to travel by electing to include of FAR Provision 52.214-31 in which specific instructions were drafted IAW FAR 14.202-8 Electronic Bids and also ensure Offerors were afforded the maximum amount of time as defined by FAR 14.304(b)(1). These instructions are contained within INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS para. (a)(3) in the "General Instructions." If submitting an electronic bid the offeror must conform to this requirement or the Bid will be deemed nonresponsive. In accordance with (IAW) FAR 14.304(b)(1) this is the latest point in time in which an electronic bid could be submitted, modified, or withdrawal their bid from consideration without appearing in person.
If the Offeror elects to not submit an electronic bid, the other two options remain available.
| Due to unforeseen circumstances the Bid Opening date has changed, please ensure you refer to the summary of changes of this amendment for updated Bid Opening Date. | |||
| 35 | Will the Owner or GC be responsible for commissioning? | GC | |
| 36 | Will the Owner or GC be responsible for purchasing testing and lab services? | Refrence the Specifications | |
| 37 | Where will the designated parking area be for workers accessing the construction site? | Contractor will work with the Contracting Officer Representative (COR) to determine where on campus contracting parking can be provided. | |
| 38 | Who is the current provider for Direct Digital Control Systems within the stated area of work? | Computrols | |
| 39 | Can the Owner provide a POC to this provider for us to tie-in to existing system? | Contact Computrols for POC for companies certified by Computrols. | |
| 40 | (40A) Who are the current Low Volt Systems providers within the stated area of work? | (40A) Computrols, Johnson Controls, Charter | |
| (40B) Can the Owner provide a POC to this provider for us to tie-in to existing system? | |||
| a. | Access control | ||
| b. | CCTV | ||
| c. | Paging Systems | (40B) Contact local office | |
| 41 | As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State and local governments’ responses / requirements of safe distancing and potential advocations of working remotely and/or complete organization closures, please advise how the Government intends to address delays resulting there as it pertains to the current solicitation schedule for this and all future projects. | The Contracting Officer is aware and monitoring market conditions as they arise to ensure that a measured response is provided that affords win-win outcomes to the maximum extent practicable. During the preformance of any resultant contract, Real World conditions that threaten the success of this project beyond the control of the parties must be identified and handled on a case by case basis as situations arise. | |
| 42 | Due to the current economic inflation, Will the government reduce the amount of time that contractors must hold their numbers to 60 days? By reducing the inflation risk, the government will avoid escalations costs that general contractors and subcontractors must account for. | In an effort to reduce risk to interested parties, the Contracting Officer has included FAR Clause 52.216-4 Economic Price Adjustment - Labor and Material as identified in FAR Provision 52.216-1 within the section titled "Instrcutions, Conditions, and Other Statements to Bidders/Offerors. |
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