36C24621R0125 Solicitation - Nurse Call System 8.23.2021.pdf

3B. TELEPHONE NO.

2. DATE OF CONTRACT

1. CONTRACT NO.

3C. ADDRESS OF ARCHITECT-ENGINEER

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

8. NEGOTIATION AUTHORITY

7. CONTRACT AMOUNT (Express in words and figures)

5. PROJECT TITLE AND LOCATION

3A. NAME OF ARCHITECT-ENGINEER

4. DEPARTMENT OR AGENCY AND ADDRESS

6. CONTRACT FOR (General description of services to be provided)

NSN 7540-00-181-8326 STANDARD FORM 252 (REV. 10-83)

PREVIOUS EDITION NOT USABLE Prescribed by GSA-FAR(48CFR)53.236-2(a)

(Include ZIP Code)

(Include Area Code)

(Include ZIP Code)

ARCHITECT-ENGINEER CONTRACT

TBD

Department of Veterans Affairs Network Contracting Office 6 1100 Tunnel Road Asheville NC 28805

Replace and Expand Nurse Call System Asheville VA Medical Center (VAMC) 1100 Tunnel Rd Asheville, NC 28805

Replace and Expand Nurse Call System Project No.: 637-22-105 PROJECT INFORMATION: A/E Services to design for the replacement and expansion of the nurse call system.

PROJECT DESCRIPTION: Please refer to Scope of Work

THIS IS A 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE IAW 38 U.S.C. 8127 (d)

The NAICS Code for this project is: 541330

The project is to be designed within an estimated base construction cost of Four Million Dollars ($4,000,000.00)

All offerors shall submit a statement of capabilities based upon the attached statement of work and an SF330. The most qualified firms will be determined by source selection board.

Please sign and date BLOCKS 11A, 11B, 11C and 11D of the attached SF 252 and submit with your firm’s response.

DUE DATE FOR SF330 QUALIFICATIONS SUBMISSIONS: September 23,2021 @ 10:00am EDT

Any questions concerning this RFP or specific requirements should be addressed to Shirley Gregory at Shirley.Gregory@va.gov and cc Mr. Patrick Stultz on all email correspondence at Patrick.Stultz@va.gov.

Contractors are reminded that a detailed cost proposal is not required at this time.

Note: All references to telegraphic and telegram submissions shall be construed as via electronic means.

FAR 15

SIGNATURES NAMES AND TITLES (Typed)

STANDARD FORM 252 BACK (REV. 10-83)

10. The United States of America (called the Government) represented by the Contracting Officer executing this contract, and the Architect-Engineer agree to perform this contract in strict accordance with the clauses and the documents identified as follows, all of which are made a part of this contract:

If the parties to this contract are comprised of more than one legal entity, each entity shall be jointly and severally liable under this contract.

The parties hereto have excuted this contract as of the date recorded in item 2.

11. ARCHITECT-ENGINEER OR OTHER PROFESSIONAL SERVICES CONTRACTOR

A

B

C

D

12. THE UNITED STATES OF AMERICA

Contracting Officer

Charles George VA Medical Center

Asheville, NC

A/E SCOPE OF WORK

Replace and Expand Nurse Call

Project # 637-22-105

-- Summary of Services --

PROVIDE: professional Architect/Engineer (AE) necessary to design for the Replacement and Expansion the Nurse Call System at the Charles George VAMC, Asheville, NC. Project will replace the existing nurse call system consisting of 6 patient wards covering approximately 80,000 square feet and 500 devices in Building 47 and 2 patient wards covering 80,000 square feet and 200 devices in Building 62 Community Living Center. Project will expand the nurse call system into Primary Care clinics, Specialty clinics, and public restrooms covering approximately 200,000 square feet and 500 devices. The entire system covering 360,000 square feet will work as one system, reporting and communicating as required by the VA design criteria for Nurse Call Systems. There is not basis of design since this will be an entirely new system. Work includes demolition of the old system hardware and wiring, installing new wiring and conduit where necessary, replacing hardware devices at the bedroom headwall (approximately 250 beds) and at the 9 nursing stations. Work also includes installing conduit, wire, and pull stations in all public restrooms (estimated 50 restrooms withing the 200,000 square feet) and areas of care that a patient may attend, as well as outpatient clinics or procedure rooms where required. A/E will investigate the existing conditions at the main building (Bldg. 47) and CLC (Bldg. 62), review documents, review the latest NFPA code and VA Fire Safety code.

Services shall include, but are not limited to:

• Part Ia – Preparation of Existing Conditions and Conceptual Design –

Investigative Services: Preparation of existing conditions plan and conceptual design which includes site investigation for mechanical, plumbing, and environmental hazards, such as suspect ACM, other hazardous materials. Work will consist of A/E personnel crawling in crawlspaces, removing ceiling tile and tracing ductwork above ceilings, and tracing ductwork in the building penthouse.

Perform project site investigation in accordance with the ‘Site Investigations’ section of this scope of work.

• Part Ib – Preparation of Contract Drawings and Specifications – Design Development: Preparation and submission of construction bid documents, interim design document submittals, and the final construction bid documents at the completion of the design development process in accordance with the ‘Design Package Submission Schedule’ section. Design document packages shall contain a complete set of documents as specified in the ‘Design Requirements/ Submissions’ section of this scope of work. The AE shall develop a design necessary to meet the requirements in the ‘Project Scope’ section of this scope of work. Design shall include engineering services rendered necessary by the VA at the end of Part Ia Investigative Services within the construction cost parameters.

• Part II - Construction Period Services: Review and provide concise recommendations on all submittals, shop drawings, product data, samples, RFI’s, change order proposals, etc. in accordance with ‘Construction Period Services’ section of this statement of work. Services shall include third party asbestos monitoring, if needed, that will be performed during construction by a NC DHEC Certified Asbestos Air Sampler. Services shall include providing record drawings based on finalized contractor red-line as-builts.

• Part III – Construction Period Site Visits: Visit the site at the request of the VA in accordance with section ‘Site Visits’ in this scope of work. The AE shall respond on site within an 8-hour period when requested. The total number of site visits during the construction period is estimated to be 5 for this project, which may be finalized after selection of the AE and during negotiation of the proposal.

Each site visit shall be documented through a field report denoting the purpose and results of the site visit.

-- Design Package Submission Schedule --

EXPECTATION:

Initial Integrated Project Team (IPT) meeting (on-site) 14 days after notice to proceed.

Investigative Services/meeting with staff complete 30 days after IPT

Schematic Design/15% design 30 days after Investigative

IPT VA Review (on-site) 14 days

Design Development/35% design 30 days after IPT approval of

Schematic Design

(** NOTE: A/E will notify the VA if the Budget is adequate, if not, the A/E will need to design to the budget.)

IPT VA Review (on-site) 14 days

Design Development/65% design, validation of cost 30 days after VA approval of

35% design

IPT VA Review (on-site) 7 days

Construction Documents/95% design 30 days after VA approval of

65% design

IPT VA Review (on-site) 7 days

Construction Documents/100% design 14 days after IPT approval of 95% design

IPT VA Review 7 days

FINAL Construction Bid Documents 14 days

Total calendar days (if on schedule) 241 days

Note: The issuance of the NTP will be done in writing. The introduction of the AE team to the IPT will take place on-site or electronically during the NTP. The IPT shall consist of members of the impacted clinical and administrative services, engineering (safety, biomed and M&O), IT, Contracting and any other members of the VA or outside entities who have vested interests in the design, compliance, and accreditation for the VAMC.

The AE shall attend and take minutes at each IPT meeting. Minutes shall be submitted electronically to the COR and CO within five (5) business days of each meeting.

The Contractor shall attend meetings and teleconferences to discuss technical requirements, issues, and project progress and status as required. The Contractor shall prepare, and submit for review, presentation materials for meetings and an agenda. The Contractor shall be responsible for taking meeting minutes prepare and submit minutes for all meetings attended no later than 3 business days, with the exception of the IPT meetings as discussed in previous paragraph, after the meeting has occurred. The minutes shall be sent to the Contracting Officer and COR for coordination and approval prior to distribution.

The Contractor shall perform Progress Meetings after contract award monthly. These meetings will include the COR, CO, Project Manager, and other relevant personnel on an as needed basis. These meetings shall cover the progress made in the past period and shall include any pertinent issues which could affect future contract progress/performance. The Contractor shall record and provide meeting minutes for all meetings. The following items shall be covered, at a minimum: Attendees and contact information; project percent complete (Actual and Scheduled); RFI’s and statuses;

submittals and statuses; three-week look ahead; project schedule; safety; resolution of existing issues; new business.

The Contractor shall provide Monthly Progress Reports for the Contract. Monthly Progress Reports shall be submitted NLT the 15th calendar day of the following month and shall contain information about contract, contract performance, schedule, and deliverables. The Progress Reports shall also describe progress of activities necessary to achieve the project objectives and shall contain a description of activities accomplished during the month, activities forecasted for the future months, and problems and issues associated with the performance of the SOR. The bi-weekly and monthly report shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The report shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken and outstanding issues. The progress report shall depict projected percent complete and actual percent complete for the Contract.

The VA shall determine minimum acceptability of each submission within five (5) business days of submission by the AE. If the VA finds the design submission to be unacceptable, the AE shall resubmit the submission. VA review time shall not be impacted and shall remain the same number of allotted days, including five (5) business days for the VA to determine acceptability of the design submission. The AE shall be responsible for maintaining the overall design completion date and is responsible for making up lost time due to unacceptable design submissions. An incomplete/not minimally acceptable/ unacceptable submission is defined as: a submission lacking any piece of information outlined in Attachments A – F of this SOW, incompleteness of any piece of information in Attachments A – F of this SOW, or failure of the submission to include a required item as outlined by PG-18-15.

All documents submitted shall comply with the VA Building Information Model Standards.

EXPECTATION

Submittal Register The A/E shall create and maintain a submittal register for the Contract. The submittal register shall be incorporated into the Project Website.

Master Document List (MDL) The A/E shall create and maintain an MDL for this Contract that includes all documents, whether the documents are a deliverable or not, which are prepared during the course of the Contract. The MDL also shall contain the Project Management Plan, material and data submittal register, contract progress/status reports, and daily QC construction log documentation. The MDL and its documents shall be maintained in libraries readily available for submittal to or viewing by the government.

-- Design Requirements/Submissions --

EXPECTATIONS: Submit the complete design review package in accordance with the following requirements and guidelines outlined in PG-18-15. Pay specific attention to the schematic, design, and construction submission requirements. As appropriate, depending upon the complexity of the design, the AE may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects). The AE shall document these deletions as a part of the appropriate submission package.

Deliver all design packages electronically and hardcopy as described in Appendix A – F and this page. Hardcopy will be addressed as follows, below:

Charles George VAMC ATTN: Name of COR

BLDG15 R338 FMS PROJECTS

1100 TUNNEL ROAD

ASHEVILLE, NC 28805

Include all information required for each submittal as outlined in PG-18-15, and as outlined in Appendix A – F. The AE shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

https://www.cfm.va.gov/til/ae/aesubmin.doc https://www.cfm.va.gov/til/projReq.asp https://www.cfm.va.gov/til/projReq.asp

All designs shall be accomplished in accordance with VA guidelines and specifications, which are available at http://www.cfm.va.gov/til/. As a minimum, the design shall comply with the applicable sections from the following VA standards and guidelines found at the web site above (where they apply):

• PG-18-1 Master Construction Specifications

• PG-18-3 Design & Construction Procedures

• PG-18-4 Standard Details and CAD Standards

• PG-18-5 Equipment Guide List

• H-18-8 Seismic Design Handbook

• PG-18-9 Space Planning Criteria, and VA-Space & Equipment Planning System

(VA-SEPS)

• PG-18-10 Design Manuals

• PG 18-12 Design Guides

• PG-18-13 Barrier Free Design Guide

• PG-18-15 Minimum Requirements for AE Submissions

• PG-18-17 Environmental Planning Guide

• NC DHEC – North Carolina DHEC environmental regulations

• Special Design Requirements (includes asbestos, commissioning, fire/life safety and physical security)

• Sustainable Design Requirements

• Cost Estimating Requirements

• AE Quality Alerts

• AE Design Alerts

• Design shall comply with 2013 ASHRAE 90.1 Standards, as well as:

⋅ VA Directive 0055 VA Energy and Water Management Program ⋅ VA Directive 0056 VA Sustainable Buildings Program ⋅ VA Handbook 0056 VA Sustainable Buildings Program ⋅ VA Directive 0065 Climate Change Adaptation Planning ⋅ VA Directive 0066 VA Sustainable Locations Program ⋅ VA Directive 1061 Prevention of Healthcare-Associated Legionella Disease and

Scald Injury from Potable Water Distribution Systems ⋅ VA Directive 1116 Sterile Processing Services ⋅ VHA Directive 1129 Radiation Protection for Machine Sources of Ionizing

Radiation ⋅ VHA Handbook 1330.01 Health Care Services for Woman Veterans ⋅ VA Directive 7545 Cultural Resource Management ⋅ VA Handbook 7545 Cultural Resource Management Procedures

COST ESTIMATING:

Objective - Cost estimates for the base bid shall be within ±5% of the VA programmed construction budget. If the cost estimate is outside of ±5% of the construction budget, the AE is responsible for notifying the VA of potential budget issues, providing non-scope impacting recommendations to get the estimate within ±5% of budgeted construction cost, and providing design documents that correspond accordingly. Design submissions with cost estimates outside of the ±5% window are grounds for rejecting a design submission. The final construction document submission estimate shall not be http://www.cfm.va.gov/til/ http://www.cfm.va.gov/TIL/spec.asp http://www.cfm.va.gov/TIL/cPro.asp http://www.cfm.va.gov/TIL/sDetail.asp http://www.cfm.va.gov/TIL/equip.asp http://www.cfm.va.gov/til/etc/seismic.pdf http://www.cfm.va.gov/TIL/planning.asp http://www.cfm.va.gov/til/dManual.asp http://www.cfm.va.gov/til/dGuide.asp http://www.cfm.va.gov/til/accessibility.asp http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf http://www.cfm.va.gov/til/spclRqmts.asp http://www.cfm.va.gov/til/sustain.asp http://www.cfm.va.gov/cost/index.asp http://www.cfm.va.gov/til/alert.asp http://www.cfm.va.gov/til/alertDesign.asp greater than the VA programmed construction budget and not less than -5% of the VA programed construction budget.

-- Construction Period Services --

Expectations: Respond to submittals and other requests in a timely manner.

The AE shall provide the following services:

• Assist in answering bid questions during solicitation and issuing any addendums, drawings, etc. necessary to address questions.

• Assist the VA to determine whether the contractor or subcontractor meets technical qualification requirements, assist in the review of contractor proposals for technical acceptability, support by written recommendations of any problems or litigation encountered in past performance based on first-hand knowledge.

• Provide a CIH to function as the VPIH/CIH to monitor during construction period services in accordance with VA Master Specification 02 82 13. Services shall include third party asbestos monitoring that will be performed during construction by a SC DHEC Certified Asbestos Air Sampler. (if determined the need from the design)

• Provide Commissioning for all affected systems.

• Prepare record drawings based on contractor red-line as-built drawings with correspondence performed during construction. The AE shall provide a set of updated drawings and specifications on CD within 20 business days of construction contract completion to the COR.

• The AE fee shall include all costs for printing and miscellaneous reimbursable costs.

• Invoice payments for construction period services shall be directly correlated to the construction project progress percent complete. This amount will be coordinated with the COR throughout construction (i.e. if the construction is 20% complete, construction period services shall be billed at 20% complete).

Appendix A

Schematic Design Submission Requirements (SD–15%)

Deliver the following (labeled with Schematic Design) and include this attachment as a checklist with your submission:

2 copies evaluation narrative addressing items listed in the design requirements and any additional AE recommendations.

2 copies of documentation from investigative services/reports, including photographic evidence, sortable by discipline, specific location, results, methodology, deficiencies, and recommended actions for the design Investigative services/reports include mechanical, plumbing, and environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials.

1 copy of the preliminary cost estimate for each option being considered.

1 CD containing All drawings in latest AutoCAD and pdf format Narrative report in pdf format Electronic copy of preliminary cost estimate PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Documentation from investigative services/reports, including photographic evidence, sortable by discipline, specific location, results, methodology, deficiencies, and recommended actions for the design

***Achieve a consensus on design approach before proceeding to 35% design***

Appendix B

Design Development Submission Requirements (DD1-35%)

Deliver the following (labeled with 35% submission) and include this attachment as a checklist with your submission:

2 copies of a narrative report forwarding the design developed 15% submission addressing items listed in the design requirements and any additional AE recommendations. The report shall identify potential deductive alternatives, recommended construction phasing based upon discussions with the IPT, and any design calculations or analysis.

2 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

2 Copies of completed Pre-TAB of existing impacted HVAC systems.

2 Copies of completed load-testing and coordination tests/studies.

1 CD containing

All drawings in AutoCAD 2016 and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, tests, and inspections in an Excel spreadsheet format.

All design related calculations.

Completed Pre-TAB of existing impacted HVAC systems.

Completed load-testing and coordination tests/studies.

http://www.cfm.va.gov/cost/index.asp

Appendix C

Design Development Submission Requirements (DD2–65%)

Deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission:

2 copies of a narrative report forwarding the design developed 65% submission addressing items listed in the design requirements and any additional AE recommendations. The report shall identify potential deductive alternatives, recommended construction phasing based upon discussions with the IPT, and any design calculations or analysis.

2 half size and 1 full size set of all drawings (blueline copies) required by project, produced on latest AutoCAD software.

Electronic submission of updated cost estimate prepared in accordance with Cost Estimating Requirements.

Electronic submission of custom edited VA Master Specification to be used for this project and a master submittal list identifying all submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples, and inspections required per drawing and specification section.

1 CD containing All drawings in latest AutoCAD and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, tests, and inspections in an Excel spreadsheet format.

All design related calculations.

Appendix D

Construction Document Submission Requirements (CD1–95%)

Deliver the following (labeled with 95% submission) and include this attachment as a checklist with your submission:

2 copies of a narrative report forwarding the design developed 65% submission addressing items listed in the design requirements and any additional AE recommendations. The report shall identify potential deductive alternatives, recommended construction phasing based upon discussions with the IPT, and any design calculations or analysis.

2 half size and 1 full size set of all drawings (blueline copies) required by project, produced on latest AutoCAD software.

Electronic submission of updated cost estimate prepared in accordance with Cost Estimating Requirements.

Electronic submission of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples, and inspections required per drawing and specification section.

1 copy of construction plan showing temporary conditions for construction, per phase, to ensure general conditions, construction safety requirements are designed, identified, and specified

1 CD containing All drawings in latest AutoCAD and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, Appendix E

Construction Document Submission Requirement (CD2–100%)

Expectation: Submit complete bid documents for final review prior to solicitation

Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

2 copies of a narrative report forwarding the design developed 95% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential deductive alternatives, recommended construction phasing based upon discussions with the IPT, and any design calculations or analysis.

2 half size and 1 full size set of all drawings (blueline copies) required by project, produced on latest AutoCAD software.

Electronic submission of updated cost estimate prepared in accordance with Cost Estimating Requirements.

Electronic submission of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

1 CD containing All drawings in latest AutoCAD and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, NOTE: All other disciplines (Architectural, Electrical, Plumbing and Sanitary) should be complete 100% at this time.

Appendix F

Construction Bid Document Submission Requirements

Expectation: Continue to submit until all changes are incorporated by the AE for final signature prior to solicitation. Upon approval, duplicate copies as required.

Continue to update and submit until approved. Final design documents shall be sealed and signed by the design professional responsible/liable for the design represented in the respective document. The seal and signature shall conform to laws and requirements for the application of seals and signatures for professionals in the state or region in which the person taking liability for the work is registered.

1 full size set of all drawings required by project, produced on AutoCAD software for final markup of any changes prior to signature.

1 copy (bound) of project specifications produced on Microsoft Word software.

1 CD containing

All drawings in latest AutoCAD and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, tests, and inspections in an Excel spreadsheet format.

All design related calculations.

Upon final signature approval, provide 1 full size set of final Contract Drawings (complete with VA signed Cover

Sheet).

Appendix G

QUALIFICATIONS AND SCOPE OF SERVICES:

PROJECT FIRE PROTECTION ENGINEER

1. REQUIREMENTS: The Architect/Engineer (A/E) shall retain the services of a fire protection engineer (FPE) for all VA major and minor construction projects, and all NRM projects where the cost of fire protection work exceeds 50% of the total project cost.

2. QUALIFICATIONS: The FPE shall have each of the following qualifications:

2.1 A licensed professional engineer who:

A Has a degree in fire protection engineering or

B Has passed the principles and practices examination in fire protection engineering or

C Maintains a current license in fire protection engineering.

2.2 Two years of experience in application and interpretation of National Fire

Protection Association (NFPA) Codes and Standards and the model building codes.

2.3 Two years of experience in the design/review of automatic sprinkler and fire alarm systems, including:

A Automatic sprinkler and fire alarm system shop drawings.

B. Automatic sprinkler system hydraulic calculations.

C. Application and interpretation of NFPA 1, 10, 13, 14, 20, 24, 30, 45, 72, 75, 82, 90A, 99, 101, 220 and 241.

2.4 Two years’ experience in the design of health care facilities.

2.5 Two years’ experience in acceptance tests of fire protection systems.

3. SCOPE: The FPE shall remain on the A/E's project staff throughout project design and construction. The FPE must be directly involved in the design of fire protection systems or in responsible charge of: the design of fire protection features; review of fire protection equipment submittals and shop drawings; and participation of preliminary inspection and final testing of fire protection systems. The FPE shall provide to the A/E:

3.1. Consultation and review of fire protection and life safety requirements as addressed in the VA Fire Protection Design Manual.

3.2 Preparation of fire protection and life safety design (narrative) analysis report as required by VA Handbook PG-18-15 which addresses project compliance with all applicable requirements.

3.3. Preparation of fire protection drawings when required by VA Handbook PG- 18-15.

3.4 Design of fire alarm and sprinkler systems.

3.5 Review of architectural, electrical, HVAC, plumbing drawings and related documentation during schematics, design development, and construction documents to ensure all fire protection requirements are coordination between disciplines.

3.6. Attending meetings with the A/E, VA facility and VA Headquarters to discuss the project during schematic, design development and construction document preparation phases.

3.8. Review of fire protection system shop drawings, technical data submitted by contractors and automatic sprinkler system hydraulic calculations for compliance with contract documents.

3.9. Interim inspections of job site to verify adequacy of fire protection system installation.

3.10. Witnessing final acceptance tests for newly installed fire protection systems.

3.11 Review the Fire protection system As-Built drawings prepared by the contractor. Review and approve fire protection maintenance manuals.

Appendix H

Acronym Definitions:

AE – Architect/Engineer or Designer of Record.

ACM – Asbestos Containing Material.

CIH – Certified Industrial Hygienist.

CO – Contracting Officer.

COR – Contracting Officer’s Representative.

FPE – Fire Protection Engineer.

IPT – Integrated Project Team.

PCRA – Pre-Construction Risk Assessment.

NCRP – National Council on Radiation Protection & Measurements.

NFPA – National Fire Protection Association.

NHPP – National Health Physics Program.

NRC – Nuclear Regulatory Commission.

NTP – Notice to Proceed (official start date of the contractual period of performance).

RFI – Request for Information.

NC DHEC – North Carolina Department of Health and Environmental Control.

SEPS – Space and Equipment Planning System.

TIL – Technical Information Library, http://www.cfm.va.gov/til/index.asp.

VA – Veterans Affairs; typically refers to the Charles George VAMC main facility or the Contracting Officer’s Representative.

VAMC – Veterans Affairs Medical Center; typically refers to the Charles George VAMC main facility.

VPIH/CIH – VA Professional Industrial Hygienist/Certified Industrial Hygienist, per VA TIL Master Specifications.

http://www.cfm.va.gov/til/index.asp

36C24621R0125

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF252 ARCHITECT-ENGINEER CONTRACT

A.2 SF252 ARCHITECT-ENGINEER CONTRACT- BACK

REPRESENTATIONS AND CERTIFICATIONS

1.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) (JUL 2020)

(DEVIATION)

1.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

1.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION (FEB 2021)

GENERAL PROVISIONS

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.4 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

GENERAL CONDITIONS

3.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

3.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

3.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (JUL 2018)

3.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (NOV 2020)

3.5 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

3.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS

ACT (DEC 2010)

3.7 52.232-12 ADVANCE PAYMENTS (MAY 2001)

3.8 52.236-22 DESIGN WITHIN FUNDING LIMITATIONS (APR 1984)

3.9 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

3.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

(JUL 2018)

3.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

3.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

SPECIAL PROVISIONS

SP-1 FEE FOR A/E SERVICES

SP-2 SCHEDULE OF PAYMENTS FOR A/E SERVICES

SP-3 DEFINITIONS AND RESPONSIBILITIES

36C24621R0125

SP-4 OWNERSHIP OF ORIGINAL DOCUMENTS

SP-5 ADJUSTMENT IN CONTRACT AMOUNT DUE TO CHANGES

SP-6 DEFERRAL OF WORK

SP-7 POST-CONSTRUCTION SERVICES

SP-8 TRAVEL EXPENSES

SP-9 RETENTION OF REVIEW DOCUMENTS

SP-10 852.236-86 WORKMEN'S COMPENSATION (APR 1984)

SP-11 GOVERNMENT-FURNISHED PLANNING INFORMATION

SP-12 DESIGN REVIEW AND COMPLETION SCHEDULE

SP-13 SUBMISSION OF CONTRACT DRAWINGS AND RELATED MATERIAL FOR DESIGN

SP-14 REPRODUCTION OF CONTRACT DRAWINGS AND SPECIFICATIONS

SP-15 RENDERINGS

SP-16 ATTENDANCE AT CONFERENCES

SP-17 COMPLIANCE WITH CODES AND STANDARDS

SP-18 PROJECT PHASING (CPM)

SP-19 STRUCTURAL ECONOMIC ANALYSES

SP-20 DOCUMENT LIBRARY

SP-21 SITE SURVEYS, SUBSURFACE, AND OTHER INVESTIGATIONS

SP-22 COORDINATION WITH STATION

SP-23 MONTHLY DESIGN PROGRESS REPORT

SP-24 LIABILITY

SP-25 ADVERTISING FOR AND SECURING CONSTRUCTION BIDS

SP-26 CONSTRUCTION PERIOD RESPONSIBILITIES

SP-27 SHOP DRAWINGS, SUBMITTALS, ETC

SP-28 CONTRACTOR'S REQUESTS FOR INFORMATION AND COST PROPOSALS

SP-29 RECORD DRAWINGS AND SPECIFICATIONS

SP-30 EXPEDITIOUS REPLIES

SP-31 SITE VISITS

SP-32 INSPECTIONS OF CONSTRUCTION WORK

SP-33 RECORD OF SITE VISITS

CONTRACT PROCEDURES

CP-1 PROCEDURE FOR ARCHITECT/ENGINEER TO FOLLOW IN ENGAGING PROFESSIONAL

SERVICES AS A REIMBURSABLE ITEM UNDER THEIR CONTRACT

CP-2 PROCEDURE FOR SUBMITTAL BY ARCHITECT-ENGINEER OF MONTHLY DESIGN PROGRESS

REPORT

CP-3 PROCEDURE FOR SUBMITTAL BY ARCHITECT-ENGINEERS OF INVOICES FOR PAYMENT

CP-4 PROCEDURE FOR COMPUTATION OF BUILDING GROSS AREA

CP-5 PROCEDURES FOR ARCHITECT/ENGINEERS TO FOLLOW TO OBTAIN APPROVAL TO

REIMBURSABLE ITEMS NOT OF A PROFESSIONAL NATURE AND PRINTS OR REPRODUCIBLE

PRINTS

CP-6 PROCEDURE FOR ISSUANCE OF AMENDMENTS TO BIDDING DOCUMENTS

CP-7 PROCEDURE FOR PROCESSING SHOP DRAWINGS AND MANUFACTURES' LITERATURE

ATTACHMENTS

36C24621R0125 Representations And Certifications

REPRESENTATIONS AND CERTIFICATIONS

FAR Number Title Date

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION

JUN 2020

1.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) (JUL 2020)

(DEVIATION)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541330.

(2) The small business size standard is $16.5 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204–7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures;

or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-- Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $83,099, the provision with its Alternate II applies.

(C) If the acquisition value is $83,099 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification.

This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[X](i) 52.204-17, Ownership or Control of Offeror.

[X](ii) 52.204-20, Predecessor of Offeror.

[](iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

[](iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Certification.

[](v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification.

[](vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA- Designated Products (Alternate I only).

[](vii) 52.227-6, Royalty Information.

[](A) Basic.

[](B) Alternate I.

[](viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision) https://www.sam.gov/

1.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;

or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;

or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications…