36C24621R0089_1.docx

36C24621R0089

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24621R0089

X 07-14-2021

652-18-915

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Toni Knight

757-722-9961 EX 3959

Request for Proposal: Project # 652-18-915 PACS upgrades at H.H. McGuire V.A. Medical Center 1201 Broad Rock Blvd.

Richmond, Virginia 23249.

See Statement of Work (SOW), Specifications and Drawings attached for details of this requirement.

FAR 36.204| Disclosure of the magnitude of construction project is between $500,000 and $1,000,000.

*This is a 100% Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside The North American Industry Classification System (NAICS) code for this action is 561621 with a size standard of $22 M Contractors must be registered in the Vendor Information Page (https://www.vip.vetbiz.gov/) to be eligible Bid bonds, and payment and performance bonds are required.

Offerors shall be actively registered in SAM and be verified in VetBiz at the time offers are due. Offers may be rejected if they do not comply with this requirement.

A Pre-Proposal Site Visit will be conducted on July 26, 2021 at 10:00AM Eastern Time.

If you wish to attend, contact the Contracting Specialist no later than July 21, 2021 via email: toni.knight@va.gov See FAR Provision 52.236-27 for Site Visit information.

Requests for Information are due to the Contracting Specialist later than Monday August 2, 2021 at 4:30pm 4:30 PM EST RFI's received after said date will not be guaranteed a response Responses to RFI's will be posted at https://beta.sam.gov/through amendment (s) no later than Monday August 9, 2021.

Deadline for proposals are due no later than Tuesday August 17, 2021 at 16:30 PM EST It is solely the responsibility of the offerors to ensure the Government receives the proposal before or on the exact due date and time set forth in this solicitation.

X X

52.211-10 X

N/A

EDT

08-17-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 http://www.fsc.va.gov/einvoice.asp Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971

Keith Norman Contract Officer

Table of Contents

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

H.H. McGuire V.A. Medical Center 1201 Broad Rock Blvd.

Richmond, Virginia 23249

Project # 652-18-915 Existing PACS Expansion: Basement Level & 1st Floor Project Scope of Work

Overview

The contractor shall supply all labor, materials and supervision necessary to expand the existing Physical Access Security System (PACS) currently operating at the Hunter Holmes McGuire Hospital main building 500 located at 1201 Broad Rock Blvd. Richmond, VA 23249 at the specified locations in accordance with the drawings and this statement of work.

Coordination

Mr. Scott Biagioli will service as the focal point and point of contact (POCs) for this contract. Personnel can be reached at 804-675-5000 ext 2162 or by email: Scott.Biagioli@va.gov

Areas of Work

As shown on the attached set of partial enlarged floor plans, this project shall include the addition of new PACS-controlled doors, PACS control panels, new doors, new walls, and related accessories and associated work items within the following areas:

Basement Level:

Canteen Storage Room [1 PACS Door]. The contractor shall provide and install PACS control for the existing double metal entrance door leading into the Canteen / Retail Storage Room BA-112, including all new PACS equipment (reader/keypad sensor, control module, request-to-exit motion sensor and door position sensors), new electric strike (to be mounted in the inactive/right leaf with door cord), all new cabling, a new complete and continuous surface-mounted conduit raceway back to an existing PACS panel site located within ESB BA-105 and connections (plus commissioning and testing) to a spare port on that existing PACS panel.

Laundry Operations & Linen Processing Areas [5-PACS Doors]. The contractor shall provide and install PACS control for three (3) existing double metal entrance doors and t (2) existing single metal doors – all located around the perimeter of and leading into the Laundry Operations and Linen Processing Areas, including- all new PACS equipment (reader/keypad sensors, control modules, request-to-exit motion sensors, emergency exit buttons and door position sensors), new electric strikes for single doors and magnetic locks for all six leafs of the double doors, all new cabling, a new complete and continuous surface-mounted conduit raceway back to an existing PACS panel site located within ESB BA-105 and new connections (plus commissioning and testing) to a spare port on that existing PACS panel.

For the three (3) magnetically controlled doors, the contractor shall also provide and install fire alarm [automatic unlock] auxiliary relay modules [located within the PACS control module enclosures] with connections to and programming of the existing VAMC fire alarm system, along with all associated conduit raceways between the PACS control modules and the fire alarm system buss connection point as well as all wiring interconnections between the fire alarm relay modules and the PACS control modules.

Electrical Service Bay BD-126 [1 PACS Panel]. The contactor shall provide one (1) new PACS panel with one (1) associated 12V/24V DC power supply within Electrical Service Bay BD-126, wall-mounted on the existing plywood back-board, adjacent to the existing PACS panel that resides in that room and connected to existing 110VAC, 20A power circuit that currently provides power to the PACS. The contractor shall also provide and install and continuous surface-mounted conduit raceway with CAT-6 network communications cable back to the nearest VA IT network switch on this level (within 100M cable-feet), ideally in the same switch that is supporting communications to the existing PACS panel in ESB BD-126.

1st Floor –

Retail Store Management Office & Storage Areas [5 PACS Doors]. The contractor shall provide and install PACS control for five (5) existing single wood doors – all leading into the Canteen / Retail Store Management Offices and Storage Rooms, including all new PACS equipment (reader/keypad sensors, control modules, request-to-exit motion sensors, and door position sensors), new electric strikes, mechanical hardware modifications (e.g. surface-mount door closers and stockroom function door handles), all new cabling, a complete and continuous surface-mounted (and concealed where possible within accessible wall cavities) conduit raceway back to an new PACS panel site to located within this area (Counting Room 1R-112) and connections (plus commissioning and testing) to spare port on the new PACS panel.

Retail Counting Room 1R-112 [1 PACS Panel]. The contactor shall provide one (1) new PACS panel with one (1) associated 12V/24V DC power supply within Retail Counting Room 1R-112, wall-mounted on a new plywood back-board in that room and connected to a new 110VAC, 20A power circuit that is to be sourced from an existing 120V power panel also located in this room. The contractor shall also provide and install and continuous surface-mounted (and concealed where possible within accessible wall cavities) conduit raceway with CAT-6 network communications cable back VA IT network switch located within the same room.

The contractor shall also provide all related to existing wall, ceiling surfaces modifications (e.g. temporary holes for PACS conduit and cabling) plus painting, patching, new wall materials, ceiling tiles, etc. to restore the spaces to their original conditions.

Dental Services Suite (1K Wing) [3 PACS Doors]. The contractor shall provide and install PACS control for one (1) existing single door and two (2) existing double doors – all leading into the Dental Services Suite, including all new PACS equipment (reader/keypad sensors, control modules, request-to-exit motion sensors, and door position sensors), new electric locking hardware, mechanical hardware modifications (e.g. surface-mount door closers and stockroom function door handles), all new cabling, a complete and continuous surface-mounted (and concealed where possible within accessible wall cavities) conduit raceway back to a new PACS panel site located in the interstitial level above the 1G Wing and connections (plus commissioning and testing) to spare ports on the new PACS panel.

For magnetically-controlled double doors, the contractor shall also provide and install fire alarm [automatic unlock] auxiliary relay modules [located within the PACS control module enclosures] with connections to and programming of the existing VAMC fire alarm system, along with all associated conduit raceways between the PACS control modules and the fire alarm system buss connection point as well as all wiring interconnections between the fire alarm relay modules and the PACS control modules.

The contractor shall also provide all related to existing wall, ceiling surfaces modifications (e.g. temporary holes for PACS conduit and cabling) plus painting, patching, new wall materials, ceiling tiles, etc. to restore the spaces to their original conditions.

Nuclear Medicine Suite (1G Wing) [4 PACS Doors]. The contractor shall provide and install PACS control for four (4) existing double doors all leading into the Nuclear Medicine Suite, including all new PACS equipment (reader/keypad sensors, control modules, request-to-exit motion sensors, emergency exit buttons, and door position sensors), new wall finishes as required, new electric locking hardware, new mechanical hardware (plus any modifications to existing hardware), all new cabling, a complete and continuous surface-mounted (and concealed where possible within accessible wall cavities) conduit raceway back to a new PACS panel site located in the interstitial level above the 1G Wing and connections (plus commissioning and testing) to spare ports on the new PACS panel.

For magnetically-controlled double doors, the contractor shall also provide and install fire alarm [automatic unlock] auxiliary relay modules [located within the PACS control module enclosures] with connections to and programming of the existing VAMC fire alarm system, along with all associated conduit raceways between the PACS control modules and the fire alarm system buss connection point as well as all wiring interconnections between the fire alarm relay modules and the PACS control modules.

The contractor shall also provide all related to existing wall, ceiling surfaces modifications (e.g. temporary holes for PACS conduit and cabling) plus painting, patching, new wall materials, ceiling tiles, etc. to restore the spaces to their original conditions.

Interstitial Level [1 PACS Panel - Above 1G Wing]. To support the new PACS doors being implemented in the Dental & Nuclear Medicine suites, the contactor shall provide one (1) new PACS panel with one (1) associated 12V/24V DC power supply within the 1st Floor Interstitial Level, wall-mounted on a new plywood back-board with support structure (on the back-side of an existing PACS panel site in this area) and connected to a new 110VAC, 20A power circuit that is to be sourced from an existing 120V power panel also located in or near this area. The contractor shall also provide and install and continuous surface-mounted (and concealed where possible within accessible wall cavities) conduit raceway with CAT-6 network communications cable back to the closest VA IT network switch.

Radiology and EP Lab: 1st Floor – Radiology EP Lab (1G Wing) [2 PACS Doors]. The contractor shall provide and install PACS control for two (2) doors (one existing double doors and one new set of double doors) – all leading into the Radiology EP Area, including all new PACS equipment (reader/keypad sensors, control modules, request-to-exit motion sensors, emergency exit buttons, and door position sensors), new electric locking hardware, new walls including finishes and framing as required, new mechanical hardware (plus any modifications to existing hardware), all new cabling, a complete and continuous surface-mounted (and concealed where possible within accessible wall cavities) conduit raceway back to an existing PACS panel site located in the interstitial level above MSB 1Y-133 and connections (plus commissioning and testing) to spare ports on that existing PACS pane new PACS panel site located in the interstitial level above the 1G Wing and connections (plus commissioning and testing) to spare ports on the new PACS panel.

For magnetically-controlled double doors, the contractor shall also provide and install fire alarm [automatic unlock] auxiliary relay modules [located within the PACS control module enclosures] with connections to and programming of the existing VAMC fire alarm system, along with all associated conduit raceways between the PACS control modules and the fire alarm system buss connection point as well as all wiring interconnections between the fire alarm relay modules and the PACS control modules.

The Contractor shall provide and install one (1) new set of double doors, including all associated mechanical hardware, wall with finishes / support structures, flooring interfaces, ceiling connections and modifications. For both locations, the contractor shall also provide and install automatic motorized door openers for the entire openings, including all related conduit raceways, cabling and accessories, as well as a new 110VAC, 20A power including conduit run to nearest service bay that has emergency power available within 150’ of door install locations, with connections to the PACS for inbound access control. The contractor shall demo and reset railings, lighting, and sprinklers as necessary for required operation of safety systems, providing installing railing end caps on upper and lower rails, as well as new powered EXIT signs installed to meet applicable life safety codes for egress path designations.

The contractor shall also provide all related to existing wall, ceiling surfaces modifications (e.g. temporary holes for PACS conduit and cabling) plus painting, patching, new wall materials, ceiling tiles, etc. to restore the spaces to their original conditions.

Cardiac Cath. Lab/ MRI (1Y Wing) [4 PACS Door]. The contractor shall provide and install PACS control for two (2) existing single doors in the MRI suite (1Y-129 and 1Y-131) and two (2) existing sets of double doors leading into the Cardiac Cath. Lab and MRI Areas, including all new PACS equipment (reader/keypad sensor, control module, request-to-exit motion sensor, emergency exit button, and door position sensors), connections to existing locking hardware, new electric locking hardware, (e.g. surface-mount door closers and stockroom function door handles, frame cutouts for strikes), any modifications to existing mechanical hardware and frame, all new cabling, a complete and continuous surface-mounted (and concealed where possible within accessible wall cavities) conduit raceway back to an existing PACS panel site located in the interstitial level above MSB 1Y-133 and connections (plus commissioning and testing) to spare ports on that existing PACS panel.

If not present for this [already] magnetically-controlled double door, the contractor shall also provide and install fire alarm [automatic unlock] auxiliary relay modules [located within the PACS control module enclosures] with connections to and programming of the existing VAMC fire alarm system, along with all associated conduit raceways between the PACS control modules and the fire alarm system buss connection point as well as all wiring interconnections between the fire alarm relay modules and the PACS control modules.

For these (2) locations, the contractor shall also replace and decommission existing keypad controls for these doors, providing and installing new PACS interface to the existing automatic motorized door openers to the (2) double door openings, including all related conduit raceways, cabling and accessories. If required for proper operation and security the contractor shall remove existing keypad controls and door associated equipment as necessary from (2) single MRI doors- for proper installation and function of new PACS controlled locks and associated hardware.

The contractor shall also provide all related to existing wall, ceiling surfaces modifications (e.g. temporary holes for PACS conduit and cabling) plus painting, patching, new wall materials, ceiling tiles, etc. to restore the spaces to their original conditions.

4th Floor-

4C Medical Rooms 4C-117, 118, and 153 [3 PACS Doors]. The contractor shall provide and install PACS control for the existing entrance doors leading into 4C-117 Clean Storage, 4C-118 Soiled Utility, and 4C-153 Medication Room- including all new PACS equipment (reader/keypad sensor, control module, request-to-exit motion sensor and door position sensors), new electric locking hardware, all new cabling, a complete and continuous conduit raceway back to an existing PACS panel site located within the interstitial and connections (plus commissioning and testing) to spare ports on PACS panel. The contractor shall repair any marks or damage due to installation, testing or barrier installation.

Interstitial Level [1 PACS Panel – 4C]. To support the new PACS doors being implemented in the 4C suites, the contactor shall provide one (1) new PACS panel with one (1) associated 12V/24V DC power supply within the 4th Floor Interstitial Level, wall-mounted on a new plywood back-board with support structure and connected to a new 110VAC, 20A power circuit that is to be sourced from an existing 120V power panel also located in or near this area. The contractor shall also provide and install and continuous surface-mounted (and concealed where possible within accessible wall cavities) conduit raceway with CAT-6 network communications cable back to the closest VA IT network switch.

1. All PACS and other equipment (including card reader/keypad sensors, control modules, request to exit buttons, emergency exit buttons, door positions sensors and associated mechanical and electronic door hardware, motorized door opening systems, etc.), low voltage wiring, PACS control panels, power supplies) shall be all new equipment and components and shall match all existing manufacturer and models of equipment currently in use at this facility.

2. The existing PACS system has recently been upgraded and operates on in a powerful virtual server environment.

3. All installations that affect existing structures and finishes shall be painted and repaired to match the existing finishes (paint, wall protection, etc.) in the affected areas. Coordinate with VA interior design and project COR for finish information.

Master Construction Specifications

1. (PG-18-1) Division 01 (Focus 32-16.16, 35-26, and 45-00) General Requirements

2. (PG-18-1) Division 08 (Focus 31-13, 71-00) Doors and Windows

3. (PG-18-1) Division 09 (Focus 06-00, 22-16, 65-13, 65-16, 91-00, 94-19) Finishes

4. (PG-18-1) Division 21 (Focus 13-13) Fire Suppression

5. (PG-18-1) Division 22 (Focus 05-11 and 23) Plumbing

6. (PG-18-1) Division 23 (Focus 05-11 and 93) Heating Ventilation and Air Conditioning

7. (PG-18-1) Division 26 (Focus 05-11, 13, 26, and 33) Electrical

8. (PG-18-1) Division 27 (Focus 05-11 and 33) Communications

9. NFPA

10. 54 AND 70 – National Electrical Code

General Requirements/Specifications

1. Work shall be conducted during normal business hours 8 a.m. - 4:30 p.m. Special provisions shall be made for after-hours work specifically for operations producing noise, dust, shutdowns or when work occurs that impacts critical areas of the medical center. When required, work shall be performed after hours and shall be coordinated with medical center staff through the COR. Contractor shall incorporate and maintain all provisions of ICRA’s and ILSM’s.

2. The contractor shall provide as built drawings that shall show locations of new PACS controlled doors and PACS control panels.

3. Contractors shall all be local, within 50 miles of Richmond VAMC due to access, patient safety, and Security issues pertaining to equipment installation.

4. The Contractor shall comply with all applicable VA Master Construction Specifications, Technical Information Library (TIL), and all other applicable standards/regulations. In the event of conflicting criteria, the Contractor shall notify the CO and COR to seek guidance.

5. The contractor shall be required to perform all work contained in any of the Contract attachments, drawings, specifications, exhibits and other documents.

6. Contractors shall not use conflicts between guidance, interpretation of the guidance and order of precedence as a basis for a later request for equitable adjustment.

7. Period of Performance: Project is priced to be performed over 180 days including 84 days of lead time and 96 days of construction that is expected to be completed during normal business hours: 0700 to 1530. If required: after hours: 1530 to 0700 daily and/or on weekends due to patient care impacts.

8. All PACS and other equipment (including card reader/keypad sensors, control modules, request to exit buttons, emergency exit buttons, door positions sensors and associated mechanical and electronic door hardware, motorized door opening systems, etc.), low voltage wiring, PACS control panels, power supplies) shall be all new equipment and components and shall match all existing manufacturer and models of equipment currently in use at this facility.

9. The existing PACS system has recently been upgraded and operates on in a powerful virtual server environment, all interface conditions to be verified by contractor during site visit/RFI process.

10. All installations that affect existing structures and finishes shall be painted and repaired to match the existing finishes (paint, wall protection, etc.) in the affected areas. Coordinate with VA interior design and project COR for finish information.

11. This section sets forth the general requirements for the Contractor. Contractor and any subcontractor shall possess applicable licensures prior to award of the Contract in order to meet the requirements to perform construction works identified in this Contract, Annexes and its subsequent attachments.

12. The Contractor shall comply with all applicable VA Master Construction Specifications, Technical Information Library (TIL), and all other applicable standards/regulations.

13. In the event of conflicting criteria, the Contractor shall notify the CO and seek guidance.

14. The contractor shall be required to perform the requirements contained in any of the Contract attachments, drawings, specifications, exhibits and other documents.

15. The contractor shall follow order of precedence as established in the basic contract clauses 52.215-8, Order of Precedence, and 52.236-21, Specifications and Drawings for Construction, and its Alternate I.

16. Regulations and standards that may be applicable to the work in this Contract include but are not limited to federal, state, local statutes/regulations; Department of Veteran Affairs instructions, manuals, handbooks, regulations, guidance, and policy letters; National Fire Protection Association (NFPA); National Electrical Code (NEC); and International Building Code (IBC), including all changes and amendments in effect on the date of issuance of this Contract.

Safety Notes

1. All contractors are required to be safety trained by VA Safety department prior to commencement of work. Contractors are also required to minimally have an OSHA 10 Hour certificate within the last two years. Contractor must comply with all requirements of VA Specification 01 35 26 Safety Requirements.

2. Contractor is responsible for maintaining building life safety standards prescribed through an Interim Life Safety Measure, risk assessment permit for requirements issued prior to any work beginning.

3. Contractor is responsible for dust control during construction and while hauling operations when traversing through the medical center.

4. Contractor shall comply with Infection Control Risk Assessment permit requirements issued prior to any work beginning, including any precautions for current worldwide infection controls such as negative air in construction areas at all times.

5. Contractor shall coordinate with COR for waste removal. All waste including lead shall be removed at the end of each day. Contractor shall remove and dispose of waste in accordance with all legal and VA Specification 01 74 19 Construction Waste Management.

Construction/start up Notes

1. Provide submittals and (1) sample for all finish materials depicting actual texture for approval.

2. Contractor shall provide a hard copy of each submittal with a separate transmittal sheet to each requirement. If applicable, submittals shall indicate the manufacturer’s full range of available colors, and from these, the COR will request a full-size sample for final color selection. Once submittals are approved the contractor is responsible for purchasing all materials particularly finishes that due not expire (IE paint, or other time sensitive consumables)

3. Contractor shall store all materials offsite and only bring materials to be installed the same day to the project site. Contractor shall coordinate delivery, storage, and handling of all materials with the COR to designated prepared areas to minimize site storage time, impact to the hospital, and potential damage to stored materials, unless project has a specified lay down area.

4. Contractor shall protect all existing equipment, utilities, structures, etc. to remain. When the space is turned over to the contractor, the contractor will be responsible for repairing all damage within the construction site. If any damage is noticed prior to starting work that may be misconstrued as damage caused by the contractor, the COR shall be notified immediately, and the damage documented as existing prior to beginning demolition.

5. Contractor is also responsible for installing all Hardware and Doors IAW VA Specifications listed in https://www.cfm.va.gov/TIL/spec/087100.docx.

6. Contractor shall field verify all measurements, material quantities, and site conditions prior to submitting a bid.

7. When verifying all field measurements pertaining to the construction sites the contractor is to ensure strength/viability of all construction materials used per material function, quantities required, existing as well as provided material specifications, and existing site conditions prior to submitting a bid. Verifying from COR with In-House shops for access/use to any and all required services present currently in the VA.

8. Contractor is to use paint that has high durability, that must be semi-gloss and equal to or better graded then VA spec’d and matched exactly for Interior Design paint plans for room locations.

9. Any conditions that cannot be readily verified during site visit should be addressed in the RFI process and are the sole responsibility of the contractor making the bid to seek further information for any conditions that would need to be included in estimate. Assumptions of existing conditions should not be made (no guarantees are made by the VA on unforeseen existing conditions)- if Contractor does not submit an RFI to validate existing conditions that may affect cost or duration then Contractor’s assumption will need to be corrected at the Contractor’s expense.

10. Contractor shall identify to COR any utility, equipment or other previously existing material not listed herein that needs to be removed to accomplish job scope, and Contractor shall remove then reinstall in new VA approved location (within 50’ of original location).

11. Contractor is responsible to leave no boundaries exposed after receiving permits for and making penetrations (i.e. interstitial must be fire blocked, open wall installed boxes to be covered, core drilling should be adequately concreted for seal etc).

12. Contractor may be allowed to use existing conduit, PACS panels, or raceways but must notify COR prior to expectations of change/use. Contractor is expected to repair existing doors, frames, hardware, and functional moving parts of all existing doorways in performance of this contractor for proper operation and extended use specifically in passageways and patient care areas.

Contract close out Notes

1. Contractor shall perform a pre-final inspection before requesting the final inspection with the COR and include time in their work plan for inspections and to repair any defective work after the final inspection has been made.

2. Regulations and standards that may be applicable to the work in this Contract include but are not limited to federal, state, local statutes/regulations; Department of Veteran Affairs instructions, manuals, handbooks, regulations, guidance, and policy letters National Association of Corrosions Engineers (NACE); National Fire Protection Association (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC); and International Building Code (IBC), including all changes and amendments in effect on the date of issuance of this Contract.

Items to be Provided by the VA

1. Confirmation of the reader license capacity of the existing PACS software can support the addition of all PACS doors included within this project scope (to be provided by the VA Police Department)

2. Temporary log-in access credentials (on an existing PACS/PIV workstation) into the existing (and recently upgraded) PACS software for the purpose of programming all new PACS control panels and PACS doors to add to the overall existing PACS system architecture (to be provided by the VA OIT Department)

3. Connectivity into the existing VA Network, with static IP address assignments and associated RG45 connections into three (3) ports on separate existing (or new as required) network switches at nearest OIT rack locations to the new PACS panels being provided as part of this project, specifically near room BD-126 and in the 1G Interstitial Level

4. Provision of detailed and accurate floor plan backgrounds (PDF and AutoCAD file formats) of the Basement Level and First Floor (to be provided by the VA Engineering Department)

5. Programming of the existing PACS software to create any and all new of PACS access levels, and groups as well as their assignments to specific card-holder records for PACS/PIV credentials for use at all new PACS-controlled doors (this task shall be performed exclusively by the VA Police Department, in coordination with the relevant hospital departments that require access into the respective areas being electronically access controlled).

6. Approval of and breaker assignments for all connections to existing 110VA power panels for new circuits required to support new 1G Wing Interstitial Level PACS panel and the motorized door opening systems (to be provided by the VA Electronics Department).

Other Station Rules and Guidelines: The Contractor will adhere to the following station rules.

1. All work will be accomplished to industry standards and compliant with the current LIFE SAFETY and Mechanical Codes. All Dept. of Veteran Affairs, Federal, Commonwealth of Virginia laws, regulations and codes will be complied with.

2. This is a hospital environment. The Contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

3. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds except in designated areas. The POC will brief the Contractor as to designated smoking areas prior to commencement of the contract. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate’s ticket and fine.

4. Parking will be in designated lots. Consult with the POC as to allowable parking and material drop-off.

5. The Contractor will be responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the particular hazards found at the site. The Contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation

6. Since the incidents of September 11, 2001, the Federal Government has begun to implement new security measures to help protect federal facilities. The Contractor will provide to the POC a list of employees expected to work on this contract. This list will be on company letterhead and contain the employees’ name, driver’s license number, address and nationality. This list will be verified and signed by a corporate officer. These personnel are subject to a background check and finger printing to be eligible to receive a security badge.

7. The U.S. Department of Veterans Affairs and the U.S. Department of Health and human Services requires that all Contractor personnel coming on this facility to complete the Veterans Health Administration’s Privacy Policy Training prior to coming on the facility. The Contractor will submit the certificate, to be completed, at the end of the Microsoft PowerPoint Presentation for each person assigned to this contract who comes on this facility to work. A company roster certifying course completion may be substituted for individual certificates.

8. Security badges will be picked up from the Police Office in Building 135 room AG-08 and will be returned daily by 3:30PM unless other arrangements are made with the POC and the Police Office. Loss Badges can result in administrative fees and fines not to exceed $50.00 USD to replace the loss badge.

9. All individuals that enter any VA facility are required to wear a face mask and will be pre-screened for COVID19; To include Veterans, employees, visitors, volunteers, and contractors.

EVALUATION CRITERIA

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose proposal, if conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1.1. VOLUME I – TECHNICAL FACTOR

1.2. VOLUME II – PAST PERFORMANCE FACTOR

1.3. VOLUME III – PRICE FACTOR

2. BASIS FOR CONTRACT AWARD: This is a competitive Tradeoff source selection in which all evaluation factors other than price, when combined, are significantly more important than price. The factors other than price include both the Technical Factor and the Past Performance Factor. Award may be made on other than the lowest priced offer(s) where higher priced offers received better Technical and Past Performance ratings than the lower priced offer(s). The Source Selection Authority shall make an integrated assessment best value award decision, where the perceived benefits of the selected higher priced proposal, and the rationale for tradeoffs, shall be documented in the contract file in accordance with FAR 15.406.

3. Regarding the below process, the terms strength, weakness, and deficiency are defined as follows:

3.1. The term strength means an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

3.2. The term weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

3.3. The term deficiency means a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

4. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a solicitation requirement may result in an offer being determined nonresponsive (see below). The evaluation process shall proceed as follows:

5. RESPONSIVENESS OF OFFERS

5.1. Offers will first be evaluated for responsiveness to the solicitation requirements without regard to evaluation of specific technical capability, past performance, or price factors. Clarifications may be conducted to identify/confirm missing documentation and a determination will be made regarding whether the offeror should/can be allowed to submit any missing/deficient documentation without adverse effect to other offerors or the timeliness of award. Responsive offers will be provided to the Evaluation Team for the next evaluation stage.

6. VOLUME I – TECHNICAL CAPABILITY

6.1 Sub-Factor 1 – Technical Factor

6.1.1. CRITERIA: The technical subfactors of offers will be evaluated based on the following “Combined Technical/Risk Ratings”. All areas (subfactors) of the Technical Proposal must receive at least a marginal rating for a proposal to be considered any further. Proposals receiving an “unacceptable” rating for any technical subfactor will be rejected. An overall technical proposal rating will be assigned, also using the below ratings. The technical proposal must receive at least an Acceptable rating to be considered any further. Offers receiving a less than acceptable overall technical proposal rating will be rejected.

Table – Combined Technical/Risk Ratings

6.2. Sub-Factor 2 – Corporate Experience

6.2.1. CRITERIA: Offeror must provide a minimum of two (2) and a maximum of five (5) examples of projects completed within the last five (5) years, with work completed not earlier than December 1, 2015, that are similar (“relevant”) in size and scope to the requirement being solicited. Experience of subcontractors cannot be used to meet this requirement. A project is considered similar in size and scope (“relevant”) if it meets the following minimum standard: Projects involving (1.) primarily the same trades required for the solicited work, and (2.) Installation of Electronic Equipment and/or physical Security/doors in a medical facility in-patient care areas, with a (3.) total contract value exceeding $500,000. Projects specifically involving the installation of Electronics/Equipment in VA Hospital situations, which also meet the above criteria, may be more highly rated.

6.2.2. SUBMISSION REQUIREMENTS: The Offeror shall provide the above required examples of completed work in the following format:

6.2.2.1. Project title and location.

6.2.2.2. Project owner entity name, and name, telephone number and email address of the project owner’s point of contact (POC) for the project.

6.2.2.3. Brief description of the project and its relevance to this requirement being solicited (include scope, size and cost).

6.2.2.4. Indicate your firm’s role on the project, including tasks related to the criteria items identified above.

6.2.2.5. Provide project statistics, including actual start date, actual completion date, original completion date, and contract dollar value.

6.3. Sub-Factor 3 – Key Personnel Qualifications

6.3.1. CRITERIA and SUBMISSION REQUIREMENTS: Offeror must provide resumes for key on-site personnel demonstrating at least two (2) years’ experience with contracts over $500,000.00 in value, with work involving many trades including Electrical and Mechanical trades. Key personnel must also meet any requirements outlined in the Specifications. The key personnel required for this contract include the Offeror’s (1.) Project Manager, (2.) Site Superintendent, (3.) Quality Control Manager and (4.) Site Safety and Health Officer (SSHO). Key personnel shall be employees of the prime contractor. The Site Superintendent and Site Safety and Health Officer (SSHO) may be the same person if qualified in accordance with the Specifications.

6.4. Sub-Factor 5 – Subcontractor List and Qualifications

6.4.1. CRITERIA and SUBMISSION REQUIREMENTS: Provide a list of subcontractors intended for use on the project, including the firm(s) (1.) entity name and address (2.) point of contact information (name, email and phone number), (3.) role as a joint-venture partner or subcontractor, (4.) planned role in the project, (5.) experience in the trades(s) to…