36C24619B0037-006.pdf

SHOP DRAWINGS,

PRODUCT DATA, AND SAMPLES

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658-18-109 Asbestos Abatement Salem VA Medical Center

Final Design – For Construction March 2019

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

1.1 Refer to Articles titled SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(FAR 52.236-21) and, SPECIAL NOTES (VAAR 852.236-91), in GENERAL

REQUIREMENT Section 01 00 00.

1.2 For the purposes of this contract, samples, test reports, certificates, and manufacturers' literature and data shall also be subject to the previously referenced requirements. The following text refers to all items collectively as SUBMITTALS.

1.3 Submit for approval, all of the items specifically mentioned under the separate sections of the specification, with information sufficient to evidence full compliance with contract requirements. Materials, fabricated articles and the like to be installed in permanent work shall equal those of approved submittals. After an item has been approved, no change in brand or make will be permitted unless:

A. Satisfactory written evidence is presented to, and approved by COR, that manufacturer cannot make scheduled delivery of approved item or;

B. Item delivered has been rejected and substitution of a suitable item is an urgent necessity or;

C. Other conditions become apparent which indicates approval of such substitute item to be in best interest of the Government.

1.4 Forward submittals in sufficient time to permit proper consideration and approval action by Government. Time submission to assure adequate lead time for procurement of contract - required items. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion.

1.5 Submittals will be reviewed for compliance with contract requirements by

Architect-Engineer, and action thereon will be taken by COR on behalf of the Contracting Officer.

1.6 Upon receipt of submittals, Architect-Engineer will assign a file number thereto. Contractor, in any subsequent correspondence, shall refer to this file and identification number to expedite replies relative to previously approved or disapproved submittals. All correspondence should go through the COR.

1.7 The Government reserves the right to require additional submittals, whether or not particularly mentioned in this contract. If additional submittals beyond those required by the contract are furnished pursuant to request therefor by Contracting Officer, adjustment in contract price and time will be made in accordance with Articles titled CHANGES (FAR

52.243-4) and CHANGES - SUPPLEMENT (VAAR 852.236-88) of the GENERAL

REQUIREMENT Section 01 00 00.

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1.8 Schedules called for in specifications and shown on shop drawings shall be submitted for use and information of Department of Veterans Affairs and Architect-Engineer. However, the Contractor shall assume responsibility for coordinating and verifying schedules. The Contracting

Officer and Architect- Engineer assumes no responsibility for checking schedules or layout drawings for exact sizes, exact numbers and detailed positioning of items.

1.9 Submittals must be submitted by Contractor only and shipped prepaid.

Contracting Officer assumes no responsibility for checking quantities or exact numbers included in such submittals.

A. Submit finish samples in quadruplicate. Submit other samples in single units unless otherwise specified. Submit shop drawings, schedules, manufacturers' literature and data, and certificates in quadruplicate, except where a greater number is specified.

B. Submittals will receive consideration only when covered by a transmittal letter signed by Contractor. Transmittal letter must include certification statement by the QC manager. Letter shall be sent accompanying the submittals and shall contain the list of items, name of

Medical Center, name of Contractor, contract number, applicable specification paragraph numbers, applicable drawing numbers (and other information required for exact identification of location for each item), manufacturer and brand, ASTM or Federal Specification Number (if any) and such additional information as may be required by specifications for particular item being furnished. In addition, catalogs shall be marked to indicate specific items submitted for approval.

1. A copy of letter must be enclosed with items, and any items received without identification letter will be considered "unclaimed goods" and held for a limited time only.

2. Each sample, certificate, manufacturers' literature and data shall be labeled to indicate the name and location of the Medical Center, name of Contractor, manufacturer, brand, contract number and ASTM or

Federal Specification Number as applicable and location(s) on project.

3. Required certificates shall be signed by an authorized representative of manufacturer or supplier of material, and by Contractor.

Submittals that do not clearly list items included and do not reference submitted items to applicable specification paragraphs and/or drawings sheets will be rejected.

C. If submittal samples have been disapproved, resubmit new samples as soon as possible after notification of disapproval. Such new samples shall be marked "Resubmitted Sample" in addition to containing other previously specified information required on label and in transmittal letter.

D. Approved samples will be kept on file by the COR at the site until completion of contract, at which time such samples will be delivered to

Contractor as Contractor's property. Where noted in technical sections of specifications, approved samples in good condition may be used in their proper locations in contract work. At completion of contract, 01 33 23-3 samples that are not approved will be returned to Contractor only upon

01 33 23-4 request and at Contractor's expense. Such request should be made prior to completion of the contract. Disapproved samples that are not requested for return by Contractor will be discarded after completion of contract.

E. Submittal drawings (shop, erection or setting drawings) and schedules, required for work of various trades, shall be checked before submission by technically qualified employees of Contractor for accuracy, completeness and compliance with contract requirements. These drawings and schedules shall be stamped and signed by Contractor certifying to such check.

1. Drawings shall be submitted electronically using Submittal Exchange.

See Section 1.12 ELECTRONIC DOCUMENT SUBMITTAL SERVICE of this 01 33 23 specification.

2. Each drawing shall have marked thereon, proper descriptive title, including Medical Center location, project number, manufacturer's number, reference to contract drawing number, detail Section Number, and Specification Section Number.

3. A space 120 mm by 125 mm (4-3/4 by 5 inches) shall be reserved on each drawing to accommodate approval or disapproval stamp.

4. One reproducible electronic file of approved or disapproved shop drawings will be forwarded to Contractor.

5. When work is directly related and involves more than one trade, shop drawings shall be submitted to Architect-Engineer under one cover.

1.10 Samples, shop drawings, test reports, certificates and manufacturers' literature and data requiring submission of hard copies, shall be submitted for approval to both the Architect-Engineer and COR.

1.11 At the time of transmittal to the Architect-Engineer, the Contractor shall also send a copy of the complete submittal directly to the COR.

1.12. ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF) format and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Internet-based submittal service shall be used for transmittal of all submittals, request for information

(RFI), progress documentation, contract modification documents (e.g. change proposals, change orders), certified payrolls, daily reports, test reports, and any other document the COR wishes to make part of the project record.

2. Contractor and Architect are required to use this service.

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3. It is Contractor's responsibility to submit documents in PDF format.

4. Subcontractors, suppliers, and Architect's consultants are to be permitted to use the service at no extra charge.

5. Users of the service need an email address, Internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed

PDF documents will not be reviewed.

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

B. Cost: The cost of the service is to be paid for by the Contractor.

Contractor shall include the cost of the service in the contract price.

C. Ownership: Set up ownership of the electronic submittal service account such that the Government is the sole owner and has full rights to the account. Coordinate with the Contracting Officer’s

Representative to fulfill this requirement.

D. Submittal Service: The selected service is:

1. Submittal Exchange (tel: 1-800-714-0024):

www.submittalexchange.com.

E. Training: Selected service shall include web-based training sessions for Government, Contractor, and A/E personnel.

F. Project Closeout: The Government shall determine when to terminate the service for the project. Selected internet-based service shall provide archived copies of all files to the

Government as part of closeout.

- - - E N D - - -http://www.adobe.com/ http://www.submittalexchange.com/