36C24618Q9673-001.docx

36C24618Q9673

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24618Q9673 08-16-2018

CHERISSE HALL

08-28-2018

4:00PM EST

Department of Veterans Affairs Network Contracting Office 6 Emancipation Drive Hampton VA 23667 X X 541990 $15 Million

NET 30

X N/A X Service - See Schedule of Services

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 See CONTINUATION Page Services for providing administrative, logistical, and coordination services for the planning, development, and production of high quality educational offerings/videos in service to the Mental Health and Chaplaincy Office at the Durham VA Health Care System.

Please note this a 100% set-aside for Small Business See CONTINUATION Page x X Cherisse A. Hall Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 CHERISSE HALL

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.3 SCHEDULE OF SERVICES

The contractor shall perform administrative, logistical, and coordination services for the planning, development, and production of high quality educational offerings in the service to the Mental Health and Chaplaincy Office for the Durham VA Health Care System. Services shall be provided in accordance with the terms and conditions listed herein.

Period of Performance: One Year from Date of Award

NO CHARGE

NOT TO EXCEED

TOTAL ESTIMATED PRICE

Page 1 of

B.4 STATEMENT OF WORK (SOW)

1.0 Scope & Objectives

1.1 Scope:

The work of chaplains intersects with mental health issues on multiple levels, yet chaplains are often not optimally integrated with the mental health care treatment system in VA. The nationwide VA Mental Health and Chaplaincy Office, which is supported out of the VA Office of Mental Health Services and Suicide Prevention (OMHSP) and administratively housed in the VISN 6 MIRECC, aims to more effectively integrate the work of chaplains with mental health care services in the VA via research, education, and clinical trainings. In collaboration with the VISN 6 MIRECC and the OMHSP, administrative services are required to support VA Mental Health and Chaplaincy in its efforts to provide chaplains, mental health care providers, and other affiliated care providers with trainings and educational support that are rooted in research-informed practices.

The integration of mental health services with other patient care services is a public health priority. Integrated mental health services provide patients with better access to a full spectrum of care, improve patient health outcomes, decrease the stigma attached to receiving mental health treatment, and embody scientific understandings of persons as biopsychosocial beings. In recent years, a foremost leader in implementing models of integrated mental health care has been the Veterans Administration (VA).

As a federal entity, VA is able to implement and sustain system level improvements to patient care without encountering many of the barriers that community-based health care systems face in adopting integrated care models. For instance, in the span of a few years the VA Primary Care-Mental Health Integration Initiative successfully enrolled over 500 integrated care programs from across the country. VA Mental Health and Chaplaincy has had similar success in reaching across the system – having within a few years extensively trained approximately 120 VA and DoD chaplains from across the country as part of a year-long sub-specialty Mental Health Integration for Chaplain Services (MHICS) training initiative. These integration initiatives are prime examples of VA leadership in the innovative provision of mental health services. Still, many Veterans with mental health needs do not seek or receive services. In addition, there is a growing recognition that families of Service members are at heightened risk for mental health problems and are in need of mental health attention. To effectively reach these Veterans and their families, a continued commitment to innovative efforts is needed.

The current project will build on multiple ongoing efforts to better integrate mental health care services with chaplaincy in the VA. This statement of work applies to educational endeavors that will be carried out in service of creating a more optimally integrated system of mental health and chaplain care.

1.2 Objectives:

This contract is requested to support the VA Mental Health and Chaplaincy Office. Specifically, the contractor shall perform administrative, logistical, and coordination services for the planning, development, and production of high quality educational offerings in service to the Mental Health and Chaplaincy Office. The support objectives are to:

1) Arrange for a highly qualified filming studio with relevant prior experience to film, edit, and produce professional quality videos to complement the existing MHICS video offerings, making use of existing content (e.g., introductory logos/music; discussion question format) so as to seamlessly integrate new videos into the overall MHICS training program.

2) Arrange for consultants to provide filmed educational content as well as input and feedback around issues relating to the integration of chaplains with mental health services in both VA and the broader communities in which Veterans, Service members, and their families receive care.

3) Coordinate travel arrangements for consultants (and film crew if necessary) as appropriate, and manage invoice processing and payment for consultants and related personnel issues.

4) Manage, plan, and support a full range of educational and quality improvement offerings in service to the objectives of the Mental Health and Chaplaincy Office.

1.3 Target Audience

The MHICS training seeks to improve integration and function of chaplains in VA and related domains (e.g., chaplains in DOD), as related to care provision in coordination with providers in mental health care, primary care, and faith communities. Ultimately, the initiative seeks to promote care that is consistent with the values and preferences of Veterans. While the present contract focuses heavily on chaplain education, the below schematic outlines our major target audiences and the aims that we have for each audience.

1.4 Features & Functionality

The contractor must have:

1) the select level of expertise and qualifications sufficient to facilitate mental health and chaplaincy educational content development, as well as to coordinate other quality improvement and training offerings;

2) demonstrated readiness, through past collaborations, to immediately execute the contract with minimal modifications;

3) demonstrated experience and expertise interacting with necessary subcontractors (e.g., filming studio, subject matter experts) in an efficient and expedient fashion to develop a coherent and coordinated final product for delivery to and use in VA;

4) demonstrated experience and expertise supporting chaplain collaborations with mental health specialists in the provision of mental health care;

5) demonstrated experience and expertise organizing and executing VA educational offerings, including virtual (e.g., online education, in conjunction with relevant partners) and onsite (e.g., conferences, workshops, meetings and travel);

6) quality control at all stages of contract execution, ensuring continuity and reliable quality of support;

2.0 Background

A promising new approach for addressing the mental health needs of Veterans and their families is to better integrate mental health and spiritual care services. The need for such integrative efforts is suggested by multiple strands of data, including findings that many Veterans suffer from profound guilt, loss of life meaning, and general moral injury because of their military service. As a result, there are many Veterans who prefer to seek help from clergy. It is our view that mental health and spirituality are interrelated aspects of overall health and are optimally attended to within a coordinated system of care. Because VA already employs thousands of mental health providers and chaplains, a coordinated system of mental health and spiritual care is achievable.

Although the inclusion of chaplain services in the VA can be traced back to 1945, chaplains have a history of ministry to military personnel that well predates the existence of VA. Throughout this long history, chaplains have provided a wide array of services, both in combat contexts and in modern health care environments like the VA. One service frequently offered by chaplains in health care environments is to care for the needs of patients with mental health problems. As new understandings about the relationship between spiritual and mental health emerge, the chaplain’s role in attending to mental health needs is being viewed as increasingly important, particularly in Veteran populations.

It is with an appreciation of chaplains’ roles as care providers for patients with mental health needs that we have developed the Mental Health Integration for Chaplain Services (MHICS) training program. The MHICS program is a one-year training that aims to better equip chaplains in the provision of care to Veterans and Service members with mental health problems. The MHICS training is comprised of three 12-week courses. Each course is comprised of five distance modules and one face-to-face training. Distance modules typically include three 50-60-minute video didactics, readings, and a regularly scheduled 90-minute small-group consultation call using video conferencing. Each distance module can be completed at any time during a two-week span, with modules taking an estimated time of 8-12 hours each to complete. Each course also includes completing a written assignment, which at the end of the three courses in the MHICS training will culminate in a unified final paper. While the majority of the MHICS training is accomplished through distance learning modalities, each of the three courses also includes a 2.5-day face-to-face training intensive.

The majority of the MHICS training is completed via distance education, with a number of assignments and activities integrated throughout to enhance learning and interactivity. Distance modules include elements that stress application of learning in both clinical and operational contexts. For example, modules include interactive video engagement questions, surveys, threaded discussions, and consultation calls to make the learning as experiential as possible. All participants present actual cases during their small-group consultation calls as part of learning how to incorporate different evidence-based modalities into their chaplain care – in particular, Acceptance and Commitment Training (ACT), Problem-Solving Training (PST), and Motivational Interviewing (MI).

MHICS presenters include top experts from the Department of Veterans Affairs, the Department of Defense, and academic settings. Presenters are featured in over 50 hours of existing video content that is currently used within the MHICS training. Additional content is needed to sufficiently enhance the MHICS training to be able to offer advanced training credentials and to update select content.

3.0 Specific Tasks and Deliverables

Task 3.1: Contract Kick-off Meeting

· The Contractor shall have a contract kick-off meeting with the VISN 6 MIRECC and the VA Office of Mental Health and Suicide Prevention’s national Mental Health and Chaplaincy Office staff within 10 business days after the award of the contract. The Contactor is responsible for recording minutes for the kick-off meeting. At the discretion of the VA Project Manager, the meeting will be conducted by telephone or in person. During the kick-off meeting, VA team will:

1. Review the Statement of Work (SOW) and discuss the detailed requirements of all deliverables.

2. Specify the specific goals and objectives of the project.

3. Define the role(s) and responsibilities of each project team member, including national experts and contractor.

4. Review and discuss technical details.

Deliverable 3.1: Kick-off Meeting, meeting minutes and dissemination of minutes to VISN 6 MIRECC / National Mental Health and Chaplaincy Office Team.

Task 3.2: Project Plan Document (PPD).

The contractor shall deliver a Project Plan Document (PPD) to the VISN 6 MIRECC, National Mental Health and Chaplaincy Office Team that details processes, schedules, and milestones for this contract’s deliverables.

· The PPD must contain the following elements:

· Executive Summary: Include an outline of your proposal to conduct this needs assessment, and the necessary time and cost to complete the work. Specifically address how you plan to implement and achieve the stated goals and objectives. (Maximum of two pages)

· Understanding of the Scope: Provide a concise description of the challenge you believe VISN 6 MIRECC / National Mental Health and Chaplaincy Office is facing in regards to this project.

· Project Management and Schedule: Describe your approach. Include a work plan outlining resources (yours and ours), phases, timelines, and deliverables.

· Regular contractor project meetings: The Contractor’s project management team shall attend regular meetings (recommend quarterly, in addition to any as needed extra communications) with the VISN 6 MIRECC/ National Mental Health and Chaplaincy Office Team to discuss operational details, based on the schedule of deliverables and reporting of activities.

· The Project Plan Document must be delivered as an attached Microsoft Word or Adobe PDF document via e-mail to the COR. Be advised that copies of the Project Plan document will be made for internal distribution to VISN 6 MIRECC/ National Mental Health and Chaplaincy Office team members. Note: E-mail message delivery limitation. E-mail messages with a file size, including attachment(s), over 5 MB cannot be received by the COR.

Deliverable 3.2: The Project Plan Document (PPD) completed from Task 3.2.

Task 3.3: Coordinate with core Mental Health and Chaplaincy Program staff to identify a highly qualified filming studio with relevant prior experience to film, edit, and produce professional quality videos to complement the existing MHICS video offerings, making use of existing content (e.g., introductory logos/music; discussion question format) so as to seamlessly integrate new videos into the overall MHICS training.

· Support Mental Health and Chaplaincy staff in identifying appropriate filming studio with relevant background and experience to create needed MHICS video products.

· Arrange for filming studio to complete necessary filming work (estimated at 9-15 separate one-hour videos; exact amount TBD following award of contract).

· Oversee and manage filming studio to ensure timely completion of the filming, delivery of high quality content, and achievement of other relevant timeline milestones.

Deliverable 3.3: All elements defined in Task 3.3 are completed within the project period.

Task 3.4: Support experts identified by the Mental Health and Chaplaincy Office staff to contribute to the creation of educational content and provide other expert input and feedback relevant to the integration of mental health and chaplain services.

· As directed by Mental Health and Chaplaincy staff, support identified subject matter experts to develop and deliver filmed educational content for eventual consumption by VA and DoD chaplain trainees.

· Fund travel for identified non-federal subject matter expert personnel to come to the filming studio to be filmed.

· Provide support to experts identified by Mental Health and Chaplaincy staff to provide additional input and feedback relevant to the integration of mental health and chaplain services.

· Mental Health and Chaplaincy reserves sole proprietary rights of all educational materials.

Deliverable 3.4: All elements defined in Task 3.4 are completed within the project period.

Task 3.5: Arrange for logistical support of trainings, meetings, and/or other educational and quality improvement offerings to be conducted in collaboration with other relevant VA and federal partners.

· Provide support for identifying and reserving appropriate venues, including distance education platforms, and securing necessary logistical support (e.g., a/v needs).

· As directed by Mental Health and Chaplaincy staff, be prepared to assist in obtaining accreditation for trainings as well as to assist in conducting evaluations and documentation of trainings.

· As directed by Mental Health and Chaplaincy staff, be prepared to provide an on-site meeting manager to assist with the hotel and a/v related logistics.

· Arrange to support Mental Health and Chaplaincy Program staff in conducting trainings via use of technologies that allow for education to take place remotely. This includes supporting the creation of distance education products and materials (e.g., training videos) that are compatible with federal training platforms (e.g., Blackboard, Adobe Connect, etc.).

· Arrange for contingency use of resources pending future knowledge of approvals and ability to utilize other resources, such that funds can be used to support the most needed and optimal educational purposes, whether those be virtual, videos, and/or on-site offerings.

Deliverable 3.5: All elements defined in Task 3.5 are completed within the project period.

4.0 Period of Performance / Delivery Schedule

· The project should begin no later than 2 weeks from contract agreement by both parties.

· All deliverables are to be completed on or before the milestone deadlines set forth in this SOW or are superseded by the VISN 6 MIRECC, Mental Health and Chaplaincy Office and Contractor mutually agreed upon milestones/dates as stated in the final approved Project Plan Document (Task 3.2).

Delivery Schedule:

Delivery Schedule:

B.5 SPECIAL CONTRACT REQUIREMENTS

A. WORK HOURS

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

The following terms have the following meanings:

Normal working hours: Monday through Friday, 8:00 a.m. – 4:30 p.m., excluding federal holidays.

New Year’s Day Martin Luther King’s Day Memorial Day President’s Day

Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

B. BILLING AND PAYMENT

Invoices shall be submitted monthly, in arrears to the VA’S Electronic Invoice Presentment and Payment System (see website at http://www.fsc.va.gov/einvoice.asp), and shall include at a minimum:

Date of invoice Contract Number Purchase Order Number Vendor Name Invoice Number CLIN & Date of service

C. CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

In the event the contractor effects any such change at the direction of any person other than the contracting officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

Points of Contact

Contracting Officer Cherisse Hall 100 Emancipation Drive Building 27 Hampton, VA 23667

Contracting Officer Representative To Be Determined

D. KEY PERSONNEL

Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

E. TRAVEL

The Contractor shall be required to successfully complete this contract. All travel will be within the continental United States. The Contractor’s travel plan is subject to advanced Contracting Officer Representative (COR) review and Contracting Officer (CO) written approval. All Contractor travel shall be in accordance with the Federal Travel Regulations (FTR). Contractor travel within the local commuting area will not be reimbursed. Travel expenses shall be invoiced in the subsequent month following the completion of travel in order to be reimbursed.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) 852.219-74 Limitations on Subcontracting Monitoring and Compliance. (JUL 2018)

LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE

(a) This solicitation includes FAR 52.219-6 Notice of Total Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of clause) 852.219-75 Subcontracting Commitments Monitoring and Compliance.(JUL 2018)

SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of clause)

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.3 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of NORTH CAROLINA. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.5 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2017) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (NOV 2016) of 52.219-9.

[] (v) Alternate IV (NOV 2016) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (45) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (46) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

[] (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I (MAY 2014) of 52.225-3.

[] (iii) Alternate II (MAY 2014) of 52.225-3.

[] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (48) 52.225–5, Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (50) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[] (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[] (54) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

[] (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

[] (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[X] (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

[X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[X] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

[] (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

[] (11) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.